Facility Design Information (FDI) Section 1A - Project and Record Documents

Transcription

1 (FDI) Section 1A - Project and Record Documents Version 1.02 February, 2009

2 SECTION 1A TABLE OF CONTENTS page Part 1 INTRODUCTION PURPOSE AND APPLICABILITY TERMINOLOGY CAD STANDARDS CAD DRAFTING Drafting Standards Compliance CAD Submittal File Type Use of UW Record Documents as Backgrounds 7 Part 2 PROJECT & RECORD DOCUMENTS INTRODUCTION PROJECT RECORD DOCUMENTS Project Record CAD Drawings UW RECORD CAD DRAWINGS OBTAINING RECORD DOCUMENTS. 9 Part 3 DOCUMENT SUBMITTALS BASIS OF DESIGN GENERAL INFORMATION GENERAL REQUIREMENTS MANUALS, REPORTS, CALCULATIONS AND STUDIES DRAWINGS AS-BUILT PROJECT DRAWINGS. 14 Part 4 COMPUTER AIDED DRAWINGS (CAD) INTRODUCTION UW CAD Compliance Services DRAWING DOCUMENT REQUIREMENTS Drawing Documents CAD CONFORMANCE SUBMITTALS CAD COMPLIANCE REVIEW PROCESS CAD Compliance Reviews As-Built Project Record Drawing Reviews 18 Part 5 - MASTER CAD LIBRARY DESCRIPTION AND PURPOSE FUTURE ACCESS BENEFITS IMPROVING FUNCTIONS AND CAPABILITY 19 Revision 1.02 February, A - 2

3 Part 6 - DOCUMENT AND FILE NAMING SHEET NUMBER FILE NAMING AND DIRECTORY STRUCTURE.. 20 Part 7 - DRAWING AND AUTOCAD PROTOCOL DRAWING LAYOUT AUTOCAD DRAFTING PROTOCOL 22 Part 8 - DRAWING SET-UP SHEET BORDERS BUILDING GRIDS COORDINATE SYSTEMS AUTOCAD PAPERSPACE / MODELSPACE MODES EXTERNAL REFERENCES (X-REFERENCE) Layering External Reference Control to Support File Exchange 26 Part 9 - GRAPHIC STANDARDS PROJECT ANDUW RECORD DRAWING REQUIREMENTS TITLE BLOCKS / FORMS TEXT STYLES / SIZES HATCHING SYMBOLS / BLOCKS Reference Symbols and Titles DIMENSIONS AND CALL-OUTS LINE TYPES FLOOR NAMING AND ROOM NUMBERING GUIDELINES..32 Part 10 - LAYER PROTOCOL AND PEN MAPPING LAYER NAMES Terms and Definitions of Layer Groups Detailed Description of Discipline Designator ADDITIONS OR CHANGES TO THE LAYERING STANDARDS PEN MAPPING Line Color, Thickness, and Type. 35 Part 11 - THE MCL MAINTENANCE PROCESS PURPOSE MCL DOCUMENT PROJECT LIFECYCLE TRACKING GRAPHICAL CHANGES UW CAD STAFF Contacts 37 Revision 1.02 February, A - 3

4 APPENDIX A - COMPACT DISC INDEX.. 39 APPENDIX B - COMPLETE LAYER INDEX 40 APPENDIX C - FLOOR NAMING AND ROOM NUMBERING GUIDELINES 41 Revision 1.02 February, A - 4

5 1.01 PURPOSE AND APPLICABILITY Part 1 INTRODUCTION This section applies to the requirements for Project and Record Documents for the Design Consultant(s), the Contractor(s), and the University s Project Manager. Owner/Design Consultant and Owner/Contractor contracts shall reflect these requirements. Included in this section are requirements for Computer Aided Drafting (CAD) standards and policies surrounding architectural and engineering drawings for the University of Washington. The CAD standards may be used by any UW personnel organizing and compiling information into drawings for the University Of Washington. It is assumed that the CAD user has a solid understanding of the common commands and features of computer aided drafting (CAD) and AutoCAD proprietary design software. The UW requirements for file type AutoCAD and.dwg do not represent an endorsement for nor the required use of AutoCAD proprietary software TERMINOLOGY AIA: American Institute of Architects. CAD: Computer Aided Drafting or (CADD Computer Aided Drafting and Design). CAD Compliance Coordinator: Provider of CAD Compliance checking and part of Capital Projects Office, University of Washington. Campus Engineering - Records (CE-R): An electronic and hard copy file inventory system for the purpose of official and legally required retention of documents operated by Campus Engineering Services, University of Washington. CASPO: Capital Space and Planning Office, part of the Office of Planning and Budgeting, University of Washington. CPO: Capital Projects Office, University of Washington. DS: Design Services, a Department of the Capital Projects Office, University of Washington. Design Team: Persons involved in the organization and compilation of information for the production of architectural and engineering drawings. EH & S: Environmental Health and Safety, University of Washington. FDI: The University of Washington Facilities Design Information Manual. FS: Facility Services, University of Washington. MCL: Master CAD Library. An electronic file inventory system that allows for the temporary holding and check-out of project and Master Record Documents for the University s internal use. NCS: National CAD Standards, current Version (3.0). Project Drawings: Drawings specific to a particular design and construction project. Revision 1.02 February, A - 5

