Indexing Obituary and Death Notice Projects by Intellectual Reserve, Inc. All rights reserved

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1 Indexing Obituary and Death Notice Projects 2014 by Intellectual Reserve, Inc. All rights reserved 1

2 Table of Contents Five Things to Know Before You Start What s New or Different as of May 1, Examples of the Indexing Fields Image Type Record Type Deceased s Given Names, Surname, and Titles or Terms Deceased s Gender Age Death Month, Day, and Year Death Town or City, County, and State or Country Birth Month, Day, and Year Birth Town or City, County, and State or Country Name of the Newspaper Other: Relationship to Deceased Other: Given Names, Surname, and Titles or Terms Full-Obituary Examples

3 Five Things to Know Before You Start 1. Index all documents related to a death. 2. Read the entire document. 3. Index the names of all individuals, starting with the deceased. 4. Add records or mark records blank as needed. 5. Use your best judgment. Return to Table of Contents The instructions cannot cover everything. Refer to them often, but when faced with an undocumented situation, read the information found on the document, and use your best judgment to interpret it. Remember, the purpose of the index is to help researchers find the image; it isn t to record all the interesting details you may find in the document. 3

4 What s New or Different as of May 1, 2014 Return to Table of Contents These new obituary projects differ from the older ones in three ways. 1. There are only two record types instead of three: Deceased and Other. (See page 11.) 2. Index the names of all individuals, starting with the deceased. If a person s name included the name of the spouse or was indicated together with the name of the spouse, then index both names as separate records. (See page 13.) 3. The Relationship to Deceased dropdown list has been updated. Choose the closest relationship on the list. If a closer relationship cannot be identified, choose Relative or Nonrelative as appropriate. (See pages 29 to 33.) 4

5 Image Type Normal Return to Table of Contents Read each document entirely. Learn what information is found in each one, and determine whether the document should be indexed. Most images will be marked as Normal. Documents may include: Obituaries. Funeral notices. Estate sales. Police reports. Index cards. Anything related to a death. Note: Obituaries can be deceptively challenging. Be sure to learn the instructions well. Image Type 5

6 Normal Catalog Cards Many of these obituaries were collected by historical societies and individuals who sometimes used old catalog cards to mount and preserve them. Index only the information that pertains to the obituary, and disregard the other, nonrelated information. Tip: Rotating Images Many images may need to be rotated. Use these icons to rotate images. Note: When you rotate one image in a batch, all of the images in the batch are rotated. Image Type 6

7 No Extractable Data Image This image type will be used for various situations, including the following: Image 1 = Normal When an image doesn t contain any names or when it doesn t have any documents relating to a death, mark the image as a No Extractable Data Image. When an obituary is too long for one image and continues to two or more images. In this case, you will mark the first image as Normal and each subsequent continuation image of the same obituary as a No Extractable Data Image. (See the next page for more information.) Normal Image 2 = No Extractable Data Image No Extractable Data Image Image Type 7

8 When an Obituary Spans Multiple Images If a single obituary or death notice continues to two or more images, combine the information from the multiple images, and index all the information in the data entry area for the first image. This example obituary was split between two images; both images show parts of the same obituary. Mark the first image as Normal, and index all information with the first image, including the name of the reverend and the death date from the second image. Then mark the second image as a No Extractable Data Image. (To see how these two images would be indexed, click here, or go to page 41.) Image Type 8

9 Obituaries That Continue to the Next Batch Sometimes, even when an obituary or death record seems to end on one image, it may continue to the next image. After you index the last image in the batch, check the next image to see whether the document continues to the next image. 1. Click View. 2. Click Show Previous or Next Image. 3. Click the Next Image button above the image on the right, the image in the secondary window. If the obituary continues to the next image, index any relevant information with the other data from the obituary. Note: Images in the secondary window cannot be rotated. Image Type 9

