CREATIVE STUDIES POLICY MANUAL Revised March 31, 2008

Transcription

1 CREATIVE STUDIES POLICY MANUAL Revised March 31, RELATIONSHIP OF CREATIVE STUDIES POLICIES TO UBC POLICIES 2 ACADEMIC POLICY 3 ARTWORK INSTALLATION POLICY 4 AUDIO-VISUAL SERVICES POLICY 5 BUILDING ACCESS AND USE POLICY 6 CREATIVE WRITING POLICY 7 DISASTER RESPONSE POLICY 8 EXCHANGE PROGRAM POLICY 9 FIELD TRIP POLICY 10 FREEDOM OF EXPRESSION POLICY 11 GALLERY POLICY 12 HEALTH AND SAFETY POLICY 13 LIVE ANIMAL POLICY 14 NUDITY POLICY 15 PORTFOLIO PICK-UP POLICY 16 SUPPLIES POLICY 17 THEATRE POLICY 18 TENURE AND PROMOTION POLICY 19 TOOL CHECK-OUT POLICY 20 VISITING ARTISTS PROGRAM POLICY 21 WORKLOAD POLICY APPENDIX I WOODSHOP SAFETY RULES

2 1. RELATIONSHIP OF CREATIVE STUDIES POLICIES TO UBC POLICIES: The Creative Studies Policy Manual will be used in conjunction with other UBC Policies ( All of these policies will govern the use of Creative Studies facilities, equipment and supplies, as well as all departmental procedures and activities. 2. ACADEMIC POLICY 2.1. Admission Requirements See UBC Okanagan Calendar Portfolio See UBC Okanagan Calendar Letter of Intent See UBC Okanagan Calendar Deadline See UBC Okanagan Calendar 2.2. OUC/UBCO Transition Students See UBC Okanagan Calendar 2.3. Degree Requirements See UBC Okanagan Calendar 3. CAMPUS ART ACTIVITIES POLICY 3.1. Creative Studies faculty may book the FINA gallery and FINA display spaces for class projects and special exhibitions. Any work to be installed in other locations; any work that affects campus structures, systems, or environment; and any work that is potentially harmful or dangerous must be approved through the process detailed below After thorough consultation with their instructor, students should compose an describing their project and providing details regarding its location, installation, operation, and duration, send the to their instructor for review, then request the instructor to forward the application with a recommendation for approval to the Head of Creative Studies The Head will review the application and forward it to Facilities Management for final approval of the installation No work may be done without permission being granted All out-of-studio projects must be clearly labeled and identified with student name, course and instructor Dangerous installation practices are unacceptable. For example, art works must not be installed with risky support wires, and they must not be hung or placed in ways that that could potentially harm people or wildlife Building entrances and exits may not be blocked No damage is to be done to the campus, infrastructure, or environment All out-of-studio projects must be dismantled and disposed of by the removal date outlined in the original proposal All creative activity, research, and teaching involving the use of animals (including fish and invertebrates) must conform to the University Policy on Research and Teaching Involving Animals and must have the approval of the UBC Committee on Animal Care. Deadline dates and forms are available from the Animal Care Committee website. 4. AUDIO-VISUAL SERVICES POLICY: 4.1. Check-Out Procedure: All audio-visual equipment must be checked out using the UBCO on-line booking system: Equipment Malfunctions: All equipment malfunctions must be reported to the appropriate technical support personnel.

