Within Reach

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1 VISUAL ARTS UPDATE MAY SUBMIT 3D ENTRIES! INFORMATION ON THE RULES PAGE Within Reach This booklet has been developed to provide PTAs with important information and guidelines regarding REFLECTIONS. Ohio PTA 40 Northwoods Blvd, Suite A Columbus, Ohio (614) (800) (614) Fax office@ohiopta.org National PTA Headquarters 1250 N. Pitt Street Alexandria, VA info@pta.org

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3 Reflections Handbook Index Page 3 Reflections Handbook Index 4 Pace Yourself 5 Checklist of Chairperson s Responsibilities 6-7 Judging Tips 8-9 National PTA Reflections Program General Rules for Participation 10 Ohio PTA Reflections Program General Unit and Council Participation Rules 11 Guide to Online Registration 12 National PTA Awards and Recognition & Ohio Awards 14 Official Ohio PTA Participation Form 16 National PTA Reflections Program Visual Arts Rules 17 National PTA Reflections Program Literature Rules 18 National PTA Reflections Program Dance Choreography Rules 19 National PTA Reflections Program Video Production Rules 20 National PTA Reflections Program Music Composition Rules 21 National PTA Reflections Program Photography Rules 22 National PTA Reflections Program Special Artist Rules Theme Search/Reflections Program Themes 1969 to Student Entry Form National PTA Reflections Program 26 Reflections At A Glance IMPORTANT To be eligible for the Reflections program your PTA must have paid its first installation of dues to the Ohio PTA office by NOVEMBER 30, 2017 Deadline for all entries to Ohio PTA office: WEDNESDAY, JANUARY 17, 2018 by 4:30PM 3

4 Steps to help with your Reflections Program Pace yourself... July/August Local PTA President and/or Council President receive Ohio PTA Resource Guides. The President reviews the Reflections Handbook and passes it on to the Reflections Chairperson. The Reflections Chairperson reads the Reflections Handbook cover to cover. The Chairperson makes preliminary plans (recruits volunteers, sets a meeting time with volunteers, meets with the volunteers to review handbook - including deadlines, rules, paperwork). Prepare materials for distribution to staff members and students about the Reflections Program. If you are a member of a Council, meet with the Council Reflections Chairperson to obtain dates and deadlines. Call on the Ohio PTA Director of Family-School Partnership or your District Advisor to give a workshop about Reflections to your committee, staff, students, and teachers in your school. Check to make sure Reflections Program is included in your PTA budget. Complete Reflections Leader e-learning program. See pta.org/reflections. September Celebrate National Arts in Education Week Sept , 2017 go to pta.org website for suggestions on how to kickyou re your Reflections Program. Host a workshop for students. Share announcements widely using PTA, school and community communication channels. Be sure to include a deadline and drop off location as well as submission instructions. Send a reminder notice home to parents/teachers about the Reflections Program. (Hint: personalize the Reflections at a Glance ) Check to see if your PTA has made a dues payment. October Remind staff and volunteers of deadlines. Follow up with students about their progress. If you are in a PTA Council, be sure to meet their deadline for submitting work for Council level judging. If dues weren t paid in September recheck this month on dues payment. November and December Follow up with fall training and proceed with your plans for judging etc. Check-in entries and review artwork for qualification. Organize entries by division and category and assign them to a judge. Check with your unit: Your PTA is ineligible if a dues payment has not been made by November 30. January Prepare your entries to forward to Ohio PTA. It is suggested that you keep backup copies (photocopy and/or electronic) of all visual arts photography, literature, music, dance and video entries. Make sure that all winning online entries are completely filled out, including artist statement and electronic signatures. Plan early...mail. We advise shipment via UPS because of ability to track shipping. ENTRIES must be received in the OHIO PTA office no later than Wednesday, January 17, 2018 by 4:30 pm. February and March Wait with anticipation to hear how your students finished at the state level of the competition. A report will be sent to each participating Council and Non-Council Unit Reflections Chairperson with a report of how many entries received, any disqualifications and reason why. You will also receive participation ribbons for students who competed at the state level and ribbons, and winner certificates. You will receive a list of Ohio PTA winners. Students participating at the national level will be contacted by National PTA directly. April and May National PTA announces winners at the national level on May 1. See pta.org/reflections Celebrate and recognize your participants. Host an awards reception for your local winners. Watch for the May issue of The Ohio PTA Voice (e-newsletter) featuring Reflections. Send flyer with next year s theme to principals/teachers so they may prepare. June Prepare your procedure book detailing how, who, and what happened with Reflections and pass on to the new Reflections Chair as soon as appointed. Set a time to talk about what worked, what did/did not work, and how to improve. July/August...time to begin again! 4

