A G E N D A. Regular Athabasca County Recreation Board Meeting Athabasca County Wednesday May 16, :00 p.m. County Administration Office.
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1 A G E N D A Regular Athabasca County Recreation Board Meeting Athabasca County Wednesday May 16, :00 p.m. County Administration Office Page Page 1 of 156
2 Regular Athabasca County Recreation Board Meeting Athabasca County Wednesday May 16, :00 p.m. Page 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES 3.1 Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting BUSINESS ARISING FROM THE MINUTES Energize Workshop October 18-20, in Jasper. Two delegates were authorized to attend, attendees need to be confirmed 5. MANAGER REPORT 5.1 Report from April 25 to May NEW BUSINESS 6.1 Youth Assistance Grant for Grassland School Badminton 6.2 Community Assistance Grant for Richmond Park Hall 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre 6.4 Community Assistance Grant for Perryvale Community Hall 6.5 Community Assistance Grant for Ellscott Hall 6.6 Community Assistance Grant for Amber Valley Hall 6.7 Community Assistance Grant for Forfar Community Society 6.8 Community Assistance Grant for Wandering River Agricultural Society 6.9 Community Assistance Grant for Athabasca Pacers Football Club 6.10 Community Assistance Grant for Riverside Recreation 6.11 Community Assistance Grant for North Country Community Council 6.12 Spreadsheet of 2012 Community Assistance Grant Requests ITEMS ADDED TO THE AGENDA 8. NEXT MEETING 9. ADJOURNMENT Page 2 of 156
3 Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, :00 p.m. PRESENT: Fred Kuzyk, Chair, Iola Bartja, Mike Demko, Paul Ponich, Brenda Krawec, Lisa Stocking, Juanita Marois, Christi Bilsky, and County Manager Gary Buchanan. ABSENT: 1.0 CALL TO ORDER Chair Kuzyk called the meeting to order at 7:06 p.m. 2.0 APPROVAL OF AGENDA REC Moved by Paul Ponich that the Agenda be approved with the following addition: 4.2 Leadership Assistance Grant. CARRIED. 3.0 APPROVAL OF MINUTES REC Moved by Mike Demko that the Minutes of the March 21, 2012 regular meeting be approved as presented. CARRIED. 4.0 BUSINESS ARISING FROM THE MINUTES Draft Business Plan The Board reviewed the first draft of the business plan. Members will take the plan on the 2012 tour and update the plan following the tour. 4.2 Leadership Assistance Grant 5.0 DIRECTORS REPORT Secretary Buchanan reported that he had been contacted by Lorna Kravontka regarding the decision to decline their application for a Leadership Assistance grant. Secretary Buchanan gave a brief report on recreation activities: the Baptiste boat launch has been repaired; all campground operators CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 3 of 156
4 Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, :00 p.m. have been hired and are now working to open the campgrounds; and, seasonal staff has been hired and are receiving their orientations. REC Moved by Mike Demko that the Manager s Report is accepted as information. CARRIED. 6.0 NEW BUSINESS 6.1 Annual Tour Date The Board reviewed dates for the spring tour of recreation facilities. REC Moved by Lisa Stocking that the recreation tours be on May 7 and May 9, CARRIED Energize Workshop The Board discussed attendance at the 2012 Energize Workshop, October 18-20, in Jasper. REC Moved by Iola Bartja that two Board members be sent to the 2012 Energize Workshop. CARRIED. 6.3 Advertisements Secretary Buchanan reported that advertisements for the May long weekend will be advertised in the local papers and through the County s electronic media. 6.4 Policy 7630 The Board reviewed the proposed changes to Policy 7630 County Campgrounds Booking Policy. REC Moved by Brenda Krawec that changes to Policy 7630 County Campgrounds Booking Policy be accepted and the amended Policy be forwarded to Council for approval. CARRIED. CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 4 of 156
5 Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, :00 p.m. 6.4 Policy 7635 The Board reviewed the proposed changes to Policy 7635 County Campgrounds Suspension Guidelines, REC Moved by Paul Ponich that Policy 7635 County Campground Suspension Guidelines be accepted and the Policy be forwarded to Council for approval. CARRIED. 6.5 Volunteer Appreciation Event Members discussed the results of the Volunteer Appreciation Event. It was agreed to hold another event in 2013 and perhaps relocated it to one of the community halls. Members expressed thanks to Jodie Pruden and Nicole McDonald for their assistance in organizing the Event. 6.6 Youth Assistance Grants The Board reviewed the application of the Edwin Parr Drama Club for assistance under the Youth Assistance Grant to attend the Provincial Festival of Plays. REC Moved by Christi Bilski that the application of the Edwin Parr Drama Club for assistance under the Youth Assistance Grant to attend the Provincial Festival of Plays is approved in the amount of $ CARRIED. The Board reviewed the application of the Maya MacIsaac-Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships. REC Moved by Christi Bilsky that the application of the Maya MacIsaac- Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships in the amount of $ CARRIED. The Board reviewed the application of the Michael MacIsaac-Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships. CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 5 of 156
6 Agenda Item # 3.1 Athabasca Recreation Board Meeting Athabasca County Office Wednesday, April 25, :00 p.m. REC Moved by Christi Bilsky that the application of the Michael MacIsaac- Jones for assistance under the Youth Assistance Grant to attend the National Cross Country Ski Championships in the amount of $ CARRIED. 7.0 NEXT MEETING 8.0 ADJOURNMENT The next meeting is Wednesday May 16, 2012, at the County Office. REC Moved by Iola Bartja that the meeting be adjourned at 7:58 p.m. CARRIED. CHAIR SECRETARY Approval of Minutes from the April 25, 2012 Regular Athabasca County Recreation Board Meeting Page 6 of 156
7 Agenda Item # 5.1 Dangerous tree removal at Ghost Lake Replacement of old garbage can with new bearproof can at Narrow Lake Campsite Grading of road at Narrow Lake Campsite Report from April 25 to May 11 Page 7 of 156
