General Correspondence 1. AMO Policy Update dated February 16, 2016 re: Ontario Announces Green Social Housing Retrofits

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1 Town of Caledon Correspondence Package March 8, 2016 General Correspondence 1. AMO Policy Update dated February 16, 2016 re: Ontario Announces Green Social Housing Retrofits 2. Municipal Property Assessment Corporation dated February 16, 2016 re: Important Changes for the 2016 Assessment Update. 3. Peel Federation of Agriculture dated February 8, 2016 re: Review of Agricultural Policies Medical Marijuana. 4. AECOM dated January 25, 2016 re: Notice of Study Completion and Transportation Environmental Study Report Review, Highway 427 Extension Widening from Highway 7 to Major Mackenzie Drive, Preliminary Design and Class Environmental Assessment Study, Ministry of Transportation Presentation Requests 5. Delegation Request from Toronto and Region Conservation (TRCA) and ecocaledon re: Paint a Picture for Water Conservation: Caledon's Annual Rain Barrel Art Collection and Water Conservation Campaign (April 26, 2016) Delegation Request from The Caledon Area Families for Inclusion (CAFFI) parent community re: Overview of organization. Committee Meeting Minutes 7. Caledon Public Library Board Meeting held December 14, Page 1 of 15

2 Subject: AMO POLICY UPDATE - Ontario Announces Green Social Housing Retrofits February 16, 2016 Ontario Announces Green Social Housing Retrofits On Friday February 12 th, the Ontario Government announced a targeted investment of $92 million from the Green Investment Fund for social housing retrofits. The funding is part of the provincial effort to address climate change and will help municipal governments and District Social Service Administration Boards (DSSAB) to green their social housing units while addressing capital repair backlogs. AMO welcomes this announcement as it will have multiple benefits such as helping a vulnerable population, reducing energy demand and greenhouse gases, and providing local jobs. Of the funding, $82 million is dedicated to retrofits of high rise social housing towers of 150 units or more across the province. $10 million is earmarked to improve electrical efficiency in approximately 1300 social housing homes which are often located in smaller and rural communities. The Expressions of Interest deadline for municipal Service Managers and DSSABS to submit business cases under each program is Friday, March 11, 2016 at 5:00 p.m. Municipal governments are important partners in Ontario s climate change agenda. Municipalities have long taken action to reduce energy demand, green their communities, provide transit and other transportation options to residents. AMO has called on the Province to enter a long-term partnership with municipal governments to invest in our communities to lower greenhouse gases and help communities adapt to a changing climate. Further details are found in the Ontario government news release Ontario Investing $92 Million to Create Jobs and Retrofit Social Housing. AMO Contact: Michael Jacek, Senior Advisor, mjacek@amo.on.ca, Ext Page 2 of 15

3 February 16, 2016 To: From: Subject: Municipal Heads of Council, Finance Officers and Clerks, Treasurers and Tax Collectors Carla Nell, Vice-President, Municipal and Stakeholder Relations Important changes for the 2016 Assessment Update The 2016 Assessment Update introduces some of the most significant reforms to Ontario s property assessment system since These changes share a common goal increased transparency, shared understanding of property assessments, and stability and predictability in the municipal tax base. With these laudable objectives in mind, a myriad of opportunities exist as we work cooperatively to implement improvements to Ontario s property tax regime. To that end, I am pleased to share some important highlights with you Property Assessment Notices MPAC has put a great deal of effort into redesigning the 2016 Property Assessment Notice (PAN). The new design uses clear language and design principles, and integrates all of the statutory requirements surrounding property assessment information. The new PAN also includes details about how municipalities use MPAC s values and other relevant information about Ontario s assessment system. In addition to a new design, Property Assessment Notices for Residential properties will be delivered up to five months earlier than ever before. The redesigned Notice and early mailing dates will help property owners to better understand their assessment and resolve concerns before the final assessment rolls for 2017 taxation are delivered to municipalities in December. The 21-week Notice mailing schedule, which is staggered across the province, begins on April 4 of this year with Notices being delivered to occupied and vacant land properties that have a single Residential Taxable (RT) property tax class. Residential properties that have a seniors and disabled exemption or a commercial or industrial portion will be mailed in the Fall together with the Notices for farm, managed forest, commercial and industrial properties. The 2016 Notice mailing schedule and corresponding Request for Reconsideration deadlines are attached for your information. For non-residential properties, we are continuing our pre-roll consultations by engaging municipalities and industry representatives on a variety of property types including large and special purpose business properties, multi-residential and farm properties Pickering Parkway, Suite 101, Pickering, ON L1V 0C4 Page 3 of 15

