Annual General Meeting June 2, 2018 Hilton Mississauga Meadowvale

Transcription

1 ONTARIO ASSOCIATION OF CERTIFIED ENGINEERING TECHNICIANS AND TECHNOLOGISTS Annual General Meeting June 2, 2018 Hilton Mississauga Meadowvale

2 AGENDA 2018 Annual General Meeting of Members Saturday, June 2, :00 am 12:30 pm Hilton Mississauga Meadowvale Please note that all meeting proceedings are being recorded for the purpose of accuracy of minutes 1. Chair s Opening Remarks Greg Miller, C.E.T. Agenda & List of Motions (Tab 1) Introduction of Council 2. Adoption of Minutes June 3, 2017 (Tab 2) Barry Hudson 3. Greetings from Other Associations and Guests 4. OACETT Update A Year in Review Greg Miller, C.E.T. 5. Acceptance of 2017 Audited Financial Statements (Tab 3) Kim Pickett, C.E.T. / Appointment of Auditors for 2018 Barry Hudson 6. Public Representative Remarks Lori Cornwall, MBA, LL.B 7. Carole and George Fletcher Foundation (Tab 4) David Tsang, A.Sc.T. / Acceptance of 2017 Financial Statements Barry Hudson Appointment of Accountants for 2018 Appointment of Trustees 8. New Business / Open Discussion 9. Closing Remarks Greg Miller, C.E.T. 10. Adjournment

3 2018 Annual General Meeting of Members Saturday, June 2, :00 am - 12:30 pm Hilton Mississauga Meadowvale MOTIONS TO APPROVE REQUIRED 1. Resolved that the minutes of the Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists of June 3, 2017 be accepted as presented / amended. 2. Resolved that the Ontario Association of Certified Engineering Technicians and Technologists Audited Financial Statements for the year ended December 31, 2017 be accepted as presented. 3. Resolved that BDO Canada LLP be re-appointed auditors for the Ontario Association of Certified Engineering Technicians and Technologists until the Annual General Meeting in Resolved that the Financial Statements for the Carole and George Fletcher Foundation for the year ended December 31, 2017 be accepted as presented. 5. Resolved that BDO Canada LLP be re-appointed as accountants for the Carole and George Fletcher Foundation until the Annual General Meeting in Resolved that David Tsang, Chair, David Saunders, Daryl Keys, Bob Jameson and Steve Barnes be appointed as Trustees of the Carole and George Fletcher Foundation until the Annual General Meeting in Resolved that the 2018 Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists be adjourned.

4 2018 Annual General Meeting of Members Saturday, June 2, :00 am - 12:30 pm Hilton Mississauga Meadowvale MOTION TO APPROVE REQUIRED 1. Moved by: Seconded by: Resolved that the minutes of the Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists of June 2, 2017 be accepted as presented / amended.

