To: Holly J. Godard Meeting Date: September 4, 2014 City of Seattle

Transcription

1 MEETING MINUTES To: Holly J. Godard Meeting Date: City of Seattle Seattle Project No Fifth Avenue, Suite 1800 Project No.: PO Box Task No.: 11/31/41 Seattle, WA Project Name: Seattle Public Schools T. T. Minor Renovation and Improvement Location: City of Seattle - Department of Planning and Development Prepared by: Brad Medrud, AHBL, Inc. AHBL Office: Seattle, (206) Attendees: Holly J. Godard, Seattle DPD; Ray Ramos, Seattle City Light; Lan Chau, Seattle Public Utilities; Paul Wight, Seattle Public Schools; Andrew Hickman, TCF Architecture; Doug Tapp, AHBL, Inc.; Brad Medrud, AHBL, Inc. Not able to attend: Ed Manlangit, Seattle DPD and a representative from SDOT Pre-Submittal Meeting for Seattle Public Schools T. T. Minor Renovations, 1700 E Union St Introductions Attendees introduced themselves. A pre-submittal meeting memo prepared by the applicant was passed out (attached). Holly Godard explained the purpose of the meeting. Project Description (Andrew Hickman, TCF Architecture): The proposed Seattle Public Schools (SPSs ) T. T. Minor School Renovation and Improvement project is located at 1700 East Union Street, and includes modernization of the original 1940 school (L-shape), the 1960 classroom addition (two-story addition and gymnasium), the 1967 library addition (in the former courtyard), and the 2004 elevator addition with limited work proposed at the 1960 gymnasium building. Additions are proposed in the south courtyard north of Union Street as well as at the location of the existing covered play area. Work would include envelope improvements to replace doors and windows, upgrade exterior cladding, and insulate exterior walls impacted by construction. The building was very recently re-roofed so new roofing at additions would be installed to match existing. All new work would comply with current Seattle energy code. Additionally improvements are proposed to improve the structural integrity of the building, add fire sprinklers, update the fire alarm system, upgrade electrical service and distribution, replace communications infrastructure, repair and extend the existing gas fired steam heating system, replace restrooms, and upgrade accessibility throughout the main building. At the gymnasium building, the only potential proposed work is to replace the existing translucent glazing and existing gym floor re-finishing. There will be no change to the existing park area. The main entry to the building will be moved to the west side and the existing entry will be used by the health center. There will be roof top fans. Page 1 of 5

2 Seattle Public Utilities Comments (Lan Chau, SPU, Water and Sewer Easement There is an existing water and sewer line in the vacated alley between the school and park. The City maintains easements for both. No shoring or construction staging is allowed in the easements because of the age of the cast iron water pipes. Paul Can we move materials from the park to the school? Crossing by equipment from the park to the school will be allowed. Materials cannot be placed in the easement. Andrew - The proposed new entry will not extend into the easement. Hydrants The applicant will need to check with the Seattle Fire Department regarding proposed hydrant on 18 th. SPU would consider the hydrant private. Utility Connections The dedicated stormwater connection and new grease interceptor review will be through DPD not SPU. Paul SPS has had issues with connections with services in the street being approved by DPD and then SPU does not approve of the sizing allowed by DPD. Doug We are not proposing to grind off asphalt in the easement. Doug Brittany with AHBL will contact SPU s water connection person for details. Andrew We are planning to replace the electrical service ion the building and add a new electrical and hydrant riser room at the school. Seattle City Light Comments (Ray Ramos, SCL, ray.ramos@seattle.gov) Filing applicant for electrical; soon in order to get necessary design questions answered. Percy Schlimm is SCL s Electrical Service Representative. Andrew The new driveway will avoid the existing pole and tree. Need to be aware of clearances when using cranes. Cranes working near 26kV lines need to observe a 20-ft. clearance for power lines unless operated in a manner compliant with other OSHA & WAC requirements. Ten-foot clearance required from high voltage power lines and construction workers, their tools, machinery and equipment Bus lines are electric and we will need to coordinate with King County Metro regarding electric lines, poles, and supporting lines. Meeting Minutes Page 2 of 5

