Public Session Minutes Page 1 of 18

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1 Official---Approved by the Board---December 21, 2016 SAU #44 Nottingham Nottingham School Board Public Session December 7, :34 p.m. Nottingham School Board Members: Ms. Susan Levenson, Chairperson Ms. Jackie Snow, Vice Chairperson Ms. Lorraine Petrini Dr. Roslyn K. Chavda Ms. Christine Dabrieo Others: Dr. Robert Gadomski, Superintendent, SAU #44 Mr. Scott Reuning, Assistant Superintendent, SAU #44 Ms. Marjorie Whitmore, Business Administrator, SAU #44 Mr. Christopher Sousa, Principal, Nottingham School Ms. Kristen White, Assistant Principal, Nottingham School Mr. Jude Chauvette, Curriculum Director, Nottingham School Ms. Jen Bachhuber, Secretary, Nottingham School Board Visitors: Ms. Kayleigh Swierk, Ms. Sheryl Stephens Burke Meeting called to order: Chairperson Levenson called the December 7, 2016 Nottingham School Board meeting to order at 6:34 p.m. A roll call transpired. The following persons answering to the call of the roll: Chairperson Levenson-yea; Vice Chairperson Snow-yea; Ms. Petrini-yea; Dr. Chavda-yea; Ms. Dabrieo-yea. Chairperson Levenson declared that a quorum had been established. Pledge of Allegiance: Public Session Minutes Page 1 of 18

2 Chairperson Levenson led those in attendance in the Pledge of Allegiance. Review of Bills and Manifests: Chairperson Levenson circulated the manifests. Board members reviewed bills, payroll and accounts payable manifests while meeting was ongoing. Chairperson Levenson noted that the Impact Fee Schedule was distributed to the Board Members. Chairperson Levenson distributed the Minutes from the November 14, 2016 Special Meeting Audit Presentation Chairperson Levenson introduced Ms. Sheryl Burke for the Audit Presentation. Ms. Burke outlined the audited financials and the governance letter. She noted that the opinion page was clean and unmodified in generally audited accounting principles. She reviewed page 10. She shared the different methods of accounting. She noted the balances in the general funds and the GASB 34. She outlined the governmental requirements to be compliant with GASB 34. She outlined the compensated absences and the accumulated benefits that needed to be paid out. She shared the details of the health insurance programs. She shared the financial implication on the long term. She provided the Board with an overview of new standards for GSAB 74 and GASB 75. She shared the current standards and she noted the unfunded liability for the long term assets. Ms. Burke outlined the pension liability. She noted that they were the unproportionate share. She shared that the equity was looking negative. She noted that many governmental agencies had negative positions. Chairperson Levenson inquired about the change and the population. Ms. Burke outlined. Chairperson Levenson inquired about the prior employees that are accessing the health insurance program. Ms. Burke provided an overview how that impacts the financials. Chairperson Levenson inquired if the number account was current. Dr. Chavda inquired about which GASB was used. Ms. Burke noted it was GASB 68. Chairperson Levenson inquired about the rate. Ms. Whitmore responded. Ms. Burke noted the difference of the internal accounting records. She outlined the report. Ms. Burke noted the modified accrual basis used for the report. She explained how the report reflects the amounts. She shared the amount budgeted for She noted the amount that is returned to the taxpayers. Ms. Burke shared the net income for the year in food service. Ms. Burke outlined the results of the budget versus the actual amount for the general fund and the food service funds. She noted that it was a positive balance. She shared the appropriations that were returned. She shared the amount that was unanticipated. She shared the amount planned in and budgeted. She reviewed the amount that had been expended. She noted the student activity funds. She shared the balance on page 17. Ms. Burke shared that the requirements of GASB 68 are the reason for the additional pages in the packet. She highlighted the information from the retirement system. She shared that they would need the Board will need to be compliant on GAB74/75 and will need to comply in Public Session Minutes Page 2 of 18

