Hosting an Effective BIM Coordination Meeting. Brett Gatti, CANBIM BP3 IBI Group Southfield, MI

Size: px

Start display at page:

Download "Hosting an Effective BIM Coordination Meeting. Brett Gatti, CANBIM BP3 IBI Group Southfield, MI"

Blaze Caldwell
5 years ago
Views:

1 Hosting an Effective BIM Coordination Meeting Brett Gatti, CANBIM BP3 IBI Group Southfield, MI

2 Who am I? 25+ years experience with multiple CAD packages In the AEC community for over 10 years BIM Manager for the IBI Group in Southfield, MI Previous BIM/CAD related positions: Design Technology Leader/BIM Manager IS/IT Manager / CAD Manager Multi-year Speaker at Autodesk University and other industry events Revit Architecture and AutoCAD Certified Professional CANBIM BP3 Certification

3 Session Overview Over the years, I have been part of some great BIM Coordination Meetings and some that were not so great Planning and execution are key The purpose of this session is to share some things I have found that work well, in the hope that it helps your BIM Coordination Meetings flow as smoothly as possible

4 Learning Objectives: Determine the most effective mix of project team members to be included in the BIM Coordination Meetings Creating an Agenda that works for your project BIM Coordination Meetings Establish a BIM Coordination Meeting workflow that allows all participants to have a voice Develop best practices for multi-discipline/multi-firm BIM Coordination Meetings

Kicking it off Right aka Setting the Stage Setting a

coordination Project BIM Kickoff Meeting is the ideal

publish a practical coordination meeting schedule

5 Kicking it off Right aka Setting the Stage Setting a firm foundation early is critical for successful coordination Project BIM Kickoff Meeting is the ideal place to lay this out Document the discussion Set and publish a practical coordination meeting schedule IMPORTANT: Make sure that the right people are in attendance (or at least invited)

6 Who are the Right People to invite? Overall Project Manager/Project Supervisor/Superintendent Project Manager for each participating organization BIM/VDC Lead for each organization (i.e. BIM Manager) BIM Personnel (Leads) the Hand s On Team Consistency is important

7 Planning it out / introducing the Agenda Enter the Project BIM Kick-Off meeting with a draft agenda outline ready for review

8 Planning it out / introducing the Agenda Enter the Project BIM Kick-Off meeting with a draft agenda outline ready for review Talk about items to cover with the assembled Team

9 Planning it out / introducing the Agenda Enter the Project BIM Kick-Off meeting with a draft agenda outline ready for review Talk about items to cover with the assembled Team Allocate adequate time to cover each agenda item

10 Planning it out / introducing the Agenda Enter the Project BIM Kick-Off meeting with a draft agenda outline ready for review Talk about items to cover with the assembled Team Allocate adequate time to cover each agenda item Make sure that the Agenda that you create can be followed

Planning it out / introducing the Agenda Enter the Project BIM Kick-Off meeting with a draft agenda outline ready for review Talk about items to cover with the

11 Planning it out / introducing the Agenda Enter the Project BIM Kick-Off meeting with a draft agenda outline ready for review Talk about items to cover with the assembled Team Allocate adequate time to cover each agenda item Make sure that the Agenda that you create can be followed Establish any necessary ground rules for the meetings

12 Planning it out / introducing the Agenda Enter the Project BIM Kick-Off meeting with a draft agenda outline ready for review Talk about items to cover with the assembled Team Allocate adequate time to cover each agenda item Make sure that the Agenda that you create can be followed Establish any necessary ground rules for the meetings Everyone signs off

13 Possible Topics for a BIM Coordination Meeting Agenda New Developments

14 Possible Topics for a BIM Coordination Meeting Agenda New Developments Open Issues (from the prior meeting)

15 Possible Topics for a BIM Coordination Meeting Agenda New Developments Open Issues (from the prior meetings) Clash Detection Review

16 Possible Topics for a BIM Coordination Meeting Agenda New Developments Open Issues (from the prior meeting) Clash Detection Review Model Review-Walkthrough/Flythrough

17 Possible Topics for a BIM Coordination Meeting Agenda New Developments Open Issues (from the prior meeting) Clash Detection Review Model Review-Walkthrough/Flythrough Roundtable/Open Discussion

BIM Coordination Meeting Best Practices Pre-Meeting Start on Time Stick to the Agenda (w/flexibility) No Discovery/No Surprises Open Issues Clash

18 BIM Coordination Meeting Best Practices Pre-Meeting Start on Time Stick to the Agenda (w/flexibility) No Discovery/No Surprises Open Issues Clash Detection Review Model Walkthrough/Flythrough Allow time for open discussion Pay attention to/log items that do and not work well in your meetings

19 Lesson s Learned Meeting Host Practice Prepare Dedicated space Consistent delivery Encourage Dialog / Feedback Avoid side trips - AKA a journey down a Rabbit Hole Keep the meeting moving and end on time

20 Lesson s Learned Meeting Host (con t) Offer a web based solution If possible: first meeting = face-to-face Meeting Documentation Timely follow-up and follow-through Don t just meet to meet Not just Clash Detection meetings No favorites

21 Lesson s Learned Meeting Attendees Be on time! Be ready to engage and discuss (not argue) Be prepared Only one meeting at a time Silence is Golden Stay for the duration

22 Items we covered: Coming up with the most effective mix of project team members to be included in the BIM Coordination Meetings Creating an Agenda that works for your specific project BIM Coordination Meetings Establishing a workflow that allows all attendees to participate and to have a voice Developing your own best practices list for future BIM Coordination Meetings Some Lesson s Learned for meeting hosts and attendees

23 Thanks for your time this afternoon and

Steven M. Hunt BIM/CAD Manager - Dee Cramer, Inc. in Holly, Michigan. Estimating Manager Dee Cramer, Inc. 24 Years of Experience in Sheet Metal

ADVANCED BIM PART II Communication and Meetings Presenter: Steve Hunt Dee Cramer, Inc. Presenter BIO Steven M. Hunt BIM/CAD Manager - Dee Cramer, Inc. in Holly, Michigan. Estimating Manager Dee Cramer,