4 February 16, 2016 Important changes for the 2016 Assessment Update Page 2 of 2 Sharing 2016 Base Year Valuations As increased transparency, shared understanding, stability and predictability in the municipal tax base are key objectives for MPAC during the 2016 Assessment Update, we have redesigned Municipal Connect TM to offer municipalities a modern and flexible way to access assessment information, including the preliminary 2016 base year values for the 2017 to 2020 tax years. The preliminary values for residential properties will be available in the new Municipal Connect starting early in the second quarter of this year; preliminary values for other property types will be made available as they are finalized. Along with the newly designed Municipal Connect application, our Municipal and Stakeholder Relations team will engage with you and your staff early and often to discuss the preliminary values and MPAC s regular in-year maintenance activities. Legislative Changes to Request for Reconsideration Deadline On December 10, 2015, Bill 144, Budget Measures Act, 2015 took effect resulting in significant changes to the Request for Reconsideration (RfR) process. For the 2017 tax year, property owners will have 120 days from the Issue Date of their 2016 Property Assessment Notice to file a RfR. The historical March 31 st RfR deadline does not apply for the 2017 tax year. The Issue Date and the unique RfR deadline will be included on every Property Assessment Notice. In response to each RfR, MPAC has up to 180 days to complete its review and respond to the property owner. Better Service for Property Owners We appreciate how significant the 2016 Assessment Update is for property owners and we have developed an extensive outreach and engagement strategy to communicate the changes. MPAC s online self-service tool, AboutMyProperty, has been rebranded and simplified based on taxpayer research providing property owners with an easy-to-use interface and improved navigation features. Visitors can learn more about how their property was assessed, view information we have on file, as well as compare it to other properties in their neighbourhood additional information will also be available on-line without requiring those who visit AboutMyProperty to log in to the site. The enhanced tool will be available to property owners in correlation with Property Assessment Notice delivery. As 2016 unfolds, we look forward to working closely with our stakeholders to implement the significant reforms that are underway. Please contact your Regional Manager or Account Manager, Municipal and Stakeholder Relations, if you would like additional information or to further discuss these changes. Yours truly, Carla Nell Vice-President, Municipal & Stakeholder Relations 1340 Pickering Parkway, Suite 101, Pickering, ON L1V 0C4 Page 4 of 15

5 Issue Date Geographic Areas RfR Deadline Monday, April 4 Simcoe County, Cities of Barrie & Orillia Tuesday, August 2 Monday, April 11 Counties of Prescott & Russell, Stormont Dundas & Glengarry, Tuesday, August 9 City of Cornwall County of Lanark, United Counties of Leeds & Grenville, City of Brockville, Towns of Prescott, Gananoque & Smiths Falls Monday, April 18 Counties of Elgin, Middlesex & Oxford, Cities of London & St. Thomas Tuesday, August 16 Municipality of Chatham-Kent, County of Lambton Monday, April 25 Territorial Districts of Nipissing, Sudbury & Manitoulin and all Tuesday, August 23 single-tier municipalities in geographic area Monday, May 2 Territorial Districts of Kenora, Rainy River & Thunder Bay and all Tuesday, August 30 single-tier municipalities in geographic area Monday, May 9 Counties of Frontenac, Lennox & Addington, City of Kingston Tuesday, September 6 Counties of Hastings, Northumberland and Prince Edward, Cities of Belleville and Quinte West Territorial Districts of Cochrane and Timiskaming and all single-tier municipalities in geographic area Monday, May 16 City of Mississauga Tuesday, September 13 Wednesday, May 18 City of Brampton and Town of Caledon Thursday, September 15 Tuesday, May 24 County of Renfrew, City of Pembroke Wednesday, September 21 Counties of Huron & Perth, City of Stratford & Town of St. Mary s Counties of Grey and Bruce Territorial District of Algoma and all single-tier municipalities in geographic area Friday, May 27 City of Toronto (former C/M 1901) Monday, September 26 Wednesday, June 1 City of Toronto (former C/M 1904) Thursday, September 29 Monday, June 6 City of Toronto (former C/Ms: 1906, 1908, 1914, 1919) Tuesday, October 4 Monday, June 13 Regional Municipality of York Tuesday, October 11 Monday, June 20 Regional Municipality of Durham Tuesday, October 18 Monday, June 27 Regional Municipality of Halton Tuesday, October 25 Monday, July 4 City of Hamilton, City of Brantford Tuesday, November 1 Counties of Brant, Haldimand and Norfolk, City of Brantford Monday, July 11 Counties of Peterborough, Haliburton, Tuesday, November 8 Cities of Peterborough & Kawartha Lakes Districts of Muskoka & Parry Sound Monday, July 18 City of Ottawa Tuesday, November 15 Monday, July 25 Regional Municipality of Waterloo Tuesday, November 22 Counties of Dufferin and Wellington and City of Guelph Tuesday, August 2 Regional Municipality of Niagara Wednesday, November 30 Monday, August 8 County of Essex, City of Windsor & Township of Pelee Tuesday, December 6 Tuesday, October 11 Province-wide mailing of Conservation, Farm, Managed Forest properties Wednesday, February 8, 2017 Tuesday, October 18 Province-wide mailing of Business properties Wednesday, February 15, 2017 Monday, October 24 Province-wide mailing of Remaining Residential Properties Tuesday, February 21, 2017 AMENDED NOTICES / YEAR END One extract for all properties Monday, Nov. 28 Province-wide All Properties Tuesday, March 28, 2017 Page 5 of 15

