APPROVED MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS

Transcription

1 APPROVED MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS March 14, 2004 The Directors named in these minutes of the California Youth Soccer Association-South, constituting the Board of Directors of said California Corporation, held their regular meeting March 14, 2004 at the Anaheim Convention Center, Anaheim, California. The President and Chairman of the Board, Rod Short, called the meeting to order at 1:00pm. Present: Rod Short, President Paul Doty, Assistant Vice President Kenneth Goldman, Treasurer David De Leon, Secretary Michael Chase, District 1 Commissioner Carol Fleuret, District 2 Commissioner (Outgoing Commissioner) *Mike Tiampo, District 3 Commissioner Sylvia Holborn, District 4 Commissioner (Outgoing Commissioner) Derek Barraza, District 4 Commissioner Rito Chisholm, District 5 Commissioner Gregory Falk, District 6 Commissioner Lois Sanford, District 7 Commissioner * Not Present Also present for various portions of the meeting: Vince Mirabella, Project Manager John Weinerth, Director of Marketing Adrian Marquez, Office Manager Steve Hoffman, Director of Coaches Frank Sanford, State Tournament Chairperson Cindy Barraza, Tournament Committee Paul Payne, LBUSC-Tournament Director David Reichter, FRYSC-Tournament Director Agenda: The board reviewed the meeting agenda and the following items were presented: President s report: Mr. Rod Short reported that 80 applications were received for the Chief Administrative Officer position. Five were recognizable names; the applications will be reviewed to make sure the minimum requirements are met before the candidates are considered. Mr. Rod Short reported that a fee increase was passed at the national meeting held in Boston. The increase is minimal and will be absorbed in the marketing budget as opposed to passing it on to our members.

2 Mr. Paul Doty spoke about branding of CYSA-South and shared that we need to improve how we market our programs. Mr. Mike Chase said that we need to be sensitive to any increase of fees. We need to educate our members about the value of our product. Mr. Mike Chase also brought before the board a new league in Mesa. Mr. Mike Chase indicated that competition in soccer is good and we would like the BOD allows him to continue with his recommendation to approve new league. Mr. Rod Short said that as long as they meet the criterion and serve a specific group s needs, then we have an obligation to respond to the need. Mr. Rod Short said that leagues are not franchises. Tournament Committee: Ms. Cindy Barraza presented two tournament applications for approval. She explained that there are some late fees that need to be paid, but would like to bring this matter up later. Mr. Frank Sanford added South Coast Soccer Club and Long Beach Soccer Club. Both tournaments are on same weekend but are two different associations. Mr. David De Leon said that the Puma Classic Tournament Director is Luis Cruz and verified the President of Orange Junior Soccer Club is Larry Wetzel; it had not been included in paperwork. Derek Barraza asked if Puma Classic had fines and needed to be paid. Mr. David De Leon said that in 2003 the Tournament Director did not submit ODP fees and tournament report. Orange Junior Soccer Club did pay the ODP fees and are waiting for fine summary from CYSA-south so that they can take care of this as well. Motion # 1 Motion # 2 Motion to approve tournament application for Puma Classic, scheduled for July 9, 10, 11, 2004 pending the payment of fines 2 nd by Derek Barazza Motion to approve tournament application for San Diego Fire Labor Day Classic, September 4, 5, 6, 2004 pending the payment of fines. 2 nd by Derek Barazza Mr. Paul Payne, Tournament Director for LBUSC was present to ask the BOD to reduce fees for not turning in tournament report. Mr. Derek Barraza said that Mr. Frank Sanford would be making a presentation to the board on fines for tournament held in Mr. Paul Payne thanked Mr. Frank Sanford for working with him on this issue. He was appreciated the BOD S consideration of the Clubs request. Mr. David Reichter, FRYSC was also thankful and was very aware of the precedence that would be set. They were prepared to pay the fee immediately. Mr. Frank Sanford would like the 10% fine to be approved across the board. Mr. Frank Sanford would like the board to allow him to handle the fine situation as oppose to bringing them to the BOD each time. Mr. Derek Barraza asked that Mr. Frank Sanford would reserve the right to bring special situations to the BOD. Mr. Derek Barraza said that the reduction of fine to 10% of the original fine was only for 2003 tournaments because the new tournament manual of operation outlines the rules and regulations for tournament. Mr. Derek Barraza said that tournament reports are being submitted on time. Mr. Mike Chase said that we need to have a reason for gathering information. Mr. Rod Short explained that we should use interns to gather information and develop an economic impact statement that could be used to educate members about the benefits we provide through the tournaments. Ms. Lois Sanford asked about Red Card report and how it was reported. Mr. Frank Sanford summarized how the report is submitted. Ms. Cindy Barraza wanted to make sure that the people know that we would get information and do something about Red Card issues. Motion # 3 Motion to approve the reduction of fines to 10% of current fine amount, for LBUSC Pyramid Cup & FRYSC Rangers Summer Classic. Motion by Ken Goldman 2 nd by Mike Chase

