Hebron Capital Improvement Plan Committee

Transcription

1 Hebron Capital Improvement Plan Committee CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 2, 2017

2 CIP Committee Members Mal Leichter (Chairman) Charles Daniels (Vice Chairman) Devon Garner Patricia Griffin Kevin Kelly David Morrison Clara O Brien Nick Wallick Kathy Williams William Witt Board of Finance Parks and Recreation Planning & Zoning Citizen at Large Public Works Department Citizen at Large Alternate Board of Selectmen Fire Department Board of Education Citizen at Large 2-Mar-17 Hebron CIP Committee 2

3 CIP Projects Completed in the Past Fiscal Year Fire Company # 1 Parking Lot Dump Truck w/ Plow Truck #7 Douglas Library Generator Parks & Recreation Tractor Town Office HVAC Project GMC Flatbed Truck #22 Final Payment on ET210 Lease HES Roof 1947 and 1988 Wings Senior Van Matching Funds Relocation of Emergency Operations Center Parks Mason Dump Fire Department Command Vehicle Fire Department Sale of Squads (purchase 2 service tucks) 2-Mar-17 Hebron CIP Committee 3

4 Introduction / Comments Requests for CIP funding $1,750,195 Recommended Funding for $1,234,260 Balance from Previous Appropriations $59,216 LOCIP Funding $0 General Fund Contribution $770,911 Anticipated Contribution from Undesignated Fund Balance $404,133 Increase of $234,444 from the budget 2-Mar-17 Hebron CIP Committee 4

5 Recommendations Town Wide Roads Road Resurfacing and Road Improvements $ 268,775 Public Works Replace 1978 CAT Loader # 2 Priority $ 104,985 Roadside Mower (replace Truck 38) $ 105, Ton Trailer (replace Truck 25) $ 26,000 Fire Department/EMS Ambulance 510 $ 95,000 SCBA Replacement - 42 Units $ 234,000 Recreation Department Snow Removal Machinery - Town Sidewalks $ 50,000 Miscellaneous Douglas Library Roof Replacement $ 98,500 Douglas Library HVAC Systems Replacement $ 90,000 Senior Center Flooring Replacement $ 7,000 Peters House Restoration $ 50,000 Hebron Center Sidewalk Plan - $ 59,000 Senior Center, HES, NC LOTCIP Horton House Central Air Conditioning $ 27,000 TOB Town Clerk's Upper Level Vault - Asbestos Abatement/New Floor/New Shelving $ 19,000 Total Proposed Recommendations $ 1,234,260 2-Mar-17 Hebron CIP Committee 5

6 Priority Order Funding PROJECT Amount Priority Road Resurfacing and Road Improvements 268,775 1 SCBA Replacement - 42 Units 234,000 2 Ambulance ,000 3 Snow Removal Machinery - Town Sidewalks 50,000 4 Replace 1978 CAT Loader # 2 Priority 104,985 5 Roadside Mower (replace Vehicle 38) 105,000 6 TOB Town Clerk's Upper Level Vault - Asbestos Abatement/New Floor & Shelving 19,000 7 Hebron Center Sidewalk Plan - Senior Center, HES, NC LOTCIP 59,000 8 Senior Center Flooring Replacement 7,000 9 Douglas Library Roof Replacement 98, Douglas Library HVAC Systems Replacement 90, Peters House Restoration 50, Ton Trailer (Trailer #25) 26, Horton House Central Air Conditioning 27, GRAND TOTAL 1,234,260 2-Mar-17 Hebron CIP Committee 6

7 Hebron Road Maintenance Resurfacing and Repair Department Public Works Prior Funding On-Going Recommendation $268,775 Priority # 1 80 Miles of road worth approximately $34 Million Continuing and timely maintenance is less expensive than deferring Chip Seal $1.85 Sq./Yd. Thin Overlay $6.33 Sq./Yd. Reclaim & Pave $18.00 Sq./Yd. Safer roads to travel Quicker emergency response More comfortable ride Less wear on vehicles Efficient and economical preservation of our largest town asset 2-Mar-17 Hebron CIP Committee 7

