REGULAR MEETING - AUGUST 13, 2001 PAGE 1. The Invocation was offered by Mrs. Frakes; the Pledge of Allegiance was led by Mr.

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1 REGULAR MEETING - AUGUST 13, 2001 PAGE 1 Hill. The Invocation was offered by Mrs. Frakes; the Pledge of Allegiance was led by Mr. The School Board of Okaloosa County met in Regular Session on August 13, 2001, in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach, Florida. PRESENT: Rodney Walker, Chairman Cindy Frakes, Vice-Chairman Howard Hill Lloyd Taylor Cathy Thigpen Don Gaetz, Superintendent C. Jeffrey McInnis, Esq., Attorney to the Board The Chairman called the meeting to order at 6:05 p.m. and welcomed visitors and presenters. APPROVAL OF AGENDA: Motion to approve the Agenda as amended was made by Mr. Hill, seconded by Mrs. Frakes and carried unanimously: Visitors: Items #1 and #4 were deleted Consent Agenda: Item #11A was deleted; item #18 was divided into 2 parts, A) Agreement for EH students and B) Agreement for SED students; item #25 was deleted; added as item #28, Elliott Point Cooler Replacement Project; added as item #29, North Transportation Parking Lot Expansion Project Discussion Agenda: Added as item #5, Rescind Zoning Waiver Restriction on Davidson and Richbourg Middle Schools VISITORS: 1. Deleted - Recognition of Division of Motor Vehicles staff and Chris Hughes, Tax Collector, for license plate sales for Take Stock In Children Program, presented by Ray Sansom 2/3. Ray Sansom introduced representatives of Boeing and Bank of America. The staff of these two companies was recognized for donating school supplies to the District s six full-service schools. 4. Deleted - Recognition of Fort Walton Beach High School Yearbook, Valhalla, First Place Award Winner, Taylor National Yearbook Competition, presented by Superintendent Don Gaetz PUBLIC DISCUSSION: No Request PERSONNEL APPOINTMENTS: 3. The Superintendent s recommendation for the appointment of Daphne Player to the position of Principal of Mary Esther Elementary School was approved on a motion by Mrs. Frakes, seconded by Mr. Taylor and carried unanimously.

2 REGULAR MEETING - AUGUST 13, 2001 PAGE 2 2. Motion to approve the recommendation of the Superintendent for the appointment of Beth Walthall as Specialist, Curriculum and Quality Assurance Department, was made by Mr. Hill, seconded by Mr. Taylor and carried unanimously. The Chairman recessed the Regular Meeting and called to order the Public Hearing at 6:18 p.m. PUBLIC HEARING: Mr. McInnis presented an emergency amendment to School Board Policy 2-11(O) entitled Cost of Football Tickets for Senior High Schools. The proposed amendment removes the current cap on football ticket prices. The nature of the emergency was based upon the commencement of the school year, the athletic season, and the need for these funds at certain school locations to support their on-going programs. He explained that, if adopted, the emergency amendment would be valid for 90 days during which time the final policy revisions will be made and advertised for adoption. The Chairman called for public comment; there was none. Motion to approve the emergency amendment to School Board Policy 2-11(O) entitled Cost of Football Tickets for Senior High Schools was made by Mr. Hill, seconded by Mr. Taylor and carried unanimously. Mr. McInnis stated that the Board has received the Superintendent s proposed Five- Year Capital Outlay Work Plan and it would now be appropriate to receive public comment on the proposal. The Chairman called for public comment; there was none. Mr. Gaetz stated that the Five-Year Capital Outlay Work Plan will be presented for the Board s approval at the next meeting. The Chairman concluded the Public Hearing and reconvened the Regular Meeting at 6:22 p.m. PERSONNEL APPOINTMENTS (cont.): 1. Motion to approve the recommendation of the Superintendent to appoint Carla Dennis as the Food Service Manager at Shalimar Elementary School was made by Mrs. Frakes, seconded by Mr. Taylor and carried unanimously. COMMITTEE AND STAFF REPORTS (Workshop Only): 1. Facilities Construction Update, presented by Bill Smith A. New Florida Building Code B. Relocatables 2. Community Affairs/Grants Update, presented by Ray Sansom A. Donation from Scholarship Foundation of the Destin Rotary Club B. Mentor Training Manual 3. Report on In-County Travel paid during July 2001, presented by Patricia Wascom 4. Report on Out-of-County Travel paid during July 2001, presented by Patricia Wascom 5. Proposed Five-Year Capital Outlay Work Plan, presented by Patricia Wascom CONSENT AGENDA:

