March 14, Donna Schaal, Circulation Specialist: We are stll in the approval process but we are close.
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1 March 14, 2014 Cheri Schuler-Faust, cataloger: Welcome to SHARE Chat! This session will be from AM. The hosts will be Donna Schaal, Circulation Specialist and Cheri Sculer-Faust, cataloger. This session will be chat only--no audio or webcam. To post a chat, type your question or comment in the box at the bottom of your screen and hit Enter. You can change the size of the text you see on your screen by clicking the dropdown menu at the top right of the Chat screen (to the left of the word Attendees), and clicking Text size. This will affect only what you see--it won t change the size for anyone else. Thanks for attending today s session! Lisa: I have a patron who has been expired for 5 months now and is continuing to check books out at another library. Has the new rule of requiring a driver's license gone into effect or still in the approval process as I don't want to be in disregard of the rules. Jill: do you know if there will be a class/documentation/something that will help us pull the stats we need forthe IPLAR from Polaris? If yes, when will they be available? Donna Schaal, Circulation Specialist: We are stll in the approval process but we are close. Donna Schaal, Circulation Specialist: Jill, Traci and I are working on a folder under the canned reports for the IPLAR. Donna Schaal, Circulation Specialist: We are frankly stuck on some of the questions and how to get the most accurate answer. We are definitely working on it. Jill: If you need a sample set I could give you some numbers from last year's IPLAR and you could compare them to what you are pulling from Polaris to see if they are in the same ballpark. If interested just me and I can get you the data. Donna Schaal, Circulation Specialist: Thanks Jill! I appreciate the offer...please send it to me at dschaal@illinoisheartland.org Monica Carl: On the main screen for the SHARE catalog for my library, is there a format for the new books that are listed? Donna Schaal, Circulation Specialist: Is that on the PAC side? Monica Carl: yes Cheri Schuler-Faust, cataloger: do you mean the books that scroll across the screen?
2 Monica Carl: yes Monica Carl: I'm just wondering because my kids like to look and see what's new, but right now on the high school page there is only one book listed and four or five on the elementary. Before you could scroll through books. Cheri Schuler-Faust, cataloger: I'm not sure what exactly populates those books. I'll have to ask Michele Ralston Monica Carl: okay, not a big deal, just more curious Donna Schaal, Circulation Specialist: Let me ask Michelle; she is in the building today. Jill: this is for Cheri: does the TOM capacity of Polaris mean that we no longer need the Compact disc note in those records where it used to be relevant. Cheri Schuler-Faust, cataloger: yes we do not need to add that to the records anymore Lisa: I cataloged a book the other day that when searched by ISBN brought up two different titles and anthors. ISBN Should this be reported? Cheri Schuler-Faust, cataloger: Monica - I haven't heard from Michele but I looked at your PAC for both the high school and the elem. and it looks like the books on the scroll are age appropriate. Has tha always been the case? Monica Carl: Yes, it pulls them from our collection. Cheri Schuler-Faust, cataloger: Lisa, unfortunately publishers sometimes reuse ISBN numbers so this will happen occasionally. There really isn't anything we can do about it. Obviously different titles would not be a merge. Donna Schaal, Circulation Specialist: Michelle said it should just be new books. If you don't think this is happening she will have to take a look at it. Lisa: Okay - Thanks. Donna Schaal, Circulation Specialist: Monica, where are you from? Monica Carl: Windsor schools Donna Schaal, Circulation Specialist: I will have Michelle take a look... Cheri Schuler-Faust, cataloger: Michele is checking Monica Carl: It has changed over to new books in the last month, but instead of listing 20 books it only lists between 1-5. The kids enjoy scrolling through to see what is on there is why I ask. Donna Schaal, Circulation Specialist: Michelle would like to know how recently you have added items?
3 Monica Carl: This month Donna Schaal, Circulation Specialist: Can you give me one title that you have added? Julia Welzen - Argenta-Oreana PLD: we're having trouble with reports in Polaris (not Simply reports) Who should I talk to about this? Donna Schaal, Circulation Specialist: Julia, you can ask me. Monica Carl: Saints by Yang Susan Yallaly: I have a book that I need to delete but when I attempt to do that, I get the message "cannot delete - Linked to 1 Other Record Set." I have made sure the book is checked in and have checked other possible links - holds que, etc. Your advise? Thanks! Cheri Schuler-Faust, cataloger: Susan - what is the control number Michael King O'Fallon PL: Does anyone need a receipt printer? Or know of a library that could use one? I have 5 to give away and no one has responded to my exchange . I know there are plenty of libraries in SHARE that don't have one! I can even throw in some free receipt tape and ink ribbons with them! :) Donna Schaal, Circulation Specialist: Monica, Michelle is going to take the New Book Carousel off of your website for a few days and then she will put it back on. She has had this happen to several libraries and this has fixed the problem. Monica Carl: Perfect, would she do that for both schools, elementary and high school? Susan Yallaly: Cheri - The Item Control is and the Bib Control is Donna Schaal, Circulation Specialist: Monica, yes she will do that for both schools. Monica Carl: Thank you! Cheri Schuler-Faust, cataloger: Monica - can you get out of the record so I can look at it please. Thanks! Julia Welzen - Argenta-Oreana PLD: sorry, Donna. I got called away for a few minutes. Suddenly, I can only access the reports for Oreana Library, not Argenta. Also our In-Transit reports no longer load. Monica Carl: Sure, I'm out Cheri Schuler-Faust, cataloger: sorry Monica I meant to say Susan - Lisa: Julia - they have mentioned in the past that if you hit the refresh button your in-transit should load, I believe. Donna Schaal, Circulation Specialist: Julia, there is a refresh button on the top right corner.
