Indexing Obituaries and Death Notices

Transcription

1 Indexing Obituaries and Death Notices Last updated on 27 January (Click here for a list of the changes.) 2014 by Intellectual Reserve, Inc. All rights reserved 1

2 Table of Contents Five Things to Know Before You Start Examples of the Indexing Fields Image Type Record Type Deceased s Given Names, Surname, and Titles or Terms Deceased s Gender Age Death Month, Day, and Year Death Town or City, County, and State or Country Birth Month, Day, and Year Birth Town or City, County, and State or Country Name of the Newspaper Relative s Relationship to Deceased Relative s Given Names, Surname, and Titles or Terms Nonrelative s Given Names, Surname, and Titles or Terms Full-Obituary Examples Changes Made to This Document

3 Five Things to Know Before You Start 1. Index all documents related to a death. Return to Table of Contents 2. Read the entire obituary or newspaper article. 3. Index the names of all individuals. 4. Add records and mark records blank as needed. 5. Use your best judgment. The instructions cannot cover everything. Refer to them often, but when faced with an undocumented situation, read the information found on the document, and use your best judgment to interpret it. 3

4 Image Type Normal Return to Table of Contents Read each document entirely. Learn what information is found in each one, and determine whether the document should be indexed. Most images will be marked as Normal. Documents may include: Obituaries. Funeral notices. Estate sales. Police reports. Index cards. Anything related to a death. Note: Obituaries can be deceptively challenging. Be sure to learn the instructions well. Image Type 4

5 Normal Catalog Cards Many of these obituaries were collected by historical societies and individuals who sometimes used old catalog cards to mount and preserve them. Index only the information that pertains to the obituary, and disregard the other, nonrelated information. Tip: Rotating Images Many images may need to be rotated. Use these icons to rotate images. Note: When you rotate one image in a batch, all of the images in the batch are rotated. Image Type 5

6 No Extractable Data Image This image type will be used for various situations, including the following: Image 1 = Normal When an image doesn t contain any names or when it doesn t have any documents relating to a death, mark the image as a No Extractable Data Image. When an obituary is too long for one image and continues to two or more images. In this case, you will mark the first image as Normal and each subsequent continuation image of the same obituary as a No Extractable Data Image. (See the next page for more information.) Image 2 = No Extractable Data Image No Extractable Data Image Image Type 6

7 No Extractable Data Image When an Obituary Spans Multiple Images If a single obituary or death notice continues to two or more images, combine the information from the multiple images, and index all the information in the data entry area for the first image. This example obituary was split between two images; both images show parts of the same obituary. Mark the first image as Normal, and index all information with the first image, including the name of the nonrelative (the reverend) and the death date from the second image. Then mark the second image as a No Extractable Data Image. (To see how these two images would be indexed, click here, or go to page 46.) Image Type 7

8 Obituaries That Continue to the Next Batch If the obituary on the last image of the batch doesn t end, check the next image to see if it continues there. 1. Click View. 2. Click Show Previous or Next Image. 3. Click the Next Image button above the image on the right, the image in the secondary window. If the obituary continues to the next image, index any relevant information with the other data from the obituary. Note: Images in the secondary window cannot be rotated. Image Type 8

9 Duplicate Images Blank Unreadable Batches sometimes include duplicate images. A duplicate image is not the same thing as a different document for the same person. It happens when two or more pictures were taken of the same document. Duplicates Mark an image as a Duplicate Image if it is a duplicate of a previous image in the same batch. Do not mark an image as a duplicate unless it is a duplicate of a previous image itself, not simply a different document for the same person. Blank Images Blank images are extremely rare. They contain either no document at all or a completely blank paper or form. Unreadable Images NOT duplicates Unreadable images are extremely rare, especially because most of these documents are typed. Mark an image as unreadable only when none of the names on the image are readable. Image Type 9

10 Record Type Return to Table of Contents Index Every Name, Starting with the Deceased Start by indexing the name of the deceased. Then index the names of all other people mentioned in the document, in the order they appear. This image has nine names. The record types are as follows: Record 1 = Deceased. Record 2 = Relative of Deceased. Record 3 = Nonrelative. Records 4 9 = Relative of Deceased. The default number of records in the data entry area is 11. For this obituary, records 10 and 11 would not be used; you would need to mark them as blank by pressing Ctrl+Shift+B. Note: Mrs. J. W. Norman is mentioned twice, but her name would be indexed only once. (To see how this entire image would be indexed, click here, or go to page 45.) Record Type 10

