MINUTES CABARRUS COUNTY BOARD OF EDUCATION BUSINESS MEETING & ADOPTION OF PROPOSED BUDGET APRIL 13, 2015

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1 MINUTES CABARRUS COUNTY BOARD OF EDUCATION BUSINESS MEETING & ADOPTION OF PROPOSED BUDGET APRIL 13, 2015 The Cabarrus County Board of Education met for a Business Meeting and adoption of the proposed budget on April 13, 2015 at 6:00 p.m. The meeting was held in the Board Room at the Education Center. Board Members in attendance were Board Chair Barry Shoemaker, Vice-Chair Dr. Jeff Phillips, Mrs. Carolyn Carpenter, Mr. Tim Furr, Mr. David Harrison, Mr. Vince Powell and Mr. Rob Walter. Also attending were Superintendent Dr. Chris Lowder, Teacher Liaison Allison Hahn, Board Attorney Sarah Stone and Board Clerk Ailene Monroe. CALL TO ORDER The meeting was called to order by Board Chair Barry Shoemaker. Cabarrus County Sheriff s Deputy T. R. Norman was acknowledged for providing security for the meeting. OPENING CEREMONY Presentation of Colors The following members of the Air Force JROTC unit from Jay M. Robinson High School presented the colors: U. S. Flag (Commanding the Color Guard) - Cadet Lieutenant Colonel Tyler Forgette N. C. Flag - Cadet Major Jenna Petty Guarding the Flags - Cadet Major Kelli Brown and Cadet Technical Sergeant Nate Tretow The Cadets are instructed by Lt. Col. Scott Rose, USAF (Ret.) and MSgt. Wayne Outram, USAF (Ret.). Pledge of Allegiance The Pledge of Allegiance to the flag was led by Dr. Robert Kirk, Chief of Staff. SETTING THE AGENDA A motion was made by Mr. David Harrison and seconded by Dr. Jeff Phillips that the agenda be approved as presented. The motion was unanimously approved. RECOGNITIONS Impact through Education Awards Mrs. Ronnye Boone, Chief Communications Officer, presented Impact through Education Awards to the following students and staff members for their respective schools: Weddington Hills Elementary School Student: Colin Seets (Parents: Mr. & Mrs. Michael Seets) Student: Lexi Waller (Parents: Will Waller and Lindsay Shumacher) Certified Staff: Mary Hooks Support Staff: Debbie Cutler 1

2 Harold E. Winkler Middle School Student: Bryson Foster (Parents: Mr. & Mrs. Phillip Foster) Student: Madison Kirkman (Parents: Mr. & Mrs. Danny Kirkman) Certified Staff: Quay Lowder Support Staff: Johanna Altshuler Mrs. Boone gratefully acknowledged Concord Printing Company for sponsoring the Impact through Education Awards. Hilbish Ford Teacher of the Month Mr. Tim Vaughn, General Manager of Hilbish Ford, Superintendent Dr. Chris Lowder and Mrs. Ronnye Boone, Chief Communications Officer, recognized Ms. Melanie Elicker, theater teacher at Hickory Ridge High School, as the Hilbish Ford Teacher of the Month for April National Skills USA Masonry Expert Mr. Todd Hartsell, CTE Masonry Teacher at Central Cabarrus High School, was recognized for being named the National Skills USA Masonry Expert. Mrs. Lisa Conger, Director of Career and Technical Education, recognized Mr. Hartsell for this achievement. Career and Technical Education Student Achievement Mrs. Lisa Conger, Director of Career and Technical Education, recognized the following students for Work Keys Awards they have received: Austin Duit - Concord High School Zachary Gainer - Cox Mill High School Katherine England, Edwin (Chase) Porter and Thomas Tan - Jay M. Robinson High School Kaylee Schell - Northwest Cabarrus High School Youth Art Month Superintendent s Choice Awards Superintendent Dr. Chris Lowder and Ms. Rachel Wilkes, Executive Director of the Cabarrus Education Foundation, presented Superintendent s Choice Awards to the following students, for their artistic works during Youth Art Month: Elementary School Level Winner Alex Deese, Winecoff Elementary School Middle School Level Winner Alexa Smith, J. N. Fries Magnet Middle School High School Level Winner Mary Martinez, Northwest Cabarrus High School Retirement Recognition & Appreciation for Dr. Barry Shepherd Board Chair Barry Shoemaker presented a plaque to Dr. Barry Shepherd, on behalf of Cabarrus County Schools, in recognition of his work as Superintendent from 2007 until NCSBA Recognition of Training Hours Superintendent Dr. Chris Lowder recognized the following board members for successful completion of school board training at the NCSBA Academy for School Boardsmanship, during the academy year: 2