8 Agenda Item # 5.1 Grading of Campsites at Narrow Lake Improvements to the Caretakers Cabin at Forfar Park Spring has arrived in the park Report from April 25 to May 11 Page 8 of 156
9 Agenda Item # 5.1 Improvements to the roadways Tree removal becomes firewood for sale Report from April 25 to May 11 Page 9 of 156
10 Agenda Item # 5.1 Recreational Services Manager s Report May 2012 Commencement of well water sampling Inspection of all campgrounds and municipal reserve playgrounds Inventory of all signs/sites for web Maps of the new brochures are being made Entrance sign for Forfar Park has been designed and contracted to Jim Stoetzel Metal posts and site numbers have been ordered to replace all the old campground wooden site posts and numbers at Forfar Park Inventory of all amenities Dangerous tree removal at Long Lake, Island Lake, Narrow Lake, and Forfar Park Campsites Ongoing road clearance of willows at Forfar Park Set up of Laurel Loiselle and her truck for the caretaking of the West Lakes Delivery of 3 new bear proof garbage containers for Forfar Park Delivery and installation of bear proof garbage container at Narrow Lake Grading of Narrow Lake campground road and sites Amendments to Policies 7630 and 7635 have been approved by Council at the Policy Review meeting Rec Board Tour of Forfar Park, Narrow Lake, Baptiste Lake, Poplar Point, Island Lake, Ghost Lake on Monday May 7 and on Wednesday May 9 of Hope Lake, North Buck Narrows, Charron Lake, Poacher s Landing and Riverside Park. Subjects discussed were: o Repair of boat docks o Improvements to Buck Lake Narrows New fire pits and picnic tables o The stripping of Charron Lake o Baptiste Lake Replacement of cook shed roof Possible change of camping area over to Day Use Area o Suggestion of Island Lake being marketed as a group site o Enlarging Long lake and Ghost Lake to accommodate more campsites o Takeover of Riverside Park o Construction of a change room for the swimming area at Forfar Recreation Park Seasonal Day passes are being advertised and actively promoted Improvements have been made to the Forfar Cabin and all camping sites. o New roof over customer receiving area, skirting, post replacement, material has been added to sites for leveling and gravel has been ordered to repair the bad holes in our road network Report from April 25 to May 11 Page 10 of 156
11 Agenda Item # 6.1 Youth Assistance Grant for Grassland School Badminton Page 11 of 156
12 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 12 of 156
13 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 13 of 156
14 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 14 of 156
15 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 15 of 156
16 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 16 of 156
17 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 17 of 156
18 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 18 of 156
19 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 19 of 156
20 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 20 of 156
21 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 21 of 156
22 Agenda Item # 6.2 Community Assistance Grant for Richmond Park Hall Page 22 of 156
23 Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 23 of 156
24 Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 24 of 156
25 Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 25 of 156
26 Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 26 of 156
27 Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 27 of 156
28 Agenda Item # 6.3 Community Assistance Grant for Wandering River Seniors Drop In Centre Page 28 of 156
29 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 29 of 156
30 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 30 of 156
31 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 31 of 156
32 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 32 of 156
33 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 33 of 156
34 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 34 of 156
35 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 35 of 156
36 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 36 of 156
37 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 37 of 156
38 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 38 of 156
39 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 39 of 156
40 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 40 of 156
41 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 41 of 156
42 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 42 of 156
43 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 43 of 156
44 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 44 of 156
45 Agenda Item # 6.4 Community Assistance Grant for Perryvale Community Hall Page 45 of 156
46 Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 46 of 156
47 Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 47 of 156
48 Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 48 of 156
49 Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 49 of 156
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51 Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 51 of 156
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56 Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 56 of 156
57 Agenda Item # 6.5 Community Assistance Grant for Ellscott Hall Page 57 of 156
58 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 58 of 156
59 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 59 of 156
60 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 60 of 156
61 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 61 of 156
62 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 62 of 156
63 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 63 of 156
64 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 64 of 156
65 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 65 of 156
66 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 66 of 156
67 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 67 of 156
68 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 68 of 156
69 Agenda Item # 6.6 Community Assistance Grant for Amber Valley Hall Page 69 of 156