6 SIMS: Space Inventory Management System. A Software program operated by UW Capital and Space Planning Office, University of Washington. UW Record Drawings (or Record Drawings): Composite facility drawings commonly used as backgrounds. Record Building drawings are organized by floor level and by floor plan area with a UW Facility Number (FACNUM). Also referred to as Master Record Documents, Record Architectural or Master Documents. UW: The University of Washington. UW CAD Standards: UW CAD Drafting Standards as described in Section 1A of the FDI Manual. UW-CCC: University of Washington CAD Compliance Coordinator. UW Technology: University of Washington Technology department responsible for computing and communications CAD STANDARDS This Section contains the information necessary for CAD technicians to understand and implement compliance with the University s CAD standards. It contains required standards pertaining to drawing such as layouts, fonts, symbols, details, sections, views, line weights, and layers. It is important that drawings conform to the drafting standards as improperly prepared drawings may cause conflicts and render drawings inconsistent or unreliable. Compliance with the standards is essential to the transfer of layer information and the maximized investiture of computer based drawings. This Section also addresses the use of the Master CAD Library (MCL) and how the CAD standards have been developed to support the maintenance of the UW Record Documents CAD DRAFTING Drafting Standards Compliance Construction documents prepared for the UW must be complete and accurate. All views, sections, details, etc. must be as complete as necessary to carry out the purpose of the construction documents. Design firms are permitted to use their own CAD and/or design software as long as the UW standards are met with each required deliverable. The design firm must meet the standards contained herein before the documents will be accepted CAD Submittal File Type All CAD drawings submitted to the UW shall be in.dwg format, and be readable by the most current version of AutoCAD. Being readable means the ability to open a file without any errors (such as proxy, font substitution, xref resolution, etc.) and with objects, layers, and other file properties remaining intact. CAD drawing files shall be identical to the hard copies released for construction, bidding, or negotiation. CAD files which do not match the hard copy sheets will be rejected. Revision 1.02 February, A - 6

7 Use of UW Record Documents as Backgrounds To the maximum extent possible, and when available, the UW Record Documents shall be used for background information in producing new drawings. END OF PART 1 Revision 1.02 February, A - 7

8 2.01 INTRODUCTION Part 2 PROJECT AND RECORD DOCUMENTS Project Record (Project) Documents and UW Record CAD (Record) Drawings are archived by UW Facility Records. These documents are used by the University, the University s consultants and as well by the general public. The requirements for preparation of and submittal of Project and Record Documents are described in Part 3 through 11 of this Section PROJECT RECORD DOCUMENTS Project Record documents are specific to an individual project and may include part of or all of the entire building. Project Record Documents include project construction bidding documents, studies, engineering and soils reports, specifications, Contractor As-Builts, Architect/Engineer CAD drafted As-Builts, Operation & Maintenance (O & M) Manuals, and Warranty and Bonds Manuals Project Record CAD Drawings Project As Built Record documents begin as General Contractor s red line mark-ups on paper and are then CAD drafted and plotted by the Architect/Engineer. Project Record CAD Drawings are drawings which have been edited to show changes to the bid documents and show the final as-built conditions. Project Record CAD Drawings are prepared according to the UW/CAD Standards described in this Section UW RECORD CAD DRAWINGS UW Record Drawings are University prepared CAD drawings including both building and site drawings. Drawings are created and maintained by the UW Capital Projects Office and UW Campus Engineering. Capital Projects Office, Design Services Division, updates building record drawings while Campus Engineering updates site, utilities, and campus maps. University Record Building Drawings are used across campus by numerous departments for a wide range of purposes such as the creation of exiting and wayfinding maps, calculation of room areas, scheduling types of maintenance, room inventory of chemicals, furniture inventories, and for architectural remodeling. University Record Campus Drawings are used for maintenance, systems planning, GIS, landscaping, and many other uses. UW Record CAD drawings may include information from Physical Plant, Engineering Services, Environmental Health and Safety, and the UW Technology Department (Telecommunications, Networks and Distributed Computing). UW Record Drawings follow the UW/CAD Standards, are updated to the Master CAD Library, and are available through the Facility Records department. Revision 1.02 February, A - 8

9 The types of UW Record Drawings maintained by Facility Records are as follows: Record Architectural Drawings: Building plans without elevations, sections, structural, mechanical or electrical information. Campus Utility Systems Maps and Diagrams: Campus maps of underground utility distribution systems. Campus Composite Utility Drawings: Maps indicating water, sewer and drainage systems for the seventeen sectors of campus. Campus Street Lighting Drawings: Maps indicating street lighting utility system with fixture placement, fixture type and wiring schematic. Campus Irrigation Systems: Maps indicating main and lateral irrigation lines, control device location and irrigated areas for the seventeen sectors of campus. Campus Site Information: Maps indicating fixed surface features, e.g.; pathways, paved areas, buildings, fences, retaining walls, planting areas (no vegetation indicated), etc. Used as base for other utility drawings. Campus Central Cooling Water Systems: Drawings and schematics of system. Environmental Health and Safety Fire Systems: Fire Zone, Fire Control and Fire Exit drawings for University of Washington Medical Center and Magnuson Health Science Center. Miscellaneous Support Drawings: Various drawings indicating other utility systems information OBTAINING RECORD DOCUMENTS For access to engineering document research tools, the many document copy media options and their cost, see the Campus Engineering Records (CE-R) website at: END OF PART 2 Revision 1.02 February, A - 9

