Your Coordinator s Guide. to a successful Tile Wall Program. with

Transcription

1 Your Coordinator s Guide to a successful Tile Wall Program with

2 Welcome! We are so excited that you ve chosen to run an Original Works program this season! This guide will take you through the process step by step to ensure a successful program. And, if at any point you have a question on something not covered in this guide, our Customer Service Team is anxiously waiting for your call! What s Inside? Create Great Art 2 Artwork Creation 3 Program Promotion 3 Order Phase 4 Shipping Phase 4 Installation Phase 4 Customer Service/Product Issues 5 Installation Instructions 6 Shipping Form W 7 Order Form 8 Reserve Your Spot letter 9 Look What s Happening letter 10 Art Guidelines 11 1

3 Create Great Art This is the best part, creating a masterpiece that families will cherish. Over the years we have found that the more excited the students are about their project, the more excited families are. Creating a bright and colorful artwork that will reproduce well onto our products is easy, when you follow our Art Guidelines. Just remember, to have fun and celebrate creativity! After all, it really is all about the art! Helpful hints * Use the art paper provided in your supply box * Fill the entire sheet of paper with color * Use bright, bold colors * Keep important details 1 from the edge * Have your artists sign their artwork, remembering to keep it 1 from the edge * Mark the orientation of each artwork. This can be done by placing a T at the top on the back, using pencil * Label each artwork with the school, student name, grade & teacher Save for another project * Playing on the edge- Keep important details at least 1 from the edge as they could be put off during reproduction. * Fluorescent colors * Metallic art media * Chalk & oil pastels * Abrasives/3D materials * Glitter * Construction paper- this type of paper doesn t always reproduce true to color Media we Love! * Markers * Tempera Paints * Crayons * Water Color Paints * Paper Collage * Pencil lines will show on finished products. We suggest adding a colorful border to your paper. = = Names, dates, etc. should be placed at least 1 from the edge of the artwork. Many of our products are considered full bleed. If details are too close to the edge, they could be trimmed or cut off during reproduction. For complete instructions, please refer to the Art Guidelines at the back of this guide. You can also visit: originalworks.com/artguides You can find lessons plans on our Pinterest site or Online at: originalworks.com/customer-care 2

4 Artwork Phase * Paper size. It s important to use the correct paper size. Based on the tile size you have selected for you program the following paper sizes are required: 6 x 8 Tiles: 8 ½ x 11 paper 4 ¼ x 4 ¼ Tiles: Square paper, no smaller than 7 ¼ 6 x 6 Tiles: Square paper, no smaller than 7 ¼ Using the correct paper size ensures that the images will be proportional when reproduced onto the tiles. If required, the appropriate paper size has been included in your supply box. * Label Art. Once artwork is completed, be sure to include the following information on the BACK of each artwork: Student name, First & Last Grade & Class/Teacher Use pencil, so that it doesn t show through to the front! Program Promotion If you are promoting the program to families, here are some tips on how to ensure a successful program. Remember, the more you promote, the more your profits will grow! Ensure your program is a success. * Create colorful, fun artwork that parents will want to preserve. * Check out our free lesson plans if you need some inspiration. * Create excitement with your students by following these promotional tips... Ways to promote the program. * Include program information & deadlines in school announcements & communications. Promote the program via your school website, social media sites & newsletters. * Copy & distribute the Look What s Coming Letter provided in this guide. Need additional promotional tools & ideas? Check out our emarketing Kit & other resources in our Customer Care site. originalworks.com/customer-care Login Password: CCC1617 (Use capital C s) 3