11 Order of the Records Tip: Index names Adding the Records order you would read a newspaper (first column from top to bottom, then the second column, and so on). For this image, the Record Type fields would be indexed as follows: Record 1 = Deceased. Records 2 21 = Relative of Deceased. Note: If an image has more than one obituary, follow the same order down and then across indexing the deceased and all other names for each obituary as you go. (To see how this entire image would be indexed, click here, or go to page 39.) Tip: Adding Records Each image has 11 record entries to fill. When an image or obituary has more than 11 names, do the following: 1. Count the total number of records on the image. 2. Click Tools. 3. Click Records per Image. 4. Enter the total number of records in the box. 5. Click OK. Record Type 11

12 Index All Named Individuals Do not create additional records for individuals unless they were actually named in the obituary. For example, this obituary lists Mrs. Ben (Mary) Wilson as a surviving daughter. Mrs. Ben Wilson and Mary Wilson are two names for the same person. Do not index a record for Ben Wilson himself unless he was actually mentioned, as in Mr. and Mrs. Ben Wilson or Ben and Mary Wilson. The names of seven individuals would be indexed for this document. The deceased would be indexed as follows: The other six individuals would be indexed as follows: Record Type: Deceased Deceased s Given Names: Albert Deceased s Surname: Abbgy Deceased s Titles or Terms: Mr Deceased s Gender: M Age: 79 Death Month: Jun Death Day: 20 Death Year: 1974 Death Town, County, State: (Leave blank.) Birth Month, Day, Year: (Leave blank.) Birth Town, County, State: (Leave blank.) Name of the Newspaper: Grand Rapids Press Record Type Relative of Deceased Relative of Deceased Relative of Deceased Relative s Relationship to Deceased Given Names Surname Wife Susan <Blank> Son Sam <Blank> Daughter Mary Wilson Mrs Titles or Terms Record Type Relative s Relationship to Deceased Given Names Surname Titles or Terms Relative of Deceased Son Richard <Blank> Relative of Deceased Daughter Eleanor Walters Mrs Nonrelative (Not Applicable) John Estephan Very Rev Record Type 12

13 Index All Named Individuals (continued) These are examples of ways people s names may be recorded and the number of records that would be needed. This entry refers to two people, Mr. and Mrs. L. M. Beer, so a record would be created for each person: This entry gives names for eight people, all relatives of the deceased. They would be indexed as follows: Relative s Relationship to Given Titles or Surname Deceased Names Terms Father L M Beer Mr Mother L M Beer Mrs This entry gives two names for the same person, who is referred to as Mrs. Dan Archer, but whose actual name is Terry Archer. This entry would be indexed as follows: Relative s Relationship to Given Titles or Surname Deceased Names Terms Daughter Terry Archer Mrs Relative s Relationship Given to Deceased Names Surname Sister Nancy Contoupe Son Timothy Bennett Daughter-In-Law Linda Bennett Son Michael Bennett Daughter-In-Law Wendy Bennett Daughter Dolly Craig Daughter Bev Tanner Son-in-Law John Tanner Titles or Terms Note: The difference between Mrs. Dan (Terry) Archer and Timothy (Linda) Bennett being indexed as one or two records is the word Mrs. When a title was given that refers to only one person, then only one person would be indexed. Record Type 13

14 Multiple Obituaries on One Image This image contains obituaries for two deceased persons. First, index the information in the obituary on the left, the one for Mark Ketchum, including the information for the deceased and all his relatives and nonrelatives. Then index the information in the obituary on the right, the one for Miss Clarissa Ketchum, including the information for the deceased and all her relatives and nonrelatives. Ten records would be indexed for this image. Record Type 14

15 Two Obituaries for the Same Person on the Same Image This single image contains two obituaries for the same deceased person. To index an image like this one, read both obituaries, and combine the information on them to create one record for the deceased. Then, beginning with the obituary on the left and continuing to the one on the right, index the other names in the order they appear, without duplicating any records. Note: If these obituaries were on separate images, they would be indexed as separate documents. Record Type 15

16 Nonrelatives Individuals without a documented relationship to the deceased should be indexed as Nonrelative in the Record Type field. All of the highlighted individuals on this page would be indexed as nonrelatives. They include: Reverends who officiated at funerals. People whose names were cross-referenced, often labeled with see or see also. People acting in an official capacity, such as a sheriff or a coroner. A fiancée or a former spouse. A couple who owned the home where the deceased died. Record Type 16