10 Duplicate Images Batches sometimes include duplicate images. A duplicate image is not the same thing as a different document for the same person. It happens when two or more pictures were taken of the same document. Duplicates Mark an image as a Duplicate Image if it is a duplicate of a previous image in the same batch. Do not mark an image as a duplicate if it is simply a different document for the same person. Blank Images Blank images are extremely rare. They contain either no document at all or a completely blank paper or form. Unreadable Images NOT duplicates Unreadable images are extremely rare, especially because most of these documents are typed. Mark an image as unreadable only when none of the names on the image are readable. Image Type 10

11 Record Type Return to Table of Contents Index Every Name, Starting with the Deceased Start by indexing the name of the deceased. Then index the names of all other people mentioned in the document, in the order they appear. This image has nine names. The record types are as follows: Record 1 = Deceased Record 2 9 = Other The default number of records in the data entry area is usually 11 records. For this obituary, records 10 and 11 would not be used; you would need to mark them as blank by pressing Ctrl+Shift+B. (To see how this entire image would be indexed, click here, or go to page 40.) Record Type 11

12 Order of the Records Index names in the order you would read a newspaper (first column from top to bottom, then the second column, and so on). For this image, the Record Type fields would be indexed as follows: Record 1 = Deceased Records 2 21 = Other Note: If an image has more than one obituary, follow the same order down and then across indexing the deceased and all other names for each obituary as you go. (To see how this entire image would be indexed, click here, or go to page 37.) Tip: Adding Records Each image usually has 11 record entries to fill. When an image or obituary has more than the default number, do the following: 1. Count the total number of records on the image. 2. Click Tools. 3. Click Records per Image. 4. Enter the total number of records in the box. 5. Click OK. Record Type 12

13 Index All Named Individuals New Instruction If a person s name included the name of the spouse or was indicated together with the name of the spouse, then index both names as separate records. For example, this obituary lists Mrs. Ben (Mary) Wilson as a surviving daughter. In this case, you would index a record for Mrs Mary Wilson and then one for Ben Wilson. If the obituary instead said, Mrs. Ben Wilson, you would index only a record for Mrs Ben Wilson. The names of nine individuals would be indexed for this document. The deceased would be indexed as follows: The other eight individuals would be indexed as follows: Record Type: Deceased Deceased s Given Names: Albert Deceased s Surname: Abbgy Deceased s Titles or Terms: Mr Deceased s Gender: M Age: 79 Death Month: Jun Death Day: 20 Death Year: 1974 Death Town, County, State: (Press Tab.) Birth Month, Day, Year: (Press Tab.) Birth Town, County, State: (Press Tab.) Name of the Newspaper: Grand Rapids Press Record Type Relationship to Given Titles or Surname Deceased Names Terms Other Wife Susan <Blank> Other Son Sam <Blank> Other Daughter Mary Wilson Mrs Other Son-in-Law Ben Wilson Record Type Relationship to Given Titles or Surname Deceased Names Terms Other Son Richard <Blank> Other Daughter Eleanor Walters Mrs Other Son-in-Law Joe Walters Other Nonrelative John Estephan Very Rev Record Type 13

14 Index All Named Individuals (continued) These are examples of ways people s names may be recorded and the number of records that would be needed. This entry refers to two people, Mr. and Mrs. L. M. Beer, so a record would be created for each person: Relationship to Deceased Given Titles or Surname Names Terms Father L M Beer Mr Mother L M Beer Mrs In this record, the name of the stepdaughter includes the name of her spouse. Both names should be indexed: Relationship to Deceased Given Titles or Surname Names Terms Daughter Terry Archer Mrs Son-in-Law Dan Archer For this record, you would index one name: This entry gives names for eight people. The names would be indexed as follows: Relationship to Given Deceased Names Surname Sister Nancy Contoupe Son Timothy Bennett Daughter-in-Law Linda Bennett Son Michael Bennett Daughter-in-Law Wendy Bennett Daughter Dolly Craig Daughter Bev Tanner Son-in-Law John Tanner Titles or Terms Relationship to Deceased Given Titles or Surname Names Terms Sister J W Norman Mrs Record Type 14

