MINUTES OF THE BOARD OF SCHOOL DIRECTORS LAMPETER-STRASBURG SCHOOL DISTRICT Lampeter, Pennsylvania October 7, 2013

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1 MINUTES OF THE BOARD OF SCHOOL DIRECTORS LAMPETER-STRASBURG SCHOOL DISTRICT Lampeter, Pennsylvania October 7, 2013 President James H. Byrnes called the meeting to order at 7:30 p.m. Dr. Kevin S. Peart opened the meeting with the Pledge of Allegiance. PRESENT: Board Members, Mr. Scott M. Arnst, Mr. James H. Byrnes, Mrs. Melissa S. Herr, Mr. Jeffrey A. Mills, Mrs. Patricia M. Pontz, Mr. G. Scott Riekers; Superintendent, Dr. Kevin S. Peart; Assistant Superintendent, Dr. Andrew M. Godfrey; Business Manager, Mr. Terry L. Sweigart; Assistant Business Manager, Mrs. Kathleen Boyce; Administrators, Mrs. Karen L. Staub, Mr. Lester S. Stoltzfus, Mr. Eric D. Spencer, Dr. Scott K. Rimmer, Mr. Gregory J. Fantazzi, Mr. Jamie P. Raum, Dr. William M. Bray, Mr. Jeffrey T. Smecker; Athletic Director, Ms. Branden M. Lippy; Buildings and Grounds Director, Mr. Glenn R. Davis; Administrative Assistant, Mrs. Jeanne L. Hoffard; Student Representatives, Ms. Kaitlyn Lapp, Ms. Julia Weigel; LSEA Representative, Ms. Kristin Maser; News Reporter, Ms. Cynthia Hummel; and visitors. ABSENT: Board Members, Mrs. Rebecca F. Neimer, Dr. Doreen L. Packer, Mr. Merrill M. Spahn, Jr. MINUTES Mr. Mills moved and Mr. Arnst seconded the motion to approve the Minutes of the regularly scheduled meetings of September 3, 2013, and September 16, COMMUNICATIONS AND RECOGNITION Mr. Byrnes and Dr. Rimmer recognized September Students of the Month from Lampeter-Strasburg High School. Mr. Byrnes recognized both Mr. Mills and Mr. Riekers for eight years of service to the Lampeter-Strasburg Board of School Directors. Dr. Peart shared the following communications: 1. Amway, Bernice P. a letter of resignation. 2. Arulandu, Alan and Joan a request for transportation. 3. Gast, Dawn M. a letter requesting a leave of absence. 4. Hopple, Sandra, Assistant Director, Pennsylvania Department of Agriculture a letter indicating that the District s Single Audit Report for the year ending June 30, 2010, was approved. 5. Huffman, Loretta H. a letter of resignation from a SACC position. 6. Metzler, Anna M. a letter requesting a leave of absence. 7. Perez, Rita D., Acting Deputy Secretary, Office of Elementary and Secondary Education, Pennsylvania Department of Education a letter indicating that the District has met the compliance requirements of the Individuals with Disabilities Education Act, Part B, for the federal fiscal year Rineer, Judy A. a letter requesting a leave of absence. 9. Smoker, Sara K. a letter of resignation from a supplemental position. 10. Wolfe, Wendy H. a letter requesting a leave of absence. TREASURER S REPORT Mr. G. Scott Riekers Mr. Riekers read the treasurer s report as attached to these Minutes. Thereafter, Mr. Riekers moved and Mr. Mills seconded the motion to accept the treasurer s report as submitted and to approve the payment of bills for the General Fund in the amount of $2,189, (with the exception of checks and ), Cafeteria Fund checks in the amount of $45,178.11, and Athletic Fund checks in the amount of $7, Budget transfers were approved for the budget. Mr. Riekers moved and Mrs. Herr seconded the motion to approve General Fund check A voice vote was 5:0:1 in favor of the motion. Mr. Arnst abstained from the vote. 1

