Basic Scripting So. Riverfront Pkwy, Ste. 525 So. Jordan, UT WORKFORCE MANAGEMENT

Transcription

1 Basic Scripting WORKFORCE MANAGEMENT So. Riverfront Pkwy, Ste. 525 So. Jordan, UT

2 1. What are scripts? A Script is a proprietary (SP) language based on C and allows one to manipulate the way timecard data is displayed and calculated. Some of the features that can be handled, or manipulated, through scripting include category reconciliation, job costing, and different pay rates attributed to different departments. Scripting is actually quite simple. What it does is simply change the way that the punch is displayed but doesn't change the true/actual punch data. So if the script is taken out, the punch will revert back to its original state from before the script was added. 2. How scripting can improve your sales process: Understanding scripting will enable your sales staff to discuss additional product features and capabilities with prospects Utilizing scripting will broaden your target market by allowing you to accommodate a more broad set of functionality across various industries 3. How to enter a script: Scripts are generally entered by going to Accountant Menu > Custom Processing / Rounding Rules > clicking the link next to the client s name under the PROC. RULES column. Basic components of Scripting: If something is either: Equal to Greater (>) Less Than (<) True False to something... then do something. An example of the format is below: If ( Something is =, >, <, True, or False, to Something ) Then Do Something

3 4. Five Examples Scripts: 1. A simple identifier script: if (department = CA ) otrules = CA ; The above script reads that if an employee has CA in the Home Department field (in Employee Setup) apply the CA (California) overtime rule to this employee. 2. A script that works off of a clock prompt: If (x = 1 ) x = server ; This script would require you to have the x prompt set up first before the function will work. The example reads, if an employee enters a 1 for the clock prompt on either the TimeClock or over the WebClock, that employee is clocking in as a server, which is noted on the time card under the Category column. 3. A script that rounds times to another specific time: Round ( 9:00am 9:30am = 9:00am ); This script says, if there is any punch that falls on or between 9:00am and 9:30am round the punch back to 9:00am. 4. Scripting Shift Differentials: Most shifts are separated into two to three parts and are usually defined as a Day shift, Swing or Mid shift, and a Night or Grave shift. The times also usually break down to (but not always):

4 Most shifts are separated into two to three parts and are usually defined as a Day shift, Swing or Mid shift, and a Night or Grave shift. The times also usually break down to (but not always): Day Shift = 6:00am-2:00pm Swing or Mid Shift = 2:00pm-10:00pm Night or Grave Shift = 10:00pm-6:00am split (6:00am); split (2:00pm); split (10:00pm); if (touches (6:00am, 2:00pm)) category = "Days"; payrate = payrate; if (touches (2:00pm, 10:00pm)) category = "Swing"; payrate = payrate+1.00; if (touches (10:00pm, 6:00am)) category = "Night"; payrate = payrate+2.00; This script allows for 3 shifts with 3 defined shift ranges from above. It also pays at different payrates depending on the shift. It also includes touches, and split scripts. Touches scripts mean if any punch falls within its range do something. For example: if (touches (6:00am, 2:00pm)) So in the above example if there is a punch either in or out between 6:00am and 2:00pm then do something. Split scripts just split a time and creates a new line for that day. For example: split (6:00pm); The above means that if there is an in punch and an out punch that crosses 6:00pm split it at 6:00pm and put it on another line for that day.

5 5. Scripting Shift Differentials to the Majority of a Shift: if (touches (2:00pm, 10:00pm)) category = "Swing"; payrate = payrate+1.00; if (touches (11:00pm, 6:00am)) category = "Night"; payrate = payrate+2.00; In the above the example we let the times determine the shift and leave out the split script. With this script we will use the example below to test it: Employee 1 has the Swing shift which is 2:00pm-10:00pm. We want to make sure that the differential he gets is based on the majority of his shift. His actual times are an in punch of 2:10pm and an out punch of 10:30pm. If we used the last script (4) then he would get 30 minutes of Night shift time. But since we want his differential to be based on the majority of the shift type he worked we move the times for Night shift back by an hour so that his 10:30pm out punch will not result in 30 minutes of Night shift and all his time will be for Swing shift. 5. Resources For more information on Scripting click on the Knowledge Base tab in CRM Desk and conduct a search with these settings: Product: Programming Request Area: Scripting Library Then click on the Search button and this will list what we currently have on scripting. A good start would be Article 108 Scripting - Examples. Notes: