TimeClock Plus Manager

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Nathan Merritt
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TimeClock Plus Manager The link/url is http://timeclock.collin.edu then click on TimeClock+Manager Login Enter your Banner ID and Password Click the Log on Your Dashboard will come up.

1 TimeClock Plus Manager The link/url is then click on TimeClock+Manager Login Enter your Banner ID and Password Click the Log on Your Dashboard will come up. When you click in the box with your name This box will come up. This is where you will Log out and change your password if you want. To change your password click on My Options. This will bring up 2 buttons General and Passwords General shows your personal information.

2 Click the Password button to change your password. Our suggestion is to use the same password as Banner. The rules are the same as Banner. Now click on the Home button and it takes you back to the main dashboard This screen is built with the boxes that you will access the most, such as: Pending Time off Request: these are time off request that your employees have requested and you need to approve Required approvals: these are the weekly time sheets of your employees that have not been approved by you yet Approval Completion: this shows you that you still have unapproved segments for your employees

Approving/Correcting Time Off Request To start approving your employees time look at Pending Time Off Requests If the time off is correct and no edits are needed you

3 Approving/Correcting Time Off Request To start approving your employees time look at Pending Time Off Requests If the time off is correct and no edits are needed you can approve or deny the time from here. Either click on the X to deny and/or the Checkmark to approve If you need to make edits to the time Click on Jump to Request Manager

4 You can look at this page one of two ways, either by Calendar or by List This is the Calendar View Green is for Approved and Blue is for Pending This is the List View Whether you are in the Calendar view or List view and you need to correct a request, double click on the request and the Employee Request Detail box will come up Click the Edit Button

5 This brings up the Edit Employee Request box Make what changes you need to make Click OK Now back on the Employee Request Detail box click SAVE To approve time in the calendar view click on the request you want to approve, this will highlight the request. Click on Manage Click on Approve Request Level 1

6 To approve using the List View You put a check in the box you want to approve Click on Manage/Approve Request Level 1

If they don t have 40 hours or you can t tell click on the link Jump to Group Hours This is your Employee hours

7 Approving employee s time for the week Click on the Home button Go to you Required Approvals box If your employee has 40 hours and you can see that, you can approve on this screen by putting a check next to the day. If they don t have 40 hours or you can t tell click on the link Jump to Group Hours This is your Employee hours screen Click in the lower right corner to change your week to TimeClock Week, this is the open week needing approved. Click Update

This screen will show you the hours that all your employees have

For an employee that forgot to clock out or if you need to adjust

8 This screen will show you the hours that all your employees have for the week. If they are short hours you need to either have them request leave or you put leave in for them. For an employee that forgot to clock out or if you need to adjust an employee s time Put a check in the box, click on Manage Segments and click edit. You can also just double click on the segment to open the edit box

9 The Edit box will open for you to fix the employees time Uncheck the missed out punch box Put in the time the employee left. It will look like this when done Click SAVE If the employee is still clocked in you will need to uncheck that box also in order to clock them out.

Now click on Manage Segments Split segment by length This is the box that comes

10 Changing from OT to COMP time To change your employees time from OT to COMP or Registration OT you put a check in the box of the last segment of the week. Now click on Manage Segments Split segment by length This is the box that comes up First you have to click in the box under the word split on what looks like an X

This brings up another row Now you are ready to split your segment. This one only needs 2 hours so change your first out time to 5pm. This will automatically change your in time in the second segment.

11 This brings up another row Now you are ready to split your segment. This one only needs 2 hours so change your first out time to 5pm. This will automatically change your in time in the second segment. Now change your Job Code to either COMP earned and/or Registration OT. You will see it shows you the length of the segment also Click Save This now shows you the split for this employee Once all your employee s are correct and you have split segments if needed, you can approve their time. You can do this under the Group Hours if you want but once you check the check mark it will approve everyone that is under you.

If you click on the checkmark, this approves EVERYONE at once

Once this is done, all your employees are approved and gone

It will look like this On your Dashboard your box for Required

12 If you click on the checkmark, this approves EVERYONE at once OR you can put a check in the boxes and click Apply Changes Once this is done, all your employees are approved and gone from this page. It will look like this On your Dashboard your box for Required Approvals will have 0 Your Approval Completion box will go from Yellow to Green once all your employees have been approved.

can either click on their name on the left

time sheet will populate on the right side

13 Deleting approved time From your home screen click on Hours/Individual Hours You can either click on their name on the left hand side or you can search for them Their time sheet will populate on the right side of the screen When you see the segment that needs to be deleted put a check in the box to the left Click on Manage Segments/Delete

14 You get this box to be sure you want to delete Click OK and it s gone To make a My QuickLinks Button When you are on a page that you want to have a quick link to click on the star next to the name and it will build your QuickLinks

Website Link

Employee Timesheet Guide Website Link Lumina System: https://secure.entertimeonline.com/ta/965.login Web Clock: https://secure.entertimeonline.com/ta/965.clock Contents Website Link... 1 Clocking In or