State Radio Project. July Monthly Progress Report

Transcription

1 State Rad o Project State Radio Project July 2013 Monthly Progress Report

2 Project Goals Infrastructure Repair or replace critical components of Oregon s deteriorating state radio network and extend the useful life of the existing Oregon Department of Transportation and Oregon State Police wireless communications systems. Narrowbanding Comply with the approved Federal Communications Commission waiver deadline to transition state radios from wideband to narrowband transmission by Nov. 1, 2013, and position for future narrowbanding requirements. Consolidation Consolidate the ODOT and OSP wireless communications systems into a single unit and allow for shared efficiencies and integration between the four existing state systems. Interoperability Provide limited, local interoperability for public safety agencies and lay the foundation for expanded and improved interoperability in the future. Cover photo: The lookout at Bosley Butte in Curry County burned to the ground last year, leaving only melted aluminum, broken plates and nails. Work on the site will get underway this summer.

3 CONTENTS Project Map ii Project Update 1 Project Success 3 Project Progress by WBS 5 WBS 1.0 Project Management Summary 6 WBS 2.0 Narrowbanding 9 WBS 3.0 Microwave Modernization 12 WBS 4.0 Trunked radio System 14 WBS 5.0 Interoperability 16 WBS 6.0 Partnerships 17 WBS 7.0 Planning AND Engineering 21 WBS 8.0 System Testing 23 Staffing & Vendor Summary 24 Sites by County 28 Project Cost Summary 34 Estimated Project Cash Flow 35 July No. 34 Page i

4 Project Map Visit ODOT s Radio Project website at See previous progress reports and an interactive map at Page ii July No. 34

5 Project Update The State Radio Project realized a milestone in June as cutover from wideband to narrowband transmission got underway. Cutover was completed in four Oregon Department of Transportation districts and corresponding Oregon State Police offices in the southwestern area of the state. Overall, the process is on schedule and going very well. The project identified some lessons learned, including the need to rework the wiring around site controllers on a couple of sites. From a customer perspective, we ve had no complaints about coverage, which was a concern when moving from wideband to narrowband. Anecdotally, the project is hearing from users that coverage is actually better in some instances, especially when using the portable radios. The newly narrowbanded Harris Unity radio seems to be a more powerful handheld. Assuming the process stays on schedule, narrowbanding will be complete by the end of August, two months ahead of the project s Federal Communications Commission waiver deadline. In support of cutover, ODOT/OSP Wireless Section staff, led by Chuck Kummer, has taken up the mantle of installing the office remotes, which have to be in place before cutover. We are back in full motion on the sites. Based on our earlier delay, some sites do now extend into 2015, but we are working on the critical ones to bring them back into 2014 delivery. We were really getting backed into a corner Dick Upton, State Radio Project manager around office remotes, and Chuck is marching through the state doing an excellent job, said State Radio Project Manager Dick Upton. He s gotten ahead of the cutover process and is getting the office remotes in place as we need them. Looking ahead to microwave and trunked system deployment, the radio project s schedule success hinges on sites, and we did hit a bump this spring. Site delivery wasn t occurring at the rate it needed to, and project management did a top-to-bottom assessment of the entire site delivery process. As a result, we ve improved our tracking and identified where the handoffs were being missed and where information wasn t coming in at the right time. We were not making decisions and producing preliminary drawings when our site acquisition folks needed them in order to set off federal and county processes, Upton said. We ve got that well under control now: The site delivery tracker is in place, and we re using it to drive weekly meetings to identify where we need to put in extra effort and we re being successful in doing that. What I call the Rosetta Stone is the drawing tracker, he added, which includes site-by-site renderings of work on the sites. We are back in full motion on the sites. Based on our earlier delay, some sites do now extend into 2015, but we are working on the critical ones to bring them back into 2014 delivery to close out the trunked system and microwave by then. We recognize now there will be some built in 2015, but they are not sites on the trunked or the microwave system, Upton said. Two significant contracts were signed in June. The project s existing contract with Harris Corp. aligned with the previous OWIN system and was becoming increasingly problematic in terms of managing the work. The new contract realigns Harris work with the project s current needs. The project also signed a contract with Aviat for the purchase of the remaining equipment for the entire digital microwave system, as well as installation services for that equipment and the equipment already in the warehouse. The project will now begin strategically deploying microwave in earnest later this summer as we align when sites will be ready with logical segments of the microwave system. July No. 34 Page 1

6 INFRASTRUCTURE The project expanded its effort to install narrowband and replacement antennas in June by awarding three more contracts, increasing the number of sites available for installation to almost 100. Work continues at Hulse Ranch and Bend ODOT sites. At Euchre Mountain, the contractor mobilized to the site and began excavation for the new solar array and equipment shelter. Bid results have been received for several sites, including Four Mile, Bosley Butte, McCully Mountain, Saddlebag and Bald Mountain. Project staff is finalizing the contracts to get construction underway. A construction pre-bid walk took place June 6 at the Bosley Butte site in Curry County. NARROWBANDING During June, cutover was completed for ODOT Districts 4, 5, 7 and 8 and OSP offices in Grants Pass, Central Point, Roseburg, Coos Bay, Gold Beach, Albany, Florence, Newport, Oakridge, Corvallis and Springfield. The reprogramming effort is ongoing; Harris contractors are working in parallel to the cutover list, completing necessary radio updates ahead of the transition to narrowband. CONSOLIDATION The State Radio User Group worked with the State Interoperability Executive Council to respond to legislative questions and prepare final drafts of amendments relating to Senate Bill 665. The bill would have established the roles and responsibilities of the SIEC and moved it under the authority of the Oregon Department of Administrative Services. The bill was not passed by this Legislature and is anticipated to be revisited in the future. ODOT and the Oregon Department of Forestry also worked on amendments to House Bill 3415, which stipulates that state agencies should charge the equivalent of commercial rates for use of communications towers by private business. The bill was passed with amendments and signed by Gov. Kitzhaber on June 18; it takes effect Jan. 1, INTEROPERABILITY Oregon was used as a case study to help the Office of Emergency Communications and FirstNet develop criteria that could be used by each state to develop FirstNet coverage objectives. This material will be used in the development of Oregon s state and local Grant Implementation Program effort in support of FirstNet, Oregon s First Responder Network Authority. Oregon s information was presented at each of the FirstNet regional sessions and at the Public Safety Communications Research conference in Colorado in June. Overall, our stakeholder community was chosen to do the case study for FirstNet coverage objectives because of our collaborative approach and general interest in supporting the FirstNet efforts. The planning documents developed by ODOT s Major Projects Branch for FirstNet have been used as a benchmark nationally, and the coverage case study is a further example of those efforts. Page 2 July No. 34

