TracDat V.5: How To AY University of Hartford. Program Student-Learning Outcome Assessment

Transcription

1 TracDat V.5: How To AY University of Hartford Program Student-Learning Outcome Assessment The University of Hartford uses the software, TracDat V.5, for managing, tracking, and reporting on the assessment of program student-learning outcomes. This document provides basic information about how to use TracDat V.5.

2 2 Table of Contents Program Assessment Plan... 3 Results... 3 Annual Report Summary... 3 Login... 4 Home Page... 4 Program Assessment Summary... 4 Navigation Menu... 5 Program... 5 Mission... 5 Assignments... 5 Personnel... 5 Program Planning... 5 Add Annual Report Summary... 6 Annual Report Summary Fields... 7 Read/Review Existing Outcomes... 8 Edit an Existing Outcome... 8 Add an Outcome... 9 Student-Learning Outcome Fields Assessment Product/Task Fields Add Required: Related Documents Student-Learning Outcome Results Student-Learning Outcome Results Fields... 15

3 3 TracDat V.5: How To The University of Hartford uses the software, TracDat V.5, for managing, tracking, and reporting on the assessment of program student-learning outcomes. This document provides basic information about how to use TracDat V.5. Program Assessment Plan All academic programs at the University of Hartford are expected to have assessment plans in which the following are identified and described. o Student-learning outcomes that are measurable, results-oriented statements specifying to students and others the essential and enduring knowledge, attitudes, or abilities faculty want students to demonstrate at the end of the program. o Assessment products/tasks that you will use to determine whether or not students are achieving the intended outcomes. o Evaluation methods faculty use to judge students work (i.e., instructor checklists, scoring guides, or rubrics that explain clearly the criteria and standards). o Criterion or program benchmark (i.e., how well your students must perform as a group in order for you to determine that they have achieved the intended outcome). o Schedule for assessing the outcomes. Results Each program is to report annually in TracDat the specific results of the assessments of each student-learning outcomes. Reports are ordinarily due no later than June 1. Annual Report Summary As part of the annual reporting, each program is to describe notable accomplishments for the past academic year and plans for the upcoming year. They are to provide also a description of each following processes. o Student-Learning Outcome Data Analyses: Describe program faculty involvement in and the processes used for analyzing, interpreting, and acting on the results of the program student-learning outcomes assessments. o Curricular Changes: Describe any changes made to the program of study (e.g., course additions, deletions, modifications, sequencing) and why these changes were made. o Program Assessment Plan Changes: Describe changes made to the program assessment plan including student-learning outcomes, student products/tasks, criterion, rubrics, or schedule (etc.) and why the changes were made.

4 4 Login Open a browser and enter the following the following URL: Enter your TracDat username, which is the first part of your University account, and your password (whatever that is). If you have forgotten your password, TBD. Home Page On the Home page you will see a navigation bar and a table like the ones below. Program Assessment Summary The blue text items in the program assessment summary table are active links that will direct you to the item. Red flags indicate data are missing.

5 5 Navigation Menu Program Clicking on program will reveal the menu items listed below. Mission Optional (This is not an expectation at this at this point in time.) Assignments Optional (This is not an expectation at this at this point in time.) Personnel You should be able to see a list of who has access and their privileges. TBD for additions and deletions. Program Planning This is where the majority of your work will initially be done. Clicking on Program Planning will reveal the menu items: Program Assessment Plan (required) and Student-Learning Outcomes (required). The Annual Report Summary (required) replaces the outcome Annual Summary of Program Student-Learning Outcome Assessment, which should be archived.

6 6 Annual Report Summary (required) As part of the annual report of student-learning outcome assessment results, programs are to describe notable accomplishments for the past academic year and plans for the upcoming year. Add Annual Report Summary To add an Annual Report Summary click the plus sign ( ) sign on the right-hand of the bar.

7 7 Annual Report Summary Fields The screen shot below shows the Annual Report Summary fields, and a description of what to include in each follows. o Annual Report Summary (required) Narrative: Describe notable accomplishments for this past academic year and plans for the upcoming year. In the fields below, provide also a description of each process. o Student-Learning Outcome Data Analyses Narrative: Describe program faculty involvement in and the processes used for analyzing, interpreting, and acting on the results of the program student-learning outcomes assessments. o Curricular Changes Narrative: Describe any changes made to the program of study (e.g., course additions, deletions, modifications, sequencing) and why these changes were made. o Program Assessment Plan Changes Narrative: Describe changes made to the program assessment plan including student-learning outcomes, student products/tasks, criterion, rubrics, or schedule (etc.) and why the changes were made.