3 Vice Chairperson Snow inquired about the other financing source. She explained her understanding of the Warrant Articles. Ms. Burke concurred with Vice Chairperson Snow s understanding. Chairperson Levenson inquired about past journal entries. Ms. Burke reviewed the requirements of the governance. She shared the information that would get reported. She noted that they evaluate the entries and determine what needed to be recorded. Ms. Burke shared the information that was through their software. Chairperson Levenson mentioned the items of note. Ms. Burke shared how the information gets audited. She explained the readjustments. Chairperson Levenson inquired about the terminology for the deferred outflows and inflows. Ms. Burke noted that it is complicated but it is related to the NH retirement system reports. She shared that it related to the net pension liability. Chairperson Levenson inquired about the SAU report. Ms. Burke confirmed Chairperson Levenson s understanding of the SAU report. Ms. Burke noted there was a new threshold amount. The Board thanked Ms. Burke for her presentation. Chairperson Levenson noted that the financials could be placed into the Annual Report. Ms. Whitmore shared the letter and that it referenced being available online. Chairperson Levenson noted at 6:56 p.m. that there was no Public in attendance. Public Comment: None Student Representative: Ms. Swierk provided her report from Dover High School. She reviewed the activities and updates. School: - Grades close for 2 nd quarter progress reports on Wednesday December 7 and issued out to students on Wednesday, December 14 during their advisory period. - The annual 8 th grade information night was held on November 16, The families had the opportunity to explore the building and the possibilities they have if they were to have a student attend the Dover High School. Sports: Two preseason Jamborees are took place on Saturday December 3 (girls basketball) and the boys hockey team. Tryouts for cheer, basketball, hockey team and Ski team were held at the end of November. Winter track started on November 28 and they have their first meet at UNH on December 17 Clubs: Recently clubs have been having many fundraisers. HAFC (Homeless Animal Fundraising Club) had a donation fundraiser for the month of November and got over 150 donations and was able to donate many items to both places they are Public Session Minutes Page 3 of 18

4 supporting- Cocheco Valley Humane Society and also FuRR. And are planning to have a gift card raffle this month. National Honor Society had volunteers at the lip sync contest. The contest had celebrity judges - Jennifer Crompton of WMUR, Amber Lilyestrom, Mrs. New Hampshire and Ron Poulin of Country Tire & Service center. The contests main focus was to help raise money for the Community Action Partnership of Strafford County so they can get food to those who don t have as much especially around Thanksgiving. Construction: They have put up the framing for the new school and still continue to be ahead of schedule The new school is planned on being finished for the fall of And will have the class of 2019 be the first to graduate out of the new school. Chairperson Levenson inquired about the construction. Ms. Swierk provided an update. Vice Chairperson Snow inquired about the lip sync event at Dover. Ms. Swierk shared that she volunteered at the event. Chairperson Levenson thanked Ms. Swierk for her report. Chairperson Levenson recommended holding the Minute Approval to the end of the meeting. Propane bids: Chairperson Levenson inquired about the November 30 bid. She noted that the SAU confirmed that they would hold the bid agreement until the evening. Chairperson Levenson shared the details of the bids. Chairperson Levenson inquired about the amount on the bid. Dr. Gadomski stated that they would also offer service if needed. Mr. Sousa noted that they had come down and had been responsive to the needs of the school. Dr. Gadomski shared that the bid and the budgeted amount. Vice Chairperson Snow made the motion to accept the propane bid from Rhymes. Ms. Petrini seconded the motion. There being no discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED Budget Committee: Dr. Gadomski highlighted the Proposed Budget. Ms. Petrini inquired about the 3% for the non-certified staff. She inquired about some salary increases that are higher. Ms. Petrini noted the items. Vice Chairperson Snow shared that they were items within Public Session Minutes Page 4 of 18