7 Project Success Summer interns are an asset to the State radio project In the warehouse, on the road or out in the field is where you are most likely to find the State Radio Project s four new asset management technicians. Geoff Zeller and Dan Eddleman started in March as six-month temporary employees, joined by Kevin Tongue in May and Nick Noel in June. The four interns are assisting the radio project s asset management staff with this summer s increased workload. Four interns are assisting with this summer s increased asset management workload. From left are Nick Noel, Kevin Tongue, Dan Eddleman and Geoff Zeller. Not only are we doing our normal annual inventory, but we also have the Oregon State Police inventory so we can show OSP what they ve got out in the field, said Jack Williams, the radio project s current asset manager and new training and project manager. The team is also verifying the ODOT Wireless equipment in preparation for MCM, the computer system that will track all the parts for the State Radio System. But the big push this summer involves the cutover to narrowband transmission. For the narrowbanding, there are literally thousands of parts coming in here, said We put in a lot of miles. I think I ve done about 6,000 to 7,000 miles since I started. I put in almost 1,500 miles in a week with Nick. That was his first trip; he kind of got thrown in the fire. Dennis Mansfield, who is leading the charge on the narrowband antenna installations. Parts are being ordered in phases, and sites go out in bundles. We have parts coming in from different distributors. When we get the go-ahead that the contractor has notice to proceed on a site and they re going to go out into the field on a particular date, that s when we put the sites together. Putting the sites together is where the interns come in. Working off site lists, they prepare site kits with the specific parts and equipment for the contractors to install. All the site lists are very similar, depending on the size of the site. There is always some sort of narrowbanding antenna, cable and all the hardware and hanger kits that go with the cable to string it up the tower, said Zeller, 21. We don t assemble anything, we just have bits and pieces here and there with part numbers on them, and it s on the list so we put it in the box. But assembling the site kits correctly is important, and attention to detail is critical having a contractor get up to a site only to find the wrong part in the box would be a wasted visit. We strive for quality control. We do find discrepancies, it s just human error, but the timing of it is critical to get things corrected. These guys have been Kevin Tongue, asset management technician intern instrumental in seeing these parts come in, Mansfield said. All of the narrowband antennas come to the radio project warehouse before they are issued to the contractors. One group is ordering parts, we re receiving parts and we re sending parts out. We re trying to do a complete inventory control, Mansfield said. Not having an inventory control system proved to be a little difficult at first but we re getting a handle on it. July No. 34 Page 3

8 That s where MCM comes into play. Eddleman loaded into the system all the antennas that are going out for installation right now. If it has an asset tag then it gets entered into the system its part, serial number, what it is so that it can be queried. That will tell you where it s been, where it s going, and sometimes costs and dates, said Eddleman, 39. Despite the heavy warehouse workload, 75 percent of the time the four men pair up and head out into the field. We put in a lot of miles, said Tongue, 20. I think I ve done about 6,000 to 7,000 miles since I started. I put in almost 1,500 miles in a week with Nick. That was his first trip; he kind of got thrown in the fire. The interns coordinate their site visits with the contractors, sometimes hitting the road as early as 4 a.m. They work from a schedule and arrange meeting places so they don t have to worry about site access or finding Wireless technicians to go up with them. For the most part, the hardest part of getting to the sites is just that the roads getting up to the sites are pretty nasty, Tongue said. Reaching Cottonwood Mountain involved fourwheel driving over about 20 miles of dirt trail. It s always an adventure. Each site is different and has a different set of rules, Eddleman said. The land owner determines what kind of equipment is required for site access. Edson Butte required an ax and a fire extinguisher, for example. Once on site, everyone goes about their tasks. When we re out there at the mountain, we take pictures, write down serial numbers and do tagging, said Noel, 18. The contractors go to work installing the site kits the interns prepared, often working all day to complete one site, whereas the asset tagging done by the interns is a pretty quick process. We let them do their thing, they let us do our thing and we re done in about an hour or so, Zeller said. Then it s off to the next site. But In June, the asset management interns assisted with the delivery of a shelter slated for McCully Mountain. as is typical with this type of work, you have to expect the unexpected. A couple of rattlesnakes greeted the crew at Dodson Butte. Inside the shelters they ve encountered spiders, bats, snakes and rats. Along the way they often see rabbits, deer and farm animals. As far as weather goes, you have to plan for just about anything, Tongue said. It ll be nice and sunny down here, then at Fall Mountain over by John Day it was snowing almost the whole time I was there. Then we went over by Ontario and it was 114 degrees. Come fall, the four men will take their experiences gained on the radio project to their next adventures. Zeller, a recent graduate of Chemeketa Community College in Salem with a degree in electrical engineering, joins Intel in October as a microprocessor technician. Eddleman goes to work for the Salem-Keizer School District in September as a substitute special education instructor. Tongue will return to the Cornish College of the Arts in Seattle as a junior pursuing a degree in music performance. And Noel will be a freshman at Portland State University. I didn t really know what I would be doing, Noel said. But I m doing a bunch of different things and I ve learned a lot. Page 4 July No. 34

9 Project Progress by WBS The budget for the radio project in the biennium is $89.2 million. Work will continue into the next biennium for a total cost of $154.4 million. The work components necessary to launch the revised State Radio Project include project management, narrowbanding, microwave modernization, trunking, tactical interoperability and partner obligations. The budget and schedule for the project s active components are provided in the following pages of this report, which are based upon the work breakdown structure detailed in the State Radio Project s Project Management Plan Overall Project Engineering Narrowbanding Microwave Trunking Partnerships June 30, 2013 Total Project Budget $209,991,920 Actual Expenditures $125,226,532 60% Forecast Expenditures $141,009,234 67% Total Budget Remaining $84,765,388 40% $84,765,388 40% $125,226,532 60% OWIN expenditures account for $55.5 million of expenditures to date. In Millions $180 $160 $140 $120 $100 $80 $60 $40 $20 $0 Current Expenditures actual Planned July No. 34 Page 5