8 SCBA Replacement 42 Units Department Fire Department Prior Funding $117,000 Recommendation $234,000 Priority # 2 Year 2 and 3 of planned 3 year funding Required by National Fire Protection Association/NFPA to be replaced 2017 Part of essential fire fighters personal protective equipment (PPE) Current inventory purchased in 2002 Includes updated technology & safety CIP discussed annual funding over 15 years for future purchase 2-Mar-17 Hebron CIP Committee 8

9 Ambulance 510 Replacement Department Fire Department Prior Funding $95,000 Recommendation $95,000 Priority # 3 Final year of planned 2 year funding 14 years old: 2002 Current mileage: 104,146 Current engine hours: 5,876 Significant undercarriage damage from winter road treatments Reuse many components from existing Mar-17 Hebron CIP Committee 9

10 Snow Removal Machinery Town Sidewalks Department Park & Recreation Prior Funding None Recommendation $50,000 Priority # 4 The town currently has over three miles of sidewalk and maintenance needs There is a need to assist expediting snow removal and other all year uses Accessories will include: Cab, snow blower, power broom, blades, spreader, mower, & backup alarm This machine is used by the Glastonbury Parks department and is recommended 2-Mar-17 Hebron CIP Committee 10

11 1978 CAT Loader Machine Replacement Department Public Works Prior Funding $80,000 Recommendation $104,985 Priority # 5 39 years old Hour meter shows 6,902, but the meter stopped working in 2009 Winter Use: Salt and sand loading at the Salt Box Road, Salt Shed Summer Use: Parks & Recreation projects Major components very worn (pins/bushings, steering) Approximate value of $15,000 2-Mar-17 Hebron CIP Committee 11

12 Roadside Tractor & Mower Replacement ( replaces existing 1998) Department Public Works Prior Funding $50,000 Recommendation $105,000 Priority # 6 18 years old Hour meter shows 6,401 Used for clearing sight-lines and shoulders along roadsides Significant rusting and wear A rail boom mower alone costs $20,000, but will not adapt to the tractor 2-Mar-17 Hebron CIP Committee 12

13 Asbestos Abatement Main Vault Department Town Clerk s Office Prior Funding None Recommendation $19,000 Priority # 7 Remove floor tiles and mastic / Replace with poured epoxy flooring Replacement of shelving which will add additional years of storage space to the vault Painting as needed Flooring breaking up 2-Mar-17 Hebron CIP Committee 13

14 Hebron Center Sidewalk Plan (LOTCIP Grant) Department Miscellaneous Prior Funding $41,000 Recommendation $59,000 (partial) Priority # 8 Funding based on the award of State LOTCIP grant Years 2 of a 3 year contribution; $41,000, $59,000, $18,000 Town funding for survey, engineering, and project administration only Total construction to be funded by an awarded grant of $830,000 Sidewalk from Rte. 66/85 down Rte.85, past Senior Center down to Hebron Elementary, cross to Kinney Road, then continue past Holy Family Church down to Country Farms (Sunnyside) plaza 2-Mar-17 Hebron CIP Committee 14

15 Senior Center Flooring Replacement Department Sr. Services Prior Funding $25,000 Recommendation $7,000 Priority # 9 To complete the project for replacing all flooring in the senior center Install new carpet tiles in the lounge, two offices, workroom, and reception area Carpet is worn, separating seams, multiple stains, cleaned on regular basis 2-Mar-17 Hebron CIP Committee 15

16 Replacement of Shingle and Membrane (flat) Roof Department Douglas Library Prior Funding None Recommendation $98,500 Priority # 10 Buckling and roof wear for over 19 years indicates the need for replacement Replace Existing Homosote decking with ½ CDX plywood Re-shingle, new ice and water shield, membrane, flashing and curbing 2-Mar-17 Hebron CIP Committee 16

17 HVAC Replacement/Update Department Douglas Library Prior Funding On Going Recommendation $90,000) Priority # 11 Anticipated construction funding through CIP FY Flat roof will need to be replaced at the same time. This will complete the current heating and environmental control system for the entire building in order to consistently manage temperature, humidity and air filtration for entire building environment 2-Mar-17 Hebron CIP Committee 17

