December 31, 2015 BOARD OF COUNTY COMMISSIONERS ORANGE COUNTY, FLORIDA Y16-721-MM / ADDENDUM No. 1 ORANGE COUNTY CONVENTION CENTER PHASE III VALENCIA BALLROOM RENOVATION Bid Opening Date: January 12, 2016 at 2:00 P.M. This addendum is hereby incorporated into the bid documents of the project referenced above. The following items are clarifications, corrections, additions, deletions and/or revisions to, and shall take precedence over, the original documents. Underlining indicated additions; deletions are indicated by strikethrough. A. THE BID OPENING DATE IS UNCHANGED. B. Questions, Additions, and Deletions 1. Electrical Question: Please provide size, circuiting, and panel schedules for DIM 1 and DIM 2 shown on referenced drawing (E6.02). Response: DIM 1 and DIM 2 represent the lighting control cabinets Main-LCR and LCR indicated on Drawing E8.01. 2. Electrical Question: Can we get a copy or email of the light fixture bill of material and submittals for bidding purposes? Response: The Owner will provide ONLY the light fixtures as indicated on the fixture schedule no other items. ALL components required to produce a fully functional system shall be contractor provided. The light fixture specifications are included in the attached exhibits for Sesco Lighting Bill of Material dated 12/22/15 and Valencia Ballroom Lighting Specifications Pages 25-30. 3. Electrical Questions: 3.1. Drawing EL2.44M1 through EL2.44M4: a. Electrical Question: Confirm that DMX cable terminations from fixture to fixture are hard wired. Response: Yes, hard wire terminations at each fixture. b. Electrical Question: Confirm that installation of DMX cables in ceiling space are without conduit, using J-hooks for support. Response: Yes, J-hooks are acceptable for DMX cable support. 3.2. Drawing E0.01 Lighting Fixture Schedule : Electrical Question: Please provide cut sheets to owner-furnished contractor installed lighting fixtures. 1 Y16-721-MM Addendum No. 1 December 31, 2015
Response: See attached exhibits for Sesco Lighting Bill of Material dated 12/22/15 and Valencia Ballroom Lighting Specifications Pages 25-30 which outlines the specification and model numbers for the fixtures. 3.3. System Wiring Installation: a. Electrical Question: Confirm that Fire Alarm system is complete raceway system. Response: Yes, Fire Alarm shall be in a complete raceway. b. Electrical Question: Confirm that Audio/Video System is open wiring, using J-hook in ceiling space and stub out conduit in walls. Response: Confirmed, however no conduit and wiring shall be visible by public. c. Electrical Question: Confirm that Premise Distribution System is open wiring, using J-hook in ceiling space and stub out conduit in walls. Response: Confirmed, however no conduit and wiring shall be visible by public. d. Electrical Question: Confirm that Access Control System is open wiring, using J-hook in ceiling space and stub out conduit in walls. Response: No, access control shall be in a complete raceway. 3.4. Drawing E2.44M4: Electrical Question: Are the 30A twist-locks mounted below the rail existing to remain? Please clarify. Response: Yes, they are to remain. 3.5 Drawing ED2.44M1 through ED2.44M4: Electrical Question: Please specify number and locations of the speakers to be removed. Response: There is a pattern of approximately 72 speakers located throughout the ballroom high level, with approximately 18 under the balcony. 3.6. Specifications Section 262726-1.7A: Electrical Question: Please confirm the additional receptacles etc. are included in the base bid. Response: The additional receptacles are not required for this project. 3.7. Specifications Section 265100-1.5A, B: a) Electrical Question: Please confirm the additional exit signs etc. are included in the base bid. 2 Y16-721-MM Addendum No. 1 December 31, 2015