10 WBS 1.0 Project Management Summary Project management consists of those elements that are projectwide and affect all other WBS sections. Budget Expenditures For WBS 1.0 Project Management, 43 percent of the total budget has been expended to date. Total Section Budget $15,910,286 Actual Expenditures $6,882,132 43% Forecast Expenditures $7,941,013 50% Section Budget Remaining $9,028,154 57% $9,028,154 57% $6,882,132 43% In Millions $18 $16 $14 $12 $10 $8 $6 $4 $2 $0 Current Expenditures actual Planned Activities and Progress Asset Management The project continues to deploy narrowband antennas for installation. To date, equipment for 43 sites has been released by the project for installation by third-party contractors. Implementation of the State Radio System s work order tracking system continued in June. Training on the system has been scheduled for ODOT/OSP Wireless Section field technicians to ensure staff can properly access and modify work tickets while in the field. Asset staff also completed an expansion of the project s warehouse space during June, adding 1,900 square feet to the facility. Page 6 July No. 34

11 Change Management There are two types of change requests, administrative and formal. Administrative changes are those that do not affect the project s baseline scope, schedule or budget. Formal changes are those that affect those project baselines. During June, eight change requests were processed and approved. To date, 229 changes have been approved: 51 were administrative and 178 were formal. May 2013 June 2013 Total to date Administrative Formal Total The following chart represents the value of the project s contingency budget at the end of the two most recent months. The change noted is due to approval of formal budget changes executed in June. May 2013 June 2013 Total Change Contingency budget, end-of-month value $4,315,880 $4,315,382 $0 Communications Management Communications staff provided the following project information/materials during June: Produced June 2013 Monthly Progress Report Produced June 2013 Project Dashboard Produced June 2013 Key Project Facts sheet Distributed nine bulletins about narrowband cutover work to project stakeholders Updated communications messaging plan and timeline Updated project website on Oregon.gov Distributed project information notices via GovDelivery Produced and published project feature story in Inside ODOT Reported on radio project activities to ODOT public affairs staff Project management and staff also conducted the following outreach activities: Participation in and facilitation of the monthly State Radio Users Group meeting Participation in and facilitation of the monthly Delivery Team meeting Participation in the monthly Oregon Broadband Advisory Council meeting Participation in the weekly Oregon Public Safety Broadband Network conference call Participation in the weekly Emergency Response Interoperability Center/Public Safety Advisory Committee conference call July No. 34 Page 7

12 Quality Management Public Knowledge delivered its Quarterly Project Status and Improvement Report detailing activities from April 1 through June 30, May 2013 June 2013 Total findings reported by Public Knowledge 8 8 Active recommendations provided 7 8 Closed no further action required 1 0 Watch list items 2 0 The following table is a snapshot of the issues, categorized by WBS section, managed by the project during June. Project management develops planned actions and target dates for resolving these issues. Until an issue has a target resolution date, it is not included in the planned for resolution count. Number of active issues Number planned for resolution Total resolved 1.0 Project Management Narrowbanding Microwave Modernization Trunked Radio Interoperability Partnerships Planning and Engineering Total Page 8 July No. 34

13 WBS 2.0 Narrowbanding Narrowbanding includes work at mountaintop tower sites and at ODOT and OSP office sites. To meet the new federal narrowbanding deadine of Nov. 1, 2013, the radio project must install repeaters and make site improvements at the mountaintop tower sites and, at emergency communication offices statewide, install office controllers as well as deploy portable radios and mobile radios. Schedule Summary Narrowbanding Repeaters Office Deployments Radio Deployments Site Improvements June 30, 2013 Budget Expenditures For WBS 2.0 Narrowbanding, 69 percent of the total budget has been expended to date. Total Section Budget $39,988,653 Actual Expenditures $27,736,863 69% Forecast Expenditures $35,033,197 88% Section Budget Remaining $12,251,791 31% $12,251,791 31% $27,736,863 69% In Millions $45 $40 $35 $30 $25 $20 $15 $10 $5 $0 Current Expenditures actual Planned July No. 34 Page 9

14 Activities and Progress 2.1 Narrowband Repeaters June 2013 Total to date Forecast Actual Forecast Actual Repeaters installed 160 sites Antennas installed 319 units Office Remotes June 2013 Total to date Forecast Actual Forecast Actual Radios installed 157 units Sites completed 137 sites Radio Deployment The radio deployment consists of two elements for both ODOT and OSP: training and deployment of mobile radio equipment, and training and deployment of handheld, portable radio units. In addition to ODOT and OSP deployments, the radio project will also deploy radios to other state agencies, including the Oregon Department of Corrections and the Office of Emergency Management. The following table shows the number of units deployed in June and the total deployed to date. Efforts continued to complete necessary reconciliation of all installation work. June 2013 Total to date ODOT Forecast Actual Forecast Actual Agency locations/crews completed COMPLETE Mobile radios deployed 0 0 2,491 2,290 Portable radios deployed 0 0 1,059 1,291 Employees trained NA 0 NA 966 OSP Agency locations/crews completed COMPLETE Mobile radios deployed Portable radios deployed Employees trained NA 0 NA 370 Other Agencies Agency locations/crews completed COMPLETE 7 7 Mobile radios deployed Portable radios deployed Employees trained NA 0 NA 0 Page 10 July No. 34

15 2.4 Cut-Over Testing Project staff determined that cutover will take place in stages, with the state divided into 10 zones. June 2013 Total to date Forecast Actual Forecast Actual Region cutovers completed 10 zones The radio project began to transition the state s radios from wideband to narrowband operation in June, starting in the southwest with ODOT District 8 and associated OSP offices. Narrowband cutover will continue through August. July No. 34 Page 11

16 WBS 3.0 Microwave Modernization The microwave component of the radio project involves replacing old and outdated ODOT and OSP analog microwave with digital microwave and making associated site improvements. Microwave installation includes the acquisition, installation, implementation and optimization of the new digital microwave radios, antenna dishes, wave guide, routers and ancillary equipment to support both conventional and trunked radio systems. Network implementation consists of integrating routing, switching and monitoring equipment into the microwave system to move both voice and data messages over the digital microwave system. Improvements to towers, shelters, power supplies and other facilities required by the upgraded microwave and trunked radio systems are anticipated at most sites. New leases, permits and agreements will be obtained as needed. The revised budget for the biennium for this project component is $7.3 million for installation, $4.3 million for network implementation and $619,000 for site work, for a total of $12.2 million. Work will continue into the next biennium for a total project cost of $35.3 million. Schedule Summary Microwave Modernization Microwave Implementation Network Implementation Site Improvements June 30, 2013 Budget Expenditures For WBS 3.0 Microwave Modernization, 19 percent of the total budget has been expended to date Total Section Budget $35,266,340 Actual Expenditures $6,817,129 19% Forecast Expenditures $12,196,664 35% Section Budget Remaining $28,449,211 81% $28,449,211 81% $6,817,129 19% Page 12 July No. 34