15 Multiple Obituaries on One Image This image contains obituaries for two deceased persons. First, index the information in the obituary on the left, the one for Mark Ketchum, including the information for the deceased and all other named individuals. Then index the information in the obituary on the right, the one for Miss Clarissa Ketchum, including the information for the deceased and all other named individuals. Ten records would be indexed for this image. Two Obituaries for the Same Person on the Same Image This single image contains two obituaries for the same deceased person. To index an image like this one, read both obituaries, and combine the information on them to create one record for the deceased. Then, beginning with the obituary on the left and continuing to the one on the right, index the other names in the order they appear, without duplicating any records. Note: If these obituaries were on separate images, they would be indexed as separate documents. Record Type 15

16 Deceased s Given Names, Surname, and Titles or Terms Return to Table of Contents Name Variations and Nicknames Index the most complete version of each name. When a name was written in various ways on the same document, index all variations, with Or between the variations. For the document to the left, the name would be indexed as: Given Names: A F Or Augustus Francis Surname: Child Or Childs Notice the nickname in the image on the right. The deceased s name would be indexed as follows: Given Names: Raymond F Or Slim Surname: Chesser The name in the image below would be indexed as follows: Given Names: Marvin E Or Tiny Surname: Beers Deceased s Given Names, Surname, and Titles or Terms 16

17 Unknown Name or Unidentified Person This death notice is about a man whose name was not known. When the name of the deceased was not known or not given, press Ctrl+B to mark the Given Names and Surname fields for the deceased as blank. For this document, the full record for the deceased would be indexed as follows: Record 1 Record Type: Deceased Deceased s Given Names: <Blank> Deceased s Surname: <Blank> Deceased s Titles or Terms: (Press Tab.) Deceased s Gender: M Age: <Blank> Death Month: Dec Death Day: <Blank> Death Year: 1918 Death Town or City: Whetstons Death County, State: (Press Tab.) Birth Month, Day, Year: (Press Tab.) Birth Town, County, State: (Press Tab.) Name of the Newspaper: Galion Inquirer The following names would also be indexed: Relationship to Given Titles or Record Type Surname Deceased Names Terms Other Nonrelative A A Strase Mr Other Nonrelative <Blank> Stuckman Sheriff Other Nonrelative W L Monnett Other Nonrelative Robert Oldson Deceased s Given Names, Surname, and Titles or Terms 17

18 Deceased s Gender Return to Table of Contents Indexing Gender Do not assume a gender based on given names alone. Index gender only if it was specifically recorded or you can determine what it was from relationship terms, such as son or daughter, or other indications in the language, such as pronouns (he, she, and so on) or titles and terms (Mr., Mrs., and so on). For the image at the left, the deceased s gender would be indexed as F. In the image in the bottom left, h/o means husband of. So the deceased s gender would be indexed as M. No gender would be indexed for this record. Deceased s Gender 18

19 Age Most Ages on Obituaries Are Not Labeled Use your best judgment to identify the age for the deceased person. It might have been recorded after the deceased s name or it might come later in the obituary. Be sure to read the document thoroughly. The age of the deceased on the image to the left would be indexed as 50. Numbers on Index Cards Return to Table of Contents Numbers on an index card sometimes refer to the age and sometimes to other things, such as a page number or a location in a cemetery. Do not assume that numbers on index cards refer to the deceased's age unless the number is specifically indicated as the age. Important: This instruction applies only to numbers on index cards, not to numbers on obituaries. No age would be indexed for the deceased on either of the index cards shown to the left. For the deceased listed on the document shown below, the age would be indexed as 55. Age 19