Y16-721-MM Addendum No. 1 December 31, 2015 Response: Yes the additional exit signs are included in the base bid. b) Electrical Question: Please confirm the additional emergency battery units etc. are included in the base bid. Response: Emergency battery units are not included in the base bid. The emergency lighting is on the emergency lighting distribution. 4. We need to know what date to use in our scheduling for the Notice to Proceed because the Attachment G, part G and elsewhere states that the 138 days allowed to reach substantial completion and the 168 days allowed to reach final completion start at the Notice to Proceed but we don t have access to the site before 4/16/2016 through 9/5/2016 (142 days). It further states that the time frame from NTP until access to start the work is for pre-con and submittals. It was mentioned at the Pre- Bid that anticipated NTP date might be 2/23/2016 which is a gap of 26 calendar days which, if correct, allows approximately 112 days of access to the work area for substantial completion and 142 days access to site for Final Completion. Please verify the above so that we can schedule and price the proper manpower and materials based on the actual available time to do the work. Response: The Notice to Proceed (NTP) date cannot be issued until the contract is executed and the pre-construction meeting has occurred. Please note the NTP includes the start of pre-construction, mobilization, and closeout phases. NTP anticipated by 3/8/16. With this anticipated NTP date, the contractor could have 39 calendar days for pre-construction and mobilization prior to working on-site. Onsite work is still limited to the days as previously specified: 4/16/16-9/5/16. Substantial completion, which is to achieve beneficial occupancy and use of the space, would occur by 8/29/16. Final completion would occur 30 calendar days following substantial. The contractor would not have 24/7 availability to the site after 9/5/16. See revisions in Paragraphs F, G and H of this addendum. 5. Article 9 states The Contractor will furnish all materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, power, light, heat, telephone, water and sanitary facilities and incidentals necessary for the execution, testing, initial operation and completion of the Work. Could you please remove the power, light, heat, water and sanitary facilities from the above as we understand that we will be utilizing existing power, light, heat, water and sanitary in the work space as our understanding is that we can use existing utilities and facilities within the space. Response: Temporary power and water will be provided by the Owner. Contractor is responsible for temporary lighting and heat apart from usage of the existing lighting fixtures. Refer to attachment Architectural Sketch SKA-007 for restroom facilities designated to the Contractor. Contractor is responsible for cleaning and maintenance of the restrooms while they are being used. 3
6. Is a staging and laydown plan required for review during the pre-construction phase? Response: Yes, as Structural drawing S1.002 indicates the live load of the Valencia floor is limited to 100 psf over an active exhibit hall, there is a need to evaluate the use of the floor prior to the start of on-site work. C. CHANGES TO SPECIFICATIONS: 1. This addendum includes clarifications, corrections, additions, deletions, and revisions that take precedence over the original bid documents. Below is a list of the information contained herein. 2. NOTE: THIS SUMMARY IS NOT TO BE CONSTRUED AS THE DEFINITIVE LIST OF REVISIONS. IT IS THE RESPONSIBILITY OF THE BIDDER TO INCORPORATE THE INFORMATION IN THIS ADDENDUM INTO THEIR BID PROPOSAL: Section TOC Volume 2 Table of Contents: Bolded/underlined added or revised sections and Bolded/strikethrough deleted sections. Section 011000 Summary Revised Hall C availability dates and clarify Ownerprovided items, some doors to be replaced, and floor coating in mechanical rooms. Section 096816 Carpet Addition of installer experience (to be submitted during submittal/preconstruction process by awarded Contractor), carpet