17 Budget Expenditures (Cont.) In Millions $40 $35 $30 $25 $20 $15 $10 $5 $0 Current Expenditures actual Planned Activities and Progress 3.1 Microwave Installation and 3.2 Network Implementation The microwave installation phase includes those tasks involved in the installation of microwave equipment, from initiation to completion. Microwave installations may occur during a site s construction phase or after it has been completed. June 2013 Total to date Forecast Actual Forecast Actual Microwave installation complete Microwave Site Improvements The site improvement process includes three phases: pre-design, design and construction. Pre-design phase: Tasks completed from inception to approval by the Site Review Committee, the project s change review board. Design phase: Tasks completed from site planning through acquisition of the site building permit. Construction phase: Tasks completed from the acquisition of the building permit to the completion of site construction. June 2013 Total to date Site improvements Forecast Actual Forecast Actual Pre-design complete Design complete Construction complete July No. 34 Page 13

18 WBS 4.0 Trunked radio System A trunked radio system is used to maximize available capacity in a two-way radio system. Because not everyone in a group talks at once and radio transmissions are usually short, a trunked computer can assign talk frequencies in a manner that allows multiple groups of users to share a small set of frequencies without hearing each other s conversations. This effectively compresses the voice signals and enhances the capacity of the system. The trunked system will allow local radio communications between public safety personnel; microwave will distribute those signals over a larger area, enabling distance and interagency communications. The revised budget for the trunked system portion of this radio project component includes $4.1 million for repeaters, $3.3 million for switches and $3.4 million for dispatch consoles, for a total of $10.8 million, of which $7.8 million is projected to be used in the biennium. Schedule Summary Trunking TRS Repeaters Trunk Switches June 30, 2013 Budget Expenditures For WBS 4.0 Trunked Radio System, 46 percent of the total budget has been expended to date. $4,928,363 46% Total Section Budget $10,790,434 Actual Expenditures $4,928,363 46% Forecast Expenditures $6,898,423 64% Section Budget Remaining $5,862,071 54% $5,862,071 54% Page 14 July No. 34

19 Budget Expenditures (Cont.) Current Expenditures $12 $10 In Millions $8 $6 $4 $2 $0 actual Planned Activities and Progress Development of the trunked radio system includes three categories of work: repeater and site control equipment, central trunking switches and dispatch consoles. Section 7.0 Planning and Engineering also includes progress on the design efforts related to the trunked radio system. 4.1 Trunked radio Repeaters June 2013 Total to date Forecast Actual Forecast Actual Repeaters installed 8 units Sites completed 8 sites TRUNKED RADIO SWITCHES June 2013 Total to date Forecast Actual Forecast Actual Switches installed 2 units Sites completed 2 sites DISPATCH CONSOLES June 2013 Total to date Forecast Actual Forecast Actual Consoles installed 60 units Sites completed 4 sites July No. 34 Page 15

20 WBS 5.0 Interoperability Improvements to state interoperability will be captured in this section. The State Interoperability Executive Council is currently heading statewide planning efforts to develop the overarching plan for interoperability in Oregon. Once the SIEC has finalized its plan, the project will initiate work on this effort. The project budget for this section is $2.3 million. No schedule information is currently available. See 7.5 Interoperability Design for progress related to other interoperability activities. Budget Expenditures No expenditures have been made related to interoperability to date. Activities and Progress No procurement, installation or implementation has been initiated for this work section. Page 16 July No. 34

21 WBS 6.0 Partnerships Partnerships were developed between the former OWIN program and local jurisdictions with the intent to reduce costs to both parties. These agreements created interdependency among participants for a functional system. The radio project has identified the partnership groups listed below as including sites that require work to meet the needs associated with these agreements. Schedule Summary All Partnerships CSEPP Lincoln County North Coast North Vally Southwest Seven Klamath County Additional Partnerships June 30, 2013 Budget Expenditures For WBS 6.0 Partnerships, 67 percent of the total budget has been expended to date. Total Section Budget $10,632,219 Actual Expenditures $7,126,739 67% Forecast Expenditures $5,282,092 50% Section Budget Remaining $3,505,480 33% $3,505,480 33% $7,126,739 67% $12 Current Expenditures $10 In Millions $8 $6 $4 $2 $0 actual Planned July No. 34 Page 17

22 Activities and Progress 6.1 OWIN Obligations For each partnership cluster, forecast and actual progress is reported for the month and for the project cumulatively through June. The following correspond to all tables in this section: Agreements: Umbrella and supplemental agreements executed in a given region. Design phase: Tasks completed from site planning through acquisition of the site building permit. Construction phase: Tasks completed from the acquisition of the building permit to the completion of site construction. Microwave installation phase: All tasks involved in the installation of microwave equipment, from initiation to completion. Microwave installations may occur during a site s construction phase or after it has been completed. Obligation complete: All work has been completed and associated quality reviews have been conducted and work approved. Quality reviews include those conducted by the partner(s), ODOT/OSP Wireless technicians and by representatives of the Oregon Office of Emergency Management Chemical Stockpile Emergency Preparedness Program June 2013 Total to date CSEPP Forecast Actual Forecast Actual Agreements complete 9 agreements COMPLETE 9 9 Design phase complete 1 site COMPLETE 1 1 Construction phase complete 4 sites COMPLETE 4 4 Microwave installation phase complete 3 sites Obligations complete 11 obligations The remaining obligation for this section of work is installation of microwave equipment and connecting two sites. The concern regarding the stability of one tower, noted in last month s report, was substantiated during June, causing the radio project to initiate work to construct a new tower. Due to the time required to complete construction, the project anticipates microwave equipment to be installed during 2014, revising the expected completion date of WBS section from December 2013 to August Lincoln County June 2013 Total to date Lincoln County Forecast Actual Forecast Actual Agreements complete 6 agreements COMPLETE 6 6 Design phase complete 4 sites COMPLETE 4 4 Construction phase complete 3 sites COMPLETE 3 3 Microwave installation phase complete 4 sites COMPLETE 4 4 Obligations complete 4 obligations COMPLETE 4 4 All work included in WBS section is complete. Page 18 July No. 34

