The meeting will begin at 5:00pm in the Whitefish Bay Library Program Room (2 nd Floor).

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To: Teardown/Rebuild Review Committee Subject: Meeting of Monday, February 5, 2018 From: Paul Boening Village Manager The meeting will begin at 5:00pm in the Whitefish Bay Library Program Room (2 nd

1 To: Teardown/Rebuild Review Committee Subject: Meeting of Monday, February 5, 2018 From: Paul Boening Village Manager The meeting will begin at 5:00pm in the Whitefish Bay Library Program Room (2 nd Floor). Please do not hesitate to contact me with any questions about the meeting materials. Summary of agenda topics/supplemental materials: Meeting Agenda The meeting agenda is attached. Approval of minutes from January 15, DRAFT minutes are attached. ARC case study. ARC Chairperson Roy Wagner will present a case study of a recent teardown/rebuild project (825 E. Lake Forest Ave.). A copy of the ARC submittal is attached and includes copies of all materials that ARC members reviewed in conjunction with project approval. Mr. Wagner will explain how ARC handled the project review, and he will also raise a few discussion points such as Design Guidelines, ARC s experience with significant remodels and teardown projects, ARC composition and interaction with developers. Review of 2017 ARC activity/data. Assistant Manager Tim Blakeslee assembled the attached portfolio pertaining to ARC activity from There is also a listing that details the ARC/Building Board

2 composition/meeting frequency from other nearby municipalities. I would recommend that Committee members focus on the first page of data, which summarizes the Major (i.e. teardown/rebuilds) that were reviewed in However, the other pages also contain data that will likely be of interest to the Committee. Update from Village Attorney regarding discussion with ARC. Village Attorney Chris Jaekels spoke to ARC at its meeting on Thursday, February 1 st. Attorney Jaekels will summarize the key points of his discussion from that meeting. Discussion and direction to staff regarding future agenda items. This agenda item will enable to the Committee to discuss potential topics for placement on future agendas.

3 VILLAGE OF WHITEFISH BAY TEARDOWN/REBUILD REVIEW COMMITTEE AGENDA February 5, :00pm Whitefish Bay Public Library Program Room (2 nd Floor) 5420 N. Marlborough Dr., Whitefish Bay, WI Call to Order. 2. Approval of minutes from January 15, ARC case study (presented by Roy Wagner). 4. Review of 2017 ARC activity/data. 5. Update from Village Attorney regarding discussion with ARC. 6. Discussion and direction to staff regarding future agenda items. 7. Next Meeting Monday, March 5 th at 5:00pm (Library Program Room). 8. Adjournment Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. Contact Village Hall at (414) It is possible that members of and possibly a quorum of members of other Boards, Commissions, or Committees of the Village including in particular the Architectural Review Commission may be in attendance in the above stated meeting to gather information; no action will be taken by any other Boards, Commissions, or Committees of the Village except by the Board, Commission, or Committee noticed above. Agendas and minutes are available on the Village website ( Dated: January 30, 2018 Committee Members: Trustee Carl Fuda (Chairperson) Trustee Tara Serebin Roy Wagner (ARC Representative) Meg Baniukiewicz Lynn Ludke Sarah Malik

4 Ad Hoc Teardown/Rebuild Review Committee Minutes Monday, January 15, 2017, at 5:00 pm Whitefish Bay Library Program Room I. Call to Order and Roll Call: The meeting was called to order at 5:01 pm Present: Trustee Fuda (Chairman), Trustee Serebin, Roy Wagner, Meg Baniukiewicz, Lynn Ludke, Sarah Malik Also Present: Paul Boening Village Manager, Joel Oestreich Building Services Director, Tim Blakeslee Assistant Village Manager, Chris Jaekels Village Attorney II. Introductions Trustee Fuda introduced himself and thanked the committee and staff for taking the time to prepare and be a part of the newly created committee. The committee members introduced themselves and each gave a brief summary of their background and interest regarding teardowns and rebuilds in Whitefish Bay. Trustee Fuda mentioned that the staff memo prepared for the Village Board in November 2017 provides a great synopsis of the topic at hand. Trustee Fuda stated that he would like the committee to be data-driven and process oriented. III. Discussion regarding existing Demolition Permit process. Village Manager Paul Boening introduced the topic and stated that there was a memo and checklist in the packet. Building Services Director Joel Oestreich provided a walkthrough of the current demolition checklist. Oestreich noted that he gets comments that Whitefish Bay has one of the tougher demolition processes in the area. Trustee Fuda asked how many demolitions have resulted in an empty lot with no planned redevelopment. Oestreich stated that he believes that there have been two since he s been involved. Oestreich noted that most teardowns didn t happen until after ARC has approved the design of the rebuild.