scraps, installation procedures and training requirements; attachments 1) Axminster Carpet Installation Procedures and 2) CRI 104 Standards for Installation of Commercial Carpet. Section 272626 Data Communications Integration Removed any reference to multimode fiber optic cabling and LC connectors. OCCC requires single mode fiber optic cabling and SC connectors. See attached revised spec pages 16 and 20. D. CHANGES TO DRAWINGS SKETCHES: Architectural SKA-001 Reference Sheet G0.002: Revised Drawing Index Sheet Volume 1 SKA-002 Reference Sheet A0.000: Revised Demolition Plan Notes SKA-003 Reference Sheet A0.441: Revised Level 4 Area 41 Demolition Floor Plan Y16-721-MM Addendum No. 1 December 31, 2015 4
SKA-004 Reference Sheet A0.441: Revised Level 4 Area 41 Demolition Floor Plan SKA-005 Reference Sheet A0.442: Revised Level 4 Area 42 Demolition Floor Plan SKA-006 Reference Sheet A0.442: Revised Level 4 Area 42 Demolition Floor Plan SKA-007 Reference Sheet A0.443: Revised Level 4 Areas 43 & 45 Demolition Floor Plan SKA-008 Reference Sheet A6.001: Revised Wall Sections SKA-009 Reference Sheet A6.001: Revised Wall Sections SKA-010 Reference Sheet A6.002: Revised Wall Sections SKA-011 Reference Sheet A6.003: Revised Wall Sections SKA-012 Reference Sheet A7.001: Revised Door Details Interiors SKI-001 Reference Sheet I8.001: Delete Accessory Code ACC-13. SKI-002 Reference Sheet I8.002: Revise Transition Detail 5. Structural SKS-001 Reference Sheet S3.01: Revised Masonry Lintel at New Opening Plumbing SKP-001 Reference Sheet PD2.002: Further clarified the scope of work associated with the storm piping and the fittings within the vertical chases. SKP-002 Reference Sheet PD2.002: Further clarified the scope of work associated with the storm piping and the fittings within the vertical chases. SKP-003 Reference Sheet PD2.002: Further clarified the scope of work associated with the storm piping and the fittings within the vertical chases. SKP-004 Reference Sheet PD2.002: Further clarified the scope of work associated with the storm piping and the fittings within the vertical chases. Fire Protection SKFP-001 Reference Sheet FP0.01: a) Add Sprinkler pipe chart as shown on attached sketch SKFP-001. b) Add existing piping entry to the FIRE PROTECTION LEGEND as shown on attached sketch SKFP-001. c) Delete GENERAL NOTE 11 from the FIRE PROTECTION DATA and renumber the remaining notes accordingly. SKFP-002 Reference Sheet FP6.01: Add new Detail as shown on Sketch. Y16-721-MM Addendum No. 1 December 31, 2015 5
SKFP-002A Reference Sheet FP2.441: a) Add new 2 zone valve and 2 branch piping to refeed existing adjacent Corridor (SC-8) sprinklers from the main sprinkler feed piping located above the Ballroom 415A in order to avoid prolonged down time for the corridor sprinklers. b) Add a leader line and note, pointing to the refed existing Corridor (SC-8) sprinklers which reads: NOTE: CAP EXISTING 2" RISER CONNECTION FROM ABOVE AS SHOWN. MAINTAIN FEED PIPING FOR RELOCATED SPRINKLERS. PROVIDE NEW 2" RISER UP TO EXISTING MAIN FEED PIPING UPSTREAM OF EXISTING ZONE VALVE. PROVIDE NEW FLOW SWITCH, ZONE VALVE WITH TAMPER SWITCH, AND CHECK VALVE. PROVIDE NEW 2" RISER UP TO EXISTING MAIN FEED PIPING. SKFP-003 Reference Sheet FP2.441: a) Add new 2 zone valve and 2 branch piping to refeed existing adjacent Corridor (SC-3) sprinklers from the main sprinkler feed piping located above the Ballroom 415A in order to avoid prolonged down time for the corridor sprinklers. b) Add a leader line and note, pointing to the refed existing Corridor (SC-3) sprinklers which reads: NOTE: CAP EXISTING 2" RISER CONNECTION FROM ABOVE AS SHOWN. MAINTAIN FEED PIPING FOR RELOCATED SPRINKLERS. PROVIDE NEW 2" RISER UP TO EXISTING MAIN FEED PIPING UPSTREAM OF EXISTING ZONE VALVE. PROVIDE NEW FLOW SWITCH, ZONE VALVE WITH TAMPER SWITCH, AND CHECK VALVE. PROVIDE NEW 2" RISER UP TO EXISTING MAIN FEED PIPING. SKFP-004 Reference Sheet FP2.443: Add new leader line and