5 CHECKLIST OF CHAIRPERSON S RESPONSIBILITIES Read the entire Ohio PTA Reflections Handbook. The rules set by the Ohio PTA and National PTA are very specific. Set your deadlines. Keep in mind other deadlines (council, district, state). Be certain to allow enough time for items to reach the next level of judging. Meet with the principal, participating teachers, staff, and volunteers involved with the project. Provide a copy of the rules and regulations to each of them. Go over deadlines, answer questions, and encourage participation. LOCAL CHAIRS Local chairs complete the Online Group Entry process (page 9) Arrange for displaying, judging, and appropriate local awards. Ask your Publicity Chairperson to assist with the Reflections program s success by submitting press releases and news articles about the program to the local media. After judging, complete the Online Report of Student Participation as explained on page 9. (This is the total number of participants at the individual unit level.) PTA units not in a council or whose council is not participating and Community PTAs should advance their entries directly to the Ohio PTA office by the deadline. (This includes ALL entries.) Prepare mailing entries with appropriate paperwork to the state level. Complete the Official Ohio PTA Participation Form (page 12). After the local judging, winning STUDENT entries must complete the Online Student Entry process. This may be done by the student, family member or local chair. Notify the council when completed. COUNCIL CHAIRS Councils meet with PTA units, review the Reflections Handbook together cover-to-cover. Go over deadlines, answer questions, and encourage participation. After judging at the council level, be sure to indicate online only the appropriate number of pieces to move forward to the state level of judging by the deadline. (This includes ALL entries.) Prepare mailing entries with appropriate paperwork to the state level. Council chair must include the Official Ohio PTA Participation Form (page14). All forms and student entries should be together in one package and mail to the Ohio PTA Office. It is easier to track if it should get lost. (If more than one package, mark your package as such.) ALL CHAIRS Host an awards ceremony honoring participants and winners. Send thank you notes to staff, PTA volunteers, and judges for their part in the success of the Reflections program. REMINDER! To be eligible for this program your PTA must have paid their first installment of dues to the Ohio PTA office by NOVEMBER 30, 2017 MAIL EARLY! ENTRIES MUST BE IN THE OHIO PTA OFFICE ON OR BEFORE: Wednesday, JANUARY 17, 2018 by 4:30PM OHIO PTA OFFICE WILL NOT ACCEPT DELIVERIES AFTER THE DEADLINE. 5

6 JUDGING TIPS Welcome Reflections Judge! We thank you for supporting the arts and cultural exploration of our students by serving as a volunteer judge for the PTA Reflections program! As an expert in your arts area, your enthusiasm contributes to the vibrancy and creativity of our school community. Before you begin your review, please familiarize yourself with the following judging criteria, Reflections theme, program rules and helpful tips. All PTA Reflections program entries are judged on three criteria: 1. Interpretation of Theme (20 pts.) 2. Creativity (10 pts.) 3. Technique (10 pts.) Notice how Interpretation of Theme is weighted? This is what makes the National PTA Reflections Arts Program unique. A well-developed concept is more important than technique. If two entries are tied, the entry with the higher score for interpretation of theme receives more recognition. Use the judging rubric on the next page to help you guide your review. Entries should be judged primarily on how well the student uses his or her artistic vision to portray the theme: Within Reach The following entry information will be provided to you during your review: Title of Artwork and student s Artist Statement: This may provide insight on the student s artistic style/genre and materials used when exploring the arts category. Look for personal meaning and reflection on the theme that contribute to the student s Interpretation of Theme. Grade Division: The student s division may provide insight on student s range of technical skill, ability and competences displayed in their submission. Additional Artwork Details: If noted, artwork details will offer information related to cited material, submission size/length, etc. Please record your points for each entry on the provided score card. To flag questionable entries, contact your PTA Reflections Chair immediately. When your review is complete, please submit your scores to the PTA Reflections Chair. Yours in the arts, Reflections Chair 6

7 JUDGING RUBRIC Criteria / Level Interpretati on Beginning Developing Proficient Accomplish Advanced ed 1-4 pts. 5-8 pts pts pts pts. How closely the piece relates to the theme, based on the artwork itself and the artist statement. The interpretation lacks clarity and does not communicate the student s concept. The interpretation lacks clarity and does not fully communicate the student s concept based on the theme. The interpretation communicates the student s concept based on the theme. The interpretation clearly communicates the student s concept based on the theme but lacks meaning, purpose, and integrity. The interpretation clearly communicates the student's whole concept based on the theme with meaning, purpose and integrity. Creativity 1-2 pts. 3-4 pts. 5-6 pts. 7-8 pts pts. How creative and original the piece is in its conception of the theme and its presentation. Artwork is somewhat original and reflects the theme using very conventional ways. Artwork is somewhat original and reflects the theme using conventional ways. Artwork is original and reflects the theme using conventional ways. Artwork is primarily original and reflects the theme using imaginative ways. Artwork is highly original and reflects the theme using unconventional, interesting, imaginative and new ways. Technique 1-2 pts. 3-4 pts. 5-6 pts. 7-8 pts pts. The level of skill demonstrated in the basic principles/ techniques of the arts area. Artwork demonstrates very limited skill of the arts area. Artwork demonstrates limited skill of the arts area. Artwork demonstrates capable skill of the arts area. Artwork demonstrates expertise of skill of the arts area. Artwork demonstrates mastery of skill and knowledge of the arts area. 7