3 REGULAR MEETING - AUGUST 13, 2001 PAGE 3 The Chairman moved Consent item #24 to the Discussion Agenda. Motion to approve the Consent Agenda as amended was made by Mr. Hill, seconded by Mrs. Frakes and carried unanimously: 1. Minutes of Special Meeting of July 16, 2001; Minutes of Special Meeting of July 23, 2001; Minutes of Regular Meeting of July 23, 2001; Minutes of Special Meeting of July 26, 2001; Minutes of Public Hearing of July 30, 2001; Minutes of Special Meeting of July 30, 2001; and Minutes of Special Disciplinary Hearing of July 23, 2001, 2. Payment of Invoices dated August 13, 2001, presented by Patricia Wascom and 3. Warrants in the amount of $54,932,436.16, presented by Patricia Wascom and 4. Acceptance of two scholarship donations to Crestview High School in the amount of $ from Joseph Lawrence and $1000 from Alliance Capital Management, L.P., presented by Patricia Wascom and 5. Acceptance of donation to Meigs Middle School from Hygeia Coca-Cola Company in the amount of $ , presented by Patricia Wascom and recommended by the 6. Acceptance of donation to Valparaiso Elementary School from Sprint in the amount of $ , presented by Patricia Wascom and recommended by the Superintendent for approval. 7. Self-help project for the construction of a pre-engineered metal building to be used as an agricultural facility for the Educational Division of the Department of Juvenile Justice Schools, presented by Bill Smith and recommended by the Superintendent for approval. 8. Proposal to implement a before and after school child care program at Combs-New Heights Elementary School, presented by Frank Fuller and recommended by the 9. Funding for implementation of Project CHILD at Southside Elementary School in the amount of $15, from their 2001 carry-over funds (funds will be reimbursed by Project CHILD Grant), presented by Glenda Robinson and recommended by the 10. Community Education Class Fees for , presented by J. J. Steele and 11. Grant Applications, presented by Ray Sansom and recommended by the A. Deleted - Boys and Girls Club Mentoring Services B. Publix Supermarket Charities, submitted by the Okaloosa Public Schools Foundation 12. Memorandum of Understanding between the School Board of Okaloosa County and the Playground Area YMCA for use of their facility as temporary shelter during emergency situations, presented by Betty Howard and recommended by the

4 REGULAR MEETING - AUGUST 13, 2001 PAGE Memorandum of Understanding between the School Board of Okaloosa County and the Northwest Florida Fair for use of their facility as temporary shelter during emergency situations, presented by Betty Howard and recommended by the 14. Memorandum of Agreement between Fort Walton Beach High School and the 16 th Support Group, Hurlburt Field, for use of the Hurlburt swimming pool facilities by the Fort Walton Beach High School Swim Team, presented by Betty Howard and 15. Agreement between the School Board of Okaloosa County and Okaloosa-Walton Child Care Services to provide specialized educational services to prekindergarten children, presented by Carolyn Lulue and 16. Renewal of Contract between the School Board of Okaloosa County and Maximus for provision of Medicaid reimbursement services for (2 nd year), presented by Carolyn Lulue and 17. Agreement between the School Board of Okaloosa County and Target Stores to provide training for ESE students participating in the School-to-Work Program, presented by Carolyn Lulue and 18. Contractual agreement between the School Board of Okaloosa County and Bridgeway Center, Inc., to provide mental health services to ESE students, presented by Carolyn Lulue and recommended by the A. Services for EH Students B. Services for SED Students 19. Personnel Recommendations, presented by Becky Spence and recommended by the A. New Hire Report B. Leave Requests C. Transfer Report D. Correction to Department Staffing 20. Employment Separations, presented by Becky Spence and recommended by the 21. Cleared Certification Requirements and Issuance of Contract for School Year, presented by Becky Spence and recommended by the Superintendent for approval. 22. Reinstatement of Sick Leave due to line-of-duty illness/injury/medical examination, presented by Becky Spence and recommended by the A. Linda Carr, Walker Elementary, 1 day B. Lynda Loosen, ESE Department, 2.75 days C. Carolyn Taylor, Superintendent s Department, 3 days 23. Addition of Components to the Master Inservice Plan, presented by Sheila Young and recommended by the A. School Improvement Training B. Integrating Technology/Technology Lab Workshops Moved to Discussion Agenda #6 - Okaloosa County School District Employee Group Insurance Plans for : Dental, Health, Long Term Disability, and Section 125 Flexible Benefits, presented by Jim Palmer and recommended by the Superintendent for approval.