20 Death Month, Day, and Year Return to Table of Contents Two-Digit Years When only a two-digit year was recorded, you can often determine the other two digits from other information on the document or from the year span of the project. If there is no way to tell the other digits, index the two digits that were recorded. For the document on the left, the death day, month, and year would be indexed as: Death Month: Nov Death Day: 9 Death Year: 1937 (To see how this entire image would be indexed, click here, or go to page 42.) Death Month, Day, and Year 20

21 Index the Death Date or the Most Recent Date If a specific death date was not recorded, index the most recent date in the document as the death date. For the document on the left, the death date would be indexed as follows: Death Month: Aug Death Day: 25 Death Year: 1941 The document below reports a man missing in action during a war. In this situation, use the missing in action date as the death date, unless more information is available that shows that date is incorrect. The death date for this document would be indexed as follows: Death Month: Oct Death Day: 26 Death Year: 1943 Death Month, Day, and Year 21

22 Death Town or City, County, State or Country Return to Table of Contents Use the Information in the Document Sometimes the place of death was not directly stated, but it can be determined using information on the document. According to the obituary on the left, Scott A. Bender died at the home of Mr. and Mrs. Thurman Crace, whose residence was in Tiro. We can use this information to index the place of death as follows: Death Town or City: Tiro Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) In using information on the document, however, do not assume the place of birth or death. Index a place only if one was listed in the obituary or death notice. Death Town or City, County, State or Country 22

23 Near and Other Place Approximations Do not index words of approximation, such as near, about, or around. The place of death for the image on the left would be indexed as follows: Death Town or City: Cleveland Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Multiple Locations If more than one place was indicated, as in the image to the left, index both places, with a space between the two places. The place of death in this example would be indexed as follows: Death Town or City: Hope Gulch Clark s Tollgate Death County: (Press Tab to leave this field blank.) Death State or Country: Montana Death Town or City, County, State or Country 23

24 Names of Hospitals and Other Locations as the Place of Death Normally, the names of hospitals or other similar institutions, as in the images to the left, are not indexed in the place of death fields. However, in the documents below, Billings and Kalispell are locations, not the names of the hospital or nursing home. The place of death for these documents would be indexed respectively as follows: Death Town or City: Billings Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Death Town or City: Kalispell Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Death Town or City, County, State or Country 24

25 Lead Word in an Obituary Sometimes the lead word in an obituary refers to a surname, as in the document at the left, and sometimes it refers to a place. In the document at the right, Allegan would be indexed in the Death Town or City field because the document indicates that the deceased died there. Death Town or City, County, State or Country 25

26 Birth Month, Day, and Year Type What You See If a birth date was recorded, index it. If not, press Tab or Enter, and leave these fields blank. If a birth date was not recorded, do not try to estimate it based on the age of the deceased and the date of death. The date of birth for the top image would be indexed as follows: Birth Month: Jan Birth Day: 19 Birth Year: 1892 Return to Table of Contents Note: For indexing projects in the United States, when you find a date written in the format of 4/8/1957, the month is usually the first number, with the day and year following. This example date would be indexed as follows: Birth Month: Apr Birth Day: 8 Birth Year: 1957 The date of birth for the bottom image would be indexed as follows: Birth Month: Nov Birth Day: 15 Birth Year: 1877 Birth Month, Day, and Year 26

27 Birth Town or City, County, State or Country Use the Information in the Document Do not assume the place of birth or death. Index a place only if one was listed in the obituary or death notice. This document indicates that Frederick D. Ketchum was a native of Michigan. The place of birth would be indexed as: Birth Town or City: (Press Tab to leave this field blank.) Birth County: (Press Tab.) Birth State or Country: Michigan Return to Table of Contents The words lifetime resident, in the record below, are not necessarily an indication that the deceased was born in Crawford County. For this obituary, nothing would be indexed in the place of birth fields, unless other information in the obituary gave additional details about the place of birth. Birth Town or City, County, State or Country 27