8 General Rules for Participation All students must adhere to the General Student Participation Rules, as well as the rules for their specific arts category. Program rules and student entry forms are provided by your state PTA. To reference national rules, visit PTA.org/ReflectionsToolkit Student Eligibility and Entry Guidelines: Students must participate in the National PTA Reflections program through a local PTA/PTSA in good standing, as determined by their state PTA. It is your Local PTA Reflections Committee s responsibility to confirm that your PTA is in good standing and to determine each student s eligibility. If you are not sure whether your PTA is in good standing, talk with your PTA president. The following additional guidelines apply to student entries: Each entry must be the original work of one student only. A student may develop an entry inside or outside of the school. A student may submit entries in more than one arts category. Each student entry must be accompanied by a paper student entry form, signed by a parent or guardian. Student entries must include a title and an artist statement, which communicates the artist s inspiration for the work and how it relates to the theme. The statement must describe the content and include at least one sentence, but not exceed 100 words. Students with Disabilities: Students with disabilities may participate in the National PTA Reflections program in one of two ways. 1. Enter in Special Artist Division to receive non-artistic accommodation and assistance from an adult. Students are recognized and awarded prizes as part of the Special Artist Division. The Special Artist Division is an optional division of the Reflections program, accepting students in all grades whose physical, cognitive or mental health challenges meet guidelines set forth in the Americans with Disabilities Act. National PTA will honor one special artist from across all arts categories to receive an Outstanding Interpretation Award. Up to six additional special artists will receive a National PTA Award of Excellence. 2. Enter in grade division most closely aligned to the student s functional abilities. Students are recognized and awarded prizes as part of the general student population without regard to special needs or challenges. In this case, students follow all general rules and arts category rules but may submit their entries in the grade division most closely aligned to their cognitive or functional abilities. Originality: Specific rules related to originality for each arts category are provided by your state PTA. National rules can be referenced at PTA.org/ReflectionsToolkit. In general: An adult may not alter the creative integrity of a student s work. Only one student may be recognized for each entry; collaboration with other students is not allowed. Other individuals may appear in or perform a student s work, but the work itself the dance choreography, film production (i.e., screenplay, camera work and directing) or musical composition (i.e., written score and any lyrics) must be the creative product of one student alone. 8

9 The artwork must be inspired by the current year s theme and created expressly for the program. Artwork produced before the dissemination of the theme or used for another competition or program may not be submitted. Use of Copyrighted Materials: Use of copyrighted material is prohibited in the literature, music composition, photography and visual arts categories. This includes the use of copyrighted cartoon characters, copyrighted material from the Internet, advertisements or advertising ideas, musical themes from existing copyrighted compositions, copyrighted recorded music, copyrighted photographs or stock images. Use of copyrighted music in dance choreography and film production entries is acceptable when the title, composer and performer of any music in the submission are cited on the student entry form. Film productions, photography and visual art may include public places, well-known products, trademarks or other copyrighted material, as long as that copyrighted material is incidental to the subject matter of the piece and is a smaller element of the whole. Visual arts collages may include portions of existing copyrighted works, such as portions of photos, magazine clippings, internet images and type cut out of a newspaper, as long as those pieces of copyrighted works are used to create a completely new and different work of art. A collage should be judged for its whole not its parts and its creativity as an original work of art. Misuse of the above materials constitutes plagiarism taking and using another s words, ideas or inventions as one s own. Addressing Student Ineligibility: Occasionally, entries submitted to the Reflections program are ineligible. One reason for ineligibility is that the local PTA is not in good standing. It is very important that you check with your PTA president to ensure your PTA is in good standing with the state. Other common reasons for ineligibility are plagiarism and resubmission. The following recommended procedures apply to both plagiarized and resubmitted entries: 1. Scan entries to ensure that all are original and have not previously been submitted to Reflections or another art competition. 2. Alert judges to the possibility that some pieces may not be original and encourage them to communicate when one may be questionable. 3. Check questionable entries via Google or another search engine. 4. Return ineligible pieces to students, and explain why they are being returned. 5. Talk with appropriate school personnel, such as school counsellors, the principal or teachers about ways to address the seriousness of copying someone else s work or resubmitting artwork with the student and his/her family. If ineligibility is confirmed after judging, determine whether awards (including award money, pins, certificates, etc.) should be returned. 9

10 OHIO PTA REFLECTIONS PROGRAM General Unit and Council Participation Rules PTAs and Students must adhere to the General Participation Rules as well as the rules for their specific arts Eligibility of PTA Units and Councils PTAs in good standing with membership dues paid to OHIO PTA by NOVEMBER 30, 2017 may participate. Reflections chairman need to verify. Number of Entries - Councils need to check how many units are in your council Council with 3-15 PTA units may submit up to 28 entries to Ohio PTA Council with PTA units may submit up to 60 entries to the Ohio PTA Council with 40 or more PTA units may submit up to 76 entries to Ohio PTA Others Non-council Units may submit up to 16 entries to Ohio PTA Community PTAs (per bylaws) may submit up to 28 entries to Ohio PTA Units whose council does not participate may submit up to 16 entries to Ohio PTA REQUIREMENTS Every participating PTA unit and council MUST complete an online registration process. Every winning student s entry MUST complete an online Student Entry Form. Every Student must fill out a hard copy of the Student Entry Form and attach it to their Reflections entry. All lines must be filled in with appropriate information. All students must sign the Student PTA Entry Reflections Form. Program Parents must sign the Student Entry Form for children under 18 and for all children with Special Needs The Local Unit Information must be filled out entirely. Submit the official Ohio PTA Participation Form (page 14) with entries mailed to the Ohio PTA Office. Deadline for submitting entries and required paperwork to the Ohio PTA office is Wednesday, JANUARY 17, 2018 by 4:30PM. They must be received in the office at this time. There will be no exceptions to this deadline. Ohio PTA has a moral obligation to adhere to the rules set forth by the National PTA and the Ohio PTA. Failure to follow these rules will result in disqualification 10