17 Deceased s Given Names, Surname, and Titles or Terms Return to Table of Contents Index the Most Complete Version of the Name Index the most complete version of each name. When a name was written in various ways on the same document, index all variations, with Or between the variations. For this document, the name would be indexed as: Given Names: Augustus Francis Surname: Child Or Childs Tip: You would not use Or in the Given Names field because Augustus Francis is a more complete version of A F, not a variation from it. Deceased s Given Names, Surname, and Titles or Terms 17

18 Nicknames and Variations Notice the nickname in the image on the left. The deceased s name would be indexed as follows: Given Names: Raymond F Or Slim Surname: Chesser The name in the image below would be indexed as follows: Given Names: Marvin E or Tiny Surname: Beers Deceased s Given Names, Surname, and Titles or Terms 18

19 Unknown Name or Unidentified Person This death notice is about a man whose name was not known. When the name of the deceased was not known or not given, press Ctrl+B to mark the Given Names and Surname fields for the deceased as blank. For this document, the full record for the deceased would be indexed as follows: Record #1 Record Type: Deceased Deceased s Given Names: <Blank> Deceased s Surname: <Blank> Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: M Age: <Blank> Death Month: Dec Death Day: <Blank> Death Year: 1918 Death Town or City: Whetstons Death County, State: (Leave blank.) Birth Month, Day, Year: (Leave blank.) Birth Town, County, State: (Leave blank.) Name of the Newspaper: Galion Inquirer The following names would also be indexed: Record Type Given Names Surname Titles or Terms Nonrelative A A Strase Mr Nonrelative <Blank> Stuckman Sheriff Nonrelative W L Monnett Nonrelative Robert Oldson Deceased s Given Names, Surname, and Titles or Terms 19

20 Deceased s Gender Return to Table of Contents Indexing Gender Do not assume a gender based on given names alone. Index gender only if it was specifically recorded or you can determine what it was from relationship terms, such as son or daughter, or other indications in the language, such as pronouns (he, she, and so on) or titles and terms (Mr., Mrs., and so on). For the image at the left, the deceased s gender would be indexed as F. In the image in the bottom left, h/o means husband of. So the deceased s gender would be indexed as M. No gender would be indexed for this record. Deceased s Gender 20

21 Age Most Ages on Obituaries Are Not Labeled Use your best judgment to identify the age for the deceased person. It might have been recorded after the deceased s name or it might come later in the obituary. Be sure to read the document thoroughly. The age of the deceased on the image to the left would be indexed as 50. Numbers on Index Cards Return to Table of Contents Numbers on an index card sometimes refer to the age and sometimes to other things, such as a page number or a location in a cemetery. Do not assume that numbers on index cards refer to the deceased's age unless the number is specifically indicated as the age. Important: This instruction applies only to numbers on index cards, not to numbers on obituaries. No age would be indexed for the deceased on either of the index cards shown to the left. For the deceased listed on the document shown below, the age would be indexed as 55. Age 21

22 Death Month, Day, and Year Return to Table of Contents Two-Digit Years When only a two-digit year was recorded, you can often determine the other two digits from other information on the document or from the year span of the project. If there is no way to tell the other digits, index the two digits that were recorded. For the document on the left, the death day, month, and year would be indexed as: Death Month: Nov Death Day: 9 Death Year: 1937 (To see how this entire image would be indexed, click here, or go to page 47.) Death Month, Day, and Year 22

23 Index the Death Date or the Most Recent Date If a specific death date was not recorded, index the most recent date in the document as the death date. For the document on the left, the death date would be indexed as follows: Death Month: Aug Death Day: 25 Death Year: 1941 The document below reports a man missing in action during a war. In this situation, use the missing in action date as the death date, unless more information is available that shows that date is incorrect. The death date for this document would be indexed as follows: Death Month: Oct Death Day: 26 Death Year: 1943 Death Month, Day, and Year 23

24 Death Town or City, County, State or Country Return to Table of Contents Use the Information in the Document Sometimes the place of death is not directly stated, but it can be determined using information on the document. According to the obituary on the left, Scott A. Bender died at the home of Mr. and Mrs. Thurman Crace, whose residence was in Tiro. We can use this information to index the place of death as follows: Death Town or City: Tiro Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Death Town or City, County, State or Country 24

25 Near and Other Place Approximations Do not index words of approximation, such as near, about, or around. The place of death for the image on the left would be indexed as follows: Death Town or City: Cleveland Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Multiple Locations If more than one place was indicated, as in the image to the left, index both places, with a space between the two places. The place of death in this example would be indexed as follows: Death Town or City: Hope Gulch Clark s Tollgate Death County: (Press Tab to leave this field blank.) Death State or Country: Montana Death Town or City, County, State or Country 25