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10 Town Clerk Legislative Services Town of Caledon January 29, 2016 Re: Delegation to Council -Tuesday, April 26th, Toronto and Region Conservation (TRCA) and ecocaledon, with support from Town of Caledon and Region of Peel, are partnering for the sixth year to promote water conservation in the Town of Caledon from April 26-June 18. We will do this through Paint a Picture for Water Conservation: Caledon's Annual Rain Barrel Art Collection and Water Conservation Campaign. For the past five years we have launched this program at Town Hall with a presentation to Council and an exhibit of painted rain barrels in the Chambers Lobby. The delegation and exhibit have been very well received. At this time I am requesting, on behalf of the program, the opportunity to make a delegation to council regarding the program on Tuesday, April 26, As in previous years, we will be inviting schools to participate and ask that these schools develop a water conservation plan. We are also inviting community artists to paint a rain barrel to be included in our Rain Barrel Art Collection. The painted rain barrels will be promoted throughout the community from April 26 - June 18, with an auction (raising funds for ecocaledon s education programs) ending on Caledon Day. We request in advance, that one or two students present their school s water conservation plan to council and explain their participation in this water conservation initiative. At the current time we do not know which school will be selected to present to Council on behalf of the Paint a Picture for Water Conservation School Program. Representatives from ecocaledon and TRCA will also assist with the delegation and will show a short video depicting the successes of our environmental outreach in Valleywood and Southfields Village in Caledon. Please let me know if this request can be accepted. Thank you kindly, Cameron Richardson Coordinator, Community Engagement Toronto and Region Conservation Authority 5 Shoreham Dr., Downsview, ON, M3N 1S4 (416) ext Page 10 of 15

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12 Attachment 5-A Caledon Public Library Board Meeting Monday, December 14, :00 p.m. Albion Bolton Branch MINUTES Present: Staff: Absent: Paula Civiero; Patti Foley; Suzanne French; Sandy Keith; Janet Manning; Councillor Gord McClure; Susanne McRoberts; Councillor Nick deboer. Colleen Lipp CEO Chief Librarian; Mary Maw Manager of Communications & Community Development Chris Gilmer 1. The Chair called the meeting to order at 7:00 pm. 2. Apologies for non-attendance: Chris Gilmer 3. Approval of the Agenda Addition to agenda item #8 a. CEO Evaluation Committee Motion: To approve the agenda as amended. Moved: Patti Foley Seconded: Sandy Keith 4. Disclosure of pecuniary interest None declared. 5. Consent Agenda Motion: To accept the Consent Agenda including minutes of the November 17, 2015 meeting; the CEO s Report and The Strategic Initiatives Update as presented. Moved: Sandy Keith Seconded: Suzanne French 6. New Business None declared. 7. Business Arising from the Minutes a. Board OLA Super Conference Attendance Page 12 of 15