5 DRAFT Minutes of the Annual General Meeting of the Members of the Ontario Association of Certified Engineering Technicians and Technologists held at the Westin Trillium House, Blue Mountain on Saturday June 3, Present: Members of Council Members of the Association Guests Chair s Opening Remarks Mr. Miller welcomed everyone to the 2017 Annual General Meeting of OACETT and noted that the meeting was being video-recorded so that it can be shared with the membership afterwards. Mr. Miller then introduced Council, OACETT s Senior Management Team and Past-Presidents in attendance. Adoption of Minutes (Appendix Tab 2) 1. Moved by Vince Le Faive, Seconded by Shervin Reyhani and Carried. Resolved that the Minutes of the Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists of June 4, 2016, be accepted as presented / amended. Greetings from Other Associations and Guests Mr. Miller welcomed and invited greetings from guests stating that to thank each of these individuals OACETT will make donations in their names to the Carole and George Fletcher Foundation, a Foundation that provides scholarships to assist young people across the province to pursue careers in engineering and applied science technology. The following guests brought greetings: Ms. Nuzhat Jafri, Executive Director Office of the Fairness Commissioner Mr. Trent Reid, President Applied Science Technologists and Technicians of British Columbia with a donation of $1,000 to the Fletcher Foundation from ASTTBC Ms. Sandra Pippus, President Association of Science and Engineering Technology Professionals of Alberta with a donation of $1,000 to the Fletcher Foundation from ASET Mr. Jonathan Hack, President The Ontario Society of Professional Engineers Mr. John Hoicka, Senior Research and Policy Advisor Colleges Ontario Mr. Matt Farrell, Board Vice-President Ontario Building Officials Association Gail Smyth, Executive Director Skills Ontario Mr. Miller noted that Ms. Smyth will be retiring shortly. Mr. Miller went on to state that Ms. Smyth has helped bring a once small but now dynamic and large organization, which attracts major industries as sponsors, has cabinet ministers lined up to speak, and brings more than 20,000 high school students to the skills competition in Toronto. This is to support skilled trades and engineering technology by attracting young people to consider these careers. OACETT is proud to be a sponsor and proud that Ms. Smith has done so much for youth and our profession. Mr. Sam Loggia, Strategic Initiatives Canadian Standards Association Mr. Gerry Mulhern, Executive Director Ontario Concrete Pipe Association Ms. Cindy Gonsalves, Director-Finance & Operations Consulting Engineers of Ontario Mr. Ian Howcroft, Vice-President Canadian Manufacturers and Exporters OACETT Update A Year in Review Mr. van den Berg commented that it has been an extreme pleasure serving as President the past two years and highlighted some of the successes that have been made since the last AGM. OACETT s staff and IT Steering Committee, stewarded by co-chair Rod MacLeod, have applied incredible focus and dedication to defining our requirements and developing user stories in the first stages of the process of replacing OACETT s aged IT system.

6 OACETT 2017 AGM June 3, 2017 Page 2 of 4 Last year there was a session on mandatory Continuing Professional Development (CPD). The new program has been widely embraced showing OACETT members are committed to keeping current with new technology and best practices, and to upholding the public trust. OACETT is now the first engineering association in Ontario to require its members to maintain competency in their profession. Last year we enlisted Environics Research Group to conduct an extensive compensation study of engineering technicians and technologists in Ontario, with input from members and employers. The resulting Salary Survey revealed that the average base salary for engineering technicians and technologists was $80,725 in 2016, a 7% increase from 2014; and that certified professionals earn an average of between $14,000 and $20,000 more per year than their non-certified counterparts. This tells us a great deal about how our designations are viewed in the marketplace. On the national front, we have incorporated Technology Professionals Canada, which represents 85% of the technicians and technologists in Canada; agreed to a 5-year funding plan for Technology Accreditation Canada; and developed a process for other provinces to join us should they wish. Over the past term OACETT worked with PEO on the implementation of the LET; conduct a review of By-law 19; develop and, if approved, implement a CPD program for members; and see Technology Professionals Canada through incorporation all of which has since successfully transpired thanks to Council, staff and our many volunteers who make up our various committees. Mr. van den Berg then called upon Mr. Robin Dunn, an OACETT Past-President and moderator of the Technology Professionals Canada Board who gave an update on recent TPC undertakings and Mr. Richard Stamper, Executive Director of Technology Accreditation Canada who recapped TAC activities Audited Financial Statements (Appendix Tab 3) Mr. Hudson summarized the 2016 Audited Financial Statements noting that overall OACETT had an exceptionally good year. At the end of 2016 we had a surplus of $1,139,000 made up of $451,000 from operations and a gain on investments of $688,000. Revenue in 2016 increased to over $5.7 million dollars. The additional revenue came from non-dues revenue as more associate members wrote the professional practice exam and a new contract was signed with an affinity partner. Revenue from sources other than membership dues represents just under 27% of total revenue. Council authorized a liquidation of a portion of the gain on investments in 2016 and these funds were added to the IT System Reserve Fund to support the new membership database management system and to pay down the defined benefit pension plan solvency deficit. The investment portfolio continues to see gains in 2017 with a market value in May 2016 of approximately $5.4 million dollars. The Association ended the year with a contingency reserve (which excludes the IT System Reserve) of $4.2 million dollars that would cover approximately 10 months of operating expenses this is slightly higher than the CRA accepted benchmark of 7 to 9 months in operating reserves. This is in place to protect OACETT should there be any unforeseen risks to the Association. 2. Moved by Devi Richards, Seconded by David Crowder and Carried. Resolved that the Ontario Association of Certified Technicians and Technologists Audited Financial Statements for the year ended December 31, 2016 be accepted as presented. 3. Moved by Stephen Morley, Seconded by Pasha Mohammed and Carried. Resolved that BDO Canada LLP be re-appointed auditors for the Ontario Association of Certified Engineering Technicians and Technologists until the Annual General Meeting in Ms. Lori Cornwall, OACETT s Public Representative on Council, spoke about safety being a clear factor that is in the public interest and all that OACETT is doing to become the industry leader.