26 Names of Hospitals and Other Locations as the Place of Death Normally, the names of hospitals or other similar institutions, as in the images to the left, are not indexed in the place of death fields. However, in the documents below, Billings and Kalispell are locations, not the names of the hospital or nursing home. The place of death for these documents would be indexed respectively as follows: Death Town or City: Billings Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Death Town or City: Kalispell Death County: (Press Tab to leave this field blank.) Death State or Country: (Press Tab.) Death Town or City, County, State or Country 26

27 Lead Word in an Obituary Sometimes the lead word in an obituary refers to a surname, as in the document at the left, and sometimes it refers to a place. In the document at the right, Allegan would be indexed in the Death Town or City field because the document indicates that the deceased died there. Death Town or City, County, State or Country 27

28 Birth Month, Day, and Year Type What You See If a birth date was recorded, index it. If not, press Tab or Enter and leave these fields blank. If a birth date was not recorded, do not try to estimate it based on the age of the deceased and the date of death. The date of birth for the top image would be indexed as follows: Birth Month: Jan Birth Day: 19 Birth Year: 1892 Return to Table of Contents Note: For indexing projects in the United States, when you find a date written in the format of 4/8/1957, the month is usually the first number with the day and year following. This example date would be indexed as follows: Birth Month: Apr Birth Day: 8 Birth Year: 1957 The date of birth for the bottom image would be indexed as follows: Birth Month: Nov Birth Day: 15 Birth Year: 1877 Birth Month, Day, and Year 28

29 Birth Town or City, County, State or Country Use the Information in the Document Do not assume the place of birth or death. Index a place only if one was listed in the obituary or death notice. This document indicates that Frederick D. Ketchum was a native of Michigan. The place of birth would be indexed as: Birth Town or City: (Press Tab to leave this field blank.) Birth County: (Press Tab.) Birth State or Country: Michigan Return to Table of Contents The words lifetime resident, in the record below, are not necessarily an indication that the deceased was born in Crawford County. For this obituary, nothing would be indexed in the place of birth fields, unless other information in the obituary gave additional details about the place of birth. Birth Town or City, County, State or Country 29

30 Name of the Newspaper Return to Table of Contents Spell Out Newspaper Name Expand abbreviations and correct misspellings when you can. Refer to the look up list for help. However, if you are not sure what the abbreviation stands for or if the lookup list does not include the name of the newspaper, index what was written. More Than One Newspaper If the name of more than one newspaper was recorded on the same document, you should index the names of both newspapers in the order they appear, with a space between the two names. For the example image below, the Name of the Newspaper field would be indexed as Bucyrus Journal News-Forum. Name of Newspaper 30

31 Relative s Relationship to Deceased Select the Closest Relationship from the List, but Don t Assume the Gender If the exact term is not on the drop-down list, use the term that is most similar. For example, if a relative was listed as a stepson or adopted son, you would index him as a son. For gender-specific relationships, such as grandfather or niece, don t base your choices on the name only. If you cannot determine the gender from other clues on the document, don t guess. Choose gender-neutral options from the relationship list, such as Child or Child-In-Law. The relationships and names for the relatives on the document to the left would be indexed as follows: Relative s Relationship to Deceased Given Names Surname Wife Kay Tuttle Chesnut Parent-In-Law Gertrude Tuttle Child Christina <Blank> Child Jonathan <Blank> Mother Betty Roberts Father Ralph M Roberts Father James Walter Chesnut Titles or Terms Relative s Relationship to Deceased Given Names Surname Sister Deborah Adkins Sister Chyron Young Niece Amy Bentley Return to Table of Contents Niece Elizabeth Young Nephew Matthew Young Sister Gail Bollin Sister Bess Estes Brother Ralph M Roberts Jr Sister Sandy Browning Titles or Terms Relative s Relationship to Deceased 31

32 Select the Closest Relationship from the List, but Don t Assume the Gender (continued) In the document in the top left corner, Thomas, Alice, and Richard would all be indexed as Child. In the second document, Ruth Balveat, Esther Lease, Howard Lease, and Jesse would all be indexed as Sibling. In the third document, all of the relatives would be indexed as Grandchild, except for Ryan and Tabitha. Ryan Cook would be indexed as Grandson and Tabitha as Granddaughter because Tabitha is recorded as Ryan s, wife which allows us to determine the gender of both individuals. Tip: The following relationships would be indexed as Grandchild (or Grandson or Granddaughter if the gender was given): Grandchildren and their spouses. Great-grandchildren and their spouses. Step-grandchildren and their spouses. The following should be indexed as Grandparent (or Grandfather or Grandmother if the gender was given): Great-grandparents. Step-grandparents. Relative s Relationship to Deceased 32

