MEMA Narrowbanding Planning Primer

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1 1. The State of Maine is required to narrowband its public safety communications radios, as are all county and local governments, in accordance with the Federal Communications Commission (FCC) mandate, not later than January 1, All FCC Part 90 Private Land Mobile Radio Licensees operating in VHF ( ) and UHF ( ) are impacted by the FCC mandate. Local, county, and the State agencies must complete their licensing and programming of narrowbanded frequencies before the FCC deadline. This necessitates coordination amongst local, county, and State partners to ensure continued interoperability. 3. The State of Maine is also consolidating and modernizing its public safety radio communications system (MSCommNet) - a separate project from narrowbanding. Coincidently, the date for completion of the State MSCommNet project is the same as the FCC narrowbanding mandate, January 1, The State s cutover date to the new MSCommNet system is November 1, 2012, just before the FCC deadline. 4. Licensing and programming existing CONOPS and MEMA frequencies for narrowbanding is a separate project from the State s MSCommNet modernization project. The MSCommNet project will also license and program many internal frequencies needed for the State system only. Programming these frequencies into radios will occur after the initial narrowbanding update of radios, as these frequencies become available. The final State/MSCommNet frequency plan is scheduled for completion in December The following events will require local and county agencies to coordinate their migrations with the State of Maine changes: SOM/CONOPS 2012 cutover, SOM 2012 cutover to MSCommNet with RegionNet and SOM/MEMA 2012 repeaters cutover. See Table 1 below for a listing of important migration and cutover dates for both the State of Maine (SOM) Narrowbanding and MSCommNet Projects. Table 1. Important Migration & Cutover Dates for State of Maine (SOM) Narrowbanding and MSCommNet Projects SOM/CONOPS 2012 migration (simplex) July 1, 2012 October 31, 2012 SOM/CONOPS 2012 cutover to narrowband November 1, 2012 SOM/MSCommNet 2012 equipment migration May 1, 2012 October 31, 2012 SOM 2012 cutover to MSCommNet and RegionNet November 1, 2012 Cutover Commence - State of Maine radios programmed to narrowband CONOPS frequencies Complete - State of Maine radios programmed to narrowband CONOPS frequencies All CONOPS use shall operate on narrowband frequencies only (local, county & State CONOPS users) Commence - State of Maine upgrade to new MSCommNet radios (4,500 radios+/-) Complete State of Maine upgrade to new MSCommNet radios Commence State of Maine operates internally on digital network Commence RegionNet analog interoperability with local and county agencies Discontinue MEMA specific repeaters SOM/MEMA 2012 repeaters migration contingency plan September 2012 State Zone 4: Houlton #9 Mountain September 2012 State Zone 3: Orono Cadillac, Cooper, Harris & Passadumkeag October 2012 State Zone 2: Augusta Granite & Huntoon October 2012 State Zone 1: Gray Ossipee & Spruce SOM/MEMA 2012 repeaters cutover to narrowband contingency plan November 1, 2012 All MEMA repeaters will operate narrowbanded FCC 2013 Mandate to local, county and State agencies January 1, 2013 Federal Communications Commission (FCC) narrowbanding deadline for everyone source: MEMA March 16, 2011 page 1 of 6