5 the contract. Ms. Whitmore noted that there were adjustments for the contract items. Chairperson Levenson inquired about the difference between track and the contract. Discussion ensued. Vice Chairperson Snow outlined some of the changes that were requested and she saw that they were adjustments. She inquired about the lunch room monitors. Ms. Whitmore noted that they were had a 3% increase and were on the separate salary schedule. Discussion ensued. Dr. Gadomski inquired about going through page by page since the budget would need to be refined. Chairperson Levenson inquired about the change. Dr. Gadomski reviewed the first page. He acknowledged the changes that Vice Chairperson Snow stated. Chairperson Levenson shared her understanding of the buyout impact on the budget. Dr. Gadomski shared details of the tuition amount and the 5% budget increase. He noted that they would get the information based on student data. Vice Chairperson Snow noted that there would be a 6% increase for this year. Chairperson Levenson shared the details and overview of the conversation from the Special Meeting with Dover. Chairperson Levenson inquired about the background check amounts. Mr. Sousa noted that there were several paraprofessionals that needed to have background checks. Chairperson Levenson inquired about the number of paraprofessionals. Mr. Sousa noted that there were 23 paraprofessionals for Special Education, Regular Education, Library Aid, and Title 1. Vice Chairperson Snow inquired about the $43,000 to 46,000 in the retirement line. Discussion ensued. Dr. Gadomski shared the amount of tuition. Vice Chairperson Snow inquired if the rate was confirmed. Chairperson Levenson requested that the letter be sent to the Board. Vice Chairperson Snow shared the note may no longer be accurate. Discussion ensued. Chairperson Levenson noted the amount that the Board agreed to take out. Dr. Gadomski reviewed the line for the anticipated move ins. Ms. Whitmore noted that they removed some supplies. She shared that the note was also removed. Mr. Sousa shared that there were noted that needed to be adjusted. Chairperson Levenson inquired about the notes getting changed. Dr. Gadomski reviewed the page for classroom text books. Chairperson Levenson inquired about classroom reference. Mr. Sousa noted that there were no requests. Discussion ensued. Ms. Dabrieo felt that Dictionary were listed somewhere else on the Proposed Budget. Mr. Chauvette found the line and described the use of funds and the type of dictionary. Mr. Sousa noted that there were also dictionaries donated. Chairperson Levenson inquired about the National Junior Honor Society. Mr. Sousa noted that there was additional funding for that if needed. Vice Chairperson Snow inquired about student needs. She reviewed the change on the line. Mr. Reuning confirmed that it was staffing changes. Chairperson Levenson inquired if the CBA was or the new one how it was calculated for the paraprofessionals. Discussion ensued. Ms. Whitmore noted that it was based on the current year contract. Dr. Gadomski shared the details of the high school amounts on the budget. Dr. Gadomski inquired if the Board Members had any questions. Vice Chairperson Snow inquired about the amount for the plan. Ms. Whitmore noted that she went through the current staffing and a recent change. She explained the process to reconcile. Chairperson Levenson verified. Public Session Minutes Page 5 of 18

6 Dr. Gadomski inquired about the Special Education at the Pre-School and Coe-Brown Northwood Academy. Chairperson Levenson inquired about the number. Mr. Reuning reviewed. He shared there was an additional subscription for materials for a special need student. Dr. Gadomski reviewed the information on page 7 of the budget. Chairperson Levenson inquired if the increase was due to the Mount Washington stipend. Mr. Sousa shared his understanding. Chairperson Levenson inquired if the Board would consider the programs for Sunshine Math. Mr. Sousa shared that REAP funds could be used as a start up then budget if the first year goes well. Discussion ensued. Dr. Chavda inquired about more universal programs for the School. She shared some feedback from the Community. She provided some options. Further discussion ensued. Vice Chairperson Snow shared the difference about the years for the Mount Washington trip. Dr. Chavda inquired what was done before. Chairperson Levenson shared that it was part of the Contract negotiations. Dr. Chavda inquired about Community Programs and Outreach through the School Board line. Discussion ensued. Mr. Sousa noted that the Mount Washington was every other year. Vice Chairperson Snow shared thoughts about replacement of athletic equipment. Mr. Sousa shared the needs of the Athletic Director. He noted that updated uniforms were one of the items. Discussion ensued. Dr. Gadomski shared that the Guidance Enrichment line had a budgeted amount for Community Outreach. Chairperson Levenson noted the track changes. Ms. Whitmore explained the difference listed. Ms. Petrini stated that the note needed to be corrected. Chairperson Levenson inquired about the change. Ms. Whitmore noted that it was a staffing change. Discussion ensued. Dr. Gadomski shared the updated on the proposed budget. Chairperson Levenson inquired about the Strafford Learning increase in rate. Discussion ensued. Ms. Whitmore noted that it was broken out by the grade level. Mr. Reuning shared how the students were assessed. Chairperson Levenson noted that the number. Discussion ensued. Dr. Gadomski suggested that the notes get changed. Dr. Gadomski reviewed the next page of the proposed budget. Vice Chairperson Snow inquired about the high school number for speech services. Ms. Whitmore shared that the note was adjusted. Dr. Gadomski shared the contractual obligations listed in the next part of the budget. Ms. Whitmore stated that she would change the note. Dr. Gadomski noted the next page of the Proposed Budget. He stated that they made a reduction of $3, for the budget. Dr. Gadomski noted that it does not change the contract. He shared how the question was posed to the staff about their education benefits. Chairperson Levenson shared that back on page 3 she had a question about the Music Supplies. She inquired if the Music Program was getting what it needed. Dr. Chavda inquired about the ramification by not having items listed. Mr. Sousa noted that the goal was to list the needs to maintain the program and then add the items to enhance the program. Ms. Petrini inquired about the microphone. Vice Chairperson Snow inquired about the item being on another line. Mr. Sousa shared that he would check and provide an update. Public Session Minutes Page 6 of 18