23 6.1.3 North Coast June 2013 Total to date North Coast Forecast Actual Forecast Actual Agreements complete 13 agreements Design phase complete 3 sites Construction phase complete 3 sites Microwave installation phase complete 9 sites Obligations complete 13 obligations Work for one site remains scheduled for the 2013 construction season; currently, partners have connectivity through an adjacent site. Once construction is complete, the project will address the installation of microwave equipment, revising the expected completion date for WBS section from July 2013 to March North Valley June 2013 Total to date North Valley Forecast Actual Forecast Actual Agreements complete 1 agreements COMPLETE 1 1 Design phase complete 2 sites COMPLETE 2 2 Construction phase complete 2 sites COMPLETE 2 2 Microwave installation phase complete 2 sites COMPLETE 2 2 Obligations complete 2 obligations COMPLETE 2 2 All work included in WBS section is complete Southwest Seven June 2013 Total to date Southwest Seven Forecast Actual Forecast Actual Agreements complete 6 agreements Design phase complete 3 sites COMPLETE 3 3 Construction phase complete 5 sites Microwave installation phase complete 4 sites Obligations complete 6 obligations Work at two sites remains for this section. The expected completion date for WBS section is November Klamath County June 2013 Total to date Klamath County Forecast Actual Forecast Actual Agreements complete 7 agreements Design phase complete 3 sites COMPLETE 3 3 Construction phase complete 2 sites Microwave installation phase complete 4 sites Obligations complete 5 obligations The three outstanding agreements are with project partners for signature; however, until executed, the radio project will not initiate any site work. The project has been informed of tribal concerns related to one site, which likely extends the anticipated completion date for WBS section to late July No. 34 Page 19

24 6.1.7 Additional Partnerships June 2013 Total to date Additional Partnerships Forecast Actual Forecast Actual Agreements complete 1 agreement Design phase complete 1 site Construction phase complete 1 site Microwave installation phase complete 1 site Obligations complete 1 obligation Work on the remaining site will extend into the 2014 build season due to delays in acquiring the site. The expected completion date for WBS section is August Future Partnerships These sections have been reserved for future partnership-related activities, should the need arise. 6.5 Strategic Technology Reserve Activities related to the deployment of the Strategic Technology Reserve have been completed. Operations of the reserve have been transferred to the ODOT/OSP Wireless Section. Page 20 July No. 34

25 WBS 7.0 Planning AND Engineering The planning and engineering section of the work breakdown includes design and development activities associated with the previous WBS sections. Schedule Summary engineering Statewide Planning narrowband Planning & engineering Microwave Modernization engineering trunked Radio System engineering Interoperability Planning & engineering Partnership development Sites under Review Budget Expenditures June 30, 2013 For WBS 7.0 Planning and Engineering, 54 percent of the total budget has been expended. Total Section Budget $30,083,544 Actual Expenditures $16,230,743 54% Forecast Expenditures $18,153,281 60% Section Budget Remaining $13,852,801 46% $16,230,743 $13,852,801 54% 46% In Millions $35 $30 $25 $20 $15 $10 $5 $0 Current Expenditures actual Planned July No. 34 Page 21

26 Activities and Progress 7.1 Statewide Planning These activities are captured under 7.5 Interoperability Design and 7.6 Partnership Development. 7.2 Narrowband Planning and Engineering All planning efforts for transitioning the state to narrowband operation have been completed. Radio project staff began to implement necessary system updates in June and will continue through the summer to meet the radio project s narrowband deadline of Nov. 1, Microwave Modernization Engineering Eight site-to-site microwave design proposals and 11 site-to-site microwave design submittals were completed in June, furthering the progress toward a final microwave design. 7.4 Trunked Radio System Engineering Development on the radio project s trunked radio system design is ongoing. 7.5 Interoperability Design The project has no update to report on the development of an interoperability design. Planning and development of the interoperability design continues to be in the hands of the SIEC. Once the SIEC has established a plan, the project will begin work to develop its implementation strategy. 7.6 Partnership Development Also see 6.0 Partnerships for progress on site-specific work related to previous OWIN obligations. The following bullets correspond to the table below: Agreements: Umbrella and supplemental agreements executed. Design phase: Tasks completed from site planning through acquisition of the site building permit. June 2013 Total to date All OWIN Obligations Forecast Actual Forecast Actual Agreements complete 42 agreements Design phase complete 17 sites Page 22 July No. 34

27 WBS 8.0 System Testing The system testing section of the work breakdown includes quality assurance activities developed to ensure that project components perform and interact as intended. This section of work was developed and incorporated into the project budget during February. Schedule Summary Activities related to system testing are anticipated to begin near the end of Budget Expenditures The budget established for this section of work is $200,000. No expenditures have been made related to system testing to date. Activities and Progress No procurement, installation or implementation has been initiated for this work section. July No. 34 Page 23

28 Staffing & Vendor Summary Full-time state employees and contractors are working on the radio project throughout Oregon. In June, the project employed 22 full-time equivalent state positions. Staffing Summary Contract Summary Including historic values of the previous OWIN program, the State Radio Project has spent $81,879,464 of the $122,157,190 currently available across the project s 15 contracts. This represents an overall expenditure of approximately 67 percent. $81,879,464 67% To date in the biennium, $50,375,191 has been spent. This represents 41 percent of the total contract amount available and approximately 56 percent of the contract amount available for the biennium. $40,277,726 33% Percentage of the total contract value expended to the total value of work available Page 24 July No. 34

29 Contract Summary By Vendor $99,965 $2,550,095 $15,743,049 $20,881,241 $951,175 $10,016,838 $11,010,231 $45,812,325 $2,919,347 $70,124 $5,248,028 $702,896 $145,820 $2,863,582 $3,142,475 ABN Engineering ABN Engineering provides supplemental architecture and engineering design services. Activities and Progress Deliverables Submitted Planned Actual Preliminary Construction Drawing, stamped and signed 1 1 Tower structural analysis report 1 1 July No. 34 Page 25

