DISTRICT 5 STAFF AGENDA. Date: September 11, 2012 Location: LaRue Co. Ext. Office & Hinton s Orchard & Farm Mkt. Time: 9:50 am EST

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1 DISTRICT 5 STAFF AGENDA Date: September 11, 2012 Location: LaRue Co. Ext. Office & Hinton s Orchard & Farm Mkt. Time: 9:50 am EST

2 GUEST SPEAKERS AND TOPICS ENERGY EFFICIENCY AWARENESS & ACTION PROG. BEVERLY K. MILLER, Architect & St. Ext. Assoc. Biosystems & Agricultural Engineering 128 C. E. Barnhart Bldg., Lexington KY ext. 206; MANAGING IN TOUGH TIMES PROG. UPDATE (MITT) JENNIFER HUNTER, Assist. Extension Professor, Family Financial Mgt., Dept. of Family Studies 319 Funkhouser Bldg., Lexington, KY (859) ;

3 PERSONNEL & PROGRAMS PERSONNEL UPDATES District and State Levels SPECIAL RECOGNITION KY State Fair Workers & Picnic Committee September Host: LaRue County Refreshments: Wayne & Adair Counties PROGRAM HIGHLIGHTS for D5 HORT Dennis Morgeson ANR Ron Bowman 4-HYD Elijah Wilson FCS Christy Nuetzman

4 INFORMATION EVENTS & DEADLINES ACCESS YOUTH REPORT Due Sept. 1 Hard Copy Report: No Longer Required Contact: State 4-H Office Who Reports: All Agents Working with Youth ADA ACCESSMENTS & COMPLIANCE New Offices & Re-locations: New Form Required Link:

5 AG COMMUNICATIONS SURVEY Complete by September 16, 2012 Link: Important that everyone participates ATTENDANCE ROSTERS New Roster Hispanic is an ethnicity, not race Link: AUDIT UK Internal Audit Karen Michaels

6 BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept. Final Year-End Accounting: Month of Sept. Financial Statements/Legal Notices: Sept 30 Motor Vehicle/Watercraft Tax Form: Oct. 1 Second County Payments: Oct. 10 Nominees for Board Members: Nov. 1 Election of Board Officers: Month of Jan. *Prog. Support Funds - Yearly Expense Reports were due July 15; Budgets due with Budget Forms

7 CED KY Heritage Farms Pilot Program Need: 3 Agent Volunteers statewide representing each Extension Region CERTIFICATION FORMS Agents and County Program Assistants *Signed Forms Will Be Due Soon NEP Assist: Sent by Darlene Tipton State 4-H Funded Assists: Sent by St 4-H Office

8 COUNTY EXTENSION COUNCIL FALL MEETINGS Train New Members: SEAL Materials Prepare Agendas & Minutes; Copies to D5 Office Goal: Distribute copies of Extension Today COUNTY REVIEWS Counties: Hardin, Nelson, LaRue 2014 Counties: Casey, Green, Grayson, Marion, McCreary, Pulaski and Washington Reports:

9 DISTRICT 5 FORUM - NOVEMBER, 2012 Planning Committee: 1 from each program area TBA: Location, Date, Time and Attendance Lunch Sponsor: UK CES ($1,000 per District) Topics: Results of Creating our Future New Hiring Process Budget Increase Recognition: SEC Delegates DIFFERENT FACES of SUBSTANCE ABUSE January 23 24, Lexington KY In-Service Training requires pre-registration

10 DIVERSITY Tri-State Diversity Conf. Feb , 2013 KY will host at Marriott, Cincinnati Airport Link: EMPLOYEE ID CARDS Agents receive today (Pick-up for Absent Agents) EMPLOYMENT New Agent Hiring System Agent Exercise

11 EPSILON SIGMA PHI D5 Contacts: Greg Tompkins & Misty Wilmoth Annual Meeting and In-Service - TBA National Meeting: October 7-10, Mobile, Ala. Extension Today Contest: 1 Winner per LC & LT EXTENSION TODAY (Report to the People) Copies due to PSD by December 15th Link: Targeted completion date: Fall CEC Meetings Copies: Send to D5 Office & ESP Contacts

12 Jr. MANRRS Leadership Conf. Dec , 2012, Lexington State Contact: Dr. Quentin Tyler KENTUCKY LICENSE PLATES Money generated for KY 4-HYD - $121,000 Money returned to counties HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 12, 2012; Location: Taylor Co. Office Committee: One Agent from each Program

13 IT/Ag COMM UPDATES Currently short staffed with District Tech s Tru Crypt and Drupal Migration Virtual Office Hrs. Thursday morning KY ENGAGEMENT CONFERENCE NOV. 8 9, 2012 Location: Western KY University Scholarships Available Contact Karen Ramage KSU UPDATE New Personnel County Positions and County Signage

14 PERFORMANCE APPRAISALS Agents Time Frame: Oct. 1 Assistant Directors End of October Dr. Henning, Dean s approval Near Holiday Break - Agents Notified Support Staff Appraisal Forms to DD s by September 17 Final Signed Forms Due Oct. 1 st Link:

15 SNAP-Ed Last day to report year s hours October 1, 2012 STAFF MEETING SCHEDULE Oct. Date Change (Due to Nat. ESP) - Continue to hold 2nd Wednesday of Month STATE EXTENSION COUNCIL Meeting March 5 7, 2013 Lexington Nomination of State Delegates by Dec. 1 Randall Barnett Award Due November 15 Delegate Travel Reimbursement Form

16 SECRETARY TRAINING Committee Chair: Teresa Howard Tentative Date: Spring, 2013 Location: Taylor Co Ext Office Attendance: Highly Encouraged TRAVEL REGULATIONS Changes Connie Conlee *The remainder of the September Staff Meeting will be held at Hinton s Orchard and Farmers Market. Lunch and Program Group Meetings will be held on site.

17 SEPTEMBER BIRTHDAYS! Sept 1 Sept 8 Sept 10 Sept 14 Sept 15 Sept 18 Sept 19 Sept 27 Sept 28 Natalie Taul (Grayson FCS) Darice Russell (Washington Secretary) Wanda Miick (Russell Sm. Farms Assist) Greg Tompkins (Cumberland ANR) Kisha Atwood (Casey Secretary) Carolyn Morris (Taylor Secretary) Andy Mills (Meade ANR) Joy McGinnis (Wayne Secretary) Carolyn Dorsey (Grayson Custodian) Stacy Smith (Clinton SNAP-Ed Assist) *Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special!

18 AFTERNOON SCHEDULE HINTON S ORCHARD and FARM MARKET Lunch on Site Guest Speakers: Jeremy and Joanna Hinton Program Group Meetings Wrap-up and Adjourn OPTIONAL ACTIVITIES 1. Tour of Hinton s Orchard 2. Golf Outing LaRue Country Club