3 Motion # 4 Motion to allow tournament Chairman to reduce all 2003 tournaments to 10% of outstanding fines provided that all ODP fees have been paid. Motion by Derek Barraza Motion #5 Motion to approve South Coast Soccer Club Tournament scheduled for, July 30, 31- August 1, Tournament Directors Meeting Report: Mr. Frank Sanford reported that at the Tournament Director s meeting, members complained that the District Commissioners were not always available to sign paperwork. Also, Mr. Frank Sanford said sponsorship is growing and presented material at the Tournament Directors meeting. Sponsors were given 10 minutes of time to make presentations at the Tournament Directors meeting. State Cup Committee: Mr. Frank Sanford stated that he loved this years tournament book. He complimented Mr. Gary Sparks who was largely responsible for the way it was put together and he wanted to work with him again on next year s book. There was an increase in sponsorship of $17, Mr. Frank Sanford also reported that we might want to become a member of National Coaches Association. Ms. Lois Sanford asked if the no-transfer fee for players had been resolved. Mr. Mike Chase explained what could be done to transfer players to a team. Mr. Rod Sort said that a team for spring only, can be arranged based on one player and then loan players can be added. Mr. Rod Short said that they only have to pay for one player and loan the remainder players to the team. Mr. Rod Short asked if there were any question. Mr. Gregory Falk summarized his trip to New York for the USSF meeting. The USYSA meeting and Presidents meeting had no business. They did discuss that players 12 years and older leagues experience a drop off in registration. They suggested start a coed soccer league or roster 25 players but recognize only 18 players at game time. At the Presidents meeting, they discussed changing the cut off date for U19 players to be January 31, but it was withdrawn prior to the meeting. They also were going to discuss representations of Referees with USSF but that was also withdrawn. There were four candidates for 3 positions on the USSF Foundation Board. Mr. Mike Chase discussed a new league for approval. Mr. Mike Chase gave the history of the situation. This was a spin-off from the Alliance Soccer Club and would be Voetbal Soccer Club #136. Motion # 6 Motion to approve new league, Voetbal Soccer Club # nd by Paul Doty Lois Sanford summarized the new league. The league is located in Camarillo Motion # 7 Motion to approve new league, Wings Soccer Club #731, pending verification of application. Motion by Ken Goldman