7 OACETT 2017 AGM June 3, 2017 Page 3 of 4 Carole and George Fletcher Foundation (Appendix Tab 4) Mr. Tsang, Chair of the Board of Trustees of the Carole and George Fletcher Foundation, reported to the membership on the activities and results of the Foundation in 2016 and since the last AGM. The Carole and George Fletcher Foundation, established in honour of OACETT Past-President George Fletcher, C.E.T., Fellow OACETT, is a registered charitable organization that fosters excellence in education through student support. Managed and operated by a Board of Trustees appointed by members, the Foundation has been awarding bursaries to exceptional students for 30 years. With the support of members, friends, colleges, industry, OACETT Council and the provincial government, the 25 for 25 Building Forward Campaign has reached the goal of raising over $1 million in total endowment funds for the 25 colleges in Ontario. In 2016, the Carole and George Fletcher Foundation awarded 25, $1,000 bursaries to deserving students from colleges across Ontario, in addition to the Barbara and Felix Degan Award and Child/Grandchild of an OACETT member Award. The Foundation s 25 for 25 Building Forward campaign was launched in 2011 to establish a $40,000 endowed fund at each college. Interest generated from these funds is used to create a self-sustaining award of $1,000 for a worthy student in a recognized engineering technology and applied science program who best exemplifies integrity and professionalism. Through continual awareness efforts for the 25 for 25 Campaign through The Ontario Technologist, member challenge, inserts in membership renewal notices, and OACETT s website and digital communications resulted in donations of $16,080 in There were no new initiatives in 2016, as the trustees focused on reaching the above fundraising goals, and thanks to the dedicated trustees and OACETT staff this has been achieved. It is the Foundation's continual mission to reach beyond the $1 million endowments target so that we will be in a position to increase the bursary value to offset inflation. Mr. Tsang, along with fellow trustees, Mazin Audeh, C.E.T., Bob Jameson, C.E.T., Fellow OACETT, Daryl Keys, C.E.T., Fellow OACETT, and David Saunders, C.E.T., thanked members for their efforts, contributions and generous and continual support. Mr. Tsang went on to note that after many years of dedicated service to the board, Mr. Mazin Audeh, our veteran trustee, has decided to step down. Mr. Tsang thanked Mr. Audeh for his many years of sage advice and guidance. Acceptance of the Carole & George Fletcher Foundation 2016 Unaudited Financial Statements Mr. Hudson summarized the statements noting that member and corporate donations to the Foundation in 2016 were just over $21,000 and at the end of April 2017, $4,800 in donations have been received. Similar to OACETT investments, the Foundation s investment portfolio had a significant gain in 2016 of over $19,000 reflecting an annual return of 17.4%. The decision to liquidate $40,000 of the Foundation investments to support the college bursary scholarship program was completed in April of this year. The market value of the portfolio in May was approximately $85, Moved by Gene Stodolak, Seconded by Joe Ciccone and Carried. Resolved that the Financial Statements for the Carole and George Fletcher Foundation for the year ended December 31, 2016, be accepted as presented. Appointment of Accountants for Moved by Sharon Reid, Seconded by Ken Browne and Carried. Resolved that BDO Canada LLP be re-appointed as accountants for the Carole and George Fletcher Foundation until the Annual General Meeting in 2018.

