RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES January 11, :00 a.m.

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1 RENO-TAHOE AIRPORT AUTHORITY BRIEF OF MINUTES MEETING OF THE BOARD OF TRUSTEES January 11, :00 a.m. MEMBERS PRESENT Shaun Carey, Chair Lisa Gianoli, Vice Chair Carol Chaplin, Secretary Jenifer Rose, Treasurer Nat Carasali Daniel Farahi Richard Jay Jessica Sferrazza Art Sperber ALSO PRESENT Marily M. Mora, A.A.E. President/CEO Dean Schultz, A.A.E. Executive Vice President/COO Ann Morgan General Counsel Claire Johnson Clerk of the Board MEMBERS ABSENT/EXCUSED None The Board of Trustees met in the Board Room, Airport Authority Administrative Offices, Reno-Tahoe International Airport, Reno, Nevada. Chairman Shaun Carey called the meeting to order. The Pledge of Allegiance was recited and roll was called. 3. PUBLIC COMMENT, if any Limited to Three Minutes Per Person Fred Telling, recently elected Chairman of the Board for the Reno Air Racing Association (RARA), spoke regarding the National Championship Air Races (NCAR). He indicated that the NCAR has had challenges but a long and dedicated legacy in Reno. Mr. Telling stated that the NCAR is vitally important and contributes just shy of $100 million per year of economic development to the community. Notwithstanding that, Mr. Telling indicated that RARA has a lot to do to continue to improve their business practices and activities. As a result, Mr. Telling said he will be much more active and will do everything in his power to make the NCAR have a legacy for another 50+ years here in Reno. Mr. Telling stated that with the coming year s races, it will be the 53rd year at Reno- Stead Airport (RTS). He said that RARA recognizes that economic development is critical to this community and is delighted to see the economic growth that s occurred. Mr. Telling stated that RARA knows that under the guidance of the Reno-Tahoe Airport Authority (RTAA), there are plans in place to continue to effectively develop the RTS facility. RARA met earlier in the week with the RTAA team and Mr. Telling said that RARA appreciates the opportunity to have a seat at the table as plans are discussed. It is RARA s hope that the RTAA s economic development goals on behalf of the community and RARA s desire to continue to race at RTS can coexist and be mutually beneficial over the long term. Mr. Telling thanked the Trustees for their time, and

2 Page 2 of 6 thanked the RTAA for its long and dedicated partnership that he looks forward to continuing. Lastly, Mr. Telling introduced his colleague, Tony Logoteta, current COO/CFO of RARA. 4. PRESENTATIONS AND AWARDS a. Employee, Tenant and Special Recognitions Brian Moore, Vice President Human Resources, announced the recipients of the THRIVE Most VALUE-able Player awards for Each of these employees was nominated by their coworkers and chosen because they represent the organizational values through their daily activities and attitudes, and especially exude the qualities represented by the specific THRIVE value for which they were selected. Mr. Moore recognized the following award recipients: the RTAA Employee Intranet Team, including Renea Ghassedi, Julie Sternberg, Maggie McGrew, Suzanne McLaughlin, Paula Murphy, Chrissy Gonzales and Jeff Longacre - Teamwork for Results; Joyce Humphrey, Manager of Purchasing & Materials Management - Honesty and Integrity; Jeff Romero, Airfield Maintenance Technician V - Respect & Recognition; Barbara Kaska, Facilities Custodian - Inspire & Innovate; Matt Robinson, Facilities Project Coordinator - Versatility; and, the Airport Fire Team - Enthusiasm for Excellence. Mr. Moore also announced two additional award recipients: Jill Atkinson, Human Resources Specialist Newcomer s Award, and Blake McBroom, Airfield Technician IV Innovator of the Year Award. Marily Mora, President/CEO, announced that the recipient of the 2017 President s Award is Lissa Butterfield, Senior Airport Planner in the Engineering and Planning Department. The President s Award recipient is someone who lives the values all six of them in their daily work life. Ms. Mora said that having worked with Ms. Butterfield for many years, she can easily say that there is nothing Ms. Butterfield cannot do if she sets her mind to it. Many times when special projects have arisen and she s looked around the organization to determine who can best help, Ms. Butterfield s name always comes up. Ms. Mora said that Ms. Butterfield was selected for the President s award this year due to her instrumental work associated with the RNO Master Plan and in particular the outreach conducted as part of that. She s also been very involved in the new Geographic Information System (GIS) project and overseen the Airport s Capital Improvement Plan. In addition to these major initiatives, Ms. Mora stated that Ms. Butterfield always steps up to volunteer, citing her efforts related to the Kindness Takes Flight program and the 2017 Air Races. In summary, Ms. Mora indicated that Ms. Butterfield is an incredibly well versed employee who is very versatile and possesses the ability to handle many projects. Ms. Mora congratulated Ms. Butterfield on the well-deserved recognition. Each of the above award recipients was recognized and presented with their award at the RTAA Holiday Party held on Saturday, December 16, Next, Ms. Mora announced that the recipient of the Employee of the Quarter award for the 4th quarter 2017 is Claire Johnson. Ms. Johnson began her career at the Airport Authority in August of 2013 as Administrative Assistant in the Police Department. She was promoted to her current position of Executive Assistant/Clerk of the Board in August of Ms. Mora stated that Ms. Johnson lives and breathes the THRIVE values and has a passion for helping individuals and the organization be successful. She said this award stems from Ms. Johnson s versatility, her commitment to interdepartmental teamwork, and her enthusiasm for excellence. Ms. Mora went on to say that in addition to the incredible job Ms. Johnson does on a daily basis