2 6. Programming of Narrowbanded CONOPS frequencies by county and local agencies. What is CONOPS? (Concept of Operation) The State/MEMA has developed a voluntary communications radio plan that identifies six (6) state-wide "simplex frequencies currently in use and licensed for large scale emergency incident management. Operationally, these frequencies are under the control of the Maine Emergency Management Agency (MEMA). The CONOPS frequencies are commonly programmed and available state-wide and may be requested by incident commanders to provide a communications plan for incidents as defined by MEMA. Currently, there are six (6) frequencies which have been identified to support on-scene tactical communications during a CONOPS situation. Agencies that do not currently have these frequencies programmed into their radios are now allowed to do so. For CONOPS to work all channels must be programmed into a radio prior to an incident. Table 2. Notes on CONOPS frequencies Current status As of November 2010, the CONOPS frequencies are still operating wideband wideband. Future status The State of Maine has relicensed the CONOPS frequencies for narrowband (occupied narrowbanding bandwidth of 12.5 khz) and will program these frequencies in State radios as narrowband during the months of July, August, September, and October Cutover date Commencing November 1, 2012, all CONOPS frequency use shall be exclusively on narrowband (all local, county, and State radios). Continuation The CONOPS plan will continue to be used before, during, and after all migrations to narrowbanding and the State s migration to the MSCommNet system. The six (6) CONOPS frequencies are listed in Table 4.CONOPS and MEMA Frequencies for Interoperability. 7. Programming of Narrowbanded MEMA frequencies by county and local agencies. The functionality of the nine existing MEMA repeaters will be provided through the conventional analog narrowband RegionNet interoperability component of MSCommNet. RegionNet is scheduled for implementation during summer 2012 with discontinuation of the existing wideband MEMA repeaters planned for November 1, As a contingency should the RegionNet not be fully implemented by that time the existing MEMA repeaters will be narrowbanded with the current frequencies. Table 3. Notes on MEMA frequencies Current status As of November 2010, the MEMA frequencies are still operating wideband. wideband Future status Eventually, the MEMA frequencies will be absorbed internally into the MSCommNet system narrowbanding and will no longer be identified separately as MEMA frequencies. At that time, interoperability between local, county, and State partners will be accomplished through the narrowbanded analog RegionNet. Cutover date Commencing November 1, 2012, all MEMA frequency use shall be exclusively on narrowband (all local, county, and State radios). Contingency The State of Maine has relicensed the MEMA frequencies for narrowband (occupied bandwidth of 12.5 khz) and will program these frequencies as narrowband during the months of September and October 2012 should the RegionNet not be available by November 1, 2012 The nine (9) MEMA repeater frequencies are listed in Table 4 of CONOPS and MEMA Frequencies for Interoperability. source: MEMA March 16, 2011 page 2 of 6

3 Table 4. CONOPS and MEMA Frequencies for Interoperability CONOPS Frequencies: CONOPS 1. Statewide State Police MHz CONOPS 2. Nationwide Car-to-Car MHz CONOPS 3. Emergency Medical Services MHz / Land - Air Search and Rescue (LASAR) CONOPS 4. State Police Car-Car MHz CONOPS 5. Statewide Fire MHz CONOPS 6. Statewide Car-Car MHz MEMA Repeater Frequencies: #9 Mountain TX: MHz RX: MHz TX PL: Hz Cadillac TX: MHz RX: MHz TX PL: Hz Cooper TX: MHz RX: MHz TX PL: Hz Granite TX: MHz RX: MHz TX PL: Hz Harris TX: MHz RX: MHz TX PL: Hz Huntoon TX: MHz RX: MHz TX PL: Hz Ossipee TX: MHz RX: MHz TX PL: Hz Passadumkeag TX: MHz RX: MHz TX PL: Hz Spruce TX: MHz RX: MHz TX PL: Hz Technical Limits: Occupied bandwidth: 12.5 khz Transmitter Power Output: 50 watts Effective Radiated Power: 100 watts Modulation Type / Nature:.Frequency Modulation.Maximum deviation: +/- 2.5 khz.single channel, analog modulation.telephony only Note: The 4 th decimal place after the TX and RX infers a narrowbanded frequency TX information is for mobile and portable programming 8. Programming of Region Net frequencies by county and local agencies. RegionNet frequencies, which will provide interoperability between the State s new MSCommNet system (digital) and county and local partners (analog) will be published upon completion of the State s complex frequency plan which is scheduled for completion in December These may be programmed into local, county, and State radios upon availability. source: MEMA March 16, 2011 page 3 of 6