5 Trustee Fuda asked if a resident has questions, do they work with Staff. Oestreich stated that residents work with the Village Staff. Lynn Ludke asked if fencing is required for all teardowns. Oestreich stated that he implemented a fencing policy a couple years ago and that since then all teardowns are required to have fencing. There was discussion regarding how residents were notified of a teardown. Oestreich stated that there is a sign on the property and a letter is sent to those in the design area. Ludke asked how often the demolition checklist is updated. Oestreich stated that he tries to keep the application current. Ludke asked about testing for lead and asbestos. Trustee Serebin asked about the asbestos requirements. Ludke stated she was worried about lead and backfill. Oestreich and Jaekels discussed the related State, DNR, and OHSA standards that regulate contractors. Jaekels stated that the Village has no authority to deny a demolition permit. IV. Discussion regarding existing ARC submittal process. Oestreich provided a background and rundown of the current ARC submittal process. He stated that prior to the current process, people were coming in with a huge variety of plans. Oestreich outlined the new process. He highlighted that it involves a pre-development meeting and walking a resident/developer through the submittal checklist. It also involves sending letters to the design area (measured by lots) prior to an ARC meeting. Trustee Fuda asked how much lead time is given with regards to a notice letter. Oestreich stated that letters are not required but usually get to owners seven days prior to the meeting. Trustee Fuda asked if residents wait until ARC to provide feedback. Oestreich noted that some people show up at ARC, others send , and some come in to review the plans. Ludke asked if feedback from residents that cannot make it to ARC meeting is supplied to ARC. Oestreich stated that the feedback is included in the ARC meeting packet. Roy Wagner stated that the current application process was a result of the inconsistency of applications. When it was first adopted there were training sessions with builders and owners. Trustee Fuda asked if the application process is working. Wagner stated that it was working and increasing the consistency of applications. A member of the audience, Tom Florsheim (832 E BIRCH AVE), stated that residents typically only get a week to look at plans.

6 A member of the audience, Doug Guinn (820 E BIRCH AVE), stated that there should be a sit-down with developers. He said that some of the developers shouldn t be developing. Trustee Fuda and Serebin asked how many of the 12 teardowns and rebuilds in the last 5 years were spec houses. Oestreich said he would get that information and provide it at the next meeting. A member of the audience, Doug Guinn (820 E BIRCH AVE), stated that he has received notices for garage teardowns and rebuilds. Sarah Malik asked about electronic submittals and if they can be placed online for review. Oestreich stated that at one time they were required, but they haven t been the last few years. Boening stated that it s something that Village Staff can look into. Meg Baniukiewicz expressed her experiences with submittals in other communities and states that the lead time here in Whitefish Bay is equal or long than other communities. She believed only River Hills has a tougher submittal process. Ludke stated that the checklist is great, but that it doesn t address design guidelines. Baniukiewicz stated that the design guidelines are discussed in detail at the ARC meetings. Ludke stated that the guidelines are not consistent and not always clear-cut. A member of the audience, Doug Guinn (820 E BIRCH AVE), stated that he agreed with Ludke. Trustee Serebin stated that guidelines are inherently subjective. Baniukiewicz agreed. V. Discussion regarding soliciting feedback from ARC members and/or staff for Committee review. Malik asked if the guidelines speak to bulk/mass. Trustee Fuda stated that he was interested in the issues that have come up from recent projects that have gone through ARC. Baniukiewicz stated that in the last year ARC has been overwhelmed with agenda items and suggested that maybe there should be a separate review of teardowns and rebuilds. VI. Discussion and direction to staff regarding future agenda items. Trustee Fuda stated that would like to see examples of recent major teardowns and rebuilds and the specific issues there have been along with a process to compare. Trustee Serebin asked about seeing other measures that could be used to review teardowns and rebuilds including looking at volume.