3 5. BUILDING ACCESS AND USE POLICY 5.1. Permitted Users: The FINA Gallery, the FINA foyer, and the Creative Studies office area are open to the public during regular hours. Creative Studies studio facilities are for the use of UBCO faculty, staff, and registered Creative Studies students only. No others may use the studios except where special approval has been granted (e.g. Open Drawing evenings, Open Studio situations, facilities rentals to outside users, visiting artists). Children and pets are strictly prohibited Building Hours: The building opens at 7:00am and is locked up at 11:00pm. Access after 11:00 is by swipe card. Students must obtain a swipe card from the Department secretary for a cost of $5.00, refundable at the end of the academic year. Lost cards can be replaced at a non-refundable cost of $ Hour Access: This is a privilege extended to Creative Studies students for the sole purpose of working in the studios. No non-students, children, or pets are permitted. Any student violating these policies or creating a dangerous or unruly working environment can and will be asked to leave the studios by Creative Studies faculty or by Campus Security 5.4. Lockers: Lockers are for storage of studio art related materials only. Students must not paint on or otherwise disfigure these lockers. Students will be charged a fee for any damages they cause D Studio (FIN 221): Students are responsible for cleaning up their work-site and the sink area. Drop cloths should be used if working on the wall or floor. Waste paint should be discarded in the garbage, not in the sink. Artwork should be stored in the racks, not left out in the studio. Fixative is not to be sprayed in the FINA building; it may be used outside the building. Waste paper and cardboard should be put into the nearest recycling container D Studio (FIN 123): Sculptural projects will be stored in the provided steel and overhead shelving. At the end of each class students will be responsible for cleanup in their working areas Computer Lab (FIN 141): No food or beverages are allowed in the computer lab Darkroom (FIN 229) Permitted Users: Normally, only students registered in Creative Studies courses may use the darkroom. In special cases, others may use the darkroom if they have written permission from photography instructors or the Head Food and Beverages: No food or beverages are allowed in the darkroom. Contamination of food by fumes or chemicals is a safety hazard. Prints and darkroom chemicals must also be protected from contamination by food substances Clean-up: Students are responsible for cleaning up their work area and attending to all spills, water overflows, etc. Immediate notice should be given to faculty, technicians, or Facilities Management if there are any electrical or plumbing malfunctions or uncontrollable overflow situations. After hours, Campus Security may be called for assistance.

4 5.9. Drawing Studios (FIN 222, FIN 223): Students are responsible for cleaning up their work-site and the sink area. Drop cloths should be used if working on the wall or floor. Waste paint should be discarded in the garbage, not in the sink. Artwork should be stored in the racks, not left out in the studio. Fixative is not to be sprayed in the FINA building; it may be used outside the building. Waste paper and cardboard should be put into the nearest recycling container Fourth Year Studios (FIN 122, FIN 226, FIN 227): Students are responsible for the day-to-day cleanliness of their individual studios and common areas. At the end of the academic year, students are responsible for cleaning and repairing their individual studios and common areas so that they are left in the same condition they were at the beginning of September. No noxious or toxic chemicals or aerosol products (including spray paints and spray fixatives) may be used in the fourth year studio areas Green Room (FIN 151): Students using paper backgrounds must roll them up when finished. Green floor panels should be returned to their wall-storage area after use Painting Studio (FIN 224): Students are responsible for cleaning up their work-site and the sink area. Drop cloths should be used if painting on the wall or floor. Waste paint should be discarded in the garbage, not in the sink. Any solvent and solvent-soaked rags should be discarded in the containers provided for that purpose. Solvents in use should be put in sealed containers, identified, and stored in the yellow cabinet. Solvent spills should be handled according to the approved procedure with the kit provided in the studio. Paintings should be stored in the racks, not left out in the studio Printmaking Studio (FIN 127): No food or beverages are permitted in the printmaking studio. Students must use proper safety equipment (respirator masks, gloves, and appropriate footwear) when handling any hazardous materials, whether in class time or outside of class time. If a student is unsure about the operation of any of the printmaking equipment or in the use of printmaking materials, such as solvents, acids, inks, etc., they are required not to use it until they have had proper instruction from faculty or staff. It is strongly recommended that students work in the Printmaking studio in pairs in case any accidents occur Sculpture (FIN 126): Sculptural projects will be stored on the provided overhead shelving as well as in the outdoor sculpture storage area. At the end of each class students will be responsible for clean up in their working areas. If a student has not had working experience with wood or metal tools and/or power equipment, they are required not to use the tool or power equipment until a UBC-O instructor or technician has demonstrated its proper use and safety. All welding should be done during school hours, and power is shut down after 4 PM and during weekends Slide Library (FIN 153): Only trained, qualified users are allowed to use the Leica Reprovit copy stand Theatre Studio (FIN 144, FIN 145)