7 Vice Chairperson Snow reviewed the Library Area and what was left in the budget. Mr. Sousa recapped the conversation from the prior meeting. Chairperson Levenson noted her understanding of the outcome. Mr. Sousa shared the cost of the tables. Mr. Sousa noted the changes in the room. Mr. Sousa acknowledged the increased cost in the budget. Dr. Chavda shared that the Board would like to have an understanding of the vision for the Library. Chairperson Levenson noted the difference of the budget and what the space would look like. Mr. Sousa noted that Ms. Lewis could come to a future Board Meeting to provide the Board with the vision. Dr. Gadomski inquired if the Board wanted to leave in the budget or take out. Dr. Chavda suggested removing it. Discussion ensued. The Board Members discussed and added line $7, for the Library to a list to discuss in the future. The Board Members reviewed the Proposed Budget. Mr. Sousa noted the amount for the Music System. He shared that the current system was broken. Mr. Sousa shared the process that they went through and that the quote for the fix to update the system was $ Mr. Sousa shared that he felt that REAP funds may be able to be used. Ms. Petrini expressed concerns about it not getting fixed and then it not being available in the next budget. Discussion ensued about the equipment. Chairperson Levenson reviewed the line for the item. Dr. Gadomski inquired about the information about the lines and how it may impact the next Budget Committee Meeting. Discussion ensued. Vice Chairperson Snow inquired about the line for new equipment. The Board Members continued to review the budget. Dr. Gadomski shared the reduction in the services and the lower amount because of contract negotiations this year. Mr. Sousa felt that the reduction of cost on the line may have been for new equipment. He stated that there was the donation of the printers. Ms. Petrini left at 7:58 p.m. while the meeting was in session. Dr. Gadomski shared the page for School Board Service. Vice Chairperson Snow noted that the addition of the Community Outreach Programs was added for $1, Dr. Gadomski noted the change of the $3, under Administration. Discussion ensued. Vice Chairperson Snow inquired about the Health Insurance Buyout. Ms. Whitmore noted that the buyout is half of the family plan and shared they budgeted the increase. Chairperson Levenson requested that $1.00 be added to the line for the bookkeeper. Vice Chairperson Snow inquired about the Assistant Custodial position. Vice Chairperson Snow suggested adding a note to explain for the increase of 2.5 to 3. Ms. Whitmore shared that she can update the notes. She added that the Night Time Custodial Supervisor was added in addition to the staff increase. Dr. Gadomski inquired about the adjusted amount. Discussion ensued. Ms. Whitmore noted a typographical error. Chairperson Levenson inquired about funds for repairs. Ms. Petrini returned at 8:05 p.m. while the meeting was in session. Public Session Minutes Page 7 of 18

