STATE OF NORTH CAROLINA REGULAR SESSION STOKES COUNTY DANBURY, NORTH CAROLINA June 13, 2018

Transcription

1 STATE OF NORTH CAROLINA REGULAR SESSION STOKES COUNTY DANBURY, NORTH CAROLINA June 13, 2018 The Stokes County Board of Education met in a regular session on Wednesday, June 13, 2018, at 5:00 p.m., at Administrative Office in Danbury, North Carolina. Board Members Present: Mr. Jamie Yontz, Chairperson; Mrs. Sonya Cox, Vice-Chairperson; Mrs. Pat Messick, member; Mrs. Cheryl Knight, member and Ms. Becky Boles, member. Administration Present: Dr. Brad Rice, Superintendent; Mr. Tony George, Assistant Superintendent; Mrs. Pam Bolejack, Administrative Assistant; Ms. Ann Sliger, Director of Student Information/Student Reassignment; Mr. Brad Lankford, Director of Transportation; Mr. David Burge, Executive Director of Operations; Mr. Doug Rose, Director of 6-12 Education; Ms. Lanette Moore, Executive Director of Finance; Ms. Melisa Jessup, Executive Director of Human Resources; Mr. Michael Sands, Director of Testing and Accountability; Mrs. Sarah Wood, Director of Media &Technology and Mrs. Terri Collins, Director of Special Programs. Mr. Fred Johnson, School Board Attorney was present. Chair Yontz apologized for the delay and explained that they had just come from joint session budget meeting with the Stokes County Commissioners. He invited those who wished to participate to join the board members in an invocation, before the starting of the meeting. This was followed by the pledge. At 5:21 p.m., Chair Yontz returned the Stokes County Schools Board of Education to open session. Dr. Brad Rice requested that Discussion of EC Budget Staffing be added as Discussion Item C and Approval of Board Policy 8305-R Revision be added as Action Item B to the agenda. Mrs. Sonya Cox made a motion to approve the agenda as amended and Ms. Becky Boles seconded the motion. The agenda was approved 5-0. Public Comments: There were no public comments. Consent Agenda Board members had no questions or concerns with items on the consent agenda. Ms. Boles made a motion to approve the consent agenda and the motion was seconded by Mrs. Messick. The motion was approved 5-0. The June 4, 2018 regular session minutes were approved as part of the consent agenda. The following fund raiser requests were approved or were shared as information items as part of the consent agenda: The following fund raiser requests have an estimated profit of more than $2, These requests require board approval. School Date Sponsor Activity Estimated Profit South Stokes High August 18, 2018 Football Sales of Gold Cards to $3,000 fund Football Program South Stokes High August 18, 2018 Football SNAP /APP Fundraiser to Fund Football Program $3,000

2 Page 2 June 13, 2018 The following fund raiser requests have an estimated profit of more than $1, These requests require approval by the Superintendent. School Date Sponsor Activity Estimated Profit Piney Grove Mid July Mid PGMS Little Caesars Sales for $2,500 Middle August, 2018 Cheerleaders Team Supplies South Stokes High September 5-14, 2018 Karen Calloway Jewelry, Food Gift, Hems, Cookie Dough to Supplement Budget $1,500 Discussion of Budget: Discussion Agenda Dr. Rice stated this discussion item was placed on the agenda to allow the board members to comment on the budget. Ms. Boles stated she would like to thank Ms. Lanette Moore and Dr. Rice for research and preparing items for the joint session meeting. Mrs. Knight also expressed her thanks to Ms. Moore and Dr. Rice for representing the board at the joint session meeting. Mrs. Cox expressed her appreciation to Ms. Moore for simplifying the budget so that it is easy to understand. She stated that it was encouraging that several county commissioners spoke favorable of updating the 4% county supplement to the current salaries. Mrs. Messick stated her appreciation of Dr. Rice and Ms. Moore. She added that the budget presentation made it easy to understand. Ms. Moore stated that she wanted to make it clear that in her time with Stokes County Schools the funds had always been used for the item they were allotted for. Chair Yontz also thanked Dr. Rice and Ms. Moore for all of their hard work in preparing the budget. Dr. Rice stated before the end of the month we should have the figures from the Stokes County Commissioners. He added then we will have to make changes to our budget to make it work or if the board wishes to make another request we can prepare that document. Discussion of Operations Update: Mr. David Burge, Executive Director of Operations reviewed the operations and facilities update with the board members Capital Budget Projects Paint Two Bus Garage Fuel Trucks Project Completed Refinish Wood Gym Floors Middle & High Schools o Chestnut Grove Middle Completed o North Stokes High Completed o Piney Grove Middle School to Coordinate To be completed by 6/30/18