4 2 nd by Rito Chisholm Mr. Rod Short discussed having the establishment of a Rules Committee to deal with items brought before the BOD. Frequently, these items should be new rules or modifications but have been handled as policy. Motion # 8 Motion to approve Jim Bigelow as Chairperson of Rules Committee Motion made by Greg Falk Mr. Rod Short would like to recommend Mike Chase, Mike Tiampo, and Greg Falk as the DC members to the Executive Committee. Motion # 9 Motion # 10 Motion # 11 Motion #12 Motion to approve District Commissioners Mike Tiampo, Mike Chase and Greg Falk to Executive committee Motion by Paul Doty Motion to approve Commissioner Rita Franco as Assistant District Commissioner to District 1 for Risk Management. 2 nd by Paul Doty Motion to add Johnny Garza for Risk Management Motion by Paul Doty 2 nd by Lois Stanford Motion to add Sylvia Holborn for Assistant District 4 Commissioner Motion by Derek Barraza Reports: Mr. Rod Short explained that under the Club Pass System that they would be rostered to a team to participate in National Cup. There are many issues that need to be discussed. Director of Coaches: Mr. Steve Hoffman announced that the CSL Elite Program will be announced April 5, 2004 and will concentrate on U16, U17, & U18 in addition to a U23 and in time create a PDL Team and A League Team. Every coach in CSL will be able to recommend a player but coaches will be held to the highest standards and any coach who sends an inadequate player will be penalized for two years from submitting a recommendation of another player. Mr. Ralph Perez will recruit unaffiliated players as part of his Los Angeles Galaxy duties. The great part of this program is that the players will play for free since everything will be underwritten by AEG. Mr. Steve Hoffman will still need to meet with Mr. Gary Sparks to determine what he would expect from Cal-South. Mr. Steve Hoffman said that over seas clubs view the United States as a gold mine for players. Anshutz could make up expense with the signing one player. Mr. Steve Hoffman also said that Cal South is on the cutting edge in the youth program. So there is no need for CSL to develop any other program. The Los Angeles Galaxy was looking at putting together a Youth Academy with Mr. Klinnsman as the Youth Academy Director. There are additional issues that need to be discussed such as with the branding of the program since CSL is

5 with Adidas and Cal-South is with Nike. Cal-South was asked to put together our wish list regarding the program and Mr. John Weinerth, Mr. Steve Hoffman, and Mr. Rod Short will meet with Mr. Gary Sparks in a formal meeting to discuss how the partnership would work and the report back to the BOD. The Los Angeles Galaxy will host a coach s symposium for $50.00 and would like to have an E license clinic held the same weekend. It was done before and we could do again. State Cup: Mr. Dave Lamb said that younger State Cup Tournament did very well with no problems. Mr. Dave Lamb also reported that in the round of 16, 22 clubs were represented. In this year s tournament, there was more Latino players competing. The teams will advance to regional tournament held in Spokane, Washington. The U14, U15, U16 & U17 is coming-up and we will be running 17 fields in Bakersfield, 17 fields in Lancaster, 17 fields in Temecula, and 17 fields in San Bernardino. National Cup will be held May 24 and 25, 2004 with 18 fields in Temecula and 18 fields in San Bernardino. In San Bernardino, the City will supply the fields for free and two areas for vending but we need to find volunteers to work. It is a long day from 7:00am to 7:00pm and it s hard to find a club willing to commit to volunteer work. The Tide Cup will be held August 21-22, 2004 in San Bernardino. In 2005, they will propose that the event be changed to January or February. Mr. Dave Lamb was invited to Liksview, Germany for a youth tournament. They would like to bring teams from Germany to United States and we would reciprocate the service. The cost of airline ticket was $ and Mr. Dave Lamb asked if Cal-South could pay for it. Mr. Rod Short said that Mr. Dave Lamb should pay for ticket from existing budget. Mr. Rod Short commented that the teamwork in Cal-South appears to be growing; he said it is nice to see. Mr. Rod Short also commented to make sure District 5 teams participate in Tide Cup. Mr. Rick Velasco made a request to consider appointing an Assistant District Commissioner for each District. Mr. Rod Short asked the District Commissioner to go back to the members to inquire as to whether it would be acceptable. Mr. Derek Barraza said that in the District Commissioner election it is a secret ballot as oppose to the majority like what was done at the AGM. Derek would like to a further discussion on this matter. Motion to go into Executive Session to cover personnel and risk management matters. Adjournment to May 1, 2004 David De Leon, Secretary