4 Donna Schaal, Circulation Specialist: Lisa, you beat me to it. Lisa: :) Julia Welzen - Argenta-Oreana PLD: Thanks Lisa and Donna! That took care of that problem Cheri Schuler-Faust, cataloger: Susan, do have the item records you want to delete in a record set? Susan Yallaly: Also, how do I get my OCLC Holding Library Code? I need to re-set up my OCLC Connexion. thanks! Julia Welzen - Argenta-Oreana PLD: Donna, I'm still unable to load reports for the Argenta Library. We had no problems until yesterday. Susan Yallaly: What do you mean by that? I just have 1 item I need to delete. I'm not really working w/ item sets. Cheri Schuler-Faust, cataloger: Susan - what system were you with before? They may have that information. Donna Schaal, Circulation Specialist: Julia, I will report it. Cheri Schuler-Faust, cataloger: Susan can you close out of it so I can try to delete it Susan Yallaly: Yes, I closed out of the item record Susan Yallaly: SILNET Donna Schaal, Circulation Specialist: You can find it on OCLC's website as well. Lisa: Just want to say I am enjoying Simply Reports. A big thank you to Donna for doing such a GREAT job! And thanks for offering the mobile lab. Donna Schaal, Circulation Specialist: Thank you Lisa! Lisa: Your welcome. Donna Schaal, Circulation Specialist: Susan, are you still at Teutopolis? Julia Welzen - Argenta-Oreana PLD: Thank you, Donna. Donna Schaal, Circulation Specialist: If you are, your OCLC Holding code is RPO. That is an O not a zero. Susan Yallaly: Yes. Susan Yallaly: So, that is my Holding code? I thought that was my institution code. Then, I need my institution code. How do I get that?
5 Cheri Schuler-Faust, cataloger: Susan, the record is tied to an in-transit record set from Feb. Since you have the book in hand and want to delete it just click continue deleting Cheri Schuler-Faust, cataloger: Susan are you talking about your login and password or just your code? Susan Yallaly: Cheri, OK. Thanks. Donna Schaal, Circulation Specialist: Susan, I am confused as well. Susan Yallaly: Hi, Donna - FYI - I am attending an OCLC workday on the 25th, so if we don't get this resolved today, there is a back-up plan. Susan Yallaly: Donna - Hello, how are you? Donna Schaal, Circulation Specialist: Susan, I am doing really well...thanks for asking! Donna Schaal, Circulation Specialist: In my experience with OCLC, most libraries don't have an institutional code versus a holding code. Institutional codes were for large repositories so they could create institutional records. Now, this may have changed in the last 3 years or so but historically you only needed your holding code which according to the OCLC website is RPO. Cheri Schuler-Faust, cataloger: Susan that's right you don't have an institution code just your OCLC code of RPO Susan Yallaly: Ok. The only reason I ask is b/c I'm trying to setup my OCLC Connexion after it was wiped out from my computer. RPO is the only code I remember getting. I will try just using that and see what happens. Thanks for your help. These chat opportunities are wonderful. Have a good weekend Donna Schaal, Circulation Specialist: Well, I see our time for today has quickly come and gone. The next SHARE CHat will be on Tuesday, March 18 from Cheri Schuler-Faust, cataloger: Susan - I will be one of the catalogers at the workshop on the 25th so hopefully I'll be able to help you with all your questions. Lisa: 10-11? They are normally 3-4 on Tues. Cheri Schuler-Faust, cataloger: yes Tues is 3-4 and Fri is Donna Schaal, Circulation Specialist: Sorry, Lisa from 3-4 you are right...i am just being Friday brain dead! Donna Schaal, Circulation Specialist: LOL Donna Schaal, Circulation Specialist: Have a good weekend! Lisa: : ) Cheri Schuler-Faust, cataloger: have a great weekend everyone and thank you for joining us
6 Lisa: You, too. Thanks.
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