3 Page 3 June 13, 2018 o Southeastern Stokes Middle School to Coordinate To be completed by 6/30/18 o South Stokes High Completed o West Stokes High Completed North Stokes High Replace Two Field House Heaters Work is scheduled to start and be completed over the summer. Child Nutrition Sandy Ridge Elementary Replace Walk-in Freezer/Cooler Demolition of old equipment is complete Installation of new equipment to start week of 6/11/18 Stokes Early College Additional Security Cameras Project Completed Additional capital projects approved by the Board of Education on February 19, 2018 from funds available from approved capital projects that came in under budget. West Stokes High Flush Valve Replacement in Restrooms ($15,000.00) Additional materials have been ordered and received to complete the project South Stokes High Hot Water Boiler Replacement ($48,917.00) Work is scheduled to start the week of Telephone System Upgrade/Replacement ($150,000.00) o Central Office Scheduled week of June 11, 2018 o Chestnut Grove Middle Completed o Germanton Elementary Completed o Meadowbrook Academy Completed o Mount Olive Elementary Completed o North Stokes High Completed o Pine Hall Elementary Completed o Piney Grove Middle Completed o Southeastern Stokes Middle Completed o South Stokes High Completed Installation of Additional Aiphone Systems at the (3) Middle Schools, Maintenance Shop and Bus Garage for increased safety and security. o Bus Garage Completed o Chestnut Grove Middle Completed o Maintenance Shop Completed o Piney Grove Middle Completed o Southeastern Stokes Middle Completed North Stokes High and South Stokes High Install Door Lock/Access Devices for multiple building campuses Bids have been received and are currently being reviewed Discussion of EC Budget/Staffing Update: Ms. Moore stated that she had been working with Mrs. Terri Collins on her budget allotment for Special Programs. She added that in the past years Special Programs has had carry over funds from State and Federal grants that have been available to balance the budget. She stated that this year Mrs. Collins would not have these funds available. Mrs. Collins stated that she has been working with ideas on how to adjust the program. She added that the students needs will be met but there are going to be cuts in areas and is hopeful that this can be done by resignations and retirements rather than Reduction in Force. Dr. Rice added that they wanted the board to be aware of this issue. He stated that we receive funding for 12.75% of our students that are labeled Exceptional Children. He added that currently we have 21% students that are Exceptional Children even though we only receive funding for 12.75%.

4 Page 4 June 13, 2018 Ms. Moore added that the shortage of funding for the Special Programs allotment is short roughly $400, She added that Mrs. Collins can make request from the state for additional funding but it will be October to December before the results are known. Mrs. Collins stated that we have to serve these students and the school has to begin before we find out if we will have additional funding. Mrs. Messick stated over the years we have allowed more children into the program than we have funding for. Ms. Moore stated that there are cases when the principal or staff may feel a student should be in the special programs area and Mrs. Collins doesn t have any control of the addition. She added that funding may not be allowed for the student and then we have to pick up the cost. Approval of Meadowbrook Academy Data Reporting: Action Agenda Dr. Rice stated that Mr. Michael Sands, Director of Testing and Accountability reviewed this item with the board at the June 4, 2018 Work Session. Dr. Rice added that his recommendation is for Meadowbrook Academy be their own school rather than their scores go back to the home school. All board members supported his recommendation. Ms. Boles made the motion to approve the Meadowbrook Academy Data Reporting option. The motion was seconded by Mrs. Cox and approved with a 5-0 vote. Approval of Board Policy 8305-R Revision: Mr. Fred Johnson reviewed policy revision recommended by North Carolina School Boards Association for Board Policy 8305-R, Federal Grant Administration Procurement Procedures. He stated that federal procedures change periodically and he recommends that the board approve the revision. Mrs. Messick made a motion to approve the revision of Board Policy 8305-R. The motion was seconded by Mrs. Cox and approved with a 5-0 vote. Information and Announcements Mr. Tony George, Assistant Superintendent reviewed the Information and Announcement items: Summer Work Schedule: Monday Thursday July 2-6 schedule will be Monday, Tuesday, Thursday & Friday Board Meetings: July 9, 2018 Work Session 8:30 am Administrative Office July 23, 2018 Regular Session 4:00 pm Chestnut Grove Middle August 6, 2018 Work Session 6:00 pm Administrative Office August 20, 2018 Regular Session 6:00 pm Administrative Office Future Items: NCSBA Annual Conference November 12-13, 2018, Greensboro