3 Zoning (Ed Manlangit, DPD) Ed Manlangit was on vacation and not able to attend the meeting, but he will make the final decisions on any zoning related questions. Holly Godard provided the following comments at the meeting. Review the Arbor Heights decision for guidance on how to address parking requirements for assembly areas. Andrew How is assembly area defined in the zoning code? Andrew School will be designed for 360. Original building held 600. Need to provide a letter from SPS addressed in bus loading and unloading under SMC 23.51B.002(I)(4). Brad We will prepare a letter addressed to Ed with our zoning questions and follow up with a meeting with him. Check with Ed on curb cut location and width. SDOT with our questions, Kuke.Korpi@seattle.gov: a. Please advise us on new curb cuts needed and replaced sidewalk. b. Please comment on location and type of proposed driveway off Pike Street. c. Please advise us on street tree type/location. d. Please comment on removal of existing deciduous tree for new driveway off Pike Street Schedule a site visit with Bill at SDOT. Holly Green Factor Requirements do not apply for this project. Address Arborist report regarding exceptional tree. Show on survey and plans. Reader board question Teachers and staff would like to have a LED sign. Holly said that we should check the Arbor Heights Elementary decision and SMC Land Use Process (Holly Godard, DPD) The project will follow the SEPA for conditioning only for a Type II MUP. Paul - SPS will be acting as SEPA lead agency for the project and the SEPA checklist will be issued the second or third week of September 2014 for public review and comment. Mr. Jackins may appeal. Brad We will provide the draft SEPA Checklist that has been prepared for the SEPA review process with the MUP application. Hebron prepared a transportation and access plan for SEPA. It would be good for SPS to identify parent drop off areas and provide education on their use. Meeting Minutes Page 3 of 5

4 SPS would like to start construction in June DPD is very busy with reviews. Paul SPS expects most students for this facility will arrive by bus. Submittal Based on the Land Use Permit Submittal Requirements Checklist (attached), we will need to submit electronically the following: A. Application Materials Required at Intake New original signed State of Financial Responsibility/Agent Authorization Form Draft SEPA Checklist and all supporting studies from SPS and then as the SEPA Review process is completed, copies of the final SEPA checklist and MDNS, as well as a letter from SPS Electronic submittal of plans with complete coversheets and stapled on left side (extra Site Plan for Seattle Transportation if Street Improvements are required). See Section B-G below, as well as the zoning data checklist 8.5 x 11 site plan Copy of the PASV Report (Project , 1700 E Union St) Copy of the Preliminary Assessment Report (Project , 1700 E Union St) Request to SPU for Water Availability Certificate Historic Analysis for Landmark We will submit a complete copy of the meeting minutes for the Landmark Commission, which turned down the request for landmark status. All items listed on the following: B. Coversheet C. Zoning Data Sheet D. Site Plan & Survey E. Floor Plans F. Elevations G. Sections H. Zoning Code Analysis and Documentation Checklist Review Process As comment letters are received, they will be uploaded to the project review website. Expect last minute comments. Always add a note regarding a Priority 3 School review for all submittals. Land Use Action signs will be required on three sides once staff approves sign content and the sign company prepares sign. A signed confirmation that the signs were posted as required will need to be filed with the City before our project is released for review. Look at MUP website for details. Andrew has AutoCAD version of sign template. Next Steps We will do the following after this meeting: 1. Prepare meeting notes for the MUP Pre Submittal Conference summarizing the issues discussed and the draft meeting minutes to City staff at the conference by September 9. Meeting Minutes Page 4 of 5

5 2. After City staff reviews and finalizes the meeting minutes, we will schedule an appointment for permit application intake with DPD. 3. Submit Master Use Permit Application. We anticipate that the MUP submittal will include the following: a. Copy of the PASV Report (Project , 1700 E Union St) b. Copy of the Preliminary Assessment Report (Project , 1700 E Union St) c. Application materials listed on the Land Use Permit Submittal Requirements Checklist for Master Use Permits, as modified at our MUP Pre Submittal Conference. End of Meeting Minutes The above summation is our interpretation of the items discussed and decisions reached at the above-referenced meeting. Any person desiring to add or otherwise correct the Minutes is requested to submit their comments in writing to AHBL within 14 days of the meeting date; otherwise, the Minutes stand as written. Q:\2013\ \30_PLN\Deliverables_By_Date\ _ _Final_Pre-Submittal_Meeting_Minutes_MUP_ docx Meeting Minutes Page 5 of 5