33 Select the Closest Relationship from the List, but Don t Assume the Gender (continued) Important: This relationship does not give a gender, and no other indication of the gender besides the given names are provided for these children. The obituary also does not state which of each pair is the child and which is the in-law. Therefore, the 16 people listed as her children would all be indexed as Child. The relatives of Mrs. Eva (Stalec) Razmus in this document would be indexed as follows: Relative s Relationship Given Titles or Surname to Deceased Names Terms Child John Stalec Child Jayne Stalec Child Anthony Nikodemski Child Estelle Nikodemski Child Joseph Stalec Child Betty Stalec Child Bert Ignasiak Child Katharine Ignasiak Child Stanley Razmus Child Bernice Razmus Child Harry Bracewell Child Esther Bracewell Child Henry Dehen Child Josephine Dehen Child Jack Wolbers Child Helen Wolbers Sister Kathryn Czerwien Mrs Sister-In-Law Catherine Razmus Mrs Relative s Relationship to Deceased 33

34 Individuals with Maiden Names Can Be Indexed as Female In these documents, the mother s name was often indicated by the maiden name in parentheses. This maiden name indicates the genders of the parents. In the first document, the name of Aaron Beard would be indexed with Father in the Relative s Relationship to Deceased field, and the name of Angeline Bowers Beard would be indexed with Mother in that field. Without that indication, however, or something similar, both names would be indexed as Parent in the Relative s Relationship to Deceased field. The relationship to the deceased for each of these couples would be indexed as Father and Mother because the mothers can be identified by their maiden names. The relationship to the deceased for these parents would be indexed as Parent because no specific indication of their genders was given. Relative s Relationship to Deceased 34

35 Relationships Not on the Dropdown List Some relationships may not be found or may not have a similar match on the list provided with the Relative s Relationship to Deceased field. If a person is indicated as a relative, but no other particular designation is given, index the Relative s Relation to Deceased field as Other Relative. In most projects, this designation would rarely be used. If a person was not technically or legally related, return to the Record Type field and index him or her as a Nonrelative. These individuals include: Former spouses ( divorced ). Fiancés or fiancées. Relative s Relationship to Deceased 35

36 Relative s Given Names, Surname, and Titles or Terms Return to Table of Contents Do Not Assume the Surname Do not assume a surname for an individual from the surname of another person in the document. In the obituary to the left, no surnames would be indexed for sons William and Lawrence. The names of Fred, Louis, and William would all be indexed with the surname of Daniels. Maiden Names in Parentheses Generally, when a female has a surname recorded in parentheses, the name in parentheses was the maiden name. On this document, the maiden name of James s wife is given. Her name would be indexed as follows: Given Names: Kay Surname: Tuttle Chesnut For more information on how to index names on obituaries, go to Deceased s Given Names, Surname, and Titles or Terms. Relative s Given Names, Surname, and Titles or Terms 36

37 Nonrelative s Given Names, Surname, and Titles or Terms Examples of Nonrelatives and Their Indexed Names The names on the left would be indexed as follows: Return to Table of Contents Given Names Surname Titles or Terms Lexie L Woodruff Marsh <Blank> Stuckman Sheriff W L Monnett John Estephan Very Rev Peggy Ahern Miss Tom Lease Thurman Crace Mr Thurman Crace Mrs For more information on how to index names on obituaries, go to Deceased s Given Name, Surname, and Titles or Terms and Relative s Given Name, Surname, and Titles or Terms. Nonrelative s Given Names, Surname, and Titles or Terms 37

38 Full-Obituary Examples The following pages show how to index all the names on various kinds of obituaries. Return to Table of Contents Example for Mrs. Alice H. Abbgy The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Alice H Deceased s Surname: Abbgy Deceased s Titles or Terms: Mrs Deceased s Gender: F Age: 80 The rest of the records would be indexed as follows: Death Month: (Leave blank.) Death Day: (Leave blank.) Death Year: (Leave blank.) Death Town, County, State: (Leave blank.) Birth Month, Day, Year: (Leave blank.) Birth Town, County, State: (Leave blank.) Name of the Newspaper: (Leave blank.) Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Husband Daher <Blank> Relative of Deceased Son Ernest <Blank> Relative of Deceased Son Michael <Blank> Relative of Deceased Son Nicholas <Blank> Relative of Deceased Son Daniel <Blank> Relative of Deceased Son Russell <Blank> Relative of Deceased Daughter Juliet Abbgy Relative of Deceased Brother Joseph Yared Relative of Deceased Brother Michael Yared Relative of Deceased Sister Bessie Cook Mrs Relative of Deceased Sister Mary Salhaney Mrs Full Obituary Examples 38