3 Page 3 of 6 with the Board of Trustees, she also almost single-handedly coordinated a flawless day-long Board Retreat last fall. Ms. Mora said that on top of her regular job functions, Ms. Johnson is an instrumental member of the iteam that works to help employees develop innovative ideas. She also participates on the Events Committee and takes part in the Kindness Takes Flight activities. Ms. Mora congratulated Ms. Johnson on being selected as the Employee of the Quarter. Ms. Johnson thanked Ms. Mora and Dean Schultz, Executive VP/COO, for the great honor. She expressed her love for her job and her role in supporting the Board of Trustees. b. Introduction of New Promoted, and Retired Employees Mr. Schultz introduced 4 new employees who recently joined the RTAA Philip Solomon, Airport Facilities Custodian effective November 28, 2017; Ben Carpenter, Manager Landside Operations effective December 18, 2017; Gorgo, Police K-9, effective December 27, 2017; and Kyle Morris, Airfield Equipment Mechanic Technician IV effective January 2, Mr. Schultz recognized 2 employees on their recent job promotions. Barry Wellard who was promoted on December 18, 2017 from Airfield Technician II to Airfield Technician IV, and Aurora Ritter who was promoted effective January 8, 2018 from Real Estate Supervisor to Manager of Airport Economic Development. c. Tenant Communication None. 5. APPROVAL OF MINUTES On motion by Trustee Sperber, seconded by Trustee Gianoli, which motion duly carried by unanimous votes, the Board approved the minutes from the Board of Trustees meeting of December 14, APPROVAL OF AGENDA On motion by Trustee Jay, seconded by Trustee Rose, which motion duly carried by unanimous votes, the Board approved the January 11, 2018 Board of Trustees meeting agenda. 7. COMMITTEE / LIAISON REPORTS Committee / Liaison reports were given by: a. Finance and Business Development Committee Trustee Rose b. Planning and Construction Committee Trustee Sperber c. Airport Noise Advisory Panel (ANAP) Trustee Jay d. Community Outreach Committee (COC) Trustee Sferrazza e. Stead Liaison Chair Carey f. RSCVA Board Liaison Trustee Carasali g. Air Service Liaison Trustee Carasali h. The Chamber Reno Sparks Northern NV CEO Marily Mora i. Reno-Tahoe International Airport Users Committee Trustee Jay j. Truckee River Flood Control Project Needs Committee Liaison Dean Schultz

