Preserving Scrapbooks in the Archives

Transcription

1 Preserving Scrapbooks in the Archives Jennifer Hain Teper Conservation Librarian & Interim Head of Preservation University Library University of Illinois at Urbana-Champaign Friday, July 16 th 2010 National Archives Conference for Fraternities and Sororities

2 Scrapbook Structures A blank book in which miscellaneous items (as newspaper clippings or pictures) are collected and preserved. Webster s Ninth New Collegiate Dictionary, 1989.

3 A Brief History and Use of Scrapbooks! Introduced as a popular format in the early 1900 s, though the idea of scrapbooks developed from photographic albums.! Highly popular in the 1920s-40s, but experiencing an increase in popularity today as well.

4 A Brief History and Use of Scrapbooks

5 Scrapbook Structures Cover Enclosure Text Block Page Attachment

6 Scrapbook Structures!Non traditional formats

7 Materials Used in Scrapbooks Bindings: Mass Produced of leather, cloth, or paper

8 Materials Used in Scrapbooks Bindings: Specialty

9 Materials Used in Scrapbooks Bindings: Custom

10 Materials Used in Scrapbooks Page Attachment Mechanisms: Laced Binding

11 Materials Used in Scrapbooks Page Attachment Mechanisms: Spiral and 3-Ring

12 Materials Used in Scrapbooks Page Attachment Mechanisms: Post Binding

13 Materials Used in Scrapbooks Page Attachment Mechanisms: Strap and Staple

14 Materials Used in Scrapbooks Page Attachment Mechanisms: Plastic Sleeve

15 Materials Used in Scrapbooks Page Attachment Materials: Uncommon Formats

16 Materials Used in Page Attachment Materials: Uncommon Formats Scrapbooks

17 Materials Used in Scrapbooks Text Block Materials: Paper

18 Materials Used in Scrapbooks Text Block Materials: Magnetic Sheets

19 Materials Used in Scrapbooks Text Block Materials: Plastic Sleeves

20 Materials Used in Scrapbooks Method of attachment of enclosures!pins!straps!tape!glue!corners!lamination

21 Materials Used in Scrapbooks Method of Attachment: Straps

22 Materials Used in Scrapbooks Method of Attachment: Tape

23 Materials Used in Scrapbooks Method of Attachment: Glue

24 Materials Used in Method of Attachment: Photo Corners Scrapbooks

25 Materials Used in Scrapbooks Method of Attachment: Lamination

26 How do Scrapbooks Fail?!Binding Failure!Page Detachment!Paper Embrittlement and Discoloration!Attachment Failure (& Discoloration if Adhesive)!Deterioration of Enclosures

27 Why do Scrapbooks Fail?!Inherent Vice!Improper Storage Conditions!Improper Handling

28 Preservation Concerns Binding Failure: Stress

29 Preservation Concerns Binding Failure: Leather Decay (or) Red Rot

30 Preservation Concerns Binding Failure: Weak Binding Materials Combined with Unforgiving Structures

31 Preservation Concerns Binding Failure: Wear and Tear

32 Preservation Concerns Page Detachment: Unforgiving structure combined with weak materials

33 Preservation Concerns Page Detachment: Deterioration of Materials

34 Preservation Concerns Paper Embrittlement and Discoloration

35 Preservation Concerns Paper Embrittlement and Discoloration

36 Preservation Concerns Attachment Failure: Glues

37 Preservation Concerns Attachment Failure: Pressure Sensitive Tapes

38 Preservation Concerns Attachment Failure: Metals

39 Preservation Concerns Attachment Failure: Magnetic Pages

40 Preservation Concerns Attachment Failure: Lamination

41 Preservation Concerns Attachment Failure: Plastics Deterioration

42 Preservation Concerns Deterioration of Enclosures: Paper

43 Preservation Concerns Deterioration of Enclosures: Photographs

44 Preservation Concerns Deterioration of Enclosures: Photographs

45 Preservation Concerns Deterioration of Enclosures: Plant and Animal-Based Materials

46 Preservation Concerns Deterioration of Enclosures: Plant and Animal-Based Materials

47 Preservation Concerns Deterioration of Enclosures: Other Unstable Materials Remove or Maintain?

48 Preservation Options Storage: Temperature <65ºF±5 Relative Humidity 40-50%±5 UV Light Exposure 0! watts Direct Visible Light kept to a minimum

49 Preservation Options Stabilization: Ties and Wraps Average cost = $1.50 each

50 Preservation Options Stabilization: Boxes Average cost = $5-$20 Average cost = $30-$100

51 Purchasing Archival Materials! archival! ph (<7.0, 7.0, >7.0)! Lignin-free! Buffered! Unbuffered! High Alpha-Cellulose Content! Permanent Paper! ANSI/NISO The infinity Z39.48 symbol inside (1992)(r2002) a circle identifies a publication Permanence printed on of Paper! for Publications and Documents in Libraries set forth and in American Archives National Standard for Information Sciences - paper that will last for several hundred years. The paper meets the criteria Permanence of Paper for Printed Library Materials, ANSI Z ! LE (Life Expectancy)! Photographic Activity Test (PAT)

52 Preservation Options Handing and Use: Support

53 Preservation Options Handing and Use: Gloves and Photocopies

54 Preservation Options Removal of Materials and interleaving

55 Preservation Options Removal of Materials

56 Reformatting Options! Microfilm! Preservation Facsimiles! Digitization

57 Reformatting Options! Microfilm! Preservation Facsimiles! Digitization

58 Reformatting Options Considerations! Bi-tonal, grayscale or color if microfilm?! Can it be disbound?! How will pamphlets and other multi-page enclosures be treated?! What will serve as the preservation copy if digitized?

59 Conservation Options Item-level Treatment

60 Conservation Options Item Level Treatment

61 Real-life Examples

62 Informational Resources General Preservation/Conservation Conservation On-Line (CoOL) American Institute for the Conservation of Historic and Artistic Works (AIC) Canadian Conservation Institute (CCI)

63 Informational Resources Scrapbook Specific Resources American Institute for Conservation of Historic and Artistic Works Conservation of Scrapbooks and Albums: Postprints of the Book and Paper Group/Photographic Materials Group Joint Session at the 27 th Annual Meeting of the American Institute for Conservation of Historic and Artistic Works. AIC, Washington, DC Hanthorn, Ivan. Helpful tips for preservation your precious documents and memorabilia: Tips on Preserving Scrapbooks Iowa Conservation and Preservation Consortium scrapbookstip.html Ogden, Sherelyn. Preservation Options for Scrapbook and Album Formats Book and Paper Group Annual, Vol. 10, Zucker, Barbara F. Preservation of Scrapbooks and Albums Library of Congress, 1991, rev

64 Thanks! Student Life and Culture Archives, University of Illinois at Urbana Champaign National Archives Conference for Fraternities and Sororities

65 Questions? Jennifer Hain Teper Conservation Librarian and Interim Head of Preservation 809 South Oak Street, Second Floor Champaign, IL