5 Order Phase If you are promoting this program to families, who will in turn purchase a tile, please follow the instructions below. * Family packets. Assemble a family packet for each student to be sent home. The packet should include : Original Artwork Dear Family Letter* with permission form Flyer (provided by Original Works as needed) Order Form (if applicable) *A master Dear Family Letter has been provided in this guide and Online in the Customer Care Center. Be sure to complete the necessary information before distributing. You can also create your own letter. * Send home. Send the family packets home for families to order. Be sure you are staying on schedule! * Collect orders. When orders are returned, they should include: Original Artwork Completed & signed permission slip Order Form (if applicable) Payment Shipping Phase * Prepare orders for shipment. If applicable- tape the Order Form to the BACK of corresponding artwork. Organize the artwork, if you have a large group, you may want to separate them into multiple folders by class & grade. * Payment. Please generate a single check to Original Works for the total order. Appropriate shipping & handling charges will be invoiced with the completed orders. * Shipping Form W. Complete the Form & send with artwork & payment. We recommend placing everything in a plastic bag to protect it from the weather while in transit. * Collect orders. Using a traceable carrier (UPS, FedEx etc.) send the artwork & orders to Original Works. Installation * Tiles are for interior installation only. Original Works will not warrant the performance of tiles installed on an exterior wall, walkway, breezeway or other exterior structure. * Grout. To avoid potentially scratching the tile surface when installing, use of a sandless grout is highly recommended. Please consult the Tile Wall Installation Instructions for more details. 4

6 Customer Service: Fix - It Although we thoroughly inspect all orders before shipping, occasionally a less than perfect order gets through. We call this a Fix-It, and if it occurs with one of your orders, our friendly Customer Service team is standing by to assist. * Product issues. If your order/product meets one or more of the following criteria, a Fix-It should be submitted. Material defect: e.g.: chipped tile Improper reproduction: e.g.: artwork is reproduced upside down on product. Missing product: you were invoiced for a product but it was not received. * Shipping Form F. Complete & return. Do I need to send the artwork back in? YES... Color quality issue Image blurriness Incorrect image NO... Missing item Damaged item Incorrect item made When in doubt, consult our Customer Service Team. Image retention. Original Works keeps images on file for a fixed period of time: Fall programs - images are retained until March 1st Spring programs - images are retained until September 1st All artwork is reproduced as is. We cannot be responsible for fixing custom products if our Art Guidelines are not followed. If a Fix-It is submitted after one of these retention deadlines, please submit the original artwork. Customer Service: Monday-Friday 8:00am-4:30pm EST. 5

7 Installation Instructions Interior Walls Only The following instructions are designed to provide a guideline for successful installation of your tile wall. We strongly recommend that you use a qualified tile installer/contractor to install your tile wall. Careful installation will ensure the life of your product. Original Works will not be held liable for tiles that are damaged or broken during the installation process. Use of a sandless/non-abrasive grout is strongly recommended to ensure no scratching of the tile occurs during the installation step. Installation 1. Using a notched spreader (normally supplied with the tile adhesive) apply the adhesive evenly over the surface to which the tiles will be secured. The ridges in the adhesive allow for positioning and bedding of the tiles. Cover an area of about 1 m (1 yd.) at a time, to prevent the adhesive from drying out. 2. Start with the first tile in the bottom most left hand corner by pressing it until it is firmly fixed. Continue by adding the tiles to the right side, building out one row at a time. Continue with successive rows of tiles until the whole area has been built us, applying new adhesive as/when required. Periodically, use a damp sponge to wipe any excess adhesive from the surface of the tiles. Grouting Non-abrasive (sandless) grout can be applied 24 hours after tiling. Professionals use a squeegee type tool, but a piece of dense foam sponge or a rubber spreader are also suitable. 1. Use the spreader to force the grout into the gaps between the tiles. Spread in all directions to ensure the gaps are well filled. 2. After covering the surface area to be worked, wipe away the excess grout with another sponge, rinsing it frequently in a bucket of clean water. To give an even, polished finish to the grout, use a piece of dowel to run down the grout lines, to ensure an even depth and thickness to the grouting lines. 3. When the grout is dry, polish the tiles area with a soft cloth. Use the grid below to position tiles. Start from the left hand side at the bottom of the wall. It is best to layout the entire mural before beginning any installation. E-1 E-2 D-1 D-2 D-3 C-1 C-2 C-3 C-4 B-1 B-2 B-3 B-4 B-5 B-6 A-1 A-2 A-3 A-4 A-5 A-6 A-7 6