4 Implications to agencies: Conversion plan Verify that your organization has a current and valid radio license Conduct a full inventory of all radios in your system: Including all portable, mobile, dispatcher-used, wireless data or SCADA, and on or off-site base or repeater radios (include makes and models and, if possible, serial numbers) Determine which equipment can be re-programmed and which must be replaced Secure your budget for services and equipment Develop a "wideband"-to-"narrowband" system conversion plan that addresses o o The replacement of any non-narrowband capable equipment The actual reprogramming of all radios in a system as close to simultaneously as possible Work closely with a professional two way radio service vendor Schedule and coordinate the actual system conversion (or cutover) Make certain that all radio users have been advised in advance and are aware of the process. Modify your FCC radio license to remove any "wideband" emission designators, replacing them with the correct "narrowband" ED s Make any other changes or updates to a license that may be required Note that the conversion plan must be tailored for each agency More information on narrowbanding: Implications to agencies: Equipment capabilities There is currently no database that lists equipment capabilities for narrowband compliance by manufacturer, model, and version Most manufacturers rely on vague statements about their equipment s narrowband capabilities: Anything manufactured after 1996, All products made the last 10 years Note that programming of radios can be tricky. Radios that support narrowbanding shall allow programming channels without rounding to (4) decimal places. One approach to verify capabilities is to test equipment, reprogram equipment, retest, and document all results Work with your vendor to determine if your coverage will be reduced from narrowbanding Remove all 25 khz wideband channels from radios by 1/1/2013. source: MEMA March 16, 2011 page 4 of 6

5 Narrowbanding Questions & Myths from: Q If I don t narrowband my system, can I operate on a secondary basis after 1/1/2013. A No. The FCC has stated that failure to narrowband may subject licensees to enforcement action, including admonishments, monetary forfeitures, and/or license revocation, as appropriate. Q I m about to narrowband my system, and now I need to fix my FCC license. What should I do? A If you re currently operating wider than 12.5 khz, file an FCC application for the proper narrowband emission designator (see your manufacturer for the correct one, or APCO has a description here: You must provide a certification to the FCC of narrowband operation prior to 1/1/2013. The FCC will be revising its Universal Licensing System (ULS) to accommodate that certification. You will not have to complete Schedule K (construction notification) if you have previously done so. If you re already operating with 12.5 khz or less bandwidth, you need to update your license for the correct emission designator (if you haven t done so already). If you ve already completed your license modification, no further action is necessary. If you have dual emission designators on your license, there s no need to amend your license to remove the wideband designator. The FCC will presume that you ve narrowbanded before 1/1/2013, although the FCC may perform an audit. Q Do applications which only add, amend or delete an emission designator have to go to the Frequency Advisory Committee (FAC)? A The FCC amended its Rules in an Order released on March 11, In that Order, the FCC said that modifications which merely seek to narrowband a wideband analog emission designator does not have to go through frequency coordination. However, if you are changing your emission type (i.e. going from analog to digital) you will be required to obtain frequency coordination. Further, the FCC's new Rule is not yet in effect (May 14, 2010 is the applicable date), so for now you will still need frequency coordination in order to change your emission designator. Finally, be aware that if you are in a "Quiet Zone", as defined in Section of the Commission s Rules, you will still need to go through a frequency coordinator. Q I m in the Canadian Border Region, if I file to add an emission designator, will Canadian clearance be required again? A If no site or ERP modifications are being made, no re-coordination with Canada is needed. However, if you are adding an emission designator for a new narrowband digital technology (FDMA or TDMA), you will need to obtain Canadian clearance again. Q My ERP at my mountaintop site is above what is permitted by the new Safe Harbor Table (Section ), but since I was licensed before that Table took effect, I m grandfathered. When I file my narrowband application, will I lose my grandfathered status? A If no site or ERP modifications are made, you will not lose your grandfather status. Q Must I buy new equipment? A Not necessarily. In fact, if your equipment was purchased after about 1998, it is likely that the equipment is dual mode, able to operate at both 25 khz and 12.5 khz bandwidth. In this event, all you need to do is to enable the 12.5 khz mode (see your manufacturer or radio dealer). However, for public safety licensees, make sure that your narrowband equipment can operate on the two new VHF National Interoperability Channels MHz (VTAC 11) and MHz (VTAC 12). Q Must I obtain digital equipment to meet the narrowbanding mandate? A No. Analog equipment is acceptable. In fact, if you purchased your equipment within the past ten years, it is most likely is already dualmode (wideband & narrowband), and most likely can merely be reprogrammed for narrowband operation. Q I am a public safety licensee. Must I put in P25 equipment as part of my narrowband project? A There is no FCC requirement to utilize P25 equipment for your narrowband project. P25 is an interoperability decision, not an FCC mandate. source: MEMA March 16, 2011 page 5 of 6