10 Part 3 DOCUMENT SUBMITTALS 3.01 BASIS OF DESIGN This section presents the requirements for submitting Project Record (Project) Documents and UW Record (Record) Drawings to the University of Washington (UW) Campus Engineering Records (CE-R). This section applies to design consultants, contractors, Capital Projects Office, Design Services, Campus Engineering -CAD and Maps, and anyone else that has reason to submit utility or facility design, construction, or remodel documents to the University. To the fullest extent possible, construction project contracts and specifications shall reference these requirements for the preparation of design documents, and for development and submission of the final as-built documents GENERAL INFORMATION Campus Engineering Records (CE-R) maintains, for ready access, all drawings, studies, engineering reports, as-builts and manuals deemed valuable for quick reference by Physical Plant (Maintenance and Alterations), Campus Operations, Design Services (in-house design group), students, general public, and design consultants. For access to engineering document research tools, the many document copy media options and their cost, see the CE-R website at: GENERAL REQUIREMENTS (for all documents submitted to CE-R) Submit to the UW Project Manager for submission to CE-R. A transmittal is REQUIRED for all submittals to CE-R which must include: University (UW) Project Number. Correct Project Title. See Facility Number (FACNUM). For subject facility and all affected facilities See UW Project Manager name and contact information. Date. Type of document and number of documents or copies MANUALS, REPORTS, CALCUALTIONS, AND STUDIES All project manuals, reports, calculations and studies (documents) shall be submitted by the University s consultant to the UW Project Manager for submission to CE-R. Revision 1.02 February, A - 10

11 Each document shall be prepared with a cover that contains: University (UW) Project Number. Correct Project Title. See Facility Number (FACNUM). For subject facility and all affected facilities. See UW Project Manager name and contact information. Submitter s name and company name. Date. Type of manual, report, calculation or study. Each document shall be printed on 8.5 x 11 bond. No Adobe Acrobat pdf or word processing files or other forms of electronic media are required or accepted. No drawings shall be inside the documents, however if they are required to be bound within the document, the drawings MUST not exceed 11 x 17. Drawings that do not meet size requirements must be submitted separate from the document. Types of documents include: General Basis of Design. Submit one copy. Project Specifications/Project Manual. Submit two (2) bound copies and one unbound copy. Operations and Maintenance (O & M) Manuals. Submit two (2) bound copies and one unbound copy. Required submittal at Substantial Completion for the Owner to operate the building during the as-built CAD document preparation period. Includes a Door Hardware Schedule Includes Mechanical O & M Includes Contol Diagrams with Sequence of Operation description Includes Electrical O & M Structural submit one copy each Soil/ Geotechnical Reports. Seismic Study. Civil submit one copy each Site/ Property Surveys. Architectural submit one copy each Design Calculations. Building Envelope Study. Door Hardware Schedule. Revision 1.02 February, A - 11

12 Mechanical submit one copy each Engineering Reports and Studies. Design Calculations. Commissioning Report. Balancing Report. Electrical submit one copy each Design Calculations. Protection Device Study. Protective Device Short Circuit and Arc Flash Studies (plus electronic file- PDF) Protective Device Short Circuit and Arc Flash Studies (electronic file using Power Tools software by SKM Systems Analysis, Inc.) Lighting Control Software Program. Hazardous Materials submit one copy each Hazardous Materials Surveys and Reports. Asbestos Surveys Lead Surveys UST Closure reports UST assessment reports UST permits Remedial investigation reports Feasibility Studies Clean Up Action Plans and Reports Public Participation Plans Montlake Landfill methane monitoring reports Periodic Montlake Landfill surveying reports Compliance monitoring plans Compliance monitoring reports Storm Water flow and quality studies Storm Water Sampling Plans and Analysis Storm Water permits Air operation permits Phase I investigation reports Phase II investigation reports Agreed Orders 3.05 DRAWINGS The general requirements for Drawing Documents and CAD Drawings are described in Part 4 through Part 11 of this Section. CAD drawings are required to be submitted for CAD Standards compliance checking as described in Part 4. Required drawings submittals include the following types of drawings: University of Washington Record Drawings (created by in-house staff). Acceptable standard size documents: 17 x 22, 18 x 24, 22 x 34, 30 x 42, or 36 x 48. On white bond paper. Submit directly to CE-R. Revision 1.02 February, A - 12

13 University of Washington Standard Details (created by in-house staff). Acceptable standard size documents: 8.5 x 11. On white bond paper. Submit directly to CE-R. Contractor Redline Mark-up drawings (precursor to the final As-Builts). On white bond paper. Contractor shall submit full-sized readable copies of the contract drawing with all mark-ups of changes to UW Project Manager for submission to CE-R. CE-R will review and scan the contract Red-line Mark-up and return them to the Project Manager so the architect, lead consultant or designer will have them as reference while drafting the CAD final As-Builts for submission. Architectural/Engineering Drawings. Design Development Phase Review Submittal. 100% complete Construction Documents. See Part 4 for requirements on submitting CAD electronic drawing files. University s consultant shall submit full-sized to UW Project Manager for submission to CE-R. As-Builts (Final Project Record Drawings) Acceptable standard size documents: 17 x 22, 18 x 24, 22 x 34, 30 x 42, or 36 x 48. On white bond paper. Title Block must contain: University Project number. Correct Project Title. Facility Number (FACNUM). Consultant and Contractor Name. Date. University s consultant shall submit hard copy As-Builts as black line on 4 mil double matte mylar (also known as digital mylar). Signed mylar as built submissions are the one true legal document archived by the university. They will be filmed and digitally scalled and made available to others on request through the CE-R website at All printing shall be on the front of the mylar (read-right). University s consultant shall submit CAD electronic drawing files, see Part 4. Includes Code Summary Sheet Revision 1.02 February, A - 13