7 Wagner stated that he would like everyone to have a better sense of the ARC process and that there should be a review of a case. He stated that there are usually unanimous decisions and that inconsistency is built into the process. A member of the audience, Kevin Whaley (722 E LAKE VIEW AVE) stated that it s hard to get a notice for an ARC meeting on Friday for a meeting the following Thursday. He encourages giving residents more time. Ludke stated that it s important to alert resident that there are design guidelines and that they have the opportunity to comment. VII. Next Meeting Monday, February 5th at 5:00 pm (Library Program Room). VIII. A motion was made by Trustee Serebin to adjourn the meeting at 6:01 p.m. Seconded by Wagner. Motion carried 6-0.

23 Address ARC Date Project Description Vote Notes Project Cost The project is to completely raze the 5850 N. Lake Dr. 2 Feb 17 existing home and construct a new, single family residence. The architectural style Passed 5 0 brick accent design of the proposed home is of a Prairie $800,000 styled design. 910 E. Silver Spring Dr. 2 Feb E. Colfax Pl. 20 Apr 17 Major Teardown/Rebuilds ARC Agenda Items ARC 2017 (Homes) The project is to completely raze the existing home and construct a new, single family home with an attached, three car garage. Site improvements include a new patio, gate, and new driveway. The project is to raze the existing house and to construct a new single family home. Passed 5 0 $900,000 Tabled 5 0 ARC and Neighbor discussion focused on mass and design features tabled Repeat from 20 Apr E. Colfax Pl. 18 May E. Beaumont Ave 1 Jun 17 The project is to raze the existing house and to construct a new single family home. The project is to raze the existing house and construct a new 2 story house at the front setback line. A garage will be constructed in the northeast corner of the lot. The exterior will feature Hardiplank siding and natural fieldstone accents/walls Tabled 5 0 Passed 5 2 ARC and Neighbor discussion focused on mass ARC and Neighbor discussion focused on mass, design features, and garage proximity tabled $550,000 Repeat from 18 May 17 and 20 Apr E. Colfax Pl. 1 Jun 17 The project is to raze the existing house and to construct a new single family home. Passed 5 2 ARC and Neighbor discussion focused on mass and design features $586, E. Fairmount Ave. 20 Jul 17 The proposed project is raze the existing house and attached garage and replace them with a new house featuring 4+ bedrooms and a 3 car attached garage. Site improvements include a new patio, new driveway, and new walkways. Passed 4 1 ARC and Neighbor discussion focused on mass, debris cleanup, and lead/asbestos abatement. $400,000 Repeat from 7 Sep N. Woodburn St. 7 Sep N. Woodburn St. 21 Sep 17 The proposed project is to demolish the existing house and detached garage and to replace them with a new house featuring 4 bedrooms and a 3 car attached garage. Site improvements include a new patio, new driveway and new walkways. The proposed project is to demolish the existing house and detached garage and to replace them with a new house featuring 4 bedrooms and a 3 car attached garage. Site improvements include a new patio, new driveway and new walkways. Tabled 5 0 Failed 1 3 ARC and Neighbor discussion focused on mass and design features ARC and Neighbor discussion focused on mass, property coverage, and loss of light tabled denied Average $ Cost (Mean) $647,200 Average $ Cost (Median) $586,000 Most Expensive ($) $900,000 Least Expensive ($) $400,000