11 Guide to Online Registration PTA Registration & Reporting Instructions: Verify your State PTA s instructions before registering 1. Register Your PTA from July 1 January 1 at and reporting for your PTA. PTA.org/Reflections. Enter your National PTA 8-digit ID Number. NEED HELP? Enter your PTA Name, City, State, ZIP. For technical assistance, contact Enter your PTA Leader Name, Title, Address, City, State, ZIP. Info@PTA.org (800) 307-4PTA Enter your School Name, Number of Students Enrolled, Title I Status (Y/N), Percent of students who receive free/reduced priced lunches. Enter your additional contacts who wish to receive program communications from State and National PTA. Click Submit and receive a confirmation Report Student Participation & Program Success from September 1 March 1 at PTA.org/Reflections. Enter your National PTA 8-digit ID Number. Select which grade divisions your PTA offered. For each division, Enter student participation totals for each arts category. Enter total number of participating students. Select true statements regarding your program s success. Click Submit and receive a confirmation . Student Entry Portal Instructions: 1. Create an Account. Visit PTA.org/Reflections and click the Submit Student Entry button. Click sign up and enter your full name, and create a password. Click register and receive a confirmation . Click the unique link in your confirmation to activate your account. Verify your State PTA s instructions before using the Student Entry Portal. NEED HELP? For technical assistance, contact support@myreviewroom.com 2. Submit Advancing Student Entries. From your account s home page, click create a submission for each student entry advancing to the next round. Click Student Entry Form to enter Student Entry Information. Click Upload Artwork to upload a digital copy of the entrant s artwork (optional). Click submit your student entry to submit student entry. If you submit a student entry by accident or need to make edits to completed forms, please notify your State PTA. 3. Confirm Student Submission Status. From your account s home page, view a list of created submissions. Confirmed submissions will show a status of Submitted. Look for State and National PTA award announcements and special invitations to Reflections celebration events. 11

12 Ohio PTA Awards include Award of Excellence, Award of Outstanding Achievement, Award of Merit and Honorable Mention in each age category for Visual Arts, Literature, Dance Choreography, Video Production, Musical Composition, and Photography. Ohio PTA s Visual and Photography artwork is returned to the local units in March, except for those that are selected by Ohio PTA. Check with your District Advisor for specific return dates. The selected works are returned to the local units in September. Literature, video, music and dance entries are not returned. Ohio PTA exhibits the awardees works at the annual Ohio PTA convention in April and at various locations (announced) in a Reflections Roadshow during months May-September. 12

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14 Reflections Program Within Reach Official Ohio PTA Participation Form Name of PTA Ohio PTA District # _ Name of PTA Reflections Chairperson Chairperson s Home Address (Street) (City) (Zip) Chairperson s Home Phone ( ) Chairperson s ENTRIES SUBMITTED AS: Non Council Units & units whose councils don t participate: limited to 16 eligible number entered: Community PTA: limited to 28 eligible number entered: Councils: 3 15 units limited to 28 eligible number entered: units limited to 60 eligible number entered: 40 or more units limited to 76 eligible number entered: CATEGORIES LITERATURE MUSICAL COMPOSITION DANCE CHOREOGRAPHY SPECIAL ARTIST: VA Film Total # of entries forwarded to Ohio PTA PHOTOGRAPHY VISUAL ARTS FILM PRODUCTION Photo Music DC Lit Total number of PTA units participating Total number sent All entries and paperwork must be sent in together and preferably in one box. A copy of this entry form must be included in each package of entries. ALL ENTRIES MUST BE IN THE OHIO PTA OFFICE ON OR BEFORE WEDNESDAY, JANUARY 17, 2018 BY 4:30PM! Send this form along with the entries to the Ohio PTA at 40 Northwoods Blvd., Suite A, Columbus, OH