39 Example for Arden W. Chester Note: w/o means wife of and helps determine the gender of these individuals. The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Arden W Deceased s Surname: Chester Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: M (Note: His wf is on the document.) Age: <Blank> Death Month: Oct Death Day: 5 Death Year: 1986 Death Town or City: Temple Death County: (Leave blank.) Death State or Country: Texas Birth Month: Dec Birth Day: 13 Birth Year: 1923 Birth Town or City: Benton Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Bucyrus Telegraph Forum The rest of the records would be indexed as follows: Record Type Relative s Relationship to Given Names Deceased Surname Relative of Deceased Daughter Sandra <Blank> Relative of Deceased Son-in-Law Ronald Daniels Relative of Deceased Daughter Barbara <Blank> Relative of Deceased Son-in-Law Wayne Walter Relative of Deceased Daughter Ardena <Blank> Relative of Deceased Son-in-Law Steve McKee Relative of Deceased Child Connie Holmes Relative of Deceased Child Bonnie Ealy Relative of Deceased Daughter Rebecca <Blank> Relative of Deceased Son-in-Law Charles Montgomery Relative of Deceased Child Timothy Chester Relative of Deceased Sibling Walter Chester Relative of Deceased Sibling Donald Chester Relative of Deceased Sibling Gene Chester Relative of Deceased Sibling Modest Clingman Relative of Deceased Sibling Maudie Hummel Relative of Deceased Sibling Helen Wilson Relative of Deceased Father Milo Chester Relative of Deceased Mother Lindia Stover Relative of Deceased Wife Betty Jane Clark Titles or Terms Full Obituary Examples 39

40 Example for Frances Clegg The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Frances Deceased s Surname: Clegg Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: (Leave blank.) Age: <Blank> Death Month: Oct Death Day: 18 Death Year: 1958 Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: (Leave blank.) Birth Day: (Leave blank.) Birth Year: (Leave blank.) Birth Town or City: (Leave blank.) Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Telegraph Forum The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Nonrelative (Not applicable) William Edgar Clegg The data entry area includes a minimum of 11 records for each image. If there are not 11 names on the obituary, then the remaining records must be marked as blank. Full Obituary Examples 40

41 Example for Nieta Margaret Buxton The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Nieta Margaret Deceased s Surname: Buxton Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: F Age: 76 Death Month: Sep Death Day: 5 Death Year: 2000 Death Town or City: Twin Falls Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Sep Birth Day: 20 Birth Year: 1923 Birth Town or City: Royal Birth County: (Leave blank.) Birth State or Country: Nebraska Name of the Newspaper: (Leave blank.) The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Parent John Meyer Relative of Deceased Parent Lulu Meyer Relative of Deceased Husband Ralph Buxton Relative of Deceased Daughter Ruby Buxton or Rogers Relative of Deceased Daughter Linda Parker Relative of Deceased Sister Almeda Rose Relative of Deceased Sister Betty Emory Relative of Deceased Sister Jessie Taylor Full Obituary Examples 41

42 Example for Lyle B. Cameron The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Lyle B Deceased s Surname: Cameron Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: M Age: 69 Death Month: Apr Death Day: 14 Death Year: 2000 Death Town or City: Heyburn Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Apr Birth Day: 19 Birth Year: 1930 Birth Town or City: Rupert Birth County: (Leave blank.) Birth State or Country: Idaho Name of the Newspaper: (Leave blank.) The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Parent Bert Cameron Relative of Deceased Parent Hazel Buchanan Cameron Relative of Deceased Wife Esther Stoller Relative of Deceased Child Stephen Bert Cameron Relative of Deceased Daughter Leslie C Long Relative of Deceased Wife Judy Brown Cameron Relative of Deceased Child Shama Rogers Relative of Deceased Child Kim Rogers Relative of Deceased Child Rocky Rogers Relative of Deceased Sibling Wayne Ransom Relative of Deceased Sibling-in-Law Peggy Ransom Relative of Deceased Sibling Beryl Petersen Relative of Deceased Sibling Maxine Marcusen Relative of Deceased Sibling-in-Law Pete Marcusen Relative of Deceased Sibling Elsie Gular Relative of Deceased Sister Blanch Plumer Nonrelative (Not applicable) Keith Wise Pastor Full Obituary Examples 42