2 Mr. Riekers moved and Mrs. Herr seconded the motion to approve General Fund check A voice vote was 5:0:1 in favor of the motion. Mrs. Pontz abstained from the vote. ACADEMIC COMMITTEE Mrs. Patricia M. Pontz, Chairperson Mrs. Pontz reported that the committee met on September 9, 2013, and reviewed achievement testing results and graduation survey responses. Dr. Godfrey presented an update on the Comprehensive Plan. Two items on tonight s agenda are recommended for approval. BUILDINGS AND GROUNDS COMMITTEE Mrs. Melissa S. Herr, Chairperson Mrs. Herr reported that the committee met on September 16, 2013, and discussed the performance assurance report, which indicated a savings of over $6,000. The Field Hockey Booster Club presented a proposal to construct a storage building, which will be discussed in the future. The committee reviewed the condition of our athletic fields and will be touring the fields on October 21, BOARD OF REVIEW COMMITTEE Mr. James H. Byrnes, Chairperson No report. FINANCE COMMITTEE Mr. G. Scott Riekers, Chairperson Mr. Riekers reported that the committee will meet on November 5, 2013, at 6:30 p.m. in the Board Room to hear a presentation on PSERS and to review the results of the audit. PERSONNEL COMMITTEE Mrs. Rebecca F. Neimer, Chairperson Dr. Peart reported that the committee met this evening and reviewed items recommended on tonight s agenda for approval, as well as several agenda additions and one name correction. Mr. Sweigart presented information regarding the Mental Health and Parity Act Resolution, also to be recommended for approval on tonight s agenda. CURRICULAR ISSUES AND FEDERAL PROGRAMS Dr. Andrew M. Godfrey, Representative Dr. Godfrey reported that all federal programs are underway and fall Title I parent meetings are scheduled. STUDENT REPRESENTATIVES - Ms. Kaitlyn Lapp, Ms. Julia Weigel Ms. Lapp reported that Lampeter-Strasburg High School students have enjoyed the Lampeter Fair and Homecoming Week activities. Ms. Lapp was crowned the Lampeter Fair Queen. Auditions for the fall play will begin soon. The Lampeter-Strasburg Marching Band placed second in its first competition, and the L-S Boys Soccer Team is having a very successful season. Ms. Weigel reported that Lampeter Elementary School held a Race for Education fundraiser and will enjoy parent visitation week in October. Hans Herr Elementary School held Parent Night. Martin Meylin Middle School raised approximately $30,000 in their magazine campaign fundraiser. APPROVAL OF RESIGNATIONS Mrs. Pontz moved and Mr. Arnst seconded the motion to approve resignations, as follows: a. Bernice P. Amway, SACC assistant group supervisor, Lampeter Elementary School, effective September 27, b. Loretta H. Huffman, SACC assistant group supervisor, Hans Herr Elementary School, effective September 30, APPROVAL OF EMPLOYMENT SUPPORT Mrs. Pontz moved and Mr. Arnst seconded the motion to approve the employment of the following persons in support or temporary positions: a. Melissa S. Bliss, as Title I Math Assistant. Ms. Bliss will be a category E employee with a compensation rate of $14.76 per hour. Ms. Bliss will be assigned to Lampeter Elementary School, effective October 1, 2

3 b. Amie M. Fink, as a long-term substitute Title 1 Reading Assistant. Ms. Fink will receive a compensation rate of $13.94 per hour and will be assigned to Hans Herr Elementary School, effective September 23, 2013, until on or about April 2, c. Leslie K. Malcolm, as an extended substitute Extended-Day Kindergarten Reading Assistant. Ms. Malcolm will receive a compensation rate of $14.76 per hour and will be assigned to Lampeter Elementary School, effective September 20, 2013, until on or about January 23, d. Stephanie A. Seador, as SACC Assistant Group Supervisor. Ms. Seador will be a category D employee with an hourly compensation rate of $10. She will be assigned to Lampeter Elementary School, effective September 30, APPROVAL OF CHANGE OF STATUS Mrs. Pontz moved and Mr. Arnst seconded the motion to approve a change of employment status for the following employees: a. Tracey L. Lefever. Ms. Lefever will receive an increase to her compensation rate as kitchen helper at Hans Herr Elementary School to $10.51 per hour retroactive to August 21, b. Cheryl Hershey. Ms. Hershey will change from a category C personal care assistant at Lampeter Elementary School to a category D District van aide, effective October 7, Her hourly rate of compensation will remain at $ c. Jill L. McCarthy. Ms. McCarthy will change from a category D District van aide to a category C personal care assistant at Lampeter Elementary School, effective October 7, Her hourly rate of compensation will remain at $ APPROVAL OF LEAVES OF ABSENCE Mrs. Pontz moved and Mr. Arnst seconded the motion to approve leaves of absence, as follows: a. Dawn M. Gast, educational assistant, Hans Herr Elementary School, a leave of absence effective August 26, 2013, through September 20, b. Anna M. Metzler, mathematics teacher, Martin Meylin Middle School, a leave of absence effective on or about February 7, 2014, through the end of the school year. c. Judy A. Rineer, SACC employee, Hans Herr Elementary School, a leave of absence effective on September 4, 2013, until on or about October 18, d. Wendy H. Wolfe, mathematics teacher, Lampeter-Strasburg High School, a leave of absence effective on or about January 22, 2014, through the end of the school year. APPROVAL OF SUBSTITUTES Mrs. Pontz moved and Mr. Arnst seconded the motion to approve the following persons to serve in their respective substitute capacities: Certified Substitutes Louis M. Abbatiello, Social Studies Jenna R. Baumgartle, Elementary (K-6), Special Education (N-12) Nicole N. Beddow, Social Studies (7-12) Keith R. Beiler, Mathematics (7-12) Justin D. Bowman, Elementary (K-6) Scott M. McCullough, Music (K-12) Emily J. Neff, Mathematics (7-12) Emergency Substitutes Elizabeth H. Hoover 3