14 Contractor Shop Drawings Applies to all Bidder/Contractor/Installer engineered drawings or other required design and/or sealed shop drawings as required by the Project Specifications. Fire Protection (sprinkler) Fire Alarm HVAC controls Low Voltage Lighting Systems Panel Schedules Engineered Floors, Walls, or Roofs Engineered Stairs Exterior Envelope Acceptable standard size documents: 17 x 22, 18 x 24, 22 x 34, 30 x 42, or 36 x 48. On white bond paper. Title Block must contain: University Project number. Correct Project Title. Facility Number (FACNUM). Consultant and Contractor Name. Date. Submit hard copy As-Builts as black line on 4 mil double matte mylar (also known as digital mylar). Signed mylar as built submissions are the one true legal document archived by the university. They will be filmed and digitally scalled and made available to others on request through the CE-R website at All printing shall be on the front of the mylar (read-right). Submit electronic Contractor Shop Drawing files. See Part 4 for requirements on submitting CAD electronic drawing files.applies to: Fire Alarm Shop Drawings (CAD file). Panel Schedules. Switchgear (including spot network control wiring diagrams, if used) AS-BUILT PROJECT DRAWINGS As Built drawings shall be prepared according to UW Drawing sheet standards and UW CAD standards as described in Part 4 through Part 11. 1) The Architect/Engineer shall submit a compact disc(s) of electronic Project Record CAD files to CPO CAD Compliance Coordinator. Refer to Part 6 CAD Compliance. CPO CAD Compliance Coordinator shall submit same to Campus Engineering Records. END OF PART 3 Revision 1.02 February, A - 14

15 4.01 INTRODUCTION Part 4 COMPUTER AIDED DRAWINGS (CAD) All Architect/Engineer/Contractor deliverable CAD project drawings shall conform to the drawing document requirements described in Part 4 and shall conform to the CAD standards described in Part 6 through 11 of this Section 1A of the FDI. CAD files shall be submitted for CAD conformance reviews as described in Part UW CAD Compliance Services UW CAD staff is available for general assistance with the administration of UW CAD standards and provide the following services. 1. Provide periodic training seminars of UW CAD standards. 2. Available to meet with Architect/Engineer/Contractor representatives to explain and demonstrate the CAD standards. 3. Review AutoCAD drawings to enforce CAD standards compliance DRAWING DOCUMENT REQUIREMENTS Drawing Documents Acceptable standard size documents: 17 x 22, 18 x 24, 22 x 34, 30 x 42, or 36 x 48. Deviation from these standard sheet sizes requires approval from the UW CPO Project Manager and the UW Facility Records Manager. Title: Provide title block with project name, university project number, consultant name, drawing date(s), building ID (University Facility Number (FACNUM), and street address Contact UW CPO Project Manager or UW Facility Records for electronic title block file and project specific title block information. Index: Provide project cover sheet with composite index of all sheets for all disciplines. Do not include an index on the first sheet of each discipline. Text size shall be a minimum of 3/32 inch, no smaller. Refer to CAD standards for Project and Record Drawings. Revision 1.02 February, A - 15

16 4.03 CAD STANDARDS COMPLIANCE SUBMITTALS Project Record CAD Drawings are to be submitted to the UW in accordance with Part 3 and as described in Part 4 for CAD Standards Compliance checking. Drawing layers shall comply with the NCS national CAD Standards. Project Record Drawings include all disciplines and represent all issued drawings for construction. All linetype shall be continuous except Grid (AutoCAD linetype Center), Matchlines (AutoCAD linetype Phantom) and Divide-lines (AutoCAD linetype Hidden). Non-standard names and linetypes are not acceptable. See Part 9.0 for graphic standards. The Architect/Engineer/Contractor shall provide to the UW CPO Project Manager CAD submittals. The UW CPO Project Manager will forward the same to the UW CAD Compliance Coordinator for review and evaluation. Each CAD Standards Compliance checking submittal shall include a transmittal sheet with the following information: 1. Project name and number 2. Facility Number 3. Project Manager 4. Name of Project 5. Location of project 6. Consultant s representative 7. Anticipated date (month/year) of construction document completion 8. Number of files 9. Titles of drawings that are being submitted if a title sheet is not part of the submittal. CAD Standards Compliance checking submittals required of the A/E are: Schematic Phase 100% Complete: No CAD Standards Compliance review required at this phase. Submittal by the A/E is voluntary. Design Development Phase 100% Complete: Architect/Engineer shall provide to UW CPO Project Manager an electronic copy of one plan for each discipline. CPO Project Manager shall forward same to UW CAD Compliance Coordinator. UW Review will be for conformance to the UW CAD Standards. Construction Documents : No CAD Compliance review required at this phase. Submittal by the Architect/Engineer/Contractor is voluntary. Revision 1.02 February, A - 16

17 Architect/Engineer/Contractor shall prepare and submit a representative sample of documents to represent and understanding UW CAD Standards. The submittal shall include both prime and sub-consultant files. Submit a mix of at most five (5) representative electronic drawing files for each discipline. The AutoCAD files should consist of the following types of drawings on a typical project: 1. Title Sheet 2. Site Plan 3. Foundation Plan 4. Floor and System Plans 5. Elevations 6. Sections 7. Detail Sheets 8. Schedules 9. CAD drawing with a border, sample plan layers, and a.ctb file 10. CAD plan drawing with the location of work and proposed named UCS views 11. CAD plan with an UW Record drawing (if applicable to the project) and grid x- referenced. Construction Document Phase 100% complete: At completion of Construction Documents, Architect/Engineer/Contractor shall provide to UW CPO Project Manager a complete set of architectural floor plans for all floors in electronic form. CPO Project Manager shall forward same to UW CAD Compliance Coordinator CAD COMPLIANCE REVIEW PROCESS Compliance reviews are intended to avoid unnecessary reworking of CAD drawings by the Architect/Engineer. Compliance is required and not limited to the CAD compliance design review comments. Consultants may request a CAD Complinace review even if it is not required by contract. Revision 1.02 February, A - 17

