REGULAR SESSION, BOARD OF PUBLIC WORKS AND SAFETY, JANUARY 28, 2019

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1 The Board of Public Works and Safety of Plymouth, Indiana, met in Regular Session on January 28, 2019, at 6:00 p.m. in the Council Chambers, on the second floor of the City Building, 124 N. Michigan Street, Plymouth, Indiana. Mayor Senter presided for Board Members Culp, Houin, Milner and Walters. City Attorney Surrisi and City Clerk-Treasurer Xaver were also present. Board Members Culp and Milner moved and seconded to approve the minutes of the last regular session of the Board of Public Works and Safety on January 14, The motion The following legal notice was advertised in the Plymouth Pilot Newspaper on December 21 and 28, 2018:

2 City Attorney Surrisi made a final call for bids. Surrisi then opened the following sealed bids: Selge Construction, Niles, Michigan $ 1,067, Alternate A : + 2, Indiana Ear, Inc., Osceola, IN $ 1,172, Alternate A: + 25, HRP Construction, Inc., South Bend, IN $ 1,278, Alternate A: + 40, GE Marshall. Inc., Valparaiso, IN $ 1,047, Alternate A: + 23, Haskins Underground, Inc., Plymouth, IN $ 1,103, Alternate A: + 27, Board Members Houin and Walters moved and seconded to take the bids under advisement for review. The motion Street Superintendent Marquardt reported that he hand-delivered the following notice for quotes to three local car dealerships. The dealerships are Oliver Ford, Attn: Steve Keiser; Auto Park GMC, Attn: Dan Blodgett; Country Auto, Attn: Joe Martin. City of Plymouth Street Dept Western Avenue, Plymouth, In Phone Fax Notice: To Interested Parties January 15, 2019 I am seeking sealed quotations for a new 4x4 Heavy Duty 3500 Series DRW Regular Cab truck with at least the following equipment and paint color to be Red 60 inch Cab to Axle Heavy Duty Snow plow Prep Package Gas Engine with Automatic Transmission Anti-Spin Differential Rear Axle with Standard Axle Ratio. All-Terrain Traction Tires with a Spare Tire, Wheel and Jack. Cab Side Steps.

3 Front Tow hooks H.D. Trailer Tow Pkg. with Trailer Brake Controller and Power Heated Trailer Tow Mirrors. H.D. 40/20/40 Cloth Seat and Black Vinyl Floor Covering. Air Conditioning Remote Start Power Locks and Windows AM-FM Radio with Bluetooth for phone paring system (Uconnect, SNYC) Cruise Control Upfitter Interface Module Factory Mounted Auxiliary Switches (Upfitter Switches) Rear View Camera with View Display in Center of the Dash We have one trade in. It is a 1999 Chevy ¾ Ton 4X4 Truck with a snow plow. That I will bring to you for appraisal if you are interested in working on this quotation. Quotations may be delivered until 4:30 p.m., January 28, 2019 to the Clerk-Treasurer s Office at 124 N. Michigan Street, Plymouth, IN; or until 6:00 p.m. in the Council Chambers of the City Building, 124 N. Michigan Street, Plymouth, IN, (Garro Street Entrance) at which time all quotations will be opened and read aloud. Sincerely yours, S/ James Marquardt Superintendent, City of Plymouth Street Dept. motion City Attorney Surrisi made a final call for quotes. Surrisi then opened the following sealed quotes: Oliver Ford, 1001 E. Jefferson St, Plymouth $32, Less Trade-in: 500,00 Total $32, Country Auto Center, 2705 N. Michigan St, Plymouth $35, Less Trade-in: 850,00 Total $34, Board Members Culp and Milner moved and seconded to take the quotes under advisement. The City Engineer Gaul addressed the board members regarding the bids that were opened at the last meeting for the 2019 Street and Sidewalk Spring Projects.

4 Gaul noted that all of the project falls under the Community Crossings Matching Grant with INDOT. He said that after reviewing the bids, the low bidder is Walsh & Kelly, with a bid of $635, Board Members Houin and Walters moved and seconded to award the bid to Walsh & Kelly in the amount of $635, The motion Utility Superintendent Davidson reported that Dixon Engineering has completed the specifications for the work to be done on the north tower. The work includes an exterior overcoat, try interior partial repaint, cathodic protection system and miscellaneous repairs. He asked permission to advertise for bids. Board Members Walters and Houin moved and seconded to approve the request. The motion Building Commissioner Hammonds presented his annual report for 2018:

5 Hammonds reported that he is moving forward with the permitting software for the city. The software should be online in a few months. Fire Chief Miller presented an Open Burn Request from Pioneer Seed. The request came through as correspondence from IDEM and expires September 10, Board Members Culp and Milner moved and seconded to approve the request. The motion Chief of Police Bacon asked that the Board of Works reschedule their Executive Session to interview candidates for the police department from tonight until immediately following the Common Council meeting on February 11, Board Members Houin and Walters moved and seconded to reschedule the Executive Session meeting for interviews on February 11, 2019, immediately after the Common Council meeting. The motion City Engineer Gaul reviewed his 2018 Yearly Engineering Summary Report with the board. Gaul then reviewed a request (UT ) from BSM Group LLC on behalf of Comcast / QC Communications to work in the city s right-of-way to install communication cable for the Aquatic and Life Centers, located at 2860 Miller Drive. Board Members Houin and Walters moved and seconded to approve the request, contingent on the notes and requirements reviewed by Gaul and the placement of a $5,000 financial guarantee. The motion Gaul then reviewed a request (UT ) from BSM Group LLC on behalf of Comcast / QC Communications to work in the city s right-of-way to install communication cable for Gutter Guys, located at 703 Dickman Street. Board Members Culp and Milner moved and seconded to approve the request, contingent on the notes and requirements reviewed by Gaul and the placement of a $5,000 financial guarantee. The motion City Attorney Surrisi presented the following Contract for Cleaning, Housekeeping and / or Janitorial Services:

6 Board Member Houin asked if Mrs. Dotta was required to complete an affidavit that she is in compliance with E-Verify. City Attorney Surrisi said that he would research that and report at the next meeting. Board Members Houin and Milner moved and seconded to approve the contract, contingent on the information that Surrisi finds and subsequent compliance with E-Verify. Board Members Walters and Culp moved and seconded to allow the payroll for January 31, 2019 and the claims for January 28, 2019 as entered in Claim Register #2019. The motion There being no further business to discuss, Board Members Milner and Walters moved and seconded to adjourn the meeting. The motion carried and the meeting was declared adjourned. APPROVED: Jeanine M. Xaver, IAMC, CMC Clerk-Treasurer Mark Senter Mayor