43 Example for Blanche Carr The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Blanche Deceased s Surname: Carr Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: F Age: 84 Death Month: Aug Death Day: 22 Death Year: 2000 Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Apr Birth Day: 11 Birth Year: 1916 Birth Town or City: Twin Falls Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: (Leave blank.) The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Parent Harvey Lee Kelso Relative of Deceased Parent Lucy Ellen Stuller Kelso Relative of Deceased Husband Melvin E Carr Relative of Deceased Daughter Connie Lu Cole Mrs Relative of Deceased Grandson Steve Cole Relative of Deceased Grandson Doug Cole Relative of Deceased Grandson Rob Cole Relative of Deceased Grandson Randy Cole Relative of Deceased Sister Mattie Rife Relative of Deceased Granddaughter Michele Knopp Nonrelative (Not applicable) Al Trachsel Rev Full Obituary Examples 43

44 Example for Shirlene Carter The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Shirlene Deceased s Surname: Carter Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: F Age: 63 Death Month: Aug Death Day: 22 Death Year: 2000 The rest of the records would be indexed as follows: Death Town or City: Rupert Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Jul Birth Day: 20 Birth Year: 1937 Birth Town or City: Okfuskee Birth County: (Leave blank.) Birth State or Country: Oklahoma Name of the Newspaper: (Leave blank.) Titles or Terms Record Type Relative s Relationship to Deceased Given Names Surname Relative of Deceased Parent Joseph Richard Lawrence Relative of Deceased Parent Ida May Wright Lawrence Relative of Deceased Husband Joel Devon Carter Relative of Deceased Daughter Connie Carter Relative of Deceased Daughter Kay Baumgartner Relative of Deceased Brother Delbert or Bill Lawrence Relative of Deceased Sister-In-Law Donna Lawrence Relative of Deceased Brother Troy Lawrence Relative of Deceased Sister-In-Law Carol Lawrence Relative of Deceased Brother Joel Dale Lawrence Relative of Deceased Sister-In-Law Lonnita Lawrence Relative of Deceased Brother Roger Lawrence Relative of Deceased Sister Dixie Carter Relative of Deceased Brother-In-Law Farris Carter Relative of Deceased Sister Sandra Bland Relative of Deceased Sister Nancy Coble Relative of Deceased Grandchild Shantell Holmes Relative of Deceased Grandchild Cody Holmes Relative of Deceased Grandchild Jolene Carter Relative of Deceased Grandchild Cheyanna Carter Relative of Deceased Grandchild Jessy Carter Relative of Deceased Aunt Faye Daughenbaugh Nonrelative (Not applicable) Herb C Whitaker Rev Full Obituary Examples 44

45 Example for Mrs. Ida Soladey Bennett The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Ida Deceased s Surname: Soladey Bennett Deceased s Titles or Terms: Mrs Deceased s Gender: F Age: 71 Death Month: Sep Death Day: 22 Death Year: 1961 Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: Apr Birth Day: 11 Birth Year: 1890 Birth Town or City: (Leave blank.) Birth County: Morrow Birth State or Country: (Leave blank.) Name of the Newspaper: Galion Inquirer The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Sister J W Norman Mrs Nonrelative (Not applicable) James Fresh Rev Relative of Deceased Parent Eliss Soladey Relative of Deceased Parent Syvilla Treisch Soladey Relative of Deceased Son Lloyd Thoman Relative of Deceased Sister Frank McManigell Mrs Relative of Deceased Brother John Soladey Relative of Deceased Daughter Mabel <Blank> Full Obituary Examples 45

46 Example for Charles Ketchpaw Image #1: (Image Type = Normal) The first record on the first image would be indexed as follows: Image 1 Record Type: Deceased Deceased s Given Names: Charles E Deceased s Surname: Ketchpaw Deceased s Titles or Terms: Mr Deceased s Gender: M Age: 80 Death Month: Jul Death Day: 31 Death Year: 1954 Death Town or City: (Leave blank.) Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: (Leave blank.) Birth Day: (Leave blank.) Birth Year: (Leave blank.) Birth Town or City: Ontario Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Grand Rapids Press Image 2 The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Daughter F Leslie Jarnc Mrs Relative of Deceased Son Raymond R <Blank> Relative of Deceased Sister John Hazel Mrs Relative of Deceased Brother Irving <Blank> Relative of Deceased Brother Russell <Blank> Nonrelative (Not applicable) J Robert Zimm Rev Image #2: (Image Type = No Extractable Data Image) Full Obituary Examples 46