18 CAD Compliance Reviews The UW may comment on any information that is submitted. As a general rule the main areas of concern are as follows: 1. Layer naming (Purge and delete all unused layers in each drawing prior to submittal.) 2. UW title block and borders 3. UW symbols 4. Correct use of AutoCAD Paper space & Model space 5. External references 6. UW abbreviations 7. Building grid 8. Coordinate system 9. Submittal file naming and spreadsheet 10. Electronic drawing index spreadsheet Drawings will be routed back to the Architect/Engineer/Contractor via the UW CPO Project Manager for correction of non-compliant items. A submittal will not be considered final until it complies with the standards, as evaluated during the previous submittal reviews As-Built Project Record Drawing Reviews The CPO CAD Compliance Coordinator shall review final As-Built CAD files for conformance to UW CAD Standards prior to acceptance & approval by the UW. For submittal requirements refer to Part AS-BUILT RECORD DRAWINGS. END OF PART 4 Revision 1.02 February, A - 18

19 5.01 DESCRIPTION AND PURPOSE Part 5 MASTER CAD LIBRARY The Master CAD Library (MCL) is a database of in-progress updated drawings of the University s Record Drawings. The MCL is maintained by UW Capital Projects Office. Drawings are maintained as active original files and may be checked in and out for updating purposes. Completed updated drawings are sent to the UW Campus Engineering Records for general access FUTURE ACCESS The MCL system is intended to be accessed in the future using the UW Intranet MCL page, which uses the Autodesk Vault Client viewing software to access and manage the AutoCAD drawings. The system is anticipated to have future access capabilities via the Internet BENEFITS The benefits of maintaining singular files for updating are: 1. Reduced time for UW staff, consultants, contractors, and vendors to research existing site and buiding conditions at the UW. 2. Accurate background drawings results in fewer field changes during construction projects. 3. Consistency of information and drawings used by multiple parties. 4. A variety of different users will benefit from using the same up-to date information. 5. Police/Fire can view accurate drawings for emergency response issues. 6. Property Management and Marketing staff can view up-to-date facility drawings to show to prospective tenants. 7. Architects, Engineers and Planners can view current the most up-to date information. 8. Maintenance staff can locate specific objects that may require repair IMPROVING FUNCTIONS AND CAPABILITY The MCL database is based on attributed data (i.e., non-graphical data related to a specific object). Examples of attributed data within the MCL are spreadsheets showing type, manufacturer s name, model number, and capacity of an object. Additional attributes can be added. Although University Record Drawings do not inherently include GIS information, the University Record Drawings may be referenced as part of the University s Geographical Information Systems (G.I.S.) database currently in development. The MCL maintenance operation is explained in greater detail in section 11.0; The MCL Maintenance Process. END OF PART 5 Revision 1.02 February, A - 19

20 Part 6 DOCUMENT AND FILE NAMING 6.01 SHEET NUMBER Drawing Sheet numbers will begin with the letter corresponding to the related discipline. Title and index sheets shall be general (G) sheets and the drawing set cover/title shall be G0. Drawing sheets are numbered according to the following protocol: G - General H - Hazardous Materials V - Survey/Mapping B - Geotechnical W - Civil Works C - Civil L - Landscape S - Structural A - Architectural I - Interiors Q - Equipment F - Fire Protection P - Plumbing D - Process M - Mechanical E - Electrical T - Telecommunications R - Resource X - Other Disciplines Z - Contractor/Shop Drawings O - Operations 6.02 FILE NAMING AND DIRECTORY STRUCTURE There shall be only one drawing sheet per electronic file. A file containing multiple drawings will be returned unchecked. The protocol for naming electronic drawing files is as follows: Drawing files are to be named according to the University s project number followed by the sheet number. The sheet number includes the discipline letter designator and the discipline numeric sheet number. Example: For project number and the architectural floor plan for the second floor named A2 for this example the file name would be A2.DWG. External References: Limit file name to eight characters. MCL Master Documents that are used only as backgrounds and not altered shall retain their original file name (i.e., as stored in the MCL database). Revision 1.02 February, A - 20

21 Directory Structures: UW Standards do not require that the consultant maintain any specific directory structure for their working drawings on their computer systems. However, when files are exchanged, improper filing can complicate the use of external references. Therefore, all AutoCAD files, including X-refs for a project should be submitted in one directory only, named by project number and submittal phase (i.e DD%). Once the files are received at UW, the CAD staff will organize the drawings into a directory structure suitable for the MCL database. In addition, the CAD staff will open each drawing to re-path the X-refs once they are situated on the UW network drive. END OF PART 6 Revision 1.02 February, A - 21