28 Name of the Newspaper Return to Table of Contents Spell Out the Newspaper Name Expand abbreviations and correct misspellings when you can. Refer to the look up list for help. However, if you are not sure what the abbreviation stands for or if the lookup list does not include the name of the newspaper, index what was written. More Than One Newspaper If the name of more than one newspaper was recorded on the same document, you should index the names of both newspapers in the order they appear, with a space between the two names. For the example image below, the Name of the Newspaper field would be indexed as Bucyrus Journal News-Forum. Note: Some projects will not include a Name of the Newspaper field. Name of Newspaper 28

29 Other: Relationship to Deceased Select the Closest Relationship from the List, but Don t Assume the Gender If the exact term is not on the drop-down list, use the term that is most similar. For example, if a relative was listed as a stepson or adopted son, you would index him as Son. For gender-specific relationships, such as grandfather or niece, don t base your choices on the name only. If you cannot determine the gender from other clues on the document, don t guess. Choose gender-neutral options from the relationship list, such as Child or Child-in-Law. If you don t know the gender of relatives for whom there is not a genderneutral alternative, such as niece and nephew, choose Relative. The names and relationships of the people on the document to the left would be indexed as follows: Relationship Given Names Surname to Deceased Wife Kay Tuttle Chesnut Parent-in-Law Gertrude Tuttle Child Christina <Blank> Child Jonathan <Blank> Mother Betty Roberts Father Ralph M Roberts Father James Walter Chesnut Titles or Terms Return to Table of Contents Relationship Given Titles or Surname to Deceased Names Terms Sister Deborah Adkins Sister Chyron Young Niece Amy Bentley Niece Elizabeth Young Nephew Matthew Young Sister Gail Bollin Sister Bess Estes Brother Ralph M Roberts Jr Sister Sandy Browning Other: Relationship to Deceased 29

30 Select the Closest Relationship from the List, but Don t Assume the Gender (continued) In the document in the top left corner, Thomas, Alice, and Richard would all be indexed as Child. In the second document, Ruth Balveat, Esther Lease, Howard Lease, and Jesse would all be indexed as Sibling. In the third document, all of the people listed would be indexed as Grandchild, except for Ryan and Tabitha. Ryan Cook would be indexed as Grandson and Tabitha as Granddaughter because Tabitha is recorded as Ryan s wife, which allows us to determine the gender of both individuals. Tip: The following relationships would be indexed as Grandchild (or Grandson or Granddaughter if the gender was indicated): Grandchildren and their spouses. Great-grandchildren and their spouses. Step-grandchildren and their spouses. The following should be indexed as Grandparent (or Grandfather or Grandmother if the gender was indicated): Great-grandparents. Step-grandparents. Other: Relationship to Deceased 30

31 Select the Closest Relationship from the List, but Don t Assume the Gender (continued) Important: This relationship does not give a gender, and no other indication of the gender besides the given names are provided for these children. The obituary also does not state which of each pair is the child and which is the in-law. Therefore, the 16 people listed as her children would all be indexed as Child. The relatives of Mrs. Eva (Stalec) Razmus in this document would be indexed as follows: Relationship to Given Titles or Surname Deceased Names Terms Child John Stalec Child Jayne Stalec Child Anthony Nikodemski Child Estelle Nikodemski Child Joseph Stalec Child Betty Stalec Child Bert Ignasiak Child Katharine Ignasiak Child Stanley Razmus Child Bernice Razmus Child Harry Bracewell Child Esther Bracewell Child Henry Dehen Child Josephine Dehen Child Jack Wolbers Child Helen Wolbers Sister Kathryn Czerwien Mrs Sister-in-Law Catherine Razmus Mrs Other: Relationship to Deceased 31

32 Individuals with Maiden Names Can Be Indexed as Female In these documents, the mother s name was often indicated by the maiden name in parentheses. This maiden name indicates the genders of the parents. In the first document, the name of Aaron Beard would be indexed with Father in the Relationship to Deceased field, and the name of Angeline Bowers Beard would be indexed with Mother in that field. Without that indication, however, or something similar, both names would be indexed as Parent in the Relationship to Deceased field. The relationship to the deceased for each of these couples would be indexed as Father and Mother because the mothers can be identified by their maiden names. The relationship to the deceased for these parents would be indexed as Parent because no specific indication of their genders was given. Other: Relationship to Deceased 32