5 Priority of Use: 1 st priority courses scheduled in the room, 2 nd priority regular meetings or rehearsals of student performance groups, 3 rd priority students working on course projects, 4 th priority other uses Schedule: A schedule will be posted outside the door with course hours and regular user hours blocked out. The remaining times would be available for Creative Studies students to reserve for course projects Furniture: There are 4 tables and 40 stacking chairs in the room. These should be the only objects left permanently in the room. Any plans for projects requiring storage of objects should be discussed with the instructors who teach in the room Care of Sprung Floor: No outside shoes are to be worn on the floor. Any dirt getting on to the floor should be cleaned up immediately. Care should be taken to avoid scraping furniture over the floor. No food or drink in the performance space Video Studio (FIN 228): No food or beverages are allowed in the Video Studio Woodshop (FIN 124): See Appendix I Woodshop Safety Rules. 6. CREATIVE WRITING POLICY 7. DISASTER RESPONSE POLICY 8. EXCHANGE PROGRAM POLICY 8.1. Application: Currently, the department has room for up to three students to study in Germany at Fachhochschule Hamburg in Winter Term 2 (February to June). This exchange program is open to third year students. The deadline for application to participate in the Exchange Program is April 30 in the year prior to the exchange Portfolios: Portfolios must contain a letter of intent (no more than 300 words) explaining the student s interest in the exchange to Hamburg, Germany, a folio of no more than 20 works, and two reference letters. 9. FIELD TRIP POLICY 9.1. Types of field trips Departmental (with some departmental involvement in fund-raising, organizing, and supervising) major (e.g. New York), regional (e.g. Vancouver), local (Kelowna Art Gallery, Knox Mt.) Independent: On occasion, independent groups of students initiate, organize, and run field trips of their own. The Department of Creative Studies provides no support of any kind and has no responsibility for the outcome Approval: Off-campus departmental field trips must be cleared by the Department Head and by UBCV Lawyer, Mark Crosby (local 28898) prior to the excursion Faculty/Student Ratios: The faculty to student ratio for a major departmental field trip is one faculty member for every 12 students, with a minimum of two faculty members Participants: Non-students may not be participants in a departmental field trip. The department will not book transportation, accommodation, or activities for anyone who is not registered in a Creative Studies course or program.

6 Students traveling separately from the group may not be recognized as participants in the field trip Faculty Expenses: The department will determine an appropriate level of compensation for faculty expenses incurred while supervising field trips. 10. FREEDOM OF EXPRESSION POLICY: The Department of Creative Studies supports the principle of freedom of expression, subject to the limitations imposed by the law and by other UBC policies ( Warnings should be provided when there is a significant probability that some viewers will be offended by artworks on display. 11. GALLERY POLICY Alumni Exhibitions: Opportunities will be provided for alumni exhibitions at the beginning of Winter Session, Term BFA Graduate Exhibition: The gallery, foyer, and corridors, and some studios will be reserved for the BFA Graduate Exhibition in April. All students involved in the BFA Graduate Exhibition must contribute to the general cleanup and other work needed to prepare for the show. After the close of the exhibition, students must remove their work promptly and do whatever cleanup, repainting, or repair work is necessary to return their site to its normal condition Faculty Exhibition: The gallery will be reserved for two weeks during Winter Session, Term 1 or 2 for a faculty exhibition MFA Graduate Exhibition: Provision will be made for exhibitions by graduating MFA students Traveling Exhibition: The Department reserves the right to retain one or more works from each of the participants in the BFA Graduate Exhibition in order to mount a traveling exhibition. The traveling exhibition will be shown in a number of galleries in the Okanagan and in western Canada. The galleries include, but are not limited to: the Vernon Public Art Gallery, The Art Gallery of the South Okanagan, and the Shuswap Art Gallery VIA 482 Exhibition: The gallery, foyer, and corridors will be reserved for a VISA 482 Exhibition during the last two weeks of Winter Session, Term Gallery Bookings: Gallery bookings are to be made on the sign-up sheet by the Creative Studies office Gallery Clean-Up: All gallery users will patch the walls and clean the gallery completely after use, in time for the next exhibition to be installed. 12. HEALTH AND SAFETY POLICY Importance of Health and Safety: The Creative Studies Department recognizes that the health and safety of students, staff, and faculty is of prime importance. Protection of students, staff, and faculty from health and safety hazards will be one of the chief considerations in the organization and operation of the department. The department will strive to ensure that students, staff, and faculty can study and work in a healthy and safe environment Permitted Users of Creative Studies Facilities, Equipment, and Supplies: Only presently employed UBCO Creative Studies personnel and presently enrolled UBCO Creative Studies students may use our facilities, equipment, and

