Student Advisory Council Regular meeting August 18, 2015

Transcription

1 Student Advisory Council Regular meeting August 18, 2015 The Student Advisory Council met in regular session on Tuesday, August 18, 2015 in the Council Chambers of City Hall, 555 South Washington Avenue, Titusville, Florida. Co-Chairperson Melinda Starling called the meeting to order at 4:00 p.m. Present were Co-Chairpersons Elijah Gutman and Jamar Hillery and Members Spencer Burnett, Jason Garrett, Ryan Garrett, Sarah Klotzbach, Ashley Malizzi, Stevi Parker, and Michael Scott. Also in attendance were Titusville High School (THS) Advisor Louise Bronar, and Secretary/Staff Liaisons Debbie Denman and Jolynn Donhoff. Member Anna Backus and North Brevard Home School Association (NBHSA) Advisor Carrie Backus arrived late. Assistant City Attorney Chelsea Farrell highlighted information from the Government in the Sunshine Laws, Roberts Rules of Order, and Florida public records laws. MINUTES Co-Chairperson Hillery moved to approve the minutes of the regular Student Advisory Council (SAC) meeting on April 21, Member Burnett seconded the motion. The motion carried unanimously. NEW BUSINESS Welcome to Student Advisory Council The SAC members introduced themselves and provided their grade and school information. THS Advisor Bronar, Co- Liaisons Denman and Donhoff introduced themselves. Orientation Packet Co-Chairperson Starling advised that it was recommended that all SAC members review their packets prior to the SAC meeting and bring their packets with them to the meeting. It was also recommended that the SAC place their packets in a three-ring binder and refer to the contents as necessary. The contents of the packet such as the scholarship policy, Resolution No were to assist in understanding how 1

2 the SAC board worked, SAC s purpose and mission, and individual responsibilities related to receiving scholarship funding, absenteeism, etc. Liaison Donhoff highlighted the SAC orientation package. Assignment of Vice-Chairman and Secretary Positions Co-Chairperson Starling advised that per City of Titusville Resolution No , the Student Advisory Council would assign members of its cabinet to the positions of Vice-Chairperson, Secretary, and any other officers the Council felt were appropriate. By-laws did not exist that defined each position s responsibilities. Member Klotzbach advised that she would like to be considered for the position of Secretary. Consensus of the SAC was to appoint Member Klotzbach to the position of Secretary. Member Burnett volunteered for the position of Vice-Chairperson. Consensus of the SAC was to appoint Member Burnett to the position of Vice- Chairperson Goals/Recommendations Co-Chairperson Starling advised that this item was to discuss the goals for the Student Advisory Council, as provided within the Student Advisory Annual Report as followed: Participate in hosting the Veteran s Day Parade Barbara McGillicuddy, Chairperson of the City s Flag & Memorial Committee provided the background history of the Veteran s Day Parade. She invited the SAC to assist with the 2015 Veteran s Day Parade and to host a veteran s appreciation event in the park after the parade. The parade would be held on October 24, 2015 and would begin at Titusville High School and end at Broad Street. SAC would need to appoint a parade liaison to attend parade meetings and provide information back to the SAC. Co-Chairperson Starling volunteered to be the parade liaison for the SAC and Co- Chairperson Hillery volunteered to be the back-up/co-parade liaison for the SAC. Ms. McGillicuddy advised that as hosts of the veteran s appreciation event, the SAC would be responsible for contacting Parks and Recreation to reserve a suitable park, setup and clean-up for the event, chairs, tents, food vendors, microphone, costs, etc. She stated that the Flag and Memorial would assist where necessary, including costs. 2

3 The SAC discussed ideas for the event to include: Story telling by veterans and key note speakers. Co-Chairperson Hillery moved to approve for the SAC to partner with the American Legion Post 1 and the Flag & Memorial Committee for the Veteran s Day Parade on October 24, Member Scott seconded the motion. The motion carried unanimously. Member Parker moved to approve for the SAC to host a Veteran s Meet and Greet in the Park following the Veteran s Day Parade on October 24, Member Scott seconded the motion. The motion carried unanimously. Leadership Seminar SAC discussed dates, locations, etc. for the Leadership Seminar as followed: Co-Chairperson Gutman moved to hold the 2015 Leadership Seminar on Friday, February 19, Co-Chairperson Hillery seconded the motion. The motion carried unanimously. Venue: Parrish Medical Center (Tentative). Co-Chairperson Hillery would contact Parrish Medical Center regarding availability of the conference rooms. Facilitator: Geo Ropert (Tentative). Co-Chairperson Gutman would contact Geo Ropert to inquire whether he would be available to facilitate the Leadership Seminar. Main Focus Activity or Subject: SAC would provide ideas at the September 15, 2015 regular SAC meeting. Key note speaker(s): Secretary Klotzbach recommended Pastor John Wright of Cross Walk Community Church as a key note speaker and would contact him regarding his availability. Co-Chairperson Gutman recommended Mayor Tulley as a key note speaker. SAC would provide additional ideas at the September 15, 2015 regular SAC meeting. Drinkdrivedie.com Website (Continue to create) SAC viewed the current webpage and Co-Chairperson Hillery commentated. Videos on YouTube to raise awareness of drinking and driving consequences with links to the drinkdrivedie.com website were recommended by SAC. 3

4 Consensus of the SAC was that Co-Chairperson Hillery and Member Scott would be the co-webmasters who would make changes to the website based on the SAC s directives. SAC agreed the Last Dance video would be shown at the September 15, 2015 regular SAC meeting and a decision would be made at that time as to whether the video would be added to the drinkdrivedie.com webpage. (Tentative) Follow action plan associated with the 2015 FL League of Cities Municipal Youth Video Competition Chairperson Starling advised that the Florida League of Cities (FLC) reported in June 2015 that the SAC was not selected as one of the winners in the competition. However, SAC may choose to participate in the 2016 Youth Council Video contest, which would focus on the use of social media. This item would be brought back for consideration by SAC at the September 15, 2015 regular SAC meeting. Budget Summary Financial Statement Co-Chairperson Starling advised that the SAC budget summary was included in the agenda packet for informational purposes only and that the amounts reflected the funding available for SAC projects. Co-Chairperson Starling highlighted the budget summary that was included in the agenda package. Member Meeting and Project Preparation Time Sheet Co-Chairperson Starling advised that individual SAC Members, on a monthly basis, that wished to track and report their time spent preparing for meetings and events might use this sheet. In April, Members could individually request a letter from the City for themselves, which documented the number of community service hours validated by the City and additional hours reported by the SAC Member. She advised that travel time was not eligible for reporting and the City could not validate additional hours reported by Members. OLD BUSINESS - None COMMENTS FROM THE PUBLIC PRESENT - None ADJOURNMENT 4

5 Member Backus moved to adjourn the meeting at 5:21 p.m. Co-Chairperson Hillery seconded the motion. The motion carried unanimously. 5