24 Address ARC Date Project Description Vote Notes Estimated Cost 5829 N. Bay Ridge Ave. 2 Feb N. Shoreland Ave. 2 Mar 17 Minor Teardown/Rebuilds ARC Agenda Items ARC 2017 (Garages, Patios, etc ) The project is to raze the existing 18 x 18 detached frame garage and to construct a new 22 x 22 detached frame Gable style garage as per survey. The project is to raze the existing screen porch that connects the back of the house to what once was a freestanding garage. The new structure will be an elevated, covered, 3 season deck. Also, the current window on the North side of the house will be replaced with a larger bay window. The last part of the project is to replace the front exterior stairs, landing, columns, and redesign the arch above it; then replace the stairs and landing with a sturdier structure that will not affect the front exterior of the house Passed 4 0 Passed 5 0 matching home design matching home design $24, $97, From 4 May N. Palisades Ave. 16 Mar N. Elkhart Ave. 20 Apr E. Henry Clay St. 20 Apr E. Carlisle Ave. 4 May E. Carlisle Ave 18 May 17 The project is to construct a 2 story addition onto the house. The existing attached garage is to be demolished and the proposed addition at the main level is to include a new attached garage and mud room. The mud room and part of the garage will have a structural floor slab over a new and fully excavated basement The project is to raze the existing detached garage and to construct a new 20 x 22 detached garage. The proposed project is to raze the existing detached garage and to construct a new 20 x 20 detached garage. The project is to build an 18 x 30 garage in the Northeast corner of the recently cleared and combined double lot. The garage will match the color and details of the existing home The project is to build an 18 x 30 garage in the Northeast corner of the recently cleared and combined double lot. The garage will match the color and details of the existing home Passed 4 0 $350, Passed 5 0 matching home design $20, Passed 5 0 $23, Tabled 7 0 matching home design tabled Passed 5 0 $50, N. Santa Monica Blvd. 1 Jun N. Kent Ave. 1 Jun E. Birch Ave. 1 Jun N. Santa Monica Blvd 15 Jun E. Carlisle Ave. 15 Jun E. Birch Ave. 15 Jun 17 The project is to raze the existing garage and construct a new 20 x 22 garage with similar amenities as on the existing dwelling. The proposed project is to raze the existing garage and construct a new 22 x 22 garage with similar amenities as on the existing dwelling. The proposed project is to raze the existing garage and construct a new 30 x 24 garage. The proposed project is to raze the existing garage and construct a new 24 x 22 detached frame Hip style garage The proposed project is to raze the existing garage and construct a new 22 x 23 detached frame Gable style garage. The proposed project is to raze the existing garage and construct a new 2 car detached garage Tabled 7 0 Passed 7 0 Passed 7 0 Passed 4 0 Passed 4 0 Passed 4 0 matching home design roof pitch lighting matching home design matching home design matching home design tabled $24, $14, $20, $37, $8,000.00

25 Minor Teardown/Rebuilds ARC Agenda Items ARC 2017 (Garages, Patios, etc ) Address ARC Date Project Description Vote Notes Estimated Cost 4790 N. Woodburn St 6 Jul 17 The proposed project is to raze the existing garage and construct a new 22 x 20 detached frame Gable style garage. Tabled 5 0 matching home design tabled From 1 June N. Santa Monica Blvd. 6 Jul 17 The project is to raze the existing garage and construct a new 20 x 22 garage with similar amenities as on the existing dwelling. Passed 7 0 matching home design and lighting $18, From 6 Jul 17 From 3 Aug E. Diversey Blvd. 20 Jul N. Woodburn St 20 Jul E. Glen Ave. 20 Jul N. Woodburn St. 3 Aug 17 The proposed project is to raze the existing 20 x 20 detached frame garage and to construct a new 22 x 22 detached frame Hip style garage. The proposed project is to raze the existing garage and construct a new 22 x 20 detached frame Gable style garage. The proposed project is to raze the existing garage and to construct a new 2 car garage on the northwest corner of the lot. The exterior materials and colors will match the current lap siding and colors of the house. The proposed project is to raze an existing 20 x 20 detached garage and construct a new 24 x 22 detached garage that will match the aesthetics of the house N. Woodburn St. 17 Aug 17 The proposed project is to review tabled plans for the construction of a new 24 x 22 detached garage. The proposed project is to raze the existing 870 E. Birch Ave. 7 Sep x22 detached garage and construct a new 24 x22 detached garage The proposed project is to raze the existing 5271 N. Bay Ridge Ave. 7 Sep x20 detached frame garage and to construct a new 20 x22 detached frame Gable style garage. Passed 4 0 $21, Passed 5 0 $17, Passed 5 0 $17, Tabled 5 0 siding and gables. tabled Passed 4 0 $25, Passed 5 0 matching home design and lighting $20, Passed 5 0 $22, N. Berkeley Blvd. 21 Sep N. Santa Monica Blvd. 21 Sep N. Hollywood Ave. 21 Sep N. Diversey Blvd. 21 Sep 17 The proposed project is to raze the existing 14 x22 detached garage and construct a new 22 x22 detached frame Gable style garage. The proposed project is to rebuild a mudroom at the rear of the house. It will be slightly smaller in size, allowing for more green space and will also align with the adjoining brick exterior. The proposed project is to remove the existing 3 season porch and construct a new 3 season porch that will have columns to define each window space. The proposed project is to reconstruct the second floor and add a two story addition. The existing one car garage will be demolished and a new detached two car garage will be constructed. Passed 4 0 Passed 4 0 matching home design matching home design $29, $9, Passed 4 0 $33, Passed 3 1 lighting and windows $180, N. Marlborough Dr. 5 Oct N. Cumberland Blvd. 5 Oct 17 The proposed project is to raze the existing 14 x20 detached garage and to construct a new 20 x24 detached frame Gable style garage. The proposed project is to raze the existing 20 x20 attached frame garage and to construct a new 22 x22 detached frame Gable style garage. Passed 4 0 Passed 4 0 matching home design matching home design $22, $27,000.00