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16 VISUAL ARTS include many art forms that are visual in nature. The artist (student submitting entry) is a person who captures their own thoughts and ideas to create a visual piece of art Theme: Within Reach Accepted forms of visual art include: Architecture (2D/3D), carpentry, ceramics, collages, photographic collages (multiple photos cut/pasted), computer-generated image, crafts, design, dioramas, drawing, fiber work, jewelry, kites, metal etching/punch work, mobiles, painting, printmaking, sculpture and wind chimes. Originality: Only new pieces of artwork inspired by the theme may be submitted. Reproductions or enlargements of other artwork are not accepted. Each entry must be the original work of one student only. An explanation of the art form might be a useful addition to the artist statement. Whether an entry displays use of formal technique or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme, originality and creativity. Copyright: Use of copyrighted material, including any copyrighted cartoon characters or likeness thereof, is not acceptable in any visual arts submission, with the following exceptions: Visual artwork may include public places, well-known products, trademarks or certain other copyrighted material as long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of a whole. The resulting work cannot try to establish an association between the student and the trademark/business/material, or influence the purchase/non-purchase of the trademarked good. Visual arts collages may include portions of existing copyrighted works, such as photographs, magazine clippings, internet images and type cut out of a newspaper, as long as those portions of copyrighted works are used to create a completely new and different work of art. Presentation: Framed artwork and artwork containing loose materials is not accepted. Matting is accepted. 2D artwork (e.g. painting) Dimensions must not exceed 24x30 inches, including matting. Paper entries must be mounted on sturdy material. 3D artwork (e.g. sculpture) Must be able to move for display purposes. Must include packaging materials and 3 photos of the entry (a combination of angles) for judging, ID and exhibition purposes (entries that require assembling/repairing from transporting will be disqualified). Digital photo(s) of artwork: Must be high resolution (300 dpi or higher). Packaging: Label back of artwork and photo file(s) with your State, Arts Category, Grade Division, Last Name, First Name (Example: PA.DANCE.PRI.SMITH.JOHN). Submit artwork and student entry form according to your PTA s instructions. Ohio PTA Important Information: Put the Student Entry Form in a plastic sheet protector and tape to the back. State Visual Specific Art Instructions: entries will be available Students from must your follow District state Advisors, specific Council requirements President, and or instructions. by direct mail after April Winning entries will be returned after September

17 LITERATURE is the art of writing. The author (student submitting entry) is a person who expresses their own thoughts and ideas through the use of words. Authors submit a single literary work, handwritten or typed, using grade-appropriate grammar, punctuation and spelling. Collections of literary work (such as poems and short stories) are not accepted Theme: Within Reach Consider the following literary styles to portray your original work of fiction or nonfiction: Prose, poetry, drama (screen play and play script), reflective essay, narrative, or short story. Originality: Only new pieces of artwork inspired by the theme may be submitted. Each entry must be the work of one student only. An explanation of the storyline and/or the significance of the literature style might be a useful addition to the artist statement. Whether an entry displays formal writing technique or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme, originality and creativity. Spoken word audio recordings and illustrated entries including books with pictures drawn by the student author are acceptable; however, only literary content is judged. Copyright: Use of copyrighted material is prohibited. Plagiarized entries will be disqualified. Presentation: Entry may be hand written or typed. Writing must not exceed 2,000 words. Acceptable Use of Type, Dictation and Translation Be typed by another person as long as the original work or a copy of the original work is attached. Be dictated to another person and printed or typed in exact words as spoken by the student if the student is in pre-school, kindergarten or 1st grade. (Transcribers should make every attempt to retain the same level of language and accuracy that is reflected in the student s original work). Students for whom English is not their first language may submit literature entries in their own language. An interpretive translation in English must accompany the entry. Translators should make every attempt to retain the same level of language and accuracy that is reflected in the student s original work. Packaging: Print Format: Number each page. Print on 8.5x11 paper (one sided only). Electronic Format: Save/scan word document as a single PDF. Label file with your State, Arts Category, Grade Division, Last Name, First Name (Example: PA.DANCE.PRI.SMITH.JOHN) Ohio PTA Information: Put the Student Entry Form in a plastic sheet protector and tape to the back. Literature entries will not be returned. Make and keep copies prior to submitting to Ohio PTA. 17

18 DANCE CHOREOGRAPHY is the act of creating movement. The choreographer (student submitting entry) may be the performer or one of the performers, but the choreographer does not have to perform in the entry Theme: Within Reach Consider the following styles and ensembles to portray your original choreography: Ballet, contemporary, ethnic and folk, freestyle, hip hop, jazz, street dance, and tap. Originality: Only new and original choreography inspired by the theme may be submitted. Each entry must be the work of one student only. Consider use of background song(s), props and the location to show a clear relation of the dance choreography to the theme. An explanation of the origin of the dance and/or the significance of the choreography might be a useful addition to the artist statement when submitting a dance choreography entry that involves traditional, cultural or regional dances. Whether an entry displays formal dance technique or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme, originality and creativity. Copyright: Use of copyrighted material is prohibited. Plagiarized entries will be disqualified. Use of background music must be cited on the student entry form. Presentation: Video must not exceed 5 minutes in length and 1GB (one gigabyte) in file size. Ideas for Audio/Visual Quality: Use a tripod to hold the camera still. Make sure there is plenty of lighting, especially if shooting indoors. Turn off all noise-making devices in the room (air conditioners, fans, telephones, etc.). Record a short test and watch it. If needed, change the record volume or microphone location. Make sure the background music (if any) is audible on the recording. Allow for two seconds of silence at the beginning and end of your recording. Packaging: Accepted video file formats include: AVI, MOV, MPG, MPEG, MP4, WMV, FLV and F4V. Label video file and CD/USB Drive with your State, Arts Category, Grade Division, Last Name, First Name (Example: PA.DANCE.PRI.SMITH.JOHN) Submit dance video and student entry form according to your PTA s instructions. State Specific Instructions: Students must follow state specific requirements and instructions. Ohio PTA Information: Put the Student Entry Form in a plastic sheet protector and tape to the back. Dance Choreography entries will not be returned. Make and keep copies prior to submitting to Ohio PTA. 18