33 Relationships Not on the Dropdown List Some relationships may not be found on the dropdown list provided for the Relationship to Deceased field or may not have a close match on the list. If a person was indicated as a relative, but no other particular designation was given or you can t find a close match on the list, index the Relationship to Deceased field as Relative. If a person was not specifically indicated as a relative, do not assume a relationship even if the person had the same surname as the deceased, as is often the case, for example, in a list of pallbearers; index the person as Nonrelative in the Relationship to Deceased field. Examples of Nonrelatives and Their Indexed Names The names in the images to the left would be indexed as follows: Relationship to Deceased Given Names Surname Titles or Terms For more information on how to index names on obituaries, go to Deceased s Given Name, Surname, and Titles or Terms and Other: Given Names, Surname, and Titles or Terms. Nonrelative Lexie L Woodruff Marsh Nonrelative <Blank> Stuckman Sheriff Nonrelative W L Monnett Nonrelative John Estephan Very Rev Fiancée Peggy Ahern Miss Divorced Spouse Tom Lease Nonrelative Thurman Crace Mr Nonrelative Thurman Crace Mrs Other: Relationship to Deceased 33

34 Other: Given Names, Surname, and Titles or Terms Do Not Assume Surnames Return to Table of Contents Do not assume a surname for an individual from the surname of another person in the document. In the obituary to the left, no surnames would be indexed for sons William and Lawrence. The names of Fred, Louis, and William would all be indexed with the surname of Daniels. The names of the children of the deceased as recorded in the obituary above would be indexed as shown to the right. Relationship to Deceased Given Names Surname Daughter Linda Rollins Son-in-Law Jim Daughter Debra Yates Son Kevin Pitchford Daughter-in-Law Janet Titles or Terms Other: Given Names, Surname, and Titles or Terms 34

35 Maiden Names in Parentheses Often, when a female has a surname recorded in parentheses, the name in parentheses was the maiden name. On this document, the maiden name of James s wife is given. Her name would be indexed as follows: Given Names: Kay Surname: Tuttle Chesnut For more information on how to index names on obituaries, go to Deceased s Given Names, Surname, and Titles or Terms. Other: Given Names, Surname, and Titles or Terms 35

36 Full-Obituary Examples The following pages show how to index all the names on various kinds of obituaries. Return to Table of Contents Example for Mrs. Alice H. Abbgy The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Alice H Deceased s Surname: Abbgy Deceased s Titles or Terms: Mrs Deceased s Gender: F Age: 80 The rest of the records would be indexed as follows: Death Month: (Press Tab.) Death Day: (Press Tab.) Death Year: (Press Tab.) Death Town, County, State: (Press Tab.) Birth Month, Day, Year: (Press Tab.) Birth Town, County, State: (Press Tab.) Name of the Newspaper: (Press Tab.) Record Type Relationship to Deceased Given Names Surname Titles or Terms Other Husband Daher <Blank> Other Son Ernest <Blank> Other Son Michael <Blank> Other Son Nicholas <Blank> Other Son Daniel <Blank> Other Son Russell <Blank> Other Daughter Juliet Abbgy Other Brother Joseph Yared Other Brother Michael Yared Other Sister Bessie Cook Mrs Other Sister Mary Salhaney Mrs Full-Obituary Examples 36