70 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 70 of 156
71 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 71 of 156
72 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 72 of 156
73 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 73 of 156
74 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 74 of 156
75 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 75 of 156
76 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 76 of 156
77 Agenda Item # 6.7 Community Assistance Grant for Forfar Community Society Page 77 of 156
78 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 78 of 156
79 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 79 of 156
80 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 80 of 156
81 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 81 of 156
82 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 82 of 156
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87 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 87 of 156
88 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 88 of 156
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90 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 90 of 156
91 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 91 of 156
92 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 92 of 156
93 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 93 of 156
94 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 94 of 156
95 Agenda Item # 6.8 Community Assistance Grant for Wandering River Agricultural Society Page 95 of 156
96 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 96 of 156
97 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 97 of 156
98 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 98 of 156
99 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 99 of 156
100 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 100 of 156
101 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 101 of 156
102 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 102 of 156
103 Agenda Item # 6.9 Community Assistance Grant for Athabasca Pacers Football Club Page 103 of 156
104 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 104 of 156
105 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 105 of 156
106 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 106 of 156
107 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 107 of 156
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115 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 115 of 156
116 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 116 of 156
117 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 117 of 156
118 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 118 of 156
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120 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 120 of 156
121 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 121 of 156
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123 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 123 of 156
124 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 124 of 156
125 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 125 of 156
126 Agenda Item # 6.10 Community Assistance Grant for Riverside Recreation Page 126 of 156
127 Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 127 of 156
128 Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 128 of 156
129 Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 129 of 156
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151 Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 151 of 156
152 Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 152 of 156
153 Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 153 of 156
154 Agenda Item # 6.11 Community Assistance Grant for North Country Community Council Page 154 of 156
155 Spreadsheet of 2012 Community Assistance Grant Requests Page 155 of 156 Hall/Group Funds Requested Wandering River Seniors Drop In Centre Amber Valley Community Assoc. Current Project $ 2, Painting and general repairs $ 5, painting, carpet and curtains Perryvale Community Hall $ 5, Installing/purchasing commercial dishwasher, AED unit with Youth attachments, fire extinguishers and first aid kit, 21 nrew tables Richmond Park Community Hall Assoc. $ 5, continue renovations to the hall Historical Grant(s) Historical Project Scope Historical Amounts Given 22-Jul-10 update the doors and ceiling $ 2, Apr-09 upgrades to kitchen to comply with $ 5, health inspector $ 8, Oct-11 new bleaches at ball diamond and $ 2, playground upgrade 14-Feb-11 upgrades for compliance with health $ 5, regulations 10-Jun-10 upgrades to kitchen to comply with $ 5, health inspector 13-May-08 chairs and tables $ 1, $ 13, /27/2010 modernize and update kitchen, make bathrooms wheelchair accessable, and renovate the entrance way $ $ 5, , Oct-11 continue renovations to hall and $ 2, outdoor rink surface 24-Sep-08 outhouses, painting $ $ 2, Agenda Item #
156 Spreadsheet of 2012 Community Assistance Grant Requests Page 156 of 156 Hall/Group Funds Requested Current Project Wandering River Ag Society $ 5, Installation of new refridgeration units at the curling rink Ellscott Community Assoc. $ 5, Continuing upgrades to the kitchen Athabasca Pacer Football $ 1, Replacement of football girdles Historical Grant(s) Historical Project Scope Historical Amounts Given. 26-Oct-11 replace kitchen to bring it up to health $ 3, codes 3-Oct-10 replaced decking and steps to hall $ 3, $ 7, Dec-10 upgrading the 5 man sled $ 1, /24/2009 new team helmets $ 2, *Pacers team volunteered, without renumeration at last year's Fly In BBQ and have commited to this years event $ 3, North County Community Council $ 3, seed money for wages, poster boards and business cards Forfar Community Hall $ 5, upgrading kitchen and adding emergancy lighting to exit doors 16-Jun-09 Replacing all decks, rails and exterior stairs. Rebuild and paint the exterior doors. Renovate storage room; adding new laminate. Riverside Recreation $ 5, Upkeep, both regular maintenance and those required by the audit requirements. Also includes wish list items for the campground. Funds Requested $ 42, $ $ 1, , Agenda Item #
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