22 7.01 DRAWING LAYOUT Part 7 DRAWING AND AUTOCAD PROTOCOL Consistent drawing layout ensures organization and clarity of elements within a drawing. General guidelines are as follows: Notes: Notes are written to the lower right side of the sheet. Legend: Legends appear under the Notes. Vicinity Plan: Vicinity Plans on a site plan drawing appears to the left or below the legend. The Vicinity Plan (or map) shows the general area where the work is to be performed. Location Map: A location map is used when a vicinity map does not give enough information on job site location and access. Layout Spacing: All drawing elements (details, sections, etc.) should have least 1-inch between them to prevent confusion with adjacent elements. Sheet Layout: Layout details (elevations. sections, etc.) in a grid pattern so that they align horizontally and vertically. Numbering Protocol: Number details horizontally by rows starting at top row, left side of the sheet. Continue numbering horizontally to the right, and then proceed to the next row. North Arrow: North is oriented up or to the right on all civil work & site plans AUTOCAD DRAFTING PROTOCOL The following are general guidelines and cannot address every drafting condition. The consultant may propose changes and additions or request exceptions to the requirements. Requests shall be made to the CAD Manager. Software: All drawing files shall be saved in AutoCAD version 2004 or later. No other formats or versions are acceptable. Drawings prepared in Autodesk vertical applications (Architectural Desktop, Map 3D, etc) which incorporate program specific objects shall be submitted with appropriate object enabler files. Sheet Size/Borders: UW standard sheet sizes are described in Part 4.02 DRAWING DOCUMENT REQUIREMENTS as 17 x 22, 18 x 24, 22 x 34, 30 x 42, and 36 x 48. UW standard sheet borders are to be used for all drawings prepared for and by UW. Plot Date: All prints submitted to UW shall have a plot date and drawing file name appearing in the lower left side of the drawing as shown in the UW standard border. The AutoCAD plot stamp utility or any other plot stamp utility may be used. The plot stamp shall be located in the lower left hand corner of the drawing in the left hand margin. The plot stamp shall read vertically, right read. Text size shall comply with text standards identified in Section 9. Revision 1.02 February, A - 22

23 Scale and Units: 1. Objects shall be drawn to actual scale 1 =1 2. Use engineering units for civil site plans, utility plans, paving plans, demolition plans, and profiles. 3. Use architectural units for building drawings, structural plans, floor plans, reflected ceiling plans, sections and details. 4. In some cases the use of engineering units may be appropriate for civil details and sections. Object Properties: Properties shall be set BYLAYER. Do not adjust object properties by entity (forcing colors or line types) unless approved by UW. All areas shall close. Use object snap or grips to assure precise elements, proper text placement and no overlaid lines or symbols. Layer Control: Freeze layers rather than layers OFF. Elements that are part of a block that are on a different layer than others in that block may still appear when you turn the layer off instead of freezing it. Dimensioning: Use associative dimensioning. Do not force the distance text in a dimension, except as follows: 1. Details or sections where the item being dimensioned is divided by break lines or is partially drawn. 2. Diagrams that are not drawn to scale. Line types: Use only AutoCAD or UW approved line types. Fonts: Use only AutoCAD standard fonts. Do not submit third party fonts. Menu Files: Do not submit or use any third party.mnu files or menus in the drawing. END OF PART 7 Revision 1.02 February, A - 23

24 Part 8 DRAWING SET-UP 8.01 SHEET BORDERS Use UW standard borders and title sheets organization for all drawings. Refer to 9.02 TITLE BLOCKS / FORMS for additional information on borders BUILDING GRIDS The MCL Master Grid System provided in the Master Record Drawing shall be used as a basis for the project grid system on all UW projects. Grids and associated layers (layers starting with S_1GEN_GRID) shall always be X-referenced into a plan drawing. If a partial grid is created for a project, use the layer name S_1GEN_TEMP_GRID. There are some changes in the grid names from previous projects. A historic grid system is available for reference purposes. Request direction from UW CAD Compliance Coordinator under the following conditions: 1. New grid lines are added or moved 2. Grid lines are permanently deleted 3. Grid line name is changed COORDINATE SYSTEMS The UCS World Coordinate point and orientation in a plan drawing shall match the 0,0,0 coordinate point on the UW Campus Master Plan AUTOCAD PAPERSPACE / MODELSPACE MODES Paper space Mode: Use Paper space for the following: 1. Arrange, annotate, and plot various views of the drawing. 2. Sheet Borders, Title blocks and anything in the title block. 3. North Arrows and Graphic Scales. 4. General Notes and Sheet Notes. 5. Schedules and Legends. 6. Electrical Panel Schedules. Revision 1.02 February, A - 24

25 7. Sheet Layout information. 8. Plan, Elevation, Section and Detail Title Bubbles and Text. Grid lines used to divide details shall be placed in Paper space. Model Space Mode: Draw the following in Model space: 1. Physical building objects such as walls, doors, columns, lights, conduit, fixtures, pipe, and ducts. Building plans, sections, elevations and details are drawn in Model space. 2. Text that is used to identify a line or a specific object. Typically text with a leader is drawn in Model space. 3. Hatch patterns. 4. Dimensions. 5. Room Numbers and Names. 6. Detail call outs and section cuts. 7. Object symbols such as wall type symbols, door symbols, column types and equipment symbols. 8. Diagrams. AutoCAD lets you work on your drawings in Model space or Paper space. Use Model space to do most drafting and design work. Provide drawings in two dimensional Model Space at 1:1 scale in the World Coordinate System from a single viewpoint. All drawing elements shall have a thickness value of zero (0), and elevation of zero (0). Use paper space to arrange, annotate, and plot various views of your 2D model. Title blocks, general notes, sheet notes, and graphical elements that are not attached to entities that represent real objects must be placed in Paper Space. The other elements, such as real entities and text referring to them, should be placed in Model Space EXTERNAL REFERENCES (X-REFERENCES) Layering Insert external references onto designated layers as listed and described in Appendix D Layering Guide. External references are NOT to be inserted onto layer 0 (zero). Use only background layers that are provided for each discipline. Use the overlay option for x-referencing unless the document requires otherwise. Revision 1.02 February, A - 25