30 AECOM AECOM provides consulting services to the project in the selection and engagement of the radio system contractor (Harris) and provides project and quality management of the radio system. Activities and Progress Deliverables Submitted Planned Actual Delivered microwave design proposals, site-to-site 8 8 Delivered microwave design submittals, site-to-site Submitted Quality Assurance Report on Narrowbanding Reprogramming Work 1 1 Submitted System Architecture Document 1 1 State Radio Project meetings attended Radio Vendor Progress Update meeting 2 2 Trunked Radio System Planning meeting 3 3 Increment Zero Status meeting 4 4 Microwave Update meeting 3 3 Technology Collaboration meeting 4 4 Black & Veatch Black & Veatch provides professional services in connection with the planning, design, engineering and administration for all phases of the project. Activities and Progress Deliverables Submitted Planned Actual Construction oversight visits completed 8 15 Site surveys completed 2 2 Geotechnical reports completed 1 2 Land use surveys completed 5 5 Harris Corp. Harris provides services, software and equipment for the design, installation and implementation of the project s radio system. Work products generated from these efforts are reported in sections 2.0 Narrowbanding and 4.0 Trunked Radio System. Activities and Progress State Radio Project meetings attended Planned Actual Radio Vendor Progress Update meeting 2 2 Trunked Radio System Planning meeting 3 3 Increment Zero Status meeting 4 4 Technology Collaboration meeting 4 4 Page 26 July No. 34

31 HDR Engineering HDR Engineering provides contract management and coordination support services and information systems development support for the project. Activities and Progress Work products generated from these efforts are reported elsewhere in this report. HDR employees provided support in project schedule management, project mapping, environmental analysis and project delivery improvement. State Radio Project meetings attended Planned Actual Site Review Committee meeting 3 3 Trunked Radio System Planning meeting 3 3 Technology Collaboration meeting 4 4 Legacy Wireless Legacy Wireless provides personnel resources capable of providing ongoing project management services for the project. Personnel acquired through this contract must have experience with design and construction of telecommunications sites, the implementation of a public safety radio system and the operations of a complex network of microwave systems to transport information. Activities and Progress Work products generated from these efforts are reported elsewhere in this report. Legacy employees provided support in the following areas: Site project management design through construction Design team coordination State Radio Project meetings attended Planned Actual Site Review Committee meeting 3 3 Increment Zero Status meeting 3 3 Technology Collaboration meeting 4 4 Public Knowledge Public Knowledge provides independent quality management services for the project. Activities and Progress Deliverables Submitted Planned Actual Quarterly Project Status and Improvement Report 1 1 SAIC SAIC Inc. provides personnel resources similar to those provided by Legacy Wireless. SAIC personnel must have experience with design and construction of telecommunications sites, the implementation of public safety radio systems and the operations of a complex network of microwave systems to transport information. Activities and Progress Work products generated from these efforts are reported elsewhere in this report. July No. 34 Page 27

32 Sites by County For site-specific scope, schedule and budget, see the interactive map at Baker Baker City Maintenance Baker City Patrol Office Baker Scale Beaver Mountain M/W Beaver Ridge OSP Elkhorn Mountain M/W Halfway Hill Lime Hill M/W Lone Pine M/W Richland Maintenance Summit Point Whitney Sand Shed Benton Corvallis Maintenance M/W Marys Peak M/W OSU Patrol Office Vineyard Hill Clackamas Brightwood Estacada Maintenance Goat Mountain Government Camp Maintenance Government Camp Patrol Office Lawnfield District Maintenance M/W Linhart Butte Milwaukie Maintenance M/W Mount Hood (Timberline) Mount Scott M/W (District 2B) PCC Patrol Office Petes Mountain Portland Patrol Office Sand Shed (District 2C) Sandy Maintenance Suncrest M/W Clatsop Astoria Area Manager PM Astoria District Office 1 Astoria M/W Astoria Patrol Office Camp Rilea District 1 Bridge Crew Double Peak Humbug Maintenance Nicolai Mountain M/W OSP Seaside 911 Tillamook Head Warrenton M/W Warrenton Maintenance Wickiup Mountain M/W Columbia Clatskanie (County 911 Site) Clatskanie Maintenance Clatskanie Mountain Rainier M/W St Helens Patrol Office Coos Baldy Butte (Coos Bay) Bandon BPA Bennett Butte M/W Blue Ridge North Coos Bay Maintenance M/W Coos Bay Patrol Office Coquille Maintenance M/W Davis Slough Maintenance (Coos Bay) Four Mile Noah Butte Signal Tree (Ram Cell) Signal Tree M/W Crook Barnes Butte Grizzly Mountain M/W (Crook) Powell Butte Prineville Maintenance Prineville Patrol Office Curry Black Mound Bosley Butte Cape Blanco Cape Blanco (Curry) Carpenterville Curry Co Courthouse Edson Butte Gold Beach Maintenance (Hunters Creek) Gold Beach Patrol Office Grizzly Butte (Curry) Harbor Hill Iron Mountain Port Orford Maintenance Stone Butte Page 28 July No. 34

33 Sites by County (Cont.) Deschutes Awbrey Butte Bend District Office 10 Bend Maintenance M/W Bend Patrol Office Brothers Maintenance Hampton Butte La Pine Maintenance Long Butte Long Butte ODOT Mount Bachelor OSP East Headquarters Pine Mountain M/W Region 4 TOC (Bend) Sisters Maintenance Sugar Pine Wampus Butte Wanoga Butte Wanoga Sand Shed Douglas Boswell Springs Maintenance Canyonville Maintenance Chilcoot Mountain Cinnamon Butte Cougar Pass Dean Mountain Debris Hwy 38 Dean Mountain Rd Debris Hwy 38 Scottsburg Dodson Butte M/W Elkton Ridge Harness Mountain (LCSO) Harness Mountain M/W Lemolo Sand Shed Mount Nebo Mount Scott (Klamath) Red Butte Reedsport Maintenance Roman Nose Rose Hill Roseburg Maintenance (Shady) M/W Roseburg Patrol Office Roseburg Region 3 Office Scott Mountain (Douglas) Steamboat Maintenance Yellow Butte Gilliam Arlington Maintenance Arlington Patrol Office Condon Condon Maintenance Grant Aldrich Mountain Austin Maintenance Dixie Butte Fall Mountain M/W John Day M/W Airport John Day Maintenance/Canyon City John Day Patrol Office John Day Scale Tamarack Mountain Harney Beatys Butte Burns Butte M/W Burns Maintenance Burns Patrol Office Devine Ridge M/W Jack Mountain King Mountain Steens Mountain Stinkingwater Pass Sand Shed Hood River Cascade Locks Maintenance Cascade Locks POE Debris I-84 M/W Cascade Locks Hood River (CRITFC) Hood River 911 Middle Mountain (US Cellular) Parkdale Maintenance Jackson Ashland Maintenance Ashland POE Central Point Maintenance Halls Point Lincoln Maintenance Sand Shed Medford ODOT M/W Mount Ashland Mount Isabelle OSP SW Headquarters Prospect Maintenance Region 3 TOC (Central Point) Robinson Butte Roxy Ann Mountain M/W SCC/Central Point Dispatch/SW HQ July No. 34 Page 29