26 Minor Teardown/Rebuilds ARC Agenda Items ARC 2017 (Garages, Patios, etc ) Address ARC Date Project Description Vote Notes Estimated Cost The proposed project is to raze the existing 4967 N. Ardmore Ave. 5 Oct x20 detached frame garage and to construct Passed 4 0 a new 24 x24 detached frame Gable style matching home design $31, garage N. Berkeley Blvd. 19 Oct 17 The proposed project is to demolish the existing one story, flat roof family room addition and add a two story addition. The materials will match the existing house. The existing 2 car detached garage will be razed and replaced with a 2.5 car detached garage. Passed 5 0 lighting $180, E. Sylvan Ave. 2 Nov 17 The proposed project is to demolish the existing one story, flat roof family room addition and add a two story addition. The materials will match the existing house. The existing 2 car detached garage will be razed and replaced with a 2.5 car detached garage. Passed 7 0 permit not pulled 4900 N. Hollywood Ave. 16 Nov 17 The proposed project is to expand the first and second floors by pushing the back wall out for more living space. It will also include the demolition of the existing garage and the construction of a 2 car garage. Passed 6 0 matching home design and lighting $158, N. Cramer St 2 Dec 17 The proposed project is to include removal of a two story porch and second floor siding addition. It will be replaced by a two story brick addition to the West of the residence. The intent of this addition is to copy the existing architectural features that are Colonial in nature. Passed 6 0 matching home design $390, Average $ Cost (Mean) $66,714 Average $ Cost (Median) $24,300 Most Expensive ($) $390,000 Least Expensive ($) $8,000