8 INTERNAL USE ONLY: CODE: RCV D BY: DATE: Shipping Form W Tile Wall: Artwork Phase Organization Information: Please complete all information Organization: School Code: Address: City State: Zip: Contact: Phone: Please note any weekdays you will be closed: Orders. Number of Artworks: Number of Classes: Ffull color imagetile sizes Cost Quantity Blank White Tile Sizes Cost Quantity 6 x 8 with image $ x 8 blank tile $ ¼ x 4 ¼ with image $ ¼ x 4 ¼ blank tile $ x 6 with image $ x 6 blank tile $ 6.00 Please indicate the size & quantity of tiles to be produced from artwork. Blank tiles can be purchased and are often used as borders or to fill empty spaces. Please indicate quantity required above. Check enclosed: Check # Check Amount $ Please add 6.5% of order value to the amount remitted to cover Shipping & Handling charges PLEASE CONSULT YOUR BUSINESS OFFICE FOR YOUR LOCAL SALES TAX STATUS AND SCHOOL TAX POLICY TAX STATUS: If your school is in CA, CO, FL, GA, MD, MI, NC, NJ, NY, SC, TN, TX, or VA, Please review the following and check the appropriate box: We are TAX EXEMPT and our tax exempt form is attached or will be faxed or mailed. We understand that without a tax exempt form on file, that we will be charged sales tax. Purchases made by this organization are TAXABLE. We will be charged tax based on the SCHOOL COST of the products. It is the responsibility of the school or organization to increase the PRICE TO FAMILIES to cover any tax liability. Tiles are for installation in interior walls only. Original Works will not warrant the performance of tiles installed in an exterior wall, exterior walkway, breezeway or other exterior structure. To avoid potentially scratching the tile surface, we strongly recommend the use of sand less grout when installing the tiles. Artwork for 6 x 8 tiles should be 8 ½ x 11. Artwork for 4 ¼ x 4 ¼ and 6 x 6 tiles should be square paper (no smaller than 7 ¼ ). Send to: ORIGINAL WORKS Building 1 54 Caldwell Road Stillwater, NY fax

9 Tile Wall Order Form School Grade Teacher Student Name (First & Last) Parent Name Phone Street City State/Zip Product Price/Ea. Total $ Ceramic Tile Total Due $ Please be sure that student name, grade & class are marked on the BACK of the artwork in pencil. Tile Wall Order Form School Grade Teacher Student Name (First & Last) Parent Name Phone Street City State/Zip Product Price/Ea. Total $ Ceramic Tile Total Due $ Please be sure that student name, grade & class are marked on the BACK of the artwork in pencil. Tile Wall Order Form School Grade Teacher Student Name (First & Last) Parent Name Phone Street City State/Zip Product Price/Ea. Total $ Ceramic Tile Total Due $ Please be sure that student name, grade & class are marked on the BACK of the artwork in pencil. 7

10 Reserve your Spot on our Wall Dear Family: We are inviting you to take advantage of a truly unique opportunity to have a reproduction of your child s artwork permanently installed at our school. We will be constructing a new tile wall consisting of ceramic tiles of a dimension. Each tile will feature a piece of our student s artwork. Artwork for this project has been created in class and is enclosed along with a full color flyer describing the tile wall. If you are interested in ordering a tile featuring your child s very own artwork, then please do the following: 1. Complete and sign the Tile Wall Order Form at the bottom of this page. 2. Make check payable to in the amount of $. 3. Return the signed release form, payment, artwork and order form ( if applicable)to the school no later than. For further information on this exciting new project, feel free to contact at. We look forward to having your child s work of art permanently displayed in our school. TILE WALL PERMISSION FORM Student Name: Grade & Teacher: Parent Name: Home Phone: YES! I would like to participate in this exciting school project. Please reserve a tile in your wall featuring my child s artwork. Enclosed is my payment and the artwork to be used in the tile wall. (Parent/Guardian Signature) 8