8 Chairperson Levenson inquired about the maintenance fund. Mr. Sousa explained. Dr. Gadomski noted the amount that had been adjusted for propane. Discussion ensued. Chairperson Levenson reviewed the floor scrubber amount listed on the budget. Vice Chairperson Snow noted one was repaired and one was maintained. Further discussion ensued. Mr. Sousa shared that he could make it work without the amount for the floor scrubber. Vice Chairperson Snow inquired about the amount. She suggested leaving it in there but noted that could be an area removed later during discussions. Dr. Chavda inquired about the amount being cut. She noted that there was 5% increase to the budget and expressed that she was willing to have cuts. Ms. Petrini shared that it should be in. Discussion ensued. Dr. Gadomski reviewed the additional pages of the Proposed Budget. Chairperson Levenson stated that there is no increase on food. Ms. Dabrieo added that the note states an increase. Chairperson Levenson inquired if they had everything that they need. Ms. Whitmore shared that there was a review last year and that the guidelines had been met. Discussion ensued. Ms. Dabrieo inquired if the report was available. Ms. Whitmore shared that she would send it. Chairperson Levenson inquired if the equipment was set for the kitchen. Ms. Whitmore shared that it was to her knowledge. Tax impact: Ms. Whitmore distributed the tax impact report. Dr. Gadomski highlighted the report. Ms. Whitmore reviewed the amount of the change. Ms. Whitmore noted it was the amount less the adequacy. She stated that she budgets that amount at 95%. She noted that total raised by taxation. Ms. Whitmore noted the $1.58 increase to the tax amount. Vice Chairperson Snow inquired about the amount going back. Ms. Whitmore shared that it would impact taxes now. Dr. Gadomski explained the process. Ms. Whitmore noted the actual amount higher. Dr. Gadomski shared that the new amount was the worst case scenario. Vice Chairperson Snow shared the number from the prior year of the tax impact and the actual. Discussion ensued. Dr. Chavda inquired about the prior year s projection. Dr. Gadomski shared the communication around the tax rate information. He made his recommendation. Dr. Chavda suggested sharing the history of the tax impact amount and the actual. Chairperson Levenson and Ms. Dabrieo concurred. Default budget: Dr. Gadomski inquired if the Board had any questions. Chairperson Levenson inquired about the teacher s salary. Dr. Gadomski explained. He noted the contractual obligations. Chairperson Levenson inquired about the current staff and the Evergreen Clause. Vice Chairperson Snow shared an example. Chairperson Levenson inquired about the Permanent Substitute. Dr. Gadomski noted that it was a permanent contract. Ms. Whitmore confirmed. Vice Chairperson Snow inquired about maintenance lines. Dr. Gadomski noted some examples of static lines and contractual lines. Public Session Minutes Page 8 of 18

9 Chairperson Levenson inquired about the Preschool. Dr. Gadomski stated it was contractual. Mr. Reuning confirmed. He stated that IEP needs are contractual obligations. Chairperson Levenson inquired about the nurse s line. Ms. Whitmore shared that it have an impact in the future budget. Chairperson Levenson inquired about the OT/PT contracts. Mr. Reuning noted the contract and the implication to the budget. Vice Chairperson Snow reiterated that the Budget Committee has not seen the Default Budget. Ms. Whitmore shared the plan to get the information to the Budget Committee. Dr. Chavda inquired about the colons on page 6. Ms. Whitmore shared that it may have been from when the system converted. She shared that she would go through and remove them. The Board Members discussed the Warrant Articles. Warrant Articles: Article 1-Officers Vice Chairperson Snow inquired about the term limits. Discussion ensued. Dr. Gadomski shared that he would follow up. Ms. Petrini shared her understanding on the School Clerk position term. Further discussion ensued. Article 2-Budget Article 3-Collective Bargaining Agreement with Teachers Article 4- Collective Bargaining Agreement with Paraprofessionals Article 5-Full Day Kindergarten Article 6-Grounds Improvement Article 7-Building Repair Capital Reserve Article 8-Special Education Article 9-Textbook Reserve Vice Chairperson Snow inquired about the All Aboard Warrant Article. Dr. Gadomski noted that he would follow up with the Attorney to see if the Easement would need to be made into a Warrant Article. Dr. Gadomski inquired if the Board needed anything from Ms. Whitmore. The Board thanked Ms. Whitmore for her time. Ms. Whitmore departed at 8:36 p.m. Curriculum Director s Report Mr. Chauvette reviewed the data on the reports. He noted the improvement over their own scores and the higher than average on the State. He shared the information about the NECAP testing is based on old standards. He shared the plan from the State for a new Science test. Mr. Chauvette expressed that the new test is very exciting. He shared that the text books were all appropriate for that type of testing. He explained that materials that the teachers have. Mr. Chauvette provided the updates about the high schools. He noted the material provided for the high schools. Discussion ensued. Public Session Minutes Page 9 of 18