7 supplies. Their use by other groups will be under the direction of UBCO Facilities Management Training for Restricted Tools and Processes: The Creative Studies Department uses tools, materials, and procedures that present a safety hazard. Some, where the hazard is especially serious, have been designated as restricted. Students must attend the appropriate safety training session and must be able to demonstrate to their instructor or to a designated technician that they have learned the necessary skills before they may operate any restricted tool or engage in any restricted process Supervision for Restricted Tools and Processes: Students must be supervised by a qualified UBCO faculty member or designate when using any restricted equipment or process WHMIMS Training: Faculty, staff, and students employed by the Department must attend a training session covering the WHMIS (Workplace Hazardous Materials Information System) and must be able to demonstrate comprehension of its principles. Faculty are responsible for relaying pertinent WHMIS information to the students in their courses Hazardous Materials Policy: A wide variety of solvents, solvent vapors, inks, paints, powdered materials, and plastics create health risks within the studio. Every Creative Studies studio where hazardous materials are used is equipped with a Materials Safety Data Sheet (MSDS) book that provides information pertinent to toxic ratings, health risks and safety procedures specific to the materials used. Students must consult MSDS information and be instructed by a faculty or staff member before using hazardous materials in the studio. Strong or foul odors are often an indication of toxic risks be aware and considerate when using potentially toxic materials. The following substances are not to be used inside the FINA building: aerosol products including spray adhesives, spray fixatives, and spray paints; sculptural plastic resins; urethane; and strong solvents such acetone, benzene, carbon tetrachloride, chloroform, ethanol, ether, ketones, lacquer thinner, toluene, and xylene. Such substances may only be used outdoors, well away from people, air intakes, and access doors Compliance with Safety Rules: Students, faculty, and staff must comply with all safety rules Use of Safety Equipment: Students, faculty, and staff must use all personal safety equipment that is required for a particular activity (e.g. eye protection, gloves, respirators, proper footwear, hearing protection, fall restraint) Art Project Safety: Art projects must be designed, constructed, installed, and operated so that they do not create a safety hazard or cause environmental or bodily harm Artwork Installation: (See 2. ARTWORK INSTALLATION POLICY.) Use of Drugs or Alcohol: No-one may use Creative Studies facilities, equipment, or supplies while under the influence of drugs or alcohol Reporting Accidents and Unsafe Conditions: Students are required to report any accident, near miss, or unsafe condition to their instructor, a Creative Studies faculty member, a technician, or other UBCO employee. If the

8 incident is serious, then the First Aid Attendant or Campus Security must be notified Consequences of Violating these Rules: Students violating the preceding safety rules or otherwise creating a safety hazard may lose the privilege of using Creative Studies facilities and equipment. Students are subject to the policies and regulations detailed in the UBCO Calendar Posting of Creative Studies Health and Safety Policy: This policy must be posted throughout the Creative Studies Department. 13. LIVE ANIMAL POLICY: Any use of live animals within the Department of Creative Studies shall comply with the policies and procedures of the Canadian Council on Animal Care ( and the UBC Committee on Animal Care ( An application must be submitted and approval received from the UBC Committee on Animal Care before live animals can be used in art works. No live animal shall be harmed, exposed to harm, or caused to suffer by faculty, staff or students within the Department of Creative Studies. 14. NUDITY POLICY: Models: Care should be taken that the blinds and the privacy shutters are closed during sessions with nude models. Entering and leaving studios should be avoided during nude modeling sessions. Permission must be obtained from models before nude photographs are taken. 15. PORTFOLIO PICK-UP POLICY: When courses are completed and portfolios are marked and returned, students will have 30 days after the deadline for the submission of final grades to pick up their portfolio. After that, they will be discarded. 16. SUPPLIES POLICY: Students will be responsible for providing their own supplies for Creative Studies courses. 17. THEATRE POLICY: 18. TENURE AND PROMOTION POLICY: 19. TOOL CHECK-OUT POLICY: 20. VISITING ARTISTS PROGRAM POLICY: Each year, the Head will notify the Visiting Artist Committee of the annual budget allotment for the Visiting Artists Program. Budgetary approval must be received from the Head or the Chair of the Visiting Artist Committee before visiting artists requiring honoraria or expenses are brought in. 21. WORKLOAD POLICY:

9 APPENDIX I WOODSHOP SAFETY RULES Personal Tie back long hair & tuck in long necklaces, key laces, and articles of clothing that might fall into blade contact. Remove any rings or bracelets that might come in contact with a blade. Secure, closed-toed footwear must be worn. Sandals are not permitted. Do not work under the influence of drugs or alcohol. If you have health issues that compromise your balance, vision or concentration abilities, please talk to your instructor. Eye protection must be worn when operating any power equipment in the shop. Wear other Personal Protective Equipment as is required for use with specific tools (eg hearing, breathing protection). Do not wear gloves while operating equipment. Allow enough time to do your work without rushing. The shop works on a buddy system. The technicians are not always available to be in the shop with you. In that case you must have another student in the shop while you are operating power equipment. Only OUC Creative Studies students and OUC staff are permitted to be in the shop. Do not bring in friends, family or children. The Shop Know the location of the emergency phone, the power-kill switch and the dust-extractor switch. Run the dust-extractor while you are cutting wood. When you have finished your shop task, or when the pile of residue on the floor gets excessive, sweep up dust and scraps and place in the garbage cans. Do not leave your mess for someone else to clean up. Put all the tools back in their storage locations. Power Equipment You may only use the shop power equipment after an OUC instructor has demonstrated proper use of that equipment and has verified that you show adequate comprehension in its use. Learn the machines applications and limitations, as well as the specific potential hazards specific to that machine.

10 At any point during your education in the Creative Studies Department (1st year through graduation), if you are unclear on how a piece of equipment works, or are uneasy with using it ask for help. Clean up any clutter around the saw before starting your task of cutting wood and do a visual check to ensure that everything is as it should be. Follow the instructions and safety rules for each tool. Use as many guards and safety devices as are appropriate for the task. Have the equipment turned off while you are making any adjustments to the blade, table or guards. If, when turning the equipment on, it makes an extraordinary noise or you suspect that something is wrong, immediately turn the equipment off and notify either your instructor or one of the technicians. Things break. If you damage a piece of equipment, or find it damaged, notify your instructor or one of the technicians immediately so that the equipment can be put back into service as quickly as possible. Focus on what you are doing and proceed with caution. Keep your hands well clear of the blade or cutting head. Use push-sticks where appropriate. Have the machine running only while you are cutting. If you need to move away from the machine to check something, turn the saw off. When you have completed your task, clean up your working area (use a counter brush on equipment tables, never your hands) and return the tool to a neutral position (eg return the table saw blade to vertical). Material being cut Only wood and some plastic materials may be cut in the woodshop. Work on metal in the metal shop. Ensure that wood is free of nails, screws, and debris such as sand, rocks and dirt. Material that has been used for concrete form-work may not be cut in the woodshop. Wood types and hazards: Some natural wood and wood products can cause health problems for some people. The problems may be caused from handling the wood, or from inhalation of the dust. Some common wood sensitivities: Cedar may cause skin allergies. Inhalation of cedar dust may cause asthma, bronchitis, sneezing, nasal irritation and conjunctivitis. Fir

11 splinter wounds are hard to heal and may become infected. The glue in particle board and plywood contains formaldehyde which is hazardous by inhalation. For information on other problem woods, please see the Wood Working: Toxic Woods in the Wood Shop, MSDS book.