4 Page 4 of 6 8. CONSENT ITEMS FOR BOARD ACTION a. #18(01)-01 Authorization for the President/CEO to Negotiate Final Terms and Execute a New 3-Year Commercial Hangar Lease and One 2-Year Option to Extend, Located at the Reno- Tahoe International Airport, Between Guardian Flight, LLC and the Reno-Tahoe Airport Authority, for a Minimum Contract Value of $279, Trustee Sferrazza disclosed that she represents the Regional Emergency Medical Services Authority (REMSA) and that REMSA has a financial relationship with Guardian Flight, LLC. Therefore, she recused herself from taking action on this item. On motion by Trustee Jay, seconded by Trustee Carasali, which motion was duly carried by unanimous votes, the Board approved Agenda Item #18(01)-01 as follows: Authorized the President/CEO to Negotiate Final Terms and Execute a New 3-Year Commercial Hangar Lease and One 2-Year Option to Extend, Located at the Reno-Tahoe International Airport, Between Guardian Flight, LLC and the Reno-Tahoe Airport Authority, for a Minimum Contract Value of $279, b. #18(01)-02 Authorization for the President/CEO to Negotiate Final Terms and Execute a New 5-Year Non-Commercial Hangar Lease and One 5-Year Option to Extend, Located at the Reno-Stead Airport, Between Tactical Air Support, Inc. and the Reno-Tahoe Airport Authority, for a Minimum Contract Value of $731,880 On motion by Trustee Gianoli, seconded by Trustee Carasali, which motion was duly carried by unanimous votes, the Board approved Agenda Item #18(01)-02 as follows: Authorized the President/CEO to Negotiate Final Terms and Execute a New 5-Year Non- Commercial Hangar Lease and One 5-Year Option to Extend, Located at the Reno-Stead Airport, Between Tactical Air Support, Inc. and the Reno-Tahoe Airport Authority, for a Minimum Contract Value of $731,880. c. #18(01)-03 Authorization for the President/CEO to Award a Contract for a Software License and Computer Equipment Lease, with Darktrace, in the Amount of $117,000, for the Acquisition of a Cyber-Security Intrusion Detection System, Exempt from Competitive Bidding Pursuant to Nevada Revised Statute (g, h) On motion by Trustee Gianoli, seconded by Trustee Carasali, which motion was duly carried by unanimous votes, the Board approved Agenda Item #18(01)-03 as follows: Authorized the President/CEO to Award a Contract for a Software License and Computer Equipment Lease, with Darktrace, in the Amount of $117,000, for the Acquisition of a Cyber- Security Intrusion Detection System, Exempt from Competitive Bidding Pursuant to Nevada Revised Statute (g, h). 9. ITEMS FOR BOARD INFORMATION, DISCUSSION AND POSSIBLE ACTION a. None.

5 Page 5 of ITEMS FOR BOARD INFORMATION AND DISCUSSION a. Presentations i. None. b. Upcoming Board Meeting/RTAA Event Schedule i. Board/Committee Meetings 1. February 6, :00 am Finance and Business Development Committee Meeting 2. February 6, :00 am Planning and Construction Committee Meeting 3. February 8, :00 am Board of Trustees Meeting 4. February 15, :30 pm Community Outreach Committee Meeting 5. March 5, :30 pm RTIA Users Committee Meeting 6. March 6, :00 am Finance and Business Development Committee Meeting 7. March 6, :00 am Planning and Construction Committee Meeting 8. March 8, :00 am Board of Trustees Meeting 9. March 8, 2018 TBD * Fiscal Year Strategic Plan Workshop 10. April 10, :00 am Finance and Business Development Committee Meeting 11. April 10, :00 am Planning and Construction Committee Meeting 12. April 12, :00 am Board of Trustees Meeting 13. April 12, 2018 TBD ** Fiscal Year Budget Workshop ii. RTAA Events None. Immediately Following Adjournment of Board of Trustees Meeting Through 1:00 pm Immediately Following Adjournment of Board of Trustees Meeting c. President/CEO s Report Ms. Mora referred the Trustees to the written President/CEO Report in their Board binders and offered to answer any questions the Trustees may have about the information included. d. General Board Comments, Questions, and Items for Future Board Meetings Chair Carey asked if the Trustees had any comments, questions, or items for future Board meetings. Trustees Rose and Sferrazza congratulated Ms. Johnson on her selection as Employee of the Quarter. Trustee Sferrazza thanked staff for the opening of the Escape Lounge RNO and indicated she s gotten a lot of positive feedback from the community. Chair Carey thanked the entire Airport Authority team for the holiday celebration and the use of the THRIVE awards. He said the celebration and awards are very telling in their appreciation of employees and that he can tell it is making a huge difference in the lives of the people who work here. There were no further comments, questions, or future Board items raised by the Trustees.

6 Page 6 of PUBLIC COMMENT, if any Limited to Three Minutes per Person None. 12. ADJOURNMENT There being no further business, the meeting was adjourned at 9:56 am. ATTEST: Chair Shaun Carey Secretary Carol Chaplin