10 Mr. Chauvette shared information about the High School exploration day. He noted the change in the schedule. Mr. Chauvette shared the new format for students and parent to learn more and hear from Coe-Brown Northwood Academy and Dover High School. Mr. Chauvette shared the registration process for Coe-Brown Northwood Academy begins now. He stated that Dover High School registration begins in February. He shared the feedback from the students. He noted that Dover High School had stronger recruitment efforts than they had in the past. Mr. Chauvette noted the training for the teachers for reading and for technology. He reviewed the training programs. He shared that there was a separate training for Kindergarten. Mr. Chauvette noted the different information that was present from half day Kindergarten to full day Kindergarten. He shared the goal of refining their program. Ms. Dabrieo inquired about the program. Mr. Chauvette shared details about the leveled reader in the upper grades but not in the lower grades. Dr. Chavda inquired if they had been using the Wonders. Mr. Chauvette shared more details about how the programs were used. Chairperson Levenson left while the meeting was in session at 8:46 p.m. She returned at 8:47 p.m. Mr. Chauvette shared how the materials would be appearing online. He shared how it connected to the teacher website. Dr. Chavda inquired about the details. Chairperson Levenson noted that many districts were using it. Vice Chairperson Snow noted how Mr. Chauvette found the information and was choosing the programs. Mr. Chauvette shared the progress with the Unified Arts Curriculum Meetings. Vice Chairperson Snow inquired about the health class being on a cart. Chairperson Levenson inquired about the cart always being in used. Discussion ensued. Chairperson Levenson noted that Coe-Brown provided several reports for the Nottingham School Board. Dr. Chavda inquired about the class on the 2016/2017 report. Vice Chairperson Snow noted how she interpreted the results. Discussion ensued. Chairperson Levenson stated that a more in depth conversation would be moved to the January meeting. Superintendent Report: Personnel Dr. Gadomski noted that there is information about the Teachers Contract and the Paraprofessional s contract. Vice Chairperson Snow made a motion to accept and ratify the Teachers Contract as discussed. Ms. Petrini seconded the motion. Dr. Chavda noted that she was not at the informational meeting. There being no further discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED Dr. Gadomski noted that the Teachers ratified the contract and it would be ready to go. Public Session Minutes Page 10 of 18

11 Vice Chairperson Snow made a motion to accept and ratify the Paraprofessionals Contract as discussed. Dr. Chavda seconded the motion. There being no discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. Dr. Gadomski noted that the Paraprofessionals have not had the opportunity to ratify the contract. He noted they would need to ratify. Dr. Gadomski noted the Dover High School correspondence of the estimate for tuition on page 124. He reviewed the not to exceed 5% and 3.5 % Special Education. Chairperson Levenson noted the increase of the 6%. Parent Request: Dr. Gadomski presented the correspondence for the Parent Request. Vice Chairperson Snow made a motion to approve the parent request Ms. Petrini seconded the motion. There being no discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED. Chairperson Levenson stated her preference to discuss parent requests like this in a Non-Public Meeting before returning to a Public Session and vote. Other: Dr. Chavda shared that the results for the World Language Program. Discussion ensued. Ms. Petrini left at 9:49 p.m. while the meeting was in session. Vice Chairperson Snow volunteered to contact someone from the Planning Board to follow up on items discussed during the Board Meeting. Chairperson Levenson suggested moving the School Board Goals discussion to a January meeting. Public Session Minutes Page 11 of 18

12 Mr. Chauvette left at 9:50 p.m. while the meeting was in session. Chairperson Levenson noted that although Ms. Petrini left, there was still a quorum. Policies: The Nottingham School Board Members reviewed the Policies as presented in the Board packet. Policy #EEAA-AUDIO AND VIDEO RECORDING ON SCHOOL PROPERTY for first reading Chairperson Levenson reviewed Policy #EEAA. Dr. Chavda made a motion to accept Policy #EEAA for first reading. Vice Chairperson Snow seconded the motion. Mr. Reuning noted the change legal updates and changes to the language. There being no further discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED Policy #EF-FOOD SERVICE MANAGEMENT for first reading Chairperson Levenson reviewed Policy #EF. Dr. Chavda made a motion to accept Policy #EF for first reading. Ms. Dabrieo seconded the motion. Vice Chairperson Snow inquired if the only change was in italics. Ms. Dabrieo noted that it stated editorial changes. Chairperson Levenson shared that it was the new updated form recommended by the SBA. She noted that there was an item on page 163. Mr. Reuning noted the change from the SBA note. Chairperson Levenson read the change to the language. There being no further discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED Policy #GBCD-BACKGROUND INVESTIGATION AND CRIMINAL RECORDS for first reading Chairperson Levenson reviewed Policy #GBCD. Vice Chairperson Snow made a motion to accept Policy #GBCD for first reading. Dr. Chavda seconded the motion. There being no discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED Public Session Minutes Page 12 of 18