8 OACETT 2017 AGM June 3, 2017 Page 4 of 4 Appointment of the Foundation Trustees 6. Moved by Jelbert Real, Seconded by Dave McBeth and Carried. Resolved that David Tsang, Chair, David Saunders, Bob Jameson, Daryl Keys, and Steve Barnes be appointed as Trustees of the Carole and George Fletcher Foundation until the Annual General Meeting in New Business / Open Discussion Mr. Miller noted that no registered resolutions had been received from the members and advised that as per By-Law 19, any resolutions that may result from discussions at the current AGM will not be binding but will be taken under advisement. Closing Remarks Mr. Miller stated that we are now well-positioned to devise strategies to rise to future challenges and opportunities. The Canadian population is changing in terms of demographics and psychographics. Skills demands are evolving as new technology, trade agreements and consumer needs emerge. The very nature of work is apt to change dramatically over the next decade. How does OACETT adapt, grow and maintain relevance throughout this transformative age? We transform along with it. We have many new faces on Council who will be undertaking the task of laying groundwork for succession and governance training and OACETT supports them with the governance tools, resources and training they need to succeed. Over the next term we will have increased interaction with the younger cohort, millennials and their successors, Gen Z. We will communicate with them where they spend so much of their time: online and social media spheres; and we will ask them what they seek from their professional association. The young professionals focus group planned for later this year will be the first in a series of initiatives we undertake to discover how to broaden OACETT s appeal in order to gain insight to assist chapters in their efforts to create local events and activities that attract diverse attendance. Chapter volunteers are the experts in what takes place in their communities as well as benefits and opportunities the local members are seeking. Mr. Miller remarked that OACETT could not be in the enviable position we are in today and could not engage members and stakeholders across regions, disciplines and generations, without the combined and complementary efforts of chapter volunteers, Council and staff, who are the greatest ambassadors of OACETT s value. Adjournment 7. Moved by David Tsang and Carried. Resolved that the 2017 Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists adjourn. The Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists adjourned at 11:30 a.m.. Chair.. Secretary

9 2018 Annual General Meeting of Members Saturday, June 3, :00 am - 12:30 pm Hilton Mississauga Meadowvale MOTIONS TO APPROVE REQUIRED 2. Moved by: Seconded by: Resolved that the Ontario Association of Certified Engineering Technicians and Technologists Audited Financial Statements for the year ended December 31, 2017 be accepted as presented. 3. Moved by: Seconded by: Resolved that BDO Canada LLP be re-appointed auditors for the Ontario Association of Certified Engineering Technicians and Technologists until the Annual General Meeting in 2019.

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26 2018 Annual General Meeting of Members Saturday, June 2, :00 am - 12:30 pm Hilton Mississauga Meadowvale 4. Moved by: Seconded by: MOTIONS TO APPROVE REQUIRED Resolved that the Financial Statements for the Carole and George Fletcher Foundation for the year ended December 31, 2017 be accepted as presented. 5. Moved by: Seconded by: Resolved that BDO Canada LLP be re-appointed as accountants for the Carole and George Fletcher Foundation until the Annual General Meeting in Moved by: Seconded by: Resolved that David Tsang, Chair, David Saunders, Daryl Keys, Bob Jameson and Steve Barnes be appointed as Trustees of the Carole and George Fletcher Foundation until the Annual General Meeting in 2019.

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31 2018 Annual General Meeting of Members Saturday, June 2, :00 am - 12:30 am Hilton Mississauga Meadowvale MOTION TO APPROVE REQUIRED 7. Moved by: Seconded by: Resolved that the 2018 Annual General Meeting of the Ontario Association of Certified Engineering Technicians and Technologists be adjourned.