26 In some circumstances it may be necessary to bind X-references into a drawing. Because some layer names may be as long as 21 characters, X-reference file names must be limited to eight characters (see section 6.02) to ensure that layer names that result after binding do not exceed the 31-character AutoCAD 14-character limit External Reference Control to Support File Exchange No X-references shall be submitted with any drawing unless pre-approved and specified in the terms of the project scope and contracted deliverables. Consultants and contractors may use X-refs to create design and disciplinary drawings for new construction and drawings for the renovation of buildings. However, upon submittal of design, record, and As-Built drawings, all X-refs shall be bound in the submitted drawing as a block and NOT exploded. END OF PART 8 Revision 1.02 February, A - 26

27 Part 9 GRAPHIC STANDARDS 9.01 PROJECT AND UW RECORD DRAWING REQUIREMENTS Contact UW CPO website, or Campus Engineering Records for symbols and blocks in electronic form. Use object snap or grips to assure precise elements, proper text placement and no overlaid lines or symbols. Provide straight leader lines at the beginning or end of single lines and notes. Floor title, scale bar and north arrow symbol shall be within the drawing area and outside of the building, centered at the bottom of the sheet near the building or the bottom right of the sheet. Drawing notes shall be in the lower right area of the sheet or fit into other open spaces of the drawing area outside of the building. All areas to be measured shall use polylines as the method for calculating space and retained within the drawing on the appropriate layers. All polylines used to calculate areas shall close. All spaces are to be measured consistent with the Postsecondary Education Facilities Inventory and Classification Manual (FICM) dated July See for detailed information on measurement guidelines. For all areas leased by the University of Washington, the rentable area shall be measured and calculated consistent with the Building Owners and Managers Association (BOMA) ANSI/BOMA Z standard. Restrooms will be identified with their access code AW, AM, AC, (Accessible Women, Accessible Men, & Accessible Co-Ed), room number and area. All sliding doors and pocket doors shall have their direction of travel indicated with a straight leader arrow on the same layer as the door (layer Openings). Draw sliding doors and pocket doors correctly in order to differentiate between the two types of doors. Sliding doors slide on the outside of the wall they open up. Pocket doors slide into an opening built into the wall. All swinging doors shall be indicated open to 90 degrees to door opening in wall and shall have the open/close swing path shown with an arc from the open door end to corresponding door opening edge at the wall. All roll-up doors shall be indentified with the roll-up door symbol block. All folding doors/room dividers shall be indentified with folding door symbol block, aligned with the arrow pointing in the fold shut direction. Revision 1.02 February, A - 27

28 Any door whose use is disabled by any means is considered a blocked door and shall be indicated with a standard drawn symbol (not an inserted block) and line treatment. See layer guide above. Grid identifier balloons shall be placed on the grid line ends at the top and to the left of the drawing. Drawing areas separated by matchlines shall match floor-to-floor (vertically) and area-to-area (horizontally). Matchlines separating horizontal areas shall be drawn down the center of a wall. The linetype scale for a given plotted scale drawing shall be as follows: 1/8 = 1 0 : 30; 1/16 = 1 0 : 60; 1/32 = 1 0 : 90. Provide a keyplan located in the upper right corner of the drawing in a boxed in area of the title block. If the drawing treats only a portion of the building or building complex, highlight that portion on the key plan. Use AutoCAD hatch pattern ANSI31 at hatch pattern scale of 75 in the area highlighted. This combination is a map border locator code attribute and will be modified to show the building s location when located by using the border grid on the University of Washington Campus & Vicinity map. A small version (half size) of the standard north arrow symbol will be placed near the words Key Plan. Do not indicate sinks, toilets, furniture, work station modules, cubicles, free-standing cabinets, shelving, etc. Indicate built-in counters in walls and other built-in components. Indicate only those elements necessary for future design or modification. When revising an existing Record Architectural Drawing, provide a revision notation in the provided area of the titleblock. Provide the sequential revision number in the first column, the drafter s name in the second column, and the full date of the revision in the last column. Entries will start at the top of the revision area and proceed chronologically toward the bottom of the revision area. Abbreviate names enough to enable one line per revision. The type style and size used for revision entries will be the same as used in the drawing. The plan view of a building floor shall be cut at a point halfway to the average ceiling height. This viewpoint affects how floor-to-floor stairwells are indicated. As a general rule, the portion of a single staircase above that viewpoint is cut off by a single breakline at this viewpoint. In addition to being identified with a number, stairs are also given direction of travel annotations. Provide annotations as follows: 1) For a single stair provide a single breakline approximately at the plan view cut. Provide a leader with a standard arrow indicating up at the center of the stair run, ending near the breakline. Provide UP at the other end of the leader. 2) For a single stair with several landings, provide breakline halfway between landings, or halfway between the last landing and the top of the staircase. Provide a leader with standard size arrowhead indicating UP centered in each run between breaklines ending near the breaklines. Start the leader at the lower landing shown. Provide UP at the other end of the leader. Revision 1.02 February, A - 28

