39 th Annual Meeting. Lake Tansi Village Property Owners Association, Inc.

Transcription

1 39 th Annual Meeting Lake Tansi Village Property Owners Association, Inc. The 39 th Annual Meeting of the Lake Tansi Village Property Owners Association, Inc. was held on Thursday, October 22, 2015 at 6:10pm at the Thunderbird Activity Center. Board members present were: Chairman Mike Dalton, President Farrell Odom, Vice President Bruce Wyatt, Tommy Bean, John Beck, Dick Cahill, Will Collis, Steve Chrisman and Allen Webb. Also present were: Gary Dillon, General Manager; Larry Williams, Treasurer; Tricia Steinmann, Secretary; Michelle Williams, Assistant Secretary and Kristi Lucas, Assistant Secretary. Approximately 65 property owners were in attendance. Welcome Farrell Odom, President AGENDA President Odom welcomed everyone to the 39 th Annual Meeting of the Lake Tansi Village Property Owners Association, Inc. ITEM I CALL TO ORDER Mike Dalton, Chairman of the Board The total number of regular members eligible to vote was 5,471 with 10% required for a quorum. There were 1,729 eligible votes received and counted by the CPA firm of Parsons and Wright. Therefore, there being a quorum, Chairman Dalton called the meeting to order. ITEM II INVOCATION AND PLEDGE OF ALLEGIANCE The invocation was given by Ric Saeger and the Pledge of Allegiance was led by Anthony Brown.

2 ITEM III READING AND APPROVAL OF MINUTES Chairman Dalton asked for a motion to accept the minutes of the regular scheduled Board meeting of August 25, Will Collis made a motion and it was seconded by John Beck. A verbal vote was taken and passed unanimously. ITEM IV ELECTION RESULTS (a) Board of Directors A sealed envelope was presented to the POA Office with the results from the election as a representative from Parsons and Wright, CPA s was not able to attend the meeting. Chairman Dalton opened the sealed envelope and gave the results of the election (copy attached). The results were as follows: J.H. Graham, III 1,215 Frank Kierce 662 Farrell Odom 1,449 ITEM V PRESIDENT S ADDRESS FARRELL ODOM President Odom submitted a written address (copy attached). In his address, President Odom thanked everyone that had chose to allow him to serve an additional 3 years as a Board member for the association and that he respects the responsibility that it entails and will continue to do all that he can to uphold their vote of confidence. He then stated the Association had been serving its property owners for 39 years and if the past three had been representative of the rest that he could assure the members that the community service is a work in progress and has improved each by the work of every individual who serves, volunteers, owns and/or lives here. President Odom also stated we live in a place that is made safe for us, our family and friends and where on any given day you can find activities and groups to suit multiple varied interests and needs with most of these opportunities already organized, scheduled, planned and available with pricing (if there is a cost) that many would have differently believing so affordable. President Odom then stated that the staff and volunteers of the Association are forever available to help find answers to questions or concerns that we might have in common and yet be assured that the day to day planning and work necessary for keeping and maintaining what we have is also being attended to. He also stated that his service through the past and the next three years as that of all of the Associations officers, staff, Board members, Committee members and volunteers is our way to offer something back for what has been found here.

3 ITEM VI CHAIRMAN OF THE BOARD ADDRESS MIKE DALTON Chairman Dalton submitted a written address (copy attached). Chairman Dalton stated that he would like to start out by thanking the three (3) candidates, Farrell Odom, Frank Kierce and J. H. Graham, III for their willingness to serve on the POA Board and that he would like to congratulate Farrell Odom and J. H. Graham, III on winning the election. He also stated that this had been a good year for the POA with the support of the membership approving a small dues increase which allowed the POA to make some much needed investments in the amenities and that the plan is to allocate the money for improvements and upgrades to the amenities for the enjoyment of the membership and guests. Chairman Dalton then stated the year had started out with a devastating ice storm which brought some real hardships to all of us, both personally and as an association and that it initially appeared it would have a significant financial impact on the association but with the members stepping up along with a large number of volunteers coming together they were able to clean up the golf course and common areas. With their help and the POA insurance coverage we were able to offset 100% of the cost. In his address, Chairman Dalton stated that there are some current and future challenges facing the POA. The sewer situation has been receiving a lot of effort from the Board and that he believed that a resolution was close, although not be perfect, would ease some of the concerns of the membership. He also stated that the expiring restrictive covenants has received a lot of effort and will continue for the next several years and that he was confident that these will get extended as he believed it is in the best interest of the community. In closing his address, Chairman Dalton stated that on a personal note, he would like to take this opportunity to thank the management staff and employees for their efforts and commitments to the Association and members, that it had been a pleasure to work with them the past three (3) years. He also thanked all of those that volunteer on the committees for their efforts to improve the quality of life in Tansi. Chairman Dalton then thanked the members of this Board and the Board members that he had served with in the previous two (2) years for all their efforts and the he felt they have made decisions that are in the best interest of the Tansi community and the members and also that it had been a pleasure to serve with them and that he was confident that the Board would continue to make the right decisions that are in the best interest of the community and association. He then thanked the members for their support to make this a great place to live.