13 Policy #IHBAA-EVALUATION REQUIRMENT FOR CHILDREN WITH SPECIAL LEARNING DISABILITIES for first reading Chairperson Levenson reviewed Policy #IHBAA. She inquired about the change. Mr. Reuning shared that this was an SAU policy and the DOE had scaled it back. Discussion ensued. Dr. Chavda made a motion to accept Policy #IHBAA for first reading. Vice Chairperson Snow seconded the motion. There being no discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED Policy #DBJ-TRANSFER OF APPROPRIATIONS to rescind. Dr. Gadomski reviewed Policy #DBJ. Chairperson Levenson inquired. Dr. Gadomski shared details about the confusion the transfer cause when comparing budgets year to year. He explained how transfers can alter the budget areas and would not show what is realistic. He shared that areas could be overspent and provides the Board with needed budgeting information about the areas. Discussion ensued. Vice Chairperson Snow stated that she wished to review this policy further. NO MOTION. Mr. Reuning shared that the Board could review the Special Education Transportation lines as a reference. He noted that it was a good example of the transfers. Correspondence: Dr. Gadomski noted a letter regarding the Election. Public Session Minutes Page 13 of 18

14 706 Public Session Minutes Page 14 of 18

15 707 Public Session Minutes Page 15 of 18

16 The Board Members expressed their appreciation for the letter from the Town Moderator. Other: Dr. Chavda inquired about the REAP funds. She asked if it was always there. Mr. Sousa explained how the REAP funds. He shared the ways to utilize the funds. He outlined the restriction so the funding. Mr. Sousa noted that the REAP funds. Dr. Gadomski noted that it had been a consistent grant that had been helpful for the last 10 year. Vice Chairperson Snow inquired Rural Education Assistance Programs. Dr. Gadomski explained. Ms. Dabrieo inquired about how much they get. MR. Sousa noted that the start up for the items. Dr. Gadomski noted that it could not get the modular classroom. School Board Newsletter: Chairperson Levenson noted that the Board would discuss at a future Board Meeting. Vice Chairperson Snow stated the plan to release a School Board Newsletter in the New Year. Submission to the Community Newsletter: Chairperson Levenson noted she attended the Technology Conference and would discuss at a future Board Meeting. Chairperson Levenson stated that the Calendar Committee had planned to meet. She shared that Ms. Petrini s work schedule conflicted with the Calendar Committee meetings. She noted that there would not be Board representation but the information from the Calendar Committee would be presented at a future Board Members. Public Session Minutes Page 16 of 18

17 Committee Reports/Updates: Chairperson Levenson noted that the reports would be on the agenda at the next meeting. Chairperson Levenson noted at 10:02 p.m. that there was no Public in attendance. Public Comment: None Upcoming Meeting Dates: December 8, :00 p.m. Budget Committee Meeting at the Town Hall December 19, :15 p.m. Joint Board Meeting SAU #44 Office Cancelled December 21, :30 p.m. Regular Board Meeting Ms. Dabrieo stated that she would not be able to attend the December 21, 2016 Nottingham School Board Meeting. Chairperson Levenson noted that on January 12, 2017, there would be a Public Hearing about the Budget at the Town Hall. Non-Public Session RSA 91-A: 3 II The Board Members discussed that they can have the Non-Public Session at a future meeting. Chairperson Levenson recapped the discussions from the Public Session Nottingham School Board Meeting. She noted she would sign the agreements that had been discussed and approved during the meeting. Chairperson Levenson inquired if there was any further business to come before the Board. Public Session Minutes Page 17 of 18

18 There being no further business to come before the Board, Vice Chairperson Snow made a motion that the December 7, 2016 Nottingham School Board Meeting Public Session be adjourned. Dr. Chavda seconded the motion. There being no discussion, a call for the vote on the motion was recorded as a unanimous vote in the affirmative. MOTION CARRIED. The Nottingham School Board Meeting Public Session adjourned at 10:07 p.m. Respectfully submitted, Jen Bachhuber Secretary, Nottingham School Board Approved by the Board---December 21, 2016 Public Session Minutes Page 18 of 18