3 Mrs. Carolyn Carpenter Award of Distinction Mr. Barry Shoemaker Certificate of Merit APPROVAL OF MINUTES A motion was made by Dr. Jeff Phillips and seconded by Mr. David Harrison that the Minutes of the March 2, 2015 Work Session, the Minutes of the March 9, 2015 Business Meeting, the Minutes of the March 10, 2015 Community Meeting, and the Minutes of the March 19, Budget Work Session be approved, with one minor word change as noted by Dr. Jeff Phillips, to the March 2, 2015 Work Session Minutes. The motion was unanimously approved. REPORTS Board Chair Comments Board Chair Barry Shoemaker welcomed Dr. Chris Lowder as Superintendent and wished him well in his new role. Superintendent s Comments Dr. Chris Lowder expressed gratitude to Dr. Barry Shepherd for his years of service to Cabarrus County Schools and personally thanked him for being so gracious during his transition. Dr. Lowder thanked all of the well-wishers who have contacted him over the recent days, noting he is excited to continue working with the great folks in Cabarrus County. Dr. Lowder officially welcomed Ms. Lynn Rhymer back to CCS, as Assistant Superintendent of Operations and welcomed Mr. Tim Lowder as Executive Director of Operations. Dr. Lowder stated that his vision is to keep students at the forefront of every decision that is made, in everything we do. Dr. Lowder thanked the County Manager and other County staff for the warm welcome he has received and noted he looks forward to a positive relationship between the County and CCS. GUEST SPEAKERS No guest speakers were present to address the Board at this time. APPROVAL OF APRIL 13, 2015 CONSENT AGENDA The following items were discussed at the April 6, 2015 Work Session and submitted for approval on the April 13, 2015 Consent Agenda: Adoption of Soil and Water Proclamation 2015 Approval of Naming of W. R. Odell Primary School and W. R. Odell Elementary School Approval of Policies with Minor Technical Updates to Legal References and/or Cross Reference: Policy 1300 Governing Principle-Parental Involvement Policy 1310/4002 Parental Involvement Policy 1320/3560 Title I Parent Involvement and Federal Programs Policy 1500 Governing Principle Safe, Orderly, and Inviting Environment Policy 1700 Governing Principle Removal of Barriers Policy 3220 Technology in the Educational Program 3

4 Policy 6340 Transportation Service/Vehicle Contracts Policy 7100 Recruitment and Selection of Personnel Policy 7405 Extracurricular and Non-Instructional Duties Policy 7510 Leave Policy 7540 Voluntary Shared Leave Policy 7820 Personnel Files Approval of Policy Revisions for Approval on First Reading, as Presented: Policy Prohibition against Discrimination, Harassment and Bullying, Policy Student Discrimination, Harassment and Bullying Report Procedure Policy Employee Bullying, Harassment and Discrimination Report Procedures Policy Public Participation at Board Meetings Policy Student Dress Code Policy Administering Medicines to Students Policy Grants and Funding for Special Projects Approval of City of Concord SRO Contract (Modifications) Approval to Submit Nine Training Hours to NCSBA for Mrs. Carolyn Carpenter, for Attendance at the NCHSA Annual Conference March 10-13, 2015 A motion was made by Mr. David Harrison and seconded by Mr. Tim Furr that the April 13, 2015 Consent Agenda be approved as presented. The motion was unanimously approved. ACTION AGENDA Approval of Proposed Budget for Ms. Kelly Kluttz, Chief Financial Officer, reviewed the proposed budget for and requested approval from the Board, noting this is the budget that will be presented to the County for funding. Ms. Kluttz noted that based on her findings from the County staff and the desires of the Board, she had increased the amount of salary increases to be funded locally to 2 percent and 20 percent, as opposed to the 1.5 percent and 15 percent that had been discussed earlier. At the request of the Board, Ms. Kluttz noted that she will note in the budget documents to the County that the schools will have discretion regarding whether to trade-in TAs for teachers. Ms. Kluttz was asked to review the budget process going forward. She noted that this request for funds will be presented to the County, they will approve our funding by June 30, 2015 and we will wait on state funding. Once state funding is received, it is added to the local funding and she will report back to the Board on the funding. With regard to maintenance and operations, the prioritized list will be utilized, based on the funding received. A motion was made by Dr. Jeff Phillips and seconded by Mr. Tim Furr that the proposed budget for be adopted as presented, with changes as discussed, regarding 2 percent salary 4