4 ITEM VII REPORTS OF OFFICERS AND STANDING COMMITTEES (a) Treasurer s Report Larry Williams Mr. Williams submitted a written report (copy attached) and was present to give his report. (b) Manager s Report Gary Dillon Mr. Dillon submitted a written report (copy attached) and was present to give his report. He thanked everyone for attending the 39 th Lake Tansi POA Annual Board Meeting and also congratulated the 2 new Board members, J. H. Graham, III and Farrell Odom and that he looked forward to working with them. He then thanked Mike Dalton for his 3 years of service as a Board member. Mr. Dillon stated that he was encouraged by the direction in which Lake Tansi was going, that 2015 had been positive and very productive thanks to the support of the property owners, Board of Directors and the dues increase being passed which had enabled the POA to start making improvements to the amenities. He stated that all the projects that were on the first year plan had been accomplished such as weed control for the lakes, beach improvements, new Marina/Bait shop, energy efficiency upgrades at R Place Pub and Grill and the 19 th Hole Restaurant, legal services for debt collection, promotional expenses, security gate systems on the lakes and new computer and communication software for the POA Office. Mr. Dillon then reported that there was one on-going project that is being worked on, that being the Protective Covenants where countless hours has been spent researching 10,600 lots by Kristi at the POA Office and Ricci Saeger to determine which one has expiring covenants and that a more in-depth update would be discussed later in the evening. Mr. Dillon then announced that Randy Tinch has been named the new Security Chief and the Mr. Tinch had been a loyal employee for 29 years for the Security Department. He stated that himself, members and guests are grateful for the officers and their due diligence to keep us safe. He also stated that the festivities and events for the Recreation Department had been a great success such as the Memorial Day Weekend Craft Show and Cruise In that continues to grow each year and the Lake Tansi First Annual Luau. In closing his report, Mr. Dillon stated this was the last scheduled Board meeting for the year with much being accomplished and his goal for 2016 is to keep working hard for the POA membership to make Lake Tansi a more enjoyable place to live in and visit.

5 (c) Advisory Committee Reports (1) Architectural Control Committee Connie Wunder, Chairperson report. Mrs. Wunder submitted a written report (copy attached) and was present to give her (2) Financial Advisory Committee Ricci Saeger, Chairman report. Mr. Saeger submitted a written report (copy attached) and was present to give his (3) Food and Beverage Darlene Greer, Chairperson Mrs. Greer did not have a report to give at this meeting. (4) Golf Committee Sheridan Miszklevitz, Chairman report. Mr. Miszklevitz submitted a written report (copy attached) and was present to give his (5) Lakes Committee Carl Flanagan, Chairman report. Mr. Flanagan submitted a written report (copy attached) and was present to give his (6) Protective Covenants Committee Ricci Saeger report. Mr. Saeger submitted a written report (copy attached) and was present to give his (7) Recreation Department Ethan Medley, Supervisor report. Mr. Medley submitted a written report (copy attached) and was present to give his

6 (8) Security Department Anthony Brown Brown. A written report was submitted (copy attached) and was given by Officer Anthony ITEM VIII OLD BUSINESS (a) Sewer Status Update President Farrell Odom submitted an update on the sewer. He stated that the Board and staff had spent a better part of this year gathering information related to the permit, status transferability of the permit, operational costs to the sewer plant, liability concerns and association needs with regard to sewer and during that time there has been no viable candidates that has indicated an interest nor made an offer to purchase the system. President Odom stated that the Bankruptcy Department has been pursuing trying to find interest by holding meetings with the county and city and all entities that might be interested and no interest generated to this point and that the POA had engaged in conversations and have been pleased with the responses to questions that the State Environmental Department especially Mr. Wade Murphy s office with regard to their willingness to work with the POA should we take ownership again. He then stated those interchanges as well as communication with the State Attorney s office especially Mr. Gill Gildrech has caused the POA to continue to look into the reacquisition as to whether or not this would be appropriate for us. President Odom stated that the continued effort and patience of the Bankruptcy Trustee, Mr. McLemore has allowed the POA time to evaluate and determine that it both needs sewer service and can most likely have those sewers at the least cost through the POA ownership of the facility. He then stated that the determination has been made with the understanding that there is currently no viable alternative where the POA could retrieve any significant part of their investment and be reasonably assured that that the community and property owners would not somehow have to be mandated into an abutment law requirement. He then stated that through the division of water resources, the POA has requested and received a permit application to apply for the transfer and modification of the permit that is currently held through TSUD Sewer Plant, which is being completed and should be submitted with necessary requirements within the next few weeks with the Bankruptcy Trustee s Office being notified of the POA s intent to bid for ownership of the sewer plant through the Bankruptcy Court.

7 He then read to the members a letter from the Lake Tansi Village Property Owners Association s Board of Directors to the membership regarding sewer plant decisions (copy attached) and that this information would be in the Smoke Signals and on the website and that he hoped this was enough background so that the members would know that the Board has been working hard on this and if anyone had any questions, to please contact the Board. ITEM IX ANNUAL MEETING BUSINESS (a) Approve Proposed Budget for 2016 Larry Williams recognized the members of the Financial Advisory Committee who had spent many hours working in the proposed 2016 budget, those being Board members Mike Dalton, Bruce Wyatt, Farrell Odom, FAC Chairman Ric Saeger, General Manager Gary Dillon, Golf Pro Matt Phipps, and himself. He stated that the budget consists of revenue of $2,547, income from all departments, expenses for all departments of $2,248, leaving a $263, budget surplus and in addition to that setting aside $25, in a contingency fund in case something unexpected comes up. Mr. Williams then stated that also included in the revenue is $119, of 2016 dues increase money that was subtracted out for capital projects for 2016 with an additional $100, in income to be applied to the debt at 1 st National Bank leaving a budget surplus of $19, He then asked for approval of the proposed 2016 budget. Will Collis made a motion to approve the 2016 budget and was seconded by John Beck. The vote was called for and passed unanimously. ITEM X ADJOURNMENT At 7:20pm, there being no further business to be brought before the Board at this time, a motion was made by Dick Cahill to adjourn. Will Collis seconded the motion. A verbal vote was taken and passed unanimously, therefore the meeting was adjourned. These minutes are mechanically recorded and are on file at the POA Office. SUBJECT TO BOARD APPROVAL AT NEXT REGULAR SCHEDULED MEETING.

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