11 LOOK WHAT S HAPPENING AT OUR SCHOOL! Dear Family: This is to let you know that our school will soon be offering you a special opportunity to turn your child s very own artwork into a full-color ceramic tile that will be permanently installed in a wall of the school. Your child will have fun creating artwork in school, using the regular school curriculum as the basis for their work of art. An information packet containing a color flyer, order form, project description and your child s work of art will be sent home in the next few weeks. When it arrives please take a few minutes to review the information. We hope you will be able to take advantage of this very special opportunity. We are excited about this event and hope that you will be too. Look for more information coming soon! Dear Family: LOOK WHAT S HAPPENING AT OUR SCHOOL! This is to let you know that our school will soon be offering you a special opportunity to turn your child s very own artwork into a full-color ceramic tile that will be permanently installed in a wall of the school. Your child will have fun creating artwork in school, using the regular school curriculum as the basis for their work of art. An information packet containing a color flyer, order form, project description and your child s work of art will be sent home in the next few weeks. When it arrives please take a few minutes to review the information. We hope you will be able to take advantage of this very special opportunity. We are excited about this event and hope that you will be too. Look for more information coming soon! 9

12 Art Guidelines Creating great art is key to a successful program. Based on our experience, we ve put together some tips for you to follow. What works best Crayons Watercolors Paper Markers Tempera Paint Be sure that students press hard for a rich color! Bright bold colors will look great. Just go easy on the water. Tips & Tricks for best results Use our paper for the best results. Bright bold colors reproduce best. Black is great for outlining. Just remember no fluorescents! Intense colors reproduce best. Use caution with the amount of paint, as it can crack and crumble. If creating hand-print art, fill the entire sheet of paper with color Keep important details like names or dates, 1 from the edge Fill all of the space edge-to-edge Bold colors & borders add fun & interest Be sure to glue everything well so pieces are secure. (We d hate for a roof to fall off a house while it s being shipped here.) 10

13 Skip the Glitter! We don t like to put restrictions in place, however there are few things that we just can t accept. Here s the low down on the items that make the Do Not Use list... Glitter Glitter is like a curse word on our production floor! The pretty sparkle it has when added to your art project, isn t so pretty when scanned for reproduction. The reflection of the light can cause it to appear as dark specs. Those sparkles get into our equipment, and that s not so pretty either! So, please save the glitter for another project. Fluorescent and Metallic Again, they may look shiny & bright on paper, but they do not reproduce with the vivid brightness as do markers & paint. Often colors will come out dull, or not true to color (i.e. pinks will look purple.) To avoid disappointment, we ask that you skip the glow & shine and stay with more traditional colors for this project. 3D and Abrasives Abrasives are just that... abrasive. Sand, salt, globs of glue/paste can create scratches on our equipment, which will in turn appear on products. 3D objects (cotton balls, foam cutouts and those crazy googly eyes) are not 3D when reproduced. Actually they can cause shadowing and become flattened during our production process. Chalk and Oil Pastels We are sure you know what a mess it can be working with pastels. Often in transit, they can smudge and stick together, and create an even bigger mess. If you do choose to use them, please do so with caution and they MUST be sprayed with a fixative such as Krylon #1311 Matte Fixative or we will not be able to process them. Trademark and Copyright images Based on federal regulations, we can t accept any Trademark or copyright images. This includes cartoon characters (Disney, Nickelodeon etc. ) and trademark logos (Nike, Pepsi etc.) Images that are cut from magazines & books used in paper collages, are also a no-no. We encourage you to be creative, Please don t send in pages torn from a coloring book. It s all about the paper. We highly recommend that you use the free high-quality art paper that we provide. However if you don t wish to, there are a few rules that we have: Size matters! All paper must be 8 ½ x 11. We recommend a paper weight of 60-70# Construction paper. Often construction paper will not reproduce true to color. Depending on the quality of the paper, blues can look purple, blacks can be green etc. Avoid playing on the edge. What exactly does that mean? Keeping details such as names, date etc. away from the edge. During reproduction items that are within 1 from the edge could be trimmed. This is especially true on our full bleed products (key chains, tiles, mouse pads...) Adding a 1 colorful border to help younger artists stay within the area. If pencil guide is drawn, be sure that it is completely erased, otherwise it will appear on finished products. REMEMBER TO... Flip over artwork and using pencil add artist s name, school, class & grade. Mark the Top with a T to ensure correct orientation. 11