leader note that reads: EXISTING 2 FIRE MAIN UP, pointing to the riser located near the intersection of column line F.6 and 10.3 (1/3 between column lines 10 and 11). SKFP-005 Reference Sheet FP2.444: a) Add existing 2 riser piping leading to the existing 6 main piping located above Ballroom 415A. b) Add new leader line and leader note that reads: EXISTING 2 FIRE MAIN UP, pointing to the riser located near the intersection of column line F.6 and 15.6 (1/2 between column lines 15.2 and 16). SKFP-006 Reference Sheet FP2.44M1: Add new leader line and leader note that reads: EXISTING 3 FIRE MAIN DN, pointing to the riser located near the intersection of column lines D.5 (1/2 between D.4 and D.6) and 15.75 (3/4 between column lines 15 and 16). Y16-721-MM Addendum No. 1 December 31, 2015 6
SKFP-007 Reference Sheet FP2.44M2: a) Add new leader line and leader note that reads: EXISTING 3 FIRE MAIN DN, pointing to the riser located near the intersection of column lines D.5 (1/2 between D.4 and D.6) and 10.25 (1/4 between column lines 10 and 11). b) Add new leader line and leader note that reads: EXISTING 2 FIRE MAIN DN, pointing to the riser located plan South of the intersection of column lines D.85 and 8.25 (1/2 between column lines 8 and 9). c) Add note pointing to the ceiling sprinklers in the high upper area above Ballroom 415C and 415D that reads: SPRINKLERS PLACED @ 30-6 A.F.F.. See Sheet FP2.44M1 for similar note location. d) Add note pointing to the ceiling sprinklers in the high upper area above Ballroom 415C and 415D that reads: SPRINKLERS PLACED @ 30-0 A.F.F.. See Sheet FP2.44M1 for similar note location. e) Add note pointing to the ceiling sprinklers in the high upper area above Ballroom 415C and 415D that reads: SPRINKLERS PLACED @ 31-0 A.F.F.. See Sheet FP2.44M1 for similar note location. SKFP-008 Reference Sheet FP2.44M3: a) Add new 1½ piping leading from the existing 6 main piping located above Ballroom 415D to new branch sprinkler piping and sprinklers located above Operable Panel Room OP5. b) Add new leader line and leader note that reads: PROVIDE NEW CONCEALED SPRINKLERS AND NEW PIPING AS SHOWN. CONNECT NEW 1 ½ BRANCH PIPING TO EXISTING 6 MAIN, pointing to a concealed sprinkler located above Operable Panel Room OP5. SKFP-009 Reference Sheet FP2.44M4: Add new leader line and leader note that reads: PROVIDE NEW CONCEALED SPRINKLERS AND NEW PIPING AS SHOWN, pointing to a concealed sprinkler located above Operable Panel Room OP5. SKFP-010 Reference Sheet FP2.44M4: a) Add new 1½ piping leading from the existing 6 main piping located above Ballroom 415A to new branch sprinkler piping and sprinklers located above Operable Panel Room OP4. b) Add new leader line and leader note that reads: PROVIDE NEW CONCEALED SPRINKLERS AND NEW PIPING AS SHOWN. CONNECT NEW 1 ½ BRANCH PIPING TO EXISTING 6 MAIN, pointing to a concealed sprinkler located above Operable Panel Room OP4. SKFP-011 Reference Sheet FP2.44U1: a) Add sprinkler branch piping and a connection to the existing 2 cross main as required to feed the new line of upright sprinklers along the plan West side of Y16-721-MM Addendum No. 1 December 31, 2015 7
Ballroom 415A. b) Add sprinkler branch piping and connections to the existing sprinkler branch piping as required to feed the two new lines of upright sprinklers along the plan North side of Ballrooms 415A and 415B. SKFP-011 Reference Sheet FP2.44U2: a) Add sprinkler branch piping and a connection to the existing 2 cross main as required to feed the new line of upright sprinklers along the plan East side of Ballroom 415D. b) Add sprinkler branch piping and connections to the existing sprinkler branch piping as required to feed the two new lines of upright sprinklers along the plan North side of Ballrooms 415C and 415D. SKFP-011 Reference Sheet FP2.44U3: Add sprinkler branch piping as required to feed the new line of upright sprinklers along the plan East side of Ballroom 415D. SKFP-011 Reference Sheet FP2.44U4: Add sprinkler branch piping as required to feed the new line of upright sprinklers along the plan West side of Ballroom 415A. Electrical SKE-001 Reference Sheet E2.441: a) Changed floor box note to data 6-Cat6A and modular. b) Changed Plan Key note 16 to read: NEW DATA JACK LOCATION, PROVIDE 2-3/4"C STUB-UP WITH 6-CAT6A (.300"DIA), 4"X4"X2" BACK BOX WITH MUD RING, FACE PLATE, AND 6 MODULAR TERMINATIONS (2 PHONE 4 DATA). INSTALL STUB-UP IN AIR GAP TO ABOVE CEILING AND ROUTE TO SERVING TELECOM ROOM. SKE-002 Reference Sheet E2.442: Changed Plan Key note 16 to read: NEW DATA JACK LOCATION, PROVIDE 2-3/4"C STUB-UP WITH 6-CAT6A (.300"DIA), 4"X4"X2" BACK BOX WITH MUD RING, FACE PLATE, AND 6 MODULAR TERMINATIONS (2 PHONE 4 DATA). INSTALL STUB-UP IN AIR GAP TO ABOVE CEILING AND ROUTE TO SERVING TELECOM ROOM. SKE-003 Reference Sheet E2.443: Changed Plan Key note 16 to read: NEW DATA JACK LOCATION, PROVIDE 2-3/4"C STUB-UP WITH 6-CAT6A (.300"DIA), 4"X4"X2" BACK BOX WITH MUD RING, FACE PLATE, AND 6 MODULAR TERMINATIONS (2 PHONE 4 DATA). INSTALL STUB-UP IN AIR GAP TO ABOVE CEILING AND ROUTE TO SERVING TELECOM ROOM. Y16-721-MM Addendum No. 1 December 31, 2015 8
SKE-004 Reference Sheet E2.444: Changed Plan Key note 16 to read: NEW DATA JACK LOCATION, PROVIDE 2-3/4"C STUB-UP WITH 6-CAT6A (.300"DIA), 4"X4"X2" BACK BOX WITH MUD RING, FACE PLATE, AND 6 MODULAR TERMINATIONS (2 PHONE 4 DATA). INSTALL STUB-UP IN AIR GAP TO ABOVE CEILING AND ROUTE TO SERVING TELECOM ROOM. SKE-005 Reference Sheet E2.44M1: a) Changed Plan Key Note 9 to read: INSTALL 1 CAT6A FROM WAP AND ROUTE TO SERVING TELECOM ROOM. b) Added Plan Key Note 12 to read EXTEND EXISTING MECHANICAL ROOM RECEPTACLE CIRCUIT TO NEW AHU 120 VOLT CONNECTION FOR INTEGRAL WORK RECEPTACLE AND LED LIGHTS. CONNECT AS REQUIRED. c) Added 120 volt connection to the AHU and Key Note 12. SKE-006 Reference Sheet E2.44M2: a) Changed Plan Key Note 9 to read: INSTALL 1 CAT6A FROM WAP AND ROUTE TO SERVING TELECOM ROOM. b) Added Plan Key Note 12 to read EXTEND EXISTING MECHANICAL ROOM RECEPTACLE CIRCUIT TO NEW AHU 120 VOLT CONNECTION FOR INTEGRAL WORK RECEPTACLE AND LED LIGHTS. CONNECT AS REQUIRED. c) Added 120 volt connection to the AHU and Key Note 12. SKE-007 Reference Sheet E2.44M3: a) Changed Plan Key Note 9 to read: INSTALL 1 CAT6A FROM WAP AND ROUTE TO SERVING TELECOM ROOM. b) Added Plan Key Note 12 to read EXTEND EXISTING MECHANICAL ROOM RECEPTACLE CIRCUIT TO NEW AHU 120 VOLT CONNECTION FOR INTEGRAL WORK RECEPTACLE AND LED LIGHTS. CONNECT AS REQUIRED. c) Added 120 volt connection to the AHU s and Key Note 12. SKE-008 Reference Sheet E2.44M4: a) Changed Plan Key Note 9 to read: INSTALL 1 CAT6A FROM WAP AND ROUTE TO SERVING TELECOM ROOM. b) Added Plan Key Note 12 to read EXTEND EXISTING MECHANICAL ROOM RECEPTACLE CIRCUIT TO NEW AHU 120 VOLT CONNECTION FOR INTEGRAL WORK RECEPTACLE AND LED LIGHTS. CONNECT AS REQUIRED. Y16-721-MM Addendum No. 1 December 31, 2015 9
c) Added 120 volt connection to the AHU s and Key Note 12. SKE-009 Reference Sheet E6.02: Changed DIM1 and DIM2 to MAIN-LCR AND LCR. SKE-010 Reference Sheet E7.03: Changed circuit for the AHU 120 volt connections. SKE-011 Reference Sheet E7.03: Changed circuit for the AHU 120 volt connections. SKEL-001 Ref. Sheet EL2.44M3: Changed call out for data ports to Key Note 2. SKEL-002 Ref. Sheet EL2.44M4: Changed call out for data ports to Key Note 2. SKEL-003 Ref. Sheet EL2.44M4: Changed call out for data ports to Key Note 2. E. CHANGES TO DRAWINGS FULL SIZE: A1.001: Revised Level 4 Area 37-52 Overall Demolition Reflected Ceiling Plan A3.44M1: Revised Level 4M Area 41 Reflected Ceiling Plan A3.44M2: Revised Level 4M Area 42 Reflected Ceiling Plan A3.44M3: Revised Level 4M Area 43 & 45 Reflected Ceiling Plan A3.44M4: Revised Level 4M Area 44 & 46 Reflected Ceiling Plan A5.001: Revised Interior Elevation Prefunction A5.003: Revised Interior Elevation West A5.004: Revised Interior Elevation North A5.005: Revised Interior Elevation