19 FILM PRODUCTION is the process of making a film. The producer (student submitting the entry) is not required to appear in the film but if the student chooses to, a camera tripod may be used. All screenwriting, directing, camera/filming and editing must be done by the student producer. PowerPoint presentations are prohibited Theme: Within Reach Consider the following styles to portray your original work of fiction or nonfiction: Animation: Demonstrates motion by sequencing still objects or using computer-generated graphics. Narrative: Tells a fictional story developed by the student. Documentary: Presents facts and information. Experimental: Explores movement, light and montage. Multimedia: Uses a combination of different contents (text, audio, still images, animation, etc.). Originality: Only new and original videos inspired by the theme may be submitted. Each entry must be the original work of one student only. An explanation of the storyline and/or the significance of the film style might be a useful addition to the artist statement. Whether an entry displays use of technologies or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme, originality and creativity. Software used to create an entry should only enhance and present the work, not provide the primary design. Copyright: Entry may include public places, well-known products, trademarks or certain other copyrighted material as long as that copyrighted material is nonessential to the subject matter of the piece and/or is a smaller element of a whole. Use of background music must be cited on the student entry form. Presentation: Video must not exceed 5 minutes in length and 1GB (one gigabyte) in file size. Ideas for Audio/Visual Quality: Use a tripod to hold the camera still. Make sure there is plenty of lighting, especially if indoors. Turn off all noise-making devices in the room (air conditioners, fans, telephones, etc.). Record a short test and watch it. If needed, change the record volume or microphone location. Make sure the background music (if any) is audible on the recording. Allow for two seconds of silence at the beginning and end of your recording. Packaging: Accepted video file formats include: AVI, MOV, MPG, MPEG, MP4, WMV, FLV and F4V. Label video file and CD/USB Drive with your State, Arts Category, Grade Division, Last Name, First Name (Example: PA.DANCE.PRI.SMITH.JOHN) Submit video and student entry form according to your PTA s instructions. State Specific Instructions: Students must follow state specific requirements and instructions. Ohio PTA Information: Put the Student Entry Form in a plastic sheet protector and tape to the back. Film/Video production entries will not be returned. Make and keep copies prior to submitting to Ohio PTA. 19

20 MUSIC COMPOSITION is the process of creating a new piece of music. The composer (student submitting entry) is a person who expresses their own thoughts and ideas through the use of sound. The student composer may submit an entry performed by an individual or group and/or make use of a sound library generated performance of a composed score. Student composers are not required to perform their composition. Middle and high school grade divisions require music score/tablature/notation, either traditional or tablature Theme: Within Reach Consider the following musical styles and instruments to portray your original composition: A cappella, blues, choral, country, electronic, hip hop, jazz, world music, musical, orchestral, pop, R&B, religious, rock, symphonic/concert band and traditional. All instruments, sounds, styles and combinations are accepted. Software may be used to produce an audio recording that does not include commercially pre-programmed imported MIDI or other source files. Entries containing algorithmic composition techniques are not accepted. An explanation of the origin of the music and/or the significance of the music style might be a useful addition to the artist statement when submitting a music composition that involves traditional, cultural or regional instruments. Whether an entry displays formal composition technique or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme, originality and creativity. Originality: Only new and original songs inspired by the theme may be submitted. Each entry must be the work of one student only. Copyright: Use of copyrighted material is prohibited. Plagiarized entries will be disqualified. Presentation: Audio must not exceed 5 minutes in length and 1GB (one gigabyte) in file size. Videos are not accepted. Ideas for Audio Quality: Do not place the recording device on top of an instrument(s) or speakers. Turn off all noise-making devices in the room (air conditioners, fans, telephones, etc.). Record a short test and listen to it. If needed, change the record volume or microphone location. Allow for two seconds of silence at the beginning and end of your recording. Notation & Score Required for Middle School & High School Divisions Only. Notation software may be used to create a score. Whether the score is handwritten or computer-generated, appropriate instrumentation and voicing are required for the performance. Number each page. Print on 8.5x11 (one sided only) or save/scan score as a single PDF. Packaging: Accepted audio file formats include: MP3, MP4, WMA, WAV, ACC (M4A) and FLAC. Label audio file, notation/score (if applicable) and CD/USB Drive with your State, Arts Category, Grade Division, Last Name, First Name (Example: PA.DANCE.PRI.SMITH.JOHN) Submit music composition and student entry form according to your PTA s instructions.. Ohio PTA Information: Put the Student Entry Form in a plastic sheet protector and tape to the back. Musical Composition entries will not be returned. Make and keep copies prior to submitting to Ohio PTA. 20