34 Sites by County (Cont.) Siskiyou Summit Fill Siskiyou Summit Sand Shed Soda Mountain M/W Starveout Mountain M/W Table Mountain (Jackson) Table Mountain BLM (Jackson) White City Maintenance District M/W Jefferson Agency Plains Deer Ridge, DOC - Madras Gray Butte Madras Maintenance Madras Patrol Office Stephenson Josephine Cave Junction Maintenance Debris US 199 Road Closure Eight Dollar Fiddler Mountain Grants Pass Maintenance Grants Pass Patrol Office Onion Mountain Sexton Mountain M/W Klamath Applegate Butte Chemult Maintenance Chiloquin Maintenance Gilchrist Patrol Office Hamaker Mountain (KCSO) Hamaker Mountain ODOT Hogback Mountain Klamath Falls M/W Klamath Falls Maintenance Klamath Falls Patrol Office Klamath Falls POE Lake of the Woods Maintenance Medicine Mountain M/W Odell Butte Odell Lake Maintenance Pelican Butte Swan Lake Point Walker Mountain M/W (Klamath) Lake Adel Maintenance Adel Remote (Fish Rim) Alkalai Lake Maintenance M/W Black Cap Glass Butte M/W Grizzly Peak M/W (Lake) Lakeview Maintenance M/W Lakeview Patrol Office Picture Rock (DI) M/W Round Pass Silver Lake Maintenance Lane Bear Mountain Blanton Heights Buck Mountain M/W Dead Mountain Florence Maintenance Florence Patrol Office Glenada Ridge Glenwood Maintenance Goodwin Peak Herman Peak McKenzie Bridge Maintenance Mount Hagan Oakridge Maintenance Oakridge Patrol Office Prairie Peak M/W Springfield District Office M/W Springfield Patrol Office Table Rock (Lane) Veneta Maintenance Vida Walker Point (Lane) Wallace Butte Wolf Mountain (ATT) Wolf Mountain Lincoln Cape Perpetua Cape Perpetua (Lincoln) Euchre Mountain Lincoln County Newport Patrol Office Ona Beach Maintenance Rose Lodge Maintenance Saddlebag Table Mountain (Lincoln) Yaquina Head M/W Linn Albany Maintenance Albany Patrol Office Page 30 July No. 34

35 Sites by County (Cont.) Cascadia Green Peter Hoodoo Butte ATC Hoodoo Butte M/W McCully Mountain Santiam Junction Maintenance Scott Mountain Lookout (Linn) Snow Peak Sweet Home Maintenance Washburn Butte Malheur Basque Maintenance Black Butte (Juntura) Blue Mountain Cottonwood Mountain M/W Farewell Bend POE Jordan Valley Maintenance Jordan Valley Patrol Office Juntura Maintenance Mahogany Mountain ODOT District 14 Office Ontario District Office 14 Ontario Maintenance M/W Ontario Patrol Office Pharmacy Hill Snake River, DOC - Ontario Succor Creek Summit Fill Vale Butte M/W Vale Maintenance Vale, District 14 Bridge Crew Marion ARC (Anderson Readiness Center) Capitol Mall Patrol Office Detroit Maintenance Green Peter (ODOT) Halls Ridge ODOT T-Building M/W Oregon Department of Forestry Oregon Emergency Management Oregon Motor Carrier HQ Oregon State Fire Marshall Prospect, Lower (Hill) M/W Prospect, Main M/W Region 2 TOC (Salem) Salem, Battery Room Salem, District 3 HQ Salem, District Office 3 Salem, Facilities Salem, Maintenance Salem, Material Lab Salem, OSP Office M/W Salem, Patrol Office Salem, PM & Sign Shop Salem, Radio, Building D Salem, Region 2 Electrical Building T Salem, Region 2 Stripping Salem, Region EOC/ HQ, Building B Salem, Repair Shop, Building M Salem, State Radio Project Salem, Transport Services Building K Salem, Wireless Building C State Fairgrounds State Penitentiary, DOC - Salem Wipper M/W Woodburn Maintenance Woodburn POE Morrow Black Mountain (OSP) Black Mountain M/W Boardman Gleason Peak Heppner Maintenance Heppner Patrol Office Jordan Butte Wilkinson Hill Multnomah 200 Market Ashforth Building (CRITFC HQ) Baldock Maintenance Barlow Maintenance M/W Council Crest Debris I-84 M/W Troutdale East Portland Maintenance Fremont Bridge M/W Interstate Bridge/Jantzen Beach Multnomah M/W System North Portland, Parkrose Maintenance Portland Bridge Office Portland Region 1 office Region 1 TOC (Portland) Sylvan District Office Maintenance M/W Troutdale District Office Troutdale Maintenance M/W Willatin Tank July No. 34 Page 31