29 3) For rectangular spiral stair provide a double breakline on the stairs going up. Provide a leader with the arrowhead pointing in the up direction on the down side of the double breaklines. Provide UP at the other end of the leader. Provide a leader, starting at the beginning of the down run of stairs through the down run of stairs to the center of the adjoining landing. Turn the leader 90 degrees and traverse the landing to a point perpendicular to the center of the adjoining stair run. Turn the leader 90 degrees toward the stair run that has the double Indicate the handrails. breaklines. Provide an arrowhead pointing in the direction of down, halfway to breaklines. Provide DN at the opposite end of the leader. Indicate windows as openings in walls. Indicate glazing as a single line centered in the window opening. Do not indicate frames and mullions. Indicate sills where they protrude from the wall. Prior to final submittal of Record Architectural Drawings: 1) Purge all unused and non-standard blocks. 2) Turn off layer Gridlines and General. 3) Provide trimming guides ½ inches (plotted distance) outside of the border of the drawing on layer Titleblock. 4) Return all information source prints and marked-up draft drawings with final submittal TITLE BLOCKS / FORMS Title and border format and information content shall be similar to the UW title and border sheets for consistency of information and location of information on the sheet.title and border sheets are inserted into Paper space at 0,0,0 and attribute information entered in full. Do not explode title and border sheet blocks. The UW title and border sheet as AutoCAD files are available for download from the UW Capital Projects website, TEXT STYLES / SIZES Standard AutoCAD text styles are used for UW CAD drawings. The required text styles are ROMAN S and Arial. The AutoCAD Simplex.shx font file may also be used. Refer to Appendix B for text layers by discipline. 1. Detail call-outs, dimension text, notes and subtitles (under Sections, Details, and Elevations) use ROMAN S text style. Revision 1.02 February, A - 29

30 2. Titles, headings, or major call-outs use Arial text style. Text heights and widths shall be as shown in the table below. Notes Titles/Headings Dimensions Text Civil Drawings Text Height Architectural Drawing Text Height Civil and Architectural Text Width Notes Titles/Headings Dimension Text 3/32 3/16 3/32 3/32 3/16 3/ HATCHING The use of hatching is limited to the AutoCAD default hatch patterns. The scale of the pattern shall be relative to the scale of the drawing. Use the appropriate layer assigned for hatching. Refer to Appendix D SYMBOLS/BLOCKS Contact UW CPO website, or Campus Engineering Records for symbols and blocks in electronic form. The following are general guidelines for creating blocks. Avoid creating nested block objects. Blocks that have all objects on the same layer, shall be created on layer 0 (zero). The block should then be inserted into the drawing on UW designated layer. Nested Blocks are prohibited. Blocks may contain multiple elements on different layers. The construction of these type blocks is more complex and requires planning. Some objects in the block may need to match the properties of the layer on which the block is inserted. These objects shall be created on layer 0. Block objects that are not created on layer 0 shall follow UW standards. The block should then be inserted into the drawing on UW designated layer Reference Symbols and Titles In order to achieve clarity on drawings, each drawing or detail shall have a title. The drawing may be a PLAN, SECTION, ELEVATION, DETAIL, ISOMETRIC or ONE-LINE DIAGRAM. If needed, a more specific subtitle may be added under the generic title. For example, under PLAN might be DEMOLITION or STRIPING or LANDSCAPING ; under DETAIL might be DOOR JAMB or PIPE CONNECTION, etc. This is needed only to clarify the detail or sketch and should be called out just once. In addition, a scale call out appears under all of the above and a north arrow is required for all plan views. North arrows will be placed to the right of the word, PLAN. Referencing numbers shall occur on the top half of the reference symbol and shall be used only once per sheet. Revision 1.02 February, A - 30

31 Sheet cross-referencing numbers shall occur on the bottom half of all symbols whether or not the sketch or detail occurs on the same sheet. If sketch or detail stands on its own with no crossreference, then a sheet cross-referencing number is not needed and the symbol divider line can be eliminated DIMENSIONS AND CALL-OUTS Dimensions and call-outs can both enhance and clarify a drawing's purpose or cause confusion for the intended viewer. The following guidelines can help ensure clarity in drawings. 1. Repetition of dimensions and elevations should be avoided to eliminate the errors when revisions occur. 2. In a chain of dimensions, an overall dimension shall be included. Dimension chains should be complete for purposes of dimension checking. Longer and larger dimensions should appear on the outside or above all other dimension call outs. 3. On mechanical and electrical drawings, dimensions irrelevant to the drawing's discipline, such as civil, architectural, structural dimensions, are not shown. 4. Dimension lines are to be located far enough from the item being dimensioned to ensure clarity between the dimension lines and the object being dimensioned. 5. Dimension text height is.125 at 1:1 scale. 6. All fractions to be written as: 1/ 2 not ½ (fractions should not be stacked). 7. Avoid crossing dimension and leader lines. If crossing is unavoidable, break the leader lines at the point of crossing. 8. Wherever possible, text should appear inside and above dimension lines. If impossible to dimension otherwise, text can be shown outside dimension lines with leader extension connecting text and dimension lines. 9. Wherever possible AVOID: 9.07 LINE TYPES 1. Long leader lines. 2. Vertical leader lines. 3. Leaders parallel to adjacent dimension lines, extensions lines, or cross-hatching. 4. Small angles between leaders and the lines upon which they terminate. 5. Crossing leader lines. Use only standard AutoCAD or UW approved line types. UW line types for utilities are included on the CD provided by the Owner upon request. Revision 1.02 February, A - 31