21 PHOTOGRAPHY is the process of creating an image. The photographer (student submitting entry) is a person who captures their own thoughts and ideas with a camera. By focusing on objects using various lenses, filters and light sources, photographers may demonstrate the use of photographic techniques conventionally or digitally Theme: Within Reach Accepted forms of photography include: A single photo, panoramic, photomontage (one seamless print of multiple original photos), a multiple exposure, negative sandwich or photogram. Original black-and-white and color images are accepted. Non-accepted forms of photography include: Entries with added graphics over the image, including lettering, are not accepted. Original film (negatives or transparencies) and multidimensional pieces are not accepted. Originality: Only new pieces of artwork inspired by the theme may be submitted. Each entry must be the work of one student only. Consider use of objects, lighting and the location to show a clear relation of the photo to the theme. An explanation of the photography process/form might be a useful addition to the artist statement. Whether an entry displays use of technologies or a simple approach, it will be judged primarily on how well the student uses his or her artistic vision to portray the theme, originality and creativity. Copyright: Use of copyrighted material, including copyrighted cartoon characters or other such material, is not acceptable in any photography submission, with the following exception: Photographs may include public places, well-known products, trademarks or certain other copyrighted material as long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of a whole. The resulting work cannot try to establish an association between the student and the trademark/business/material, or influence the purchase/non-purchase of the trademarked good. Presentation: Framed photos are not accepted. Matting is accepted. Print Photo: Must not exceed 11x14 inches, including matting. Mount on sturdy material such as cardboard or poster board. Digital Photo: Must be high resolution (300 dpi or higher). Packaging: Label back of print and digital photo file with your State, Arts Category, Grade Division, Last Name, First Name (Example: PA.DANCE.PRI.SMITH.JOHN). Submit photography and student entry form according to your PTA s instructions. State Specific Instructions: Students must follow state specific requirements and instructions. Ohio PTA Important Information: Photography entries will be available from your District Advisors, Council President, or by direct mail after April Winning entries will be returned after September

22 ELIGIBILITY. The National PTA Special Artist Division is an option for students with disabilities who receive services under IDEA or Section 504 to have the opportunity and accommodations they may need in order to participate fully in the program. The Special Artist Division offers modified rules and guidelines to ensure that every student has the chance to be part of the National PTA Reflections program. Who qualifies as a disabled individual under the law? The Americans with Disabilities Act (ADA) defines an individual with a disability as a person who: (1) Has a physical or mental impairment that substantially limits one or more of the major life activities of that person; (2) Has a record of such an impairment; or (3) Is regarded as having such impairment. HOW TO ENTER. Students who identify as having a disability have two ways to enter the National PTA Reflections Program. All students may enter in only one division. Student Entry Form requires parent/legal guardian signatures. Option 1. Enter in Grade-Level Divisions: Regardless of age, students with special needs may enter in the grade division most closely aligned to their functional abilities. Students may not receive assistance other than that which is allowed for all children. The divisions are as follows: Primary (preschool grade 2); Intermediate (grades 3-5); Middle School (grades 6-8); High School (grades 9-12). Students are recognized and awarded prizes as part of the general student population without regard to special needs or challenges. Option 2. Enter in Special Artist Division: Eligible students entering the Special Artist Division create their own artwork, but may receive non-artistic accommodation and assistance from an adult. Students are recognized and awarded prizes as part of the Special Artist Division. SPECIAL ARTIST GUIDLINES. Special artists should follow the general rules and guidelines outlined in the arts category student rules specific to their submissions, modified only by accommodations for individuals with disabilities. The accommodation, in general, should be both specific and limited to the student s disability. Allowable Accommodations: Given the diverse range of physical and mental disabilities that exist, it would be impossible to outline specific accommodations for each and every disability, but the following provides a nonexhaustive list of allowable accommodations: o o o The Special Artist Division will not be divided by age or traditional school grade level. Use of adaptive technology is allowed. All submissions must be solely created by the special artist. However, a parent, teacher or other adult may assist the special artist with typing, holding a camera, etc. Accommodations that are Not Allowed: Individuals providing assistance to special artists may not, in any way, involve themselves in the actual artistic process by: o o o o Personally selecting a title for artwork. Writing, editing or interpreting a student s artist statement, story, poetry or script. Choreographing a dance, composing music or writing lyrics. Drawing, painting or personally creating a visual arts submission, choosing a camera angle, etc. Ohio PTA Important Information: Put the Student Entry Form in a plastic sheet protector and tape to the back. Non-selected Visual Arts and Photography entries will be returned after April Winning entries will be returned after September Music, Film, Literature and Dance entries will not be returned. Make and keep copies prior to submitting to Ohio PTA. 22

23 Theme Search Entry Form The search is on for the National PTA Reflections program theme! The student who submits the winning entry will receive $100, and his or her theme will be announced at the National PTA Convention and Exhibition in June Please review the past themes listed on the next page. Repeat themes will not be considered. Use this form to submit theme ideas. Only signed original forms will be considered. Student and parent both sign. Submit entries to Ohio PTA by November 1, Theme Idea: Student Name Grade Address City State ZIP Parent/Guardian Phone _ Student Signature Parent/Guardian Signature FULL PTA NAME: To be completed by PTA before distribution NATIONAL 8-DIGIT ID NUMBER: REFLECTIONS CHAIR NAME: PTA ADDRESS: CITY ZIP Local PTA good standing status: Membership dues paid date 23