8 8 Student-Learning Outcomes (required) Read/Review Existing Outcomes To read/review existing outcomes click on the pull down arrow on the left-hand side of the outcome bar ( ). Edit an Existing Outcome To edit existing outcomes, click the pencil/pad icon ( ) on the right-hand side of the bar.

9 9 Add an Outcome To add an outcome, click the plus sign ( ) sign on the right-hand of the bar.

10 10 Student-Learning Outcome Fields The screen shot below shows the Students Learning-Outcome fields, and a description of what to include in each follows. o Student Learning Outcome Name: Enter a 2-3-word description for each of your program-level student-learning outcomes (e.g., critical thinking, creative thinking, information literacy, inquiry and analysis, oral communication, written communication, quantitative literacy, plan of care, movement techniques, vocal techniques). o Student Learning Outcome (required): Write a program-level student-learning outcome. The outcome should be a measurable, results-oriented statement that specifies to students and others the knowledge, attitudes, or skills faculty want students to demonstrate upon completion of an educational experience (e.g., completion of a sequence of course, graduation from the program). o Student-Learning Outcome Status (required): Indicate whether the program-level student-learning outcome is active or inactive (e.g., archived, no longer a program-level outcome). o Notes (optional) o Start Date (optional) o End Date (optional) o On the right/top of your window click on either save ( ) and return or save and add new.

11 Assessment Product/Task Descriptions Once you add an outcome, your will see the Assessment Products/Tasks Descriptions (required) bar. To add an assessment, click the plus sign ( ) sign on the right-hand side of the bar. 11

12 12 Assessment Product/Task Fields The screen shot below shows the Assessment Product/Task fields, and a description of what to include in each follows. o Assessment Product/Task Category Pull down menu: Select the category that most closely corresponds to the product(s) or task(s) faculty use to make judgments about the degree to which students have achieved the specified outcome. o Assessment Product/Task Description Narrative: Two things are needed here: (a) a brief description of students' products, tasks or performances, AND (b) a brief description of the method faculty use to evaluate students' products to determine the extent to which each student has achieved the outcome (e.g., checklist, grade, rubric). o Criterion/Program Benchmarks Narrative: Describe specifically how well your students must perform as a group in order for you to determine that they have achieved the intended outcome (e.g., 75% of students achieve 3 = satisfactory in three of fours areas on the rubric; 80% of students met or exceeded the cut score on the licensure exam in their first attempt). o Schedule for Assessing Student Learning Outcome Narrative (e.g., annually in a specific course) o On the right/top of your window click on either save ( ) and return or save and add new.

13 13 Add Required: Related Documents Required: Related Documents (upload checklists, scoring guides, rubrics) is where you attach the rating scales, rubrics, and scoring guides, or other tools used to establish expectations and to evaluate, interpret, or grade students' work against agreed-upon criteria and standards. To add related documents, click the wrench on the right-hand side of the bar. Follow the prompts.

14 14 Student-Learning Outcome Results To add assessment results, click on the pull down arrow ( ) on the left-hand side of the outcome bar. Then, click the plus sign ( ) sign on the right-hand side of the bar for a particular assessment.

15 15 Student-Learning Outcome Results Fields The screen shot below shows the Student-Learning Outcome Results fields, and a description of what to include in each follows. o Result Date Will populate automatically. o Student-Learning Outcome Results Narrative: Based on the criterion/program benchmark you specified for each outcome, enter the aggregate results for students as a group (e.g., 90% of students received from 2 of three judges a rating of greater than 20 in all areas; 75% of students participating in the assessment achieved 3/satisfactory in each area on the research report rubric; 80% of students met or exceeded the cut score on the licensure exam in their first attempt). o Reporting Academic Year Pull down menu: Indicate the academic year for the report. o Results status Pull down menu: Indicate whether the criterion/program benchmark you specified for the outcome was met. o Action Status Pull down menu: Choose no action is needed or action is needed. o Actions re Outcome Results Narrative: Describe briefly (a) why no action is needed, (b) progress on any action plan to date, or (c) the proposed action plan.