6 Q I am a public safety licensee, and applying for grant money to perform my system narrowband. Must I put in P25 equipment in order to qualify for the grant? A Some grants do require P25 equipment for eligibility. Please check the specific grant that interests you. Q When I reduce my bandwidth from 25 KHz to 12.5 KHz, will I automatically double my channels? A No. While narrowbanding from 25 khz to 12.5 khz enables full power, non-interfering use of adjacent 12.5 khz channels, you are not automatically licensed for those adjacent channels. Q Do I need to change my channel centers when I narrowband? A No. You maintain your existing channel centers. Q Will I lose coverage area when I narrowband? A All other things being equal, it depends. There might be a 3 db loss if you are simply going from a 25 khz analog to 12.5 khz analog system, IF there is no consideration of the bandwidth of the Receiver s Itinerant Frequencies (IF), and no consideration of static or faded sensitivity. You should consult with your manufacturer and/or your consulting engineer. In addition, you should consult the presentation by Bernie Olson at IWCE 2010, which included a full discussion of this issue. Q When will I have to migrate to 6.25 khz (or equivalent efficiency) equipment? A While the FCC encourages you to skip the 12.5 khz step and go right to 6.25 khz, the FCC does not have a timeline for a 6.25 khz mandatory migration. Any 6.25 khz deadlines that you might have heard about relate to 700 MHz, not VHF and UHF. Q I am interested in moving directly to 6.25 KHz equipment, but I d like to also go P25. Is such equipment available? A There is a P25 standard for 6.25 khz FDMA equipment that requires a linear transmitter, but no manufacturers are building radios to that standard because it is not economically viable. There is also a P25 standard for 12.5 khz TDMA equipment which is scheduled for completion by end of this year. Manufacturers are now designing radios to meet that standard. Both 6.25 khz FDMA (one voice path per 6.25 khz channel) and 12.5 khz TDMA (two voice paths for 12.5 khz channel) equipment is readily available today and meet the FCC's 6.25 khz efficiency requirement. However, none are P25 compliant. Q I operate a paging system on a channel that is also available for voice operation. Do I need to narrowband my paging system? A Yes, you must narrowband that paging system. Only paging on paging-only channels is excluded. In public safety, there are only two paging-only channels that do not need to narrowband, and MHz. Please note that Med Channel , and MHz must be narrowbanded, as these are shared channels with Federal Government operations, and is part of the Fed s narrowbanding effort. Q Reducing all systems to 12.5 khz will eliminate the adjacent channel overlap at UHF, but what about VHF? A The reduction to 12.5 khz equipment reduces much of the adjacent channel overlap at VHF, but since the band is channelized at 7.5 khz, there will still remain some level of adjacent channel overlap with 12.5 khz equipment. Thus, adjacent channel coordination for 12.5 khz systems will still be necessary. Q I am going from wideband (25 khz) to narrowband data (12.5 khz). Will I still need to meet the FCC's data equivalency rule? A While the FCC gave an answer of "yes" at IWCE 2010, as of November 2010, the FCC has amended its position to "no", and intends to reflect that on a narrowbanding website that it is creating. You must meet the data equivalency rule if you are operating a data system with a bandwidth in excess of 12.5 khz. source: MEMA March 16, 2011 page 6 of 6

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