18 Peters House Restoration Department miscellaneous Prior Funding $30,000 Recommendation $50,000 Priority # 12 Restoration is required to make the building safe and available for public use Previous restoration was accomplished with grants $288,000. CIP $30,000 Volunteer expertise and labor has been essential Hand split ceiling boards Beautiful molding over plaster wall Two of five fireplaces Stairwell New heating & HVAC systems 2-Mar-17 Hebron CIP Committee 18

19 20 Ton Trailer Replacement Department Public Works Prior Funding None Recommendation $26,000 Priority # 13 Replacing the ton Eager Beaver trailer. Braking system not working It is used to haul the backhoe, loader, and paving equipment The loading ramp is difficult to use with current equipment it is too steep 2-Mar-17 Hebron CIP Committee 19

20 Horton House Building Ventilation & Air Conditioning System Department Miscellaneous Prior Funding None Recommendation $27,000 Priority # 14 Improvement of work environment for public employees to create safe & healthy space Corrective measures necessary to consistently manage temperature, humidity and air filtration for entire building environment Current window air conditioners are 16 years old and inefficient; they do not maintain a consistent temperature and humidity level. Previous study indicates need for HVAC modernization. 2-Mar-17 Hebron CIP Committee 20

21 Requests NOT being funded by CIP for Public Works Street Sweeper $ 85,000 Large Dump w/plow (replace Truck 26) $ 100,000 Public Works Sub Total $ 185,000 Board of Education GHS/HES Pneumatic Control System to Digital (DDC) $ 70,000 GHS Playscape $ 100,000 Board of Education Sub Total Sub Total $ 170,000 Fire Department/EMS Service 110 $ 55,000 Fire Department Sub Total $ 55,000 Recreation Department Irrigation - GHS/HES $ 28,500 Recreation Department Sub Total $ 28,500 Miscellaneous Douglas Library HVAC Systems Replacement $ 93,000 Douglas Library Carpet Replacement $ 53,435 Peters House Restoration $ 15,000 Wall Street Sidewalks $ 25,000 Miscellaneous Sub Total $ 186,435 TOTAL NOT FUNDED $ 624,935 2-Mar-17 Hebron CIP Committee 21

22 How CIP is funded CIP REVENUE FY CURRENT RECOMMENDATION Approved Proposed Year to Year Change Balance from Previous Appropriations 33,574 59,216 25,642 LOCIP Funding 70,831 0 ($70,831) Anticipated State Reimbursement - HES Roof Project 124,500 0 ($124,500) General Fund Contribution 770, ,911 0 Anticipated Contribution from Undesignated Fund Balance 0 404, ,133 Total Revenues $ 999,816 $ 1,234,260 $ 234,444 Completed Project Balances FY Fire Company # 1 Parking Lot 12, FY Dump Truck w/ Plow 4, FY Douglas Library Generator 2, FY Parks & Recreation Tractor 11, FY Town Office HVAC Project 17, FY GMC Flatbed 1, FY Fire Department Sale of Squad 10, Total $ 59,216 2-Mar-17 Hebron CIP Committee 22

23 Historical Funding CIP As A Percentage Of The Total Hebron Budget $40.0 $38.6 $35.0 $30.0 $25.0 $29.1 $31.0 $32.8 $33.2 $33.7 $34.1 $33.8 Total Budget CIP % of Total Budget $35.0 $35.8 $36.4 Proposed Change $ % 3.75% 3.25% $ % 2.65% 2.76% 2.75% $ % 2.67% 2.56% 2.66% $ % 2.25% $ % 2.23% 2.00% $ % 2-Mar-17 Hebron CIP Committee 23

24 Historical Funding (cont.) CIP Budget Sources Take Note: No impact to tax payers on a year to year basis 2-Mar-17 Hebron CIP Committee 24

25 Future Outlook Current Trends for Funding 2-Mar-17 Hebron CIP Committee 25

26 Future Outlook Trends for Funding are beginning to Change Direction!!! 2-Mar-17 Hebron CIP Committee 26

27 Current CIP 5-year Projections (see Appendix for details) ,970,773 1,605,643 1,403,197 1,442,719 1,668,583 5 Year Investment of $8,090,915 OR $1,618,183 Per Year 2-Mar-17 Hebron CIP Committee 27