37 Example for Arden W. Chester Note: w/o means wife of and helps determine the gender of these individuals. The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Arden W Deceased s Surname: Chester Deceased s Titles or Terms: (Press Tab.) Deceased s Gender: M (Note: His wf is on the document.) Age: <Blank> Death Month: Oct Death Day: 5 Death Year: 1986 Death Town or City: Temple Death County: (Press Tab.) Death State or Country: Texas Birth Month: Dec Birth Day: 13 Birth Year: 1923 Birth Town or City: Benton Birth County: (Press Tab.) Birth State or Country: (Press Tab.) Name of the Newspaper: Bucyrus Telegraph Forum The rest of the records would be indexed as follows: Record Type Relationship to Deceased Given Names Surname Other Daughter Sandra <Blank> Other Son-in-Law Ronald Daniels Other Daughter Barbara <Blank> Other Son-in-Law Wayne Walter Other Daughter Ardena <Blank> Other Son-in-Law Steve McKee Other Child Connie Holmes Other Child Bonnie Ealy Other Daughter Rebecca <Blank> Other Son-in-Law Charles Montgomery Other Child Timothy Chester Other Sibling Walter Chester Other Sibling Donald Chester Other Sibling Gene Chester Other Sibling Modest Clingman Other Sibling Maudie Hummel Other Sibling Helen Wilson Other Father Milo Chester Other Mother Lindia Stover Other Wife Betty Jane Clark Titles or Terms Full-Obituary Examples 37

38 Example for Frances Clegg The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Frances Deceased s Surname: Clegg Deceased s Titles or Terms: (Press Tab.) Deceased s Gender: (Press Tab.) Age: <Blank> Death Month: Oct Death Day: 18 Death Year: 1958 Death Town or City: (Press Tab.) Death County: (Press Tab.) Death State or Country: (Press Tab.) Birth Month: (Press Tab.) Birth Day: (Press Tab.) Birth Year: (Press Tab.) Birth Town or City: (Press Tab.) Birth County: (Press Tab.) Birth State or Country: (Press Tab.) Name of the Newspaper: Telegraph Forum The rest of the records would be indexed as follows: Record Type Relationship to Deceased Given Names Surname Titles or Terms Other Nonrelative William Edgar Clegg <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> The data entry area usually has a minimum of 11 records for each image. If there are not enough names on the image to fill the minimum number of records, then the remaining records must be marked as blank. Full-Obituary Examples 38

39 Example for Blanche Carr The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Blanche Deceased s Surname: Carr Deceased s Titles or Terms: (Press Tab.) Deceased s Gender: F Age: 84 Death Month: Aug Death Day: 22 Death Year: 2000 Death Town or City: (Press Tab.) Death County: (Press Tab.) Death State or Country: (Press Tab.) Birth Month: Apr Birth Day: 11 Birth Year: 1916 Birth Town or City: Twin Falls Birth County: (Press Tab.) Birth State or Country: (Press Tab.) Name of the Newspaper: (Press Tab.) The rest of the records would be indexed as follows: Record Type Relationship to Deceased Given Names Surname Titles or Terms Other Parent Harvey Lee Kelso Other Parent Lucy Ellen Stuller Kelso Other Husband Melvin E Carr Other Daughter Connie Lu Cole Mrs Other Son-in-Law Virgil Cole Other Grandson Steve Cole Other Grandson Doug Cole Other Grandson Rob Cole Other Grandson Randy Cole Other Sister Mattie Rife Other Granddaughter Michele Knopp Other Nonrelative Al Trachsel Rev Full-Obituary Examples 39

40 Example for Mrs. Ida Soladey Bennett The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Ida Deceased s Surname: Soladey Bennett Deceased s Titles or Terms: Mrs Deceased s Gender: F Age: 71 Death Month: Sep Death Day: 22 Death Year: 1961 Death Town or City: (Press Tab.) Death County: (Press Tab.) Death State or Country: (Press Tab.) Birth Month: Apr Birth Day: 11 Birth Year: 1890 Birth Town or City: (Press Tab.) Birth County: Morrow Birth State or Country: (Press Tab.) Name of the Newspaper: Galion Inquirer The rest of the records would be indexed as follows: Record Type Relationship to Deceased Given Names Surname Titles or Terms Other Sister J W Norman Mrs Other Nonrelative James Fresh Rev Other Parent Eliss Soladey Other Parent Syvilla Treisch Soladey Other Son Lloyd Thoman Other Sister Frank McManigell Mrs Other Brother John Soladey Other Daughter Mabel <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> Full-Obituary Examples 40

41 Example for Charles Ketchpaw Image #1: (Image Type = Normal) The first record on the first image would be indexed as follows: Image 1 Record Type: Deceased Deceased s Given Names: Charles E Deceased s Surname: Ketchpaw Deceased s Titles or Terms: Mr Deceased s Gender: M Age: 80 Death Month: Jul Death Day: 31 Death Year: 1954 Death Town or City: (Press Tab.) Death County: (Press Tab.) Death State or Country: (Press Tab.) Birth Month: (Press Tab.) Birth Day: (Press Tab.) Birth Year: (Press Tab.) Birth Town or City: Ontario Birth County: (Press Tab.) Birth State or Country: (Press Tab.) Name of the Newspaper: Grand Rapids Press Image 2 The rest of the records would be indexed as follows: Record Type Relationship to Deceased Given Names Surname Titles or Terms Other Daughter F Leslie Jarnc Mrs Other Son Raymond R <Blank> Other Sister John Hazel Mrs Other Brother Irving <Blank> Other Brother Russell <Blank> Other Nonrelative J Robert Zimm Rev <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> Image #2: (Image Type = No Extractable Data Image) Full-Obituary Examples 41

42 Example for R. T. Abbey The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: R T Deceased s Surname: Abbey Deceased s Titles or Terms: (Press Tab.) Deceased s Gender: M Age: 75 Death Month: Nov Death Day: 9 Death Year: 1937 Death Town or City: Greenville Death County: (Press Tab.) Death State or Country: (Press Tab.) Birth Month: (Press Tab.) Birth Day: (Press Tab.) Birth Year: (Press Tab.) Birth Town or City: (Press Tab.) Birth County: (Press Tab.) Birth State or Country: (Press Tab.) Name of the Newspaper: Grand Rapids Press The rest of the records would be indexed as follows: Record Type Relationship to Deceased Given Names Surname Titles or Terms Other Daughter Lottie May Moore Mrs Other Son Jason <Blank> Other Son Benjamin <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> <Blank> Full-Obituary Examples 42

43 Image 1 Image 2 Image 3 Image 4 See next page for indexed records. Full-Obituary Examples 43

44 Example for William C. Beer (images on previous page) Image #1: (Image Type = Normal) The first record on the first image would be indexed as: Image #2: (Image Type = No Extractable Data Image) Image #3: (Image Type = No Extractable Data Image) Image #4: (Image Type = No Extractable Data Image) Record Type: Deceased Deceased s Given Names: William C Deceased s Surname: Beer Deceased s Titles or Terms: Mr Deceased s Gender: M Age: 53 Death Month: Oct Death Day: 8 Death Year: 1916 Death Town or City: Siasconset Death County: Nantucket Death State or Country: (Press Tab.) Birth Month: Jan Birth Day: 23 Birth Year: 1863 Birth Town or City: Bucyrus Birth County: (Press Tab.) Birth State or Country: (Press Tab.) Name of the Newspaper: Evening Telegraph The rest of the records would be indexed as follows: Record Type Relationship to Deceased Given Names Surname Titles or Terms Other Mother Tabitha Dinsmore Beer Mrs Other Sister Dorcas Beer Miss Other Father Thomas Beer Judge Other Uncle Joseph R Reed Judge Other Wife Alice Baldwin Miss Other Child Thomas <Blank> Other Child Alice <Blank> Other Child Richard <Blank> Other Sister Katherine Beer Miss Other Sister Isaac Lothian Mrs Other Brother Thomas Beer Other Brother James D Beer Dr Full-Obituary Examples 44