27 ARC Addition Agenda Items Address ARC Meeting Date Notes Estimated Cost 4626 N. Wildwood Ave. 5 Jan 17 started 2016 $120, N. Cramer St. 5 Jan 17 $250, N. Cramer St. 19 Jan 17 $300, N. Shoreland Ave. 2 Feb 17 $125, E. Hampton Rd. 2 Feb 17 $60, N. Shore Dr. 2 Feb 17 $440, N. Larkin St. 16 Feb 17 $300, N. Shoreland Ave. 2 Mar 17 $97, N. Lake Dr. 2 Mar 17 $55, N. Diversey Blvd. 16 Mar 17 $263, N. Shoreland Ave. 16 Mar 17 not heard not heard 1101 E. Courtland Pl. 6 Apr 17 $2, N. Shoreland Ave 6 Apr 17 From $55, N. Berkeley Blvd. 6 Apr 17 $56, N. Shore Dr. 6 Apr 17 $190, N. Elkhart Ave. 6 Apr 17 $80, E. Lake Hill Ct. 6 Apr 17 $950, N. Lake Dr. 20 Apr 17 tabled tabled 4647 N. Morris Ave. 20 Apr 17 $350, N. Cramer St. 4 May 17 minor(shed) $3, N. Maitland Ct. 4 May 17 tabled tabled 6040 N. Lake Dr. 4 May 17 tabled tabled 4677 N. Lake Dr. 18 May 17 permit not pulled 6040 N. Lake Dr. 18 May 17 $90, N. Shoreland Ave. 18 May 17 $120, N. Larkin St. 1 Jun 17 tabled tabled 865 E. Lake Forest Ave. 1 Jun 17 front porch $5, N. Maitland Ct. 1 Jun 17 from $2,500, N. Wilshire Rd. 1 Jun 17 $467, N. Larkin St 15 Jun 17 from $80, N. Kent Ave. 15 Jun 17 $137, N. Diversey Blvd. 15 Jun 17 $125, N. Bay Ridge Ave 15 Jun 17 tabled tabled 5917 N. Bay Ridge Ave 6 Jul 17 $184, N. Lake Dr. 3 Aug 17 not heard not heard 741 E. Briarwood Pl. 17 Aug 17 $250, N. Shore Dr. 17 Aug 17 permit not pulled 5655 N. Lake Dr. 7 Sep 17 no action no action 5429 N. Hollywood Ave. 7 Sep 17 $122, N. Oakland Ave. 21 Sep 17 $161, N. Lake Dr. 21 Sep 17 $218, E. Birch Ave. 21 Sep 17 $75, N. Santa Monica Blvd. 5 Oct 17 $17, N. Woodburn Ave 5 Oct 17 $150, N. Marlborough Dr. 5 Oct 17 N/A N/A 5109 N. Palisades Rd. 19 Oct 17 $350, N. Woodruff Ave 2 Nov 17 tabled tabled 834 E. Silver Spring Dr. 2 Nov 17 $73, N. Woodruff Ave 16 Nov 17 from $70, N. Wilson Dr. 16 Nov 17 $175, N. Lake Dr. 2 Dec 17 from permit not pulled 5573 N. Santa Monica Blvd. 2 Dec 17 $65, N. Sheffield Ave. 2 Dec 17 permit not pulled Average $ Cost (Mean) $234,192 Average $ Cost (Median) $125,000 Most Expensive ($) $2,500,000 Least Expensive ($) $2,500

28 ARC Meeting Length Dates Minutes 1/5/ /19/ /2/ /16/ /2/ /16/ /6/ /20/ /4/ /18/ /1/ /15/ /6/ /20/ /3/ /20/ /7/ /21/ /5/ /19/ /2/ /16/ /7/ Total Length of all ARC meeting 1995 (Minutes) Total Length of all ARC meeting (Hours) Hours Per Meeting (Mean) 1.45 Hours Per Meeting (Median) 1.28 Longest Meeting (Hours) 3.67 Shortest Meeting (Hours) 0.5

30 ARC Comparable Community Boards Community Has ARC or Comparable # of Members (not alternates) Meet how often Rotating members? Alternate Members Glendale Yes Architectural Review Board 5 x1 per month No Yes (1 alderman) Shorewood Yes Design Review Board 9 x2 per month No Yes (3 former DRB members) Bayside Yes Architectural Review Committee 8 (includes 1 voting trustee liaison) x2 per month No No Brown Deer Yes Building Board 5 x2 per month No No River Hills Yes Building Board 9 x1 per month No No 9 (3 at each meeting, including 1 architect at each Yes Building Board x2 per month Yes No meeting. 1 voting trustee liaison not at all meetings) Fox Point Elm Grove Yes Building Board 10 (9 voting, 1 non voting special member) x2 per month No No

March 19, :00pm

March 19, :00pm VILLAGE OF WHITEFISH BAY TEARDOWN/REBUILD REVIEW COMMITTEE AGENDA March 19, 2018 5:00pm Whitefish Bay Public Library Program Room (2 nd Floor) 5420 N. Marlborough Dr., Whitefish Bay, WI 53217 1. Call to