28 For Future Consideration by BOS & BOF Discussions and ideas for Increasing funding for CIP. Current funding dollars will not be able to support Future Road Funding Needs and the Capital Vehicle Replacement Plan Sewage System issues and upgrades Consideration of Senior Housing study/planning; possible creation of Committee/Task Force Consider addition of review/implementation process from the Town Building Committee to all building/structural requests Wall Street Sidewalks North of RHAM: Combined Project with the RHAM BOE Continue to look for shared resource opportunities and grant funding 2-Mar-17 Hebron CIP Committee 28

29 APPENDIX Hebron CIP Committee 5 Year Plan 2-Mar-17 Hebron CIP Committee 29

30 5 Year Plan Town Wide Roads Road Resurfacing and Road Improvements 276, , , , , , , , , ,583 Public Works Street Sweeper 85,000 85,000 95,000 Large Dump w/plow (replace Truck 26) 200,000 Paving Box (used) 70,000 East Street Drainage 35,000 Dodge RAM Pickup (replaces 1995) 49,000 Roll Off Truck (replace Truck 15) 92,000 92,000 Bucket Truck - International 81,000 81,000 Large Dump w/plow (replace Truck 24) 100, ,000 Pick Up Truck (replace Truck 1) 50,400 Mini Excavator 80,000 Large Dump w/plow (replace Truck 45) 100, ,000 Large Dump Truck (replace Truck 2) first year 100,000 Replace Truck 4 (2012) 52,000 Replace Truck 52 (2007) 90,000 New Public Works Facility - (to be bonded) ** Public Works Sub Total 531, , , , ,000 2-Mar-17 Hebron CIP Committee 30

31 5 Year Plan Board of Education GHS/HES Pneumatic Control System to Digital (DDC) 70,000 50,000 50,000 GHS Playscape 100,000 GHS/HES Telephone and Intercom System 100,000 HES Facelift to Two Sets of Bathrooms 65,000 GHS Air Handling and Energy Recovery Ventilators 150,000 HES Air Handling and Energy Recovery Ventilators 120,000 HES Parking Lot Repaving 60,000 Replace Pickup Truck 37,500 HES Emergency Generator 145,000 GHS Emergency Generator 120,000 Board of Education Sub Total 235, , , ,000-2-Mar-17 Hebron CIP Committee 31

32 5 Year Plan (continued) Fire Department/EMS SCBA Replacement - 42 Units 25,000 25,000 25,000 25,000 25,000 Service ,000 Engine Tanker Refurbish 100,000 Service 310 (Fire Police) 30,000 30,000 Ambulance ,000 Replace E , ,000 Tanker , , ,000 Company One Roof Replacement 100,000 Fire Department Sub Total 210, , , , ,000 2-Mar-17 Hebron CIP Committee 32

33 5 Year Plan (continued) Recreation Irrigation - GHS/HES 28,500 28,500 Town Trails - Church Street 250,000 Veteran's Memorial Park - Playscape 129,000 64,000 Trails at Burnt Hill 90,000 Mason Dump Truck 4x4 w/ body (replace 40) 58,200 Burnt Hill Park Expansion 500,000 Recreation Sub Total 278, ,500 64,000 58, ,000 2-Mar-17 Hebron CIP Committee 33

34 5 Year Plan (continued) Miscellaneous Douglas Library HVAC Systems Replacement 93,000 Douglas Library Carpet Replacement 53,435 Douglas Library Parking Lot Paving *** placeholder - project scope/cost tbd 111,611 Peters House Restoration 40, Hebron Center Sidewalk Plan - Senior Center, HES, NC LOTCIP 18,000 Wall Street Sidewalks 174,000 ACO/Building Maintainer Truck - Replace 2005 Ford Pick Up 36,000 Fire Marshal Vehicle 25, Amston Village Water Main Extension STEAP GRANT 57, , ,000 Police Vehicle 60,000 Miscellaneous Sub Total # 439,435 50,000 57, , ,000 2-Mar-17 Hebron CIP Committee 34

35 THANK YOU Questions/Comments/Discussion 2-Mar-17 Hebron CIP Committee 35

36 Hebron Capital Improvement Plan Committee CIP Recommendations Presented to: Hebron Board of Selectmen and Hebron Board of Finance March 2, 2017