MINUTES MADISON COUNTY BOARD OF EDUCATION SPECIAL SESSION FEBRUARY 7, 2012

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1 MINUTES MADISON COUNTY BOARD OF EDUCATION SPECIAL SESSION FEBRUARY 7, 2012 The Madison County Board of Education met in special session on Tuesday, February 7, 2012, at 5:15 p.m., at the Central Office Auditorium, 1275-F Jordan Road, Huntsville, Alabama Members of the Board present at the meeting were as follows: Mary Louise Stowe, Kenny Johnson, David Vess, Rich McAdams and Jeff Anderson. Other persons attending the meeting included Ken Kubik, Acting Superintendent; Cynthia Thompson, Attorney for the Board; media; MCEA representatives; and central office personnel. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Board President, Kenny Johnson called the meeting to order. Mr. McAdams gave the invocation. APPOINTMENT OF SUPERINTENDENT Mr. Johnson thanked the board members for all their hard work during the superintendent selection process, stating he appreciates their service. He informed the Board that Mr. Dale Robbins has withdrawn his name from consideration. He said he was going to call out one applicant s name at a time and when a majority agrees on a candidate they will have their decision. Mr. Johnson recommended Dr. David Copeland and asked each board member to vote. The vote was as follows: Mr. Anderson yes Mr. Vess yes Ms. Stowe yes Mr. McAdams yes Mr. Johnson yes Mr. Johnson announced Dr. David Copeland as the next Superintendent of Madison County Schools. He said March 1, 2012 will be his start date. He asked the staff to work with Mr. Kubik to prepare transition plans for Dr. Copeland. Mr. Johnson said he looks forward to Dr. Copeland s return to Madison County. Mr. Anderson said he would like to say to all candidates that it is a wonderful thing to have people of their caliber apply. He said this has been an eye opening experience. He thanked AASB for a highly qualified pool of applicants. ADJOURNMENT OF MEETING There being no further action taken and no further business to discuss in Special Session, Mr. Anderson moved to adjourn the meeting. Mr. Vess seconded the motion and all voted in favor.

2 Ken Kubik Acting Superintendent Kenny Johnson President MINUTES MADISON COUNTY BOARD OF EDUCATION REGULAR SESSION FEBRUARY 23, 2012 The Madison County Board of Education met in a regular session on Thursday, February 23, 2012, at 5:15 p.m., at the Central Office Auditorium, 1275-F Jordan Road, Huntsville, Alabama Members of the Board present at the meeting were as follows: Mary Louise Stowe, Kenny Johnson and David Vess. Jeff Anderson and Rich McAdams were absent. Other persons attending the meeting included Ken Kubik, Acting Superintendent; Cynthia Thompson, Attorney for the Board; central office personnel; media; and, other visitors. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Board President, Kenny Johnson called the meeting to order and welcomed the visitors to the meeting. David Vess gave the invocation. Mr. Johnson thanked Mr. Kubik for serving as acting superintendent until Dr. Copeland s arrival on March 1, Mr. Johnson asked the Board to schedule the March meeting. The Board scheduled a regular session and tentative work session on March 20, 2012 at 5:15 p.m. AGENDA Mr. Kubik recommended approval of the Agenda for the February 23, 2012, meeting. Ms. Stowe moved to approve the recommendation. Mr. Vess seconded the motion. Ms. Stowe, Mr. Vess and Mr. Johnson voted in favor. The motion carried. MINUTES Mr. Kubik recommended approval of the minutes dated January 13, 17, 23, 24, 26 and 27, Mr. Vess moved to approve the recommendation. Ms. Stowe seconded the motion. Ms. Thompson informed the Board of a necessary correction. Mr. Vess, Ms. Stowe and Mr. Johnson voted in favor. The motion carried. FINANCIAL STATEMENT AND PAYMENT OF BILLS Mr. Kubik recommended approval of the financial statement and payment of bills for December,