South A7.012: New Drawing Operable Panel Elevation and Section FP02.001: Delete Overall Demolition Plan in its Entirety without Replacement. FP02.002: Delete Overall Demolition Plan in its Entirety without Replacement. FP02.003: Delete Overall Demolition Plan in its Entirety without Replacement. FP2.001: Delete Overall Demolition Plan in its Entirety without Replacement. FP2.002: Delete Overall Demolition Plan in its Entirety without Replacement. FP2.003: Delete Overall Demolition Plan in its Entirety without Replacement. F. In Part D of the IFB make the following changes: If awarded this construction Contract, the Bidder agrees to complete the work covered by this Contract as follows: 1. Work shall start at the project site within fourteen (14) days of the effective date of the Notice to Proceed. 2. Substantially complete in 138 175 consecutive calendar days from date of Official Notice to Proceed. Y16-721-MM Addendum No. 1 December 31, 2015 10
3. Final completion in 168 205 consecutive calendar days from date of Official Notice to Proceed. 4. Should the Successful Bidder fail to complete work as specified, the liquidated damage clause will apply (Part E, Contract). The Bidder hereby agrees that the County reserves the right to waive informalities in any bid and to reject any or all bids, or to accept any bid that in its judgment will be for the best interest of the County. G. In Part E of the IFB, Article VI make the following change: VI TIME OF COMMENCEMENT AND FINAL COMPLETION: a. Work to commence within fourteen (14) days of Official Notice to Proceed date and shall be completed, unless amended by written Change Order or Amendment executed by both parties to this Contract. b. Substantial Completion of the Work shall be achieved not later than 138 175 consecutive calendar days from date of Official Notice to Proceed. c. Final Completion of the Work shall be achieved not later than 168 205 consecutive calendar days from date of Official Notice to Proceed. H. In Part G of the IFB, paragraph 1 make the following changes: 1. On-site Work Availability and Liquidated Damages The Contractor will have 24/7 access Monday-Sunday during the project duration. On-site availability is limited to 4/16/2016 to 9/5/2016. There is no extension of available dates. Refer to the Specifications for availability of Exhibit Hall C located directly below in regards to scope of work that would impede that area. Refer to the Specifications in regards to the live load capacities of the floor and freight elevators for staging and transport of materials and equipment. There is a Preconstruction period following Notice-to-Proceed however this shall be part of the project duration of 138 175 calendar days. This time is to be used for the preconstruction meeting, submittals and shop drawing review and approval. Liquidated damages are applicable to the Project Substantial Completion and Project Final Completion. Substantial Completion: 138 175 calendar days. If Substantial Completion is not reached within 138 175 calendar days, $10,500/day liquidated damages will apply. Project Final Completion: 168 205 calendar days. Y16-721-MM Addendum No. 1 December 31, 2015 11
If Project Final Completion is not reached within 168 205 calendar days, $7,080/day liquidated damages will apply. If applicable, liquidated damages for Substantial Completion and Project Final Completion may run concurrently if Substantial is not reached prior to the Project Final deadline. I. All other terms and conditions of the IFB remain the same. J. The Proposer shall acknowledge receipt of this addendum by completing the applicable section in the solicitation or by completion of the acknowledgement information on the addendum. Either form of acknowledgement must be completed and returned not later than the date and time for receipt of the proposal. Receipt acknowledged by: Authorized Signature Date Signed Title Name of Firm Y16-721-MM Addendum No. 1 December 31, 2015 12