5 REGULAR MEETING - AUGUST 13, 2001 PAGE Deleted - Use of Tooned-In School Menus, presented by Jimmie Bobo and 26. Zoning Waivers, presented by Assistant Superintendents and recommended by the A. Central Zone Schools B. North Zone Schools C. South Zone Schools 27. Bids and Purchasing, presented by Rick Norris and recommended by the A. Approval of Bids and Purchasing Requests: (1) Renewal of Bid #00-B09 Janitorial Chemicals awarded to Commercial Supply, Crestview Wholesale, Gulf Coast Paper Company, Houston Paper & Janitorial, Image Supply, Inc., and Ultra-Chem, Inc. (2) Renewal of Bid #01-B28 Lawn Service for Destin Middle School awarded to Niceville Lawn & Landscape in the amount of $10, (2 nd year of contract) (3) Tag-on-Bid #02-09 Milk/Milk Products, Nutrition Center, awarded to Dairy Fresh Corporation (4) Tag-on-Bid #02-13 Ice Cream Products, Nutrition Center, awarded to Dairy Fresh Corporation (5) Software Maintenance Agreement, Horizon Software International, Nutrition Center, in the amount of $14, (6) System Source, Sole Source Maintenance Contract, Data Processing, in the amount of $34, (7) Phonic Ear, Inc., Sole Source for Phonic Ear Equipment, ESE, in the amount of $24, B. Rejection of Bids and Purchasing Requests: (1) Bid #02-B09 Janitorial Chemicals, rejected, not enough bidders to ensure competitive pricing 28. Authorization to close the District Wide Crosswalks Project ($37, balance) and transfer sufficient funds from the unencumbered balance to purchase a replacement walk-in cooler for Elliott Point Elementary School, presented by Patricia Wascom and 29. Authorization to close Project 1359, Crestview High School Paving Behind Gym ($16, balance), and Project 1305, Crestview High School Gym Lighting ($ balance), and transfer the balance of unencumbered funds from these two projects to a new project for North Transportation Parking Lot Expansion, presented by Patricia Wascom and DISCUSSION AGENDA: 6. Mr. Walker stated that the Superintendent has informed him that funds are not available in the budget to fund a step raise for employees. Based on that information, he suggested that before the Board considers approval of the proposed insurance package, that the Superintendent discuss with the bargaining units and employees the possibility of applying the additional $2 million required to fund the

6 REGULAR MEETING - AUGUST 13, 2001 PAGE 6 proposed insurance package toward funding a step raise for employees and then requiring employees to pay a portion of their health insurance premiums. If funds are not available for both, this suggestion would give employees the opportunity to discuss and choose between receiving a step raise or having the funds applied toward their benefits package. Motion to table the Okaloosa County School District Employee Group Insurance Plans for was made by Mr. Hill, seconded by Mrs. Frakes and carried unanimously. 1. Consideration of School Improvement Plan Requests, Responses and Updates, presented by Terry Bevino and recommended by the None 2. Approved during Public Hearing - Adoption of an emergency amendment to School Board Policy 2-11(O),Cost of Football Tickets for Senior High Schools, to lift the current cap on football ticket prices, presented by Betty Howard and recommended by the 3. Motion to approve the recommendation of the Superintendent to establish the price of football tickets at $6.00 each at Choctawhatchee High School and Fort Walton Beach High School was made by Mr. Taylor, seconded by Mrs. Thigpen and carried unanimously. 4. Mr. McInnis requested authorization to advertise for a public hearing for revision of School Board Policy 2-11(O) entitled Cost of Football Tickets for Senior High Schools. He stated that if the Board had no objection, the revised policy would not include a cap on the price of football tickets and would only require the Superintendent to make a recommendation to the Board if there was to be an increase in the ticket price over the previous athletic season. Mr. Hill suggested that the school advisory council be involved in making the recommendation for the price of tickets. Motion to authorize the advertisement of a public hearing for revision of School Board Policy 2-11(O) entitled Cost of Football Tickets for Senior High Schools was made by Mr. Hill, seconded by Mrs. Frakes and carried unanimously. 5. Motion was made by Mrs. Thigpen to rescind the August 1999 zoning waiver restriction imposed on Davidson Middle School and Richbourg Middle School. The motion was seconded by Mr. Hill and carried unanimously. CONSTRUCTION PROGRAM/OWNER S REPRESENTATIVE S BUSINESS: None BIDS AND PURCHASING: None ATTORNEY S BUSINESS: Mr. McInnis requested the Chairman schedule a closed Attorney-Client Session to discuss pending litigation against the District. The Chairman scheduled the closed session for Tuesday, August 21, 2001, at 8:00 a.m. in the School District Administration Building, 120 Lowery Place, SE, Fort Walton Beach. SUPERINTENDENT S BUSINESS: 1. Meigs Middle School sixth grade students to attend the Alabama Shakespeare Theater in Montgomery, Alabama, on November 30, 2001.

7 REGULAR MEETING - AUGUST 13, 2001 PAGE 7 2. Mr. Gaetz stated that Dr. Spence will be retiring in a short time and consideration has to be given to how to handle the human resource responsibilities in the future. He requested board members review the job description and provide him with suggestions regarding the human resource position and processes so that whatever alterations are necessary can be made. BOARD MEMBERS BUSINESS: Mr. Hill asked the status of the development of a job description for Vice-Principal since the Superintendent previously informed the Board that one did not exist. Mr. Gaetz responded that principals were asked if they had an interest in working on the job description and to submit any recommendations to Dr. Spence. So far, there has been no response from the principals. There being no further business to come before the Board, and upon motion being duly made and seconded, the meeting was adjourned at 6:55 p.m. Teresa Epperson, Recorder DON GAETZ RODNEY L. WALKER SUPERINTENDENT AND CHAIRMAN OF THE BOARD CORPORATE SECRETARY