4 Support Staff Doreen G. Brannan Cynthia L. Ludman Heather D. Phenegar Garry D. Richwine Michele L. Shaffer Colleen M. Smith Barbara J. Snyder Margaret B. Zook APPROVAL OF VOLUNTEERS Mrs. Pontz moved and Mr. Arnst seconded the motion to approve the participation of the following persons as volunteers: Bowling: Boys Basketball: Cheerleading: Fall Play: Girls Basketball: Ice Hockey: Powder Puff Football: Student Mentor: Wrestling: Timothy Breen, Linda Goodling William J. McCormick, Robert W. Sweger Chris Spahr Amanda J. Sullivan Heidi M. Brandt, Virginia L. Chamberlain Alexander Andrews, Joey R. Garrett, Robert R. Hauser Ronald S. Peters Eleanor D. Isaacson Kevin J. Franklin, Robert Holmberg, Steven L. Hess, Wayne Milligan, Cory Packer, John Titus APPROVAL OF ADDITIONS/DELETIONS TO SUPPLEMENTAL CONTRACTS Mrs. Pontz moved and Mr. Arnst seconded the motion to approve additions/deletions to supplemental contracts, as follows: a. Jeremy King Baseball 1st Assistant 70% $3, Deletion b. Helen Snader Stage Crew Art 30% $ Deletion c. Lydia Brubaker Drama Fall Play HS $1, Deletion d. Sara Smoker Softball 2nd Assistant 60% $3, Deletion e. Leslie Sullivan Drama Fall Play High School $1, Addition f. Leslie Sullivan Stage Crew Art 30% $ Addition g. Leslie Sullivan Stage Crew Construction 30% $ Addition APPROVAL OF SALARIES Mrs. Pontz moved and Mr. Arnst seconded the motion to approve salaries, as attached to these Minutes. APPROVAL OF POLICIES (SECOND READING) Mr. Riekers moved and Mr. Mills seconded the motion to approve policies (second reading), as attached to these Minutes. a. Policy 3200 Tax Levy b. Policy 3210 Tax Collection APPROVAL OF MENTAL HEALTH AND PARITY ACT RESOLUTION Mr. Mills moved and Mr. Riekers seconded the motion to approve the Mental Health and Parity Act Resolution, as attached to these Minutes. 4

5 APPROVAL OF UPDATED COURSE UNIT GUIDES Mrs. Pontz moved and Mr. Mills seconded the motion to approve the following course unit guides: Social Studies Grade 5 Managing Your Finances High School APPROVAL OF HIGH SCHOOL TEXTBOOK Mrs. Pontz moved and Mr. Mills seconded the motion to approve a textbook, Chemistry (2014), Ninth Edition, Advanced Placement Chemistry. APPROVAL OF STUDENT TRIPS Mr. Mills moved and Mrs. Herr seconded the motion to approve the following student trip requests: a. Indoor Colorguard to travel to Dayton, Ohio, from April 2, 2014, through April 6, b. Students who have completed seventh grade to travel to Teton Science School in Jackson, Wyoming, on dates to be established in the summer of c. Students who have completed seventh grade to travel to Pigeon Key Foundation Marine Science Camp in Pigeon Key, Florida, from June 26 to July 2, APPROVAL OF AMENDMENT TO LANCASTER COUNTY ACADEMY ARTICLES OF AGREEMENT Mr. Mills moved and Mrs. Herr seconded the motion to approve an amendment to the Lancaster County Academy Articles of Agreement, as attached to these Minutes. APPROVAL OF LCCTC AUTHORITY BOARD MEMBER Mrs. Pontz moved and Mr. Mills seconded the motion to approve Martin J. Smith to serve as Chairman of Lancaster County Career and Technology Authority Board for a five-year term from January 1, 2014, through December 31, APPROVAL OF SPONSORSHIP AGREEMENT Mr. Riekers moved and Mr. Mills seconded the motion to approve a sponsorship agreement with Willoughby & Associates, Inc., for the track and field complex. APPROVAL OF TRANSPORTATION Mrs. Herr moved and Mr. Mills seconded the motion to approve round trip transportation for full day private kindergarten for a District resident, Jovina Arulandu, daughter of Alan and Joan Arulandu. ADJOURNMENT The meeting was adjourned at 8:12 p.m. 5 Jeanne L. Hoffard Secretary