5 increases for non-certified employees and 20 percent supplement increases for certified staff; further, to allow teacher assistant flexibility on elementary teacher allocations. Approval of Budget Amendments Ms. Kelly Kluttz, Chief Financial Officer, reviewed and requested approval of the following Budget Amendments: Amendment #5 to the State Fund Amendment #4 to the Federal Fund Amendment #6 to the Capital Outlay Fund Amendment #4 to the Local Special Fund A motion was made by Mrs. Carolyn Carpenter and seconded by Mr. Rob Walter that the budget amendments be approved as presented. The motion was unanimously approved. Approval of Royal Oaks Replacement Facility Design Contract Board Member Dr. Jeff Phillips presented options for the Royal Oaks replacement school, based on information gleaned from the Fanning Howey facilities study. The Board discussed the options that Dr. Phillips presented, as well as the options presented at their April 6, 2015 Work Session. Following a lengthy discussion on the merits of the various options, a motion was made by Mrs. Carolyn Carpenter and seconded by Mr. David Harrison that the Royal Oaks Elementary School replacement facility be constructed on the same site, with a design capacity of 650, a core capacity of 800 and retaining the 1998 building for pre-k. The motion was approved by a vote of five to two. Board Members voting in favor of the motion were Board Chair Barry Shoemaker, Vice-Chair Dr. Jeff Phillips, Mrs. Carolyn Carpenter, Mr. Tim Furr and Mr. David Harrison. Mr. Vince Powell and Mr. Rob Walter voted against the motion. A motion was made by Mr. David Harrison and seconded by Dr. Jeff Phillips that the Royal Oaks replacement facility design contract be approved to Moseley Architects for a new school on the same site, for a 648 student program for basic services plus select optional additional services (sustainable design, energy modeling, energy incentives, Dakota Street improvements, demolition services, and detailed professional cost estimate at 65% CDs), at an amount not to exceed $950,500. The motion was unanimously approved. CONVENE IN CLOSED SESSION A motion was made by Mr. David Harrison and seconded by Mrs. Carolyn Carpenter that the Board convene in Closed Session, pursuant to General Statute (a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body, which privilege is hereby acknowledged, and pursuant to General Statute (a)(5) to establish, or to instruct the public body s staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease, and pursuant to pursuant to General Statute (a)(6) to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or 5

6 investigate a complaint, charge or grievance by or against an individual public officer or employee, and pursuant to General Statute 115C-319 through 321. The motion was unanimously approved. RECONVENE IN OPEN SESSION A motion was made by Mr. David Harrison and seconded by Mrs. Carolyn Carpenter that the Board reconvene in Open Session. The motion was unanimously approved. APPROVAL OF APRIL 13, 2015 PERSONNEL LIST A motion was made by Mr. David Harrison and seconded by Mrs. Carolyn Carpenter that the April 13, 2015 Personnel List be approved as presented. The motion was unanimously approved. ADJOURNMENT A motion was made by Mrs. Carolyn Carpenter and seconded by Mr. Rob Walter that the meeting be adjourned. The motion was unanimously approved. APPROVED ON MAY 11, 2015: Barry Shoemaker Board Chair Dr. Chris Lowder Superintendent 6