36 Sites by County (Cont.) Polk Bald Mountain (Polk) Doane Creek Eagle Crest Grand Rhonde Maintenance Sherman Moro Maintenance Tillamook Cape Lookout (L190) Cape Meares Debris Field Hwy 6 Tillamook Neahkahnie Tillamook Clatsop Connection Tillamook DMV Maintenance M/W Tillamook Patrol Office Wilson River M/W Umatilla Bone Point Cabbage Hill (CTUIR) Cabbage Hill (US Cell) Cabbage Hill M/W Cold Springs Scalehouse Coombs Canyon Hermiston Maintenance Hermiston Patrol Office Lorenzen Rd (Exit 198) Meacham Maintenance Milton Freewater Patrol Office Mount Weston Mount Weston (Broadcast Building) Pendleton East Pendleton Justice Center Pendleton Maintenance M/W (IH) Pendleton Patrol Office Two Rivers, DOC - Umatilla Ukiah Maintenance Umatilla POE Umatilla Ridge Whitmore Rd Union Elgin Maintenance La Grande Maintenance M/W La Grande Patrol Office La Grande Scales Ladd Canyon Mount Emily M/W Mount Fanny Spout Springs Fill Wallowa Devil s Ridge Enterprise Maintenance Enterprise Patrol Office Flora Fill Station Howard Butte Mount Howard Wallowa Visitor Center Wasco Criterion Summit M/W Foremans Point Hulse Ranch M/W Kaser Maupin Maintenance Shaniko The Dalles East (US Cell) The Dalles Maintenance M/W The Dalles Patrol Office Tygh Ridge Warm Springs Maintenance Wasco Butte M/W Washington Banks Patrol Office Beaverton Area Manager PM Buxton Mountain M/W Cedar Hills Coffee Creek, DOC - Wilsonville Debris Field Hwy 6 Banks Manning Maintenance North Plains Patrol Office Round Top Tualatin Patrol Office Wheeler Keyes Mountain FTN Keyes Summit (Mitchell Remote) Mount Pisgah Rancharea Rock Spray Maintenance Yamhill Boulder Crest Chehalem Mountain M/W High Heaven McMinnville Maintenance Station Page 32 July No. 34

37 Sites by County (Cont.) McMinnville Patrol Office Mount Hebo M/W Mount Hebo South Point Newberg Maintenance Out-of-Oregon Augspurger Mountain M/W (CRITFC) Augspurger Mountain M/W (US Cell) Biddle Butte Golgotha Butte Golgotha Butte (BCES) Green Mountain Haystack Butte M/W Juniper (Klickitat) Megler (Chinook) Megler Bridge (Astoria) Roosevelt Mountain M/W Sheepy Ridge Sillusi Butte (BCES) Sillusi Butte Fill Skamania Mountain M/W Stacker Butte M/W Underwood July No. 34 Page 33

38 Project Cost Summary Original Budget 9/07/2011 Project Budget Revised Budget as of 06/30/13 Change in Budget through 06/30/13 Budget Biennium Budget Funds Spent through 06/30/13 Balance Narrowbanding Repeaters 6,100,000 7,519,853 1,419,853 3,475,947 3,024, ,784 Office Remotes 2,000,000 2,116, ,600 1,557,250 74,595 1,482,655 Hand Helds/Portables 33,200,000 30,000,000 (3,200,000) 30,000,000 24,602,150 5,397,850 Cutover/Testing - 352, ,200-35,954 (35,954) Site Work - Moved under microwave moderization 6,600,000 (6,600,000) - Narrowbanding Subtotal 47,900,000 39,988,653 (7,911,347) 35,033,197 27,736,863 7,296,335 Microwave Modernization Purchase & Installation 29,300,000 12,296,216 (17,003,784) 7,265, ,148 7,049,798 Network 5,644,000 5,644,000 4,310,909 4,104, ,994 Site Improvements 38,950,000 14,826,124 (24,123,876) 619,809 2,496,066 (1,876,257) Network Management System 2,000,000 2,000, Training & Equipment Acquisition 500, , Microwave Modernization Subtotal 68,250,000 35,266,340 (32,983,660) 12,196,664 6,817,129 5,379,535 Trunking Receivers 5,250,000 4,122,861 (1,127,139) 1,100,976 3,380,685 (2,279,709) Switches 3,263,466 3,263,466 3,263,466 1,544,681 1,718,785 Consoles 1,400,000 3,404,107 2,004,107 3,404,107 2,997 3,401,110 Trunking Subtotal 6,650,000 10,790,434 4,140,434 7,768,549 4,928,363 2,840,186 Interoperability Procurement & Installation 2,300,000 2,300, Interoperability Subtotal 2,300,000 2,300, Partnerships Construction 10,400,000 10,632, ,219 5,365,092 7,126,739 (1,761,647) Partnerships Subtotal 10,400,000 10,632, ,219 5,365,092 7,126,739 (1,761,647) Engineering Narrowbanding 1,300,000 4,025,231 2,725,231 3,466,342 1,265,823 2,200,520 Microwave Modernization 17,750,000 20,294,925 2,544,925 12,143,397 9,695,076 2,448,322 Trunking 1,850,000 3,654,589 1,804,589 2,320,597 2,538,178 (217,581) Interoperability - 1,911,120 1,911,120 1,339,675 1,126, ,314 Partnerships 197, , , ,208 (100,529) COPS Grant 30,083,544 30,083,544-1,288,885 (1,288,885) First Net Grant - 8,374 (8,374) IECGP Grant - 9,837 (9,837) Engineering Subtotal 60,167,088 39,267,088 19,467,691 16,230,743 3,236,948 End System Testing End System Testing 200, , End System Testing Subtotal - 200, , Totals by Phase Narrowbanding 49,200,000 44,013,884 (5,186,116) 38,499,539 29,002,685 9,496,854 Microwave Modernization 86,000,000 55,561,265 (30,438,735) 24,340,061 17,156,647 7,183,414 Trunking 8,500,000 14,445,023 5,945,023 10,089,146 7,466,541 2,622,605 Interoperability 2,300,000 4,211,120 1,911,120 1,339,675 1,770,804 (431,129) Partnerships 10,400,000 10,829, ,898 5,562,771 7,424,947 (1,862,176) First Net/IECGP Grant 18,211 (18,211) End System Testing - 200, ,000 Subtotal 156,400, ,261,190 (27,138,810) 79,831,193 62,839,837 16,991,356 Project Management - 15,910,286 15,910,286 7,941,013 6,882,132 1,058,881 Contingency - 4,315,880 4,315,880 1,452,382-1,452,382 Harris Discount Loss 5,000,000 5,000,000 Total State Radio Project 156,400, ,487,356 (1,912,644) 89,224,588 69,721,968 19,502,620 Old OWIN Project Spending 45,000,000 49,256,733 4,256,733 Treasury Loan 8,000,000 6,247,831 (1,752,169) Total Old OWIN 53,000,000 55,504,564 2,504,564 Grand Total 209,400, ,991, ,920 Page 34 July No. 34

39 Estimated Project Cash Flow $160 $140 $120 $100 Dollars in Millions $80 $60 $40 $20 $0 Project Management engineering contingency narrowbanding Microwave Modernization trunking interoperability Partnerships July No. 34 Page 35