3 2011 and January, Ms. Stowe moved to approve the recommendation. Mr. Vess seconded the motion. Mr. Johnson asked Ms. O Bannon for a report. She said property tax collections are flat and sales taxes are up slightly. Their office will have fiscal year end projections next quarter. Mr. Johnson asked about the rolling reserve. Ms. O Bannon said Dr. Pouncey is projecting a 3% decrease across the board. They are looking at a lot of options. She said a 3% decrease is a loss of $3,000,000 for the system. Mr. Johnson asked if this will be addressed in staffing and she said yes. Ms. Stowe, Mr. Vess and Mr. Johnson voted in favor. The motion carried. DELETION OF SURPLUS PROPERTY Mr. Kubik recommended approval of deletion of surplus property as follows: Mr. Vess moved to approve the recommendation. Ms. Stowe seconded the motion. Ms. Stowe asked about listed values. Ms. O Bannon explained the listed values are historical costs. Mr. Vess, Ms. Stowe and Mr. Johnson voted in favor. The motion carried. FACILITIES UTILIZATION AGREEMENT MADISON COUNTY COMMISSION Mr. Kubik recommended approval of a Facilities Utilization Agreement with the Madison County Commission for the use of Endeavor Elementary School as a polling place for the March, 2012 primary. Mr. Vess moved to approve the recommendation. Ms. Stowe seconded the motion. Mr. Vess asked if the Commission agreed to provide the number of deputies requested. Ms. Thompson said yes. Mr. Evans said he would be there and he would work with Ms. Hicks prior to the primary so voters do not interact with the students. Mr. Vess, Ms. Stowe and Mr. Johnson voted in favor. The motion carried. CONCESSION/VENDING AGREEMENT CHAMBERS BOTTLING COMPANY, LLC, COCA COLA REFRESHMENTS SCOTTSBORO, AL REDI-TO-SERVE BUFFALO ROCK Mr. Kubik recommended approval of the concession/vending agreements between the Madison County Board of Education and Chambers Bottling Company, LLC (Huntsville Coca Cola), Coca Cola Refreshments, Scottsboro, AL, Redi-to-Serve and Buffalo Rock (Pepsi) Huntsville Division. The Acting Superintendent explained these are vending agreements for a one year term with two one year options. He provided the Board with a copy of each proposal. Ms. Stowe moved to approve the recommendation. Mr. Vess seconded the motion. Ms. Stowe, Mr.

4 Vess and Mr. Johnson voted in favor. The motion carried. FIELD TRIPS Mr. Kubik, recommended approval of the following field trips: 1. Buckhorn High 9 students to Hendersonville, TN on March 3, Trip is to participate in Color Guard competition Transportation will be by personal vehicles with Theresa Durboraw and Regina Clonts as chaperones. 2. Buckhorn High 9 students to Nashville, TN on March 31, Trip is to participate in Color Guard competition. Transportation will be by personal vehicles with Theresa Durboraw and Regina Clonts as chaperones. 3. Hazel Green High 25 students to Phoenix City, AL on February 24-25, Trip is to compete in a baseball competition. Transportation will be by bus with T. J. Orr and Dustin Weeks as chaperones. 4. Hazel Green High 25 students to Troy, AL on March 1-3, Trip is to participate in baseball competition. Transportation will be by bus with T. J. Orr and Dustin Weeks as chaperones. 5. Hazel Green High 25 students to Fort Payne, AL on March 26-28, Trip is to participate in baseball competition. Transportation will be by bus with T. J. Orr and Dustin Weeks as chaperones. 6. Meridianville Middle 5 students to Mobile, AL. Trip is to participate in the Department of Energy Regional Science Bowl. Transportation will be by personal vehicles with Terri McElyea as chaperone. 7. Riverton Intermediate 24 students to Louisville, KY on May 11-12, Trip is to participate in Archery tournament. Transportation will be by chartered bus with Kay Scott, Brenda Lang, Mike Keel, Chris Neal, Brent Humphries, and Teresa Wilken as chaperones. 8. Sparkman High 30 students to Chattanooga, TN on March 3, Trip is to participate in SOCOM Wrestling Competition. Transportation will be by bus with Byran McGlathery and Zachary Hightower as chaperones. 9. Lynn Fanning Elementary 139 students to Montgomery, AL on May 25, Trip is to tour historical sites. Transportation will be by chartered bus with Marsha Cantrell, Holly Crippen, Tracie Franklin, Lauren Mays, Patricia Mitchem, and Debbie Oden as chaperones. 10. Monrovia Elementary 25 students to Washington, DC on March 25-29, Trip is to explore our nation s capital. Transportation will be by chartered bus with Michelle White, Kelly Reasner and Dichelle Turner as chaperones. 11. Sparkman High 45 students to Atlanta, GA on April 27, Trip is to attend Math and Science Day at Six Flags over Georgia. Transportation will be by school bus with Peggy Malone and Teresa Hodge as chaperones. 12. Sparkman High 14 students to Memphis, TN on April 13-14, Trip is to make a presentation of Dance Team proceeds to the hospital and to visit with patients. Transportation will be by personal vehicles with Chantaye Toney as chaperone.

5 13. Madison County High 15 students to Orange Beach, AL on March 25-28, Trip is to participate in a softball tournament. Transportation will be