24 Reflections: Children and Youth, Mirror Their World Reflections: Children and Youth, Look to Tomorrow Reflections: America, The Beautiful, The Ugly Reflections: This is Our Country From Sea to Shining Sea Our Heritage Our Hopes Spirit of 76 Miracle of America What the World Needs Now Love Is Look Out Your Window Behind the Gates of Tomorrow What a Family Means to Me What Makes Me Smile Life in These United States I Have a Dream What Sparks My Imagination From Liberty s View In Celebration: A Past to Remember, a Future to Mold Wonders of the World Proud Experiences Where Does the Sky End? If I Had a Wish Exploring New Beginnings Imagine That If I Could Give the World a Gift Dare to Discover Just Open Your Eyes and See It Could Happen Wouldn t It Be Great If Suddenly You Turn Around And Anything is Possible It Would be Really Strange If I Hold in My Hand Signs of Courage I Am Really Happy When A Different Kind of Hero I Wonder Why My Favorite Place I Can Make a Difference By Wow! Beauty Is Together We Can Diversity Means The Magic of a Moment Believe, Dream, Inspire The World Would Be a Better Place If Let Your Imagination Fly What Is Your Story? Within Reach Heroes Around Me 24

25 Student Entry Form To be completed by PTA before distribution: PTA LEADER NAME PHONE LOCAL PTA NAME NATIONAL 8-DIGIT ID # STATE ID # COUNCIL PTA DISTRICT # STATE PTA Ohio MEMBER DUES PAID DATE Register at PTA.org/Reflections DEADLINE FOR ENTRY: STUDENT NAME GRADE AGE M/F PARENT/GUARDIAN NAME PHONE MAILING ADDRESS CITY STATE ZIP Ownership in any submission shall remain the property of the entrant, but entry into this program constitutes entrant s irrevocable permission and consent that PTA may display, copy, reproduce, enhance, print, sublicense, publish, distribute and create derivative works for PTA purposes. PTA is not responsible for lost or damaged entries. Submission of entry into the PTA Reflections program constitutes acceptance of all rules and conditions. I agree to the above statement and the National PTA Reflections Official Rules. STUDENT SIGNATURE: PARENT/LEGAL GUARDIAN SIGNATURE: GRADE DIVISION (Check One) PRIMARY (Preschool- Grade 2) INTERMEDIATE (Grades 3-5) MIDDLE SCHOOL (Grades 6-8) HIGH SCHOOL (Grades 9-12) SPECIAL ARTIST (All Grades) ARTS CATEGORY (Check One) DANCE CHOREOGRAPHY MUSIC COMPOSITION FILM PRODUCTION PHOTOGRAPHY LITERATURE VISUAL ARTS TITLE OF ARTWORK ARTWORK DETAILS (Dance/Film: cite background music; Music: musician(s)/instrumentation; Literature: word count; Photo/Visual Arts: materials & dimensions) ARTIST STATEMENT (Must be at least one sentence up to 100 words describing your work and how it relates to the theme. You may attach sheet.) 25

26 VISUAL ARTS Original print, drawing, painting, collage, photographic collage, metal etching or punch work, fiber work, or computergenerated artwork Dimensions of 2D works not to exceed 24 x30 including matting No frames Mount 2D artwork on a sturdy backing *Category expanded to include 3D works. Local unit rules apply. Must include three photos for each 3D entry. See handbook for details. PHOTOGRAPHY Color Black and White Photomontage, multiple exposure, negative sandwiches, and photograms No larger than 11 X 14 Including matting No thicker than 3/8 No frames No 3-D entries No slides or transparencies DANCE CHOREOGRAPHY Original work of one student Not to exceed 5 minutes Credit music used FORMAT Video: AVI, MOV, MPG, MPEG, WMV, FLV Maximum Upload File Size: 1GB Record production on DVD or flash drive SPECIAL ARTIST Disability as defined by Americans with Disability Act (ADA) May enter in any category See guidelines for accommodations in Reflections Handbook Student Entry Form must be signed by parent/guardian regardless of age QUICK START See for more info PTA DUES MUST BE PAID TO OHIO PTA BY NOVEMBER 30, 2017 REFLECTIONS at a GLANCE AGE CATEGORIES Primary: Preschool Grade 2 Intermediate: Grades 3 5 Middle/Junior: Grades 6 8 Senior: Grades 9 12 All entries must be signed by student and parent (unless over 18) LOCAL DEADLINE: MUSICAL COMPOSITION Original Composition Voice, instrument(s), or a combination of voice and instrument(s) Not to exceed 5 minutes FORMAT Audio Recording of Music Performance: MP3, MP4, WMA, WAV, ACC, FLAC Record production on CD or flash drive Music notation is required for Middle and High School entries Lyrics are optional LITERATURE Fiction or non-fiction Prose, poetry, drama, song and lyrics Do not exceed 2000 words Grade appropriate grammar, punctuation and spelling May be illustrated, handwritten or typed Two copies: use 8.5 x 11 FILM/VIDEO PRODUCTION Animation Narrative Documentary Experimental Media presentations Original work of one student Not to exceed 5 minutes Credit music used FORMAT Video: AVI, MOV, MPG, MPEG, WMV, FLV Maximum Upload File Size: 1GB (one gigabyte) Record production on DVD or flash drive 26