5 Page 5 June 13, 2018 At 5:50 p.m., Mrs. Knight made a motion to enter closed session as allowed by NC General Statute (a) (1) (3) (6). The motion was seconded by Ms. Boles and approved 5-0. [Closed Session] At 7:35 p.m., Ms. Boles made a motion to return to open session. The motion was seconded by Mrs. Cox and was approved 4-0. Mrs. Cheryl Knight exited the meeting. Personnel and Coaching Mrs. Messick made a motion to approve the personnel, summer reading camp bus drivers, coaching, and principal appointment. Mrs. Cox seconded the motion and it was approved 4-0. Mrs. Cheryl Knight was absent. Personnel Report June 13, 2018 Action Required Change Hours Last Name First Name Position School Effective Date Booze J. "Andy" Bus Driver Early College High School 8/8/2018 Lattimore Robert Bus Driver Early College High School 8/8/2018 Change Position Griffin Randi Child Nutrition Worker Systemwide 8/27/2018 McNeil Teresa EC Teacher Assistant/Bus Monitor South Stokes High 8/27/2018 New Hire-Permanent Holmes Merideth Principal King Elementary 7/1/2018 King Heather Math Teacher West Stokes High 8/16/2018 Resignations Cox Jennifer Assistant Principal King Elementary 6/13/2018 Dailey Howard EC Teacher Assistant Poplar Springs Elementary 6/13/2018 Elliott Erin English Teacher South Stokes High 8/1/2018 Harper Jennifer Speech Therapist Poplar Springs Elementary 6/13/2018 Jones Matthew Exceptional Children Teacher Poplar Springs Elementary 6/13/2018 Leonard Christopher Custodian Chestnut Grove Middle 5/31/2018 Mitchell Kristine Principal London Elementary 6/30/2018 Wright Judy Exceptional Children Teacher Lawsonville Elementary 6/13/2018 Retirements Marshall Ida Child Nutrition Worker Southeastern Stokes Middle 6/7/2018 Nicholson Erica EC Teacher Assistant King Elementary 7/1/2018 For Information Only-No Action Required For Information Layman Robin Principal Mount Olive Elementary 6/13/2018 Transfer Joyce Tabatha Bus Driver Early College High School 8/1/2018 Moore Lisa Principal London Elementary 7/1/2018 Shelton Julie Teacher Assistant Pine Hall Elementary 8/16/2018

6 Page 6 June 13, 2018 Summer Reading Camp Bus Drivers The following bus drivers were approved to transport students in the 1 st through 3 rd grade Summer Reading Camp programs to Lawsonville (North), Poplar Springs (West) and Walnut Cove (South). Lee Price Arlene Ayers Linda Bondurant David Keaton Beth Nelson Bobby Asbury Kathy Shoaf Crystal Shores James Wood Sandy Murray Coaching Report: The following coaching recommendations were approved: SCHOOL: West Stokes High SEASON: Fall Football Volunteer Brandon Dawson Non-Employee Volunteer Football Volunteer Travis Walker Non-Employee Volunteer Football Assistant Ray Rhodes Non- Athletic Director Travis Gammons Cheerleading Assistant Kristina Wood Non- SCHOOL: West Stokes High SEASON: Winter Basketball Assistant (M) Andrew O Neal Basketball Assistant (M) Steven Tyler Bentley Basketball Assistant (W) Marnie Parris Basketball Assistant (W) Megan Russell NON-

7 Page 7 June 13, 2018 SCHOOL: West Stokes High Soccer Head (W) Chris Manley Soccer Head (W) Travis Gammons SEASON: Spring Chairperson Secretary