13 Motion: That the Caledon Public Library Board approve the attendance of Janet Manning and Sandy Keith for the full 2016 OLA Super Conference, allowing for conference registration prior to the Early Bird deadline of December 18, Moved: Suzanne French Seconded: Patti Foley 8. Board and Committee Reports a. CEO Evaluation The 6 month probation period for CEO/Chief Librarian Colleen Lipp ends on January 6, Following the meeting, the CEO Evaluation Committee met to complete the form and arrange for submission to the Town. The CEO Evaluation Committee will have a preliminary meeting with Colleen Lipp on January 6, 2016 at 9:30 am at the Caledon Village Branch. The CEO Evaluation Committee will then meet again on January 11, 2016 at 10:30 am at the home of Board and Committee member Paula Civiero to finalize the evaluation. Nick deboer arrived at 7:25 pm 9. Staff Reports a. Treasurer s Report Colleen Lipp presented the Treasurer s report including a 2015 Budget Status Report and an update on the 2016 Budget. The 2016 Caledon Public Library proposed budget will be presented to council on Tuesday, December 15 th. CIBC Cash Management Online (CMO) CIBC has advised CPL that fax request services for account transfers would be discontinued as of December 31, CIBC has recommended that the library make use of CIBC Cash Management Online (CMO). This service would allow for electronic access to library accounts while supporting the requirement that any transactions are approved by both the CEO/Chief Librarian and Board Chair. Motion: Caledon Public Library Board directs the CEO/Chief Librarian to pursue the transition to CICB Cash Management Online (CMO). Moved: Sandy Keith Seconded: Paula Civiero Motion: To accept the Treasurer s Report as presented. Moved: Sandy Keith Seconded: Gord McClure b. Fair ebook Pricing - Colleen Lipp presented the Fair ebook Pricing for Libraries Advocacy report. Motion: That the Caledon Public Library Board direct the Caledon Public Library to join the Canadian Public Libraries for Fair ebook Pricing Coalition to advocate for fair pricing models for ebooks. Moved: Susanne McRoberts Seconded: Paula Civiero Page 13 of 15

14 c. Internet and Technology Acceptable Use Policy Colleen Lipp presented a revised Internet and Technology Acceptable Use Policy for recommendation and approval. Motion: That the Caledon Public Library Board receive and adopt the revised Internet and Technology Acceptable Use Policy. Moved: Suzanne French Seconded: Susanne McRoberts d. Inclement Weather and Unscheduled Closure Policy Colleen Lipp presented the Inclement Weather and Unscheduled Closure Policy report for recommendation and approval. Motion: That the Caledon Public Library Board receive and adopt the drafted Inclement Weather and Unscheduled Closure Policy. Moved: Patti Foley Seconded: Susanne McRoberts 10. Board Development a. Leadership by Design - Modules 8 and 9 Policy and Risk Management Colleen Lipp provided an on screen overview of Modules 8 and 9 Policy and Risk Management ( b. Councillor Nick deboer suggested that moving forward the Board should consider posting draft policies on the library website for public consultation for 30 days prior to the board making final approval. The Board will consider this practice when reviewing the Caledon Public Library s Operational Policy in January Correspondence a. OLCF Letter of Support from Sylvia Jones, MPP November 24, 2015 b. Board to Board letter received from the Exchange Leadership Team, November 30, 2015 one of the objectives referred to in the letter was a Data project that the Exchange will be pursing in Subsequently, Colleen Lipp received an from the Exchange requesting her to participate in an interview as part of this project. The Board advised Colleen to gather more information and report back in January. c. from patron regarding the noise level and activities at the Albion Bolton Branch 12. Time & location of next meeting: January 18, 2016 at 7pm at the Albion Bolton Branch 13. Question Period There were no representatives from the public present. 14. Evaluation of the meeting: Board members were satisfied with the meeting, the policies passed and the sharing of new ideas. 15. Adjournment Motion: To adjourn the meeting Moved: Patti Foley Seconded: Suzanne French Page 14 of 15

15 The meeting adjourned at 8:40 p.m. Janet Manning Chair Colleen Lipp CEO Chief Librarian Page 15 of 15