47 Example for R. T. Abbey The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: R T Deceased s Surname: Abbey Deceased s Titles or Terms: (Leave blank.) Deceased s Gender: M Age: 75 Death Month: Nov Death Day: 9 Death Year: 1937 Death Town or City: Greenville Death County: (Leave blank.) Death State or Country: (Leave blank.) Birth Month: (Leave blank.) Birth Day: (Leave blank.) Birth Year: (Leave blank.) Birth Town or City: (Leave blank.) Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Grand Rapids Press The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Daughter Lottie May Moore Mrs Relative of Deceased Son Jason <Blank> Relative of Deceased Son Benjamin <Blank> Full Obituary Examples 47

48 Example for Charles F. Berry The first record on this image would be indexed as follows: Record Type: Deceased Deceased s Given Names: Charles F Deceased s Surname: Berry Deceased s Titles or Terms: Mr Deceased s Gender: M Age: 100 Death Month: Feb Death Day: 12 Death Year: 1981 Death Town or City: Palm Beach Gardens Death County: (Leave blank.) Death State or Country: Florida Birth Month: Aug Birth Day: 28 Birth Year: 1880 Birth Town or City: Holmes Birth County: Crawford Birth State or Country: (Leave blank.) Name of the Newspaper: Bucyrus Telegraph Forum The rest of the records would be indexed as follows: Record Type Relative s Relationship Titles or Given Names Surname to Deceased Terms Relative of Deceased Father Benjamin Berry Relative of Deceased Mother Mary Ann Shupp Berry Relative of Deceased Wife Amanda S Kibler Berry Relative of Deceased Son Floyd Berry Relative of Deceased Son Harold <Blank> Nonrelative (Not applicable) Millard W Mead Rev Full Obituary Examples 48

49 Image 1 Image 2 Image 3 Image 4 See next page for indexed records. Full Obituary Examples 49

50 Example for William C. Beer (images on previous page) Image #1: (Image Type = Normal) The first record on the first image would be indexed as: Image #2: (Image Type = No Extractable Data Image) Image #3: (Image Type = No Extractable Data Image) Image #4: (Image Type = No Extractable Data Image) Record Type: Deceased Deceased s Given Names: William C Deceased s Surname: Beer Deceased s Titles or Terms: Mr Deceased s Gender: M Age: 53 Death Month: Oct Death Day: 8 Death Year: 1916 Death Town or City: Siasconset Death County: Nantucket Death State or Country: (Leave blank.) Birth Month: Jan Birth Day: 23 Birth Year: 1863 Birth Town or City: Bucyrus Birth County: (Leave blank.) Birth State or Country: (Leave blank.) Name of the Newspaper: Evening Telegraph The rest of the records would be indexed as: Record Type Relative s Relationship to Deceased Given Names Surname Titles or Terms Relative of Deceased Mother Tabitha Dinsmore Beer Mrs Relative of Deceased Sister Dorcas Beer Miss Relative of Deceased Father Thomas Beer Judge Relative of Deceased Uncle Joseph R Reed Judge Relative of Deceased Wife Alice Baldwin Miss Relative of Deceased Child Thomas <Blank> Relative of Deceased Child Alice <Blank> Relative of Deceased Child Richard <Blank> Relative of Deceased Sister Katherine Beer Miss Relative of Deceased Sister Isaac Lothian Mrs Relative of Deceased Brother Thomas Beer Relative of Deceased Brother James D Beer Dr Full Obituary Examples 50

51 Changes Made to This Document Updates for January 27, 2014: Return to Table of Contents Page 3: In item 1, records was changed to documents. Page 11: The first step of the Adding Records tip was deleted because it was unnecessary. Page 13: A note was added to the bottom of page 13. Page 19: John Doe was removed as the name of the deceased in the example record. Page 23: The page title was changed to Index the Death Date or the Most Recent Date. Page 37: In the first record in the list of example records, the period following the middle initial was removed. Page 39: The Age field for the deceased was changed to <Blank> because it is a required field. Page 40: The Age field for the deceased was changed to <Blank> because it is a required field. Page 45: The sixth record on the list of relatives and nonrelatives was deleted. Mrs. J. W. Norman was recorded in the first paragraph and then she was mentioned again in the third paragraph. She should only be indexed once, not twice. A new <Blank> row was added to the bottom of the table. Page 46: The Name of the Newspaper field was changed to Grand Rapids Press. Note: None of these changes represent changes to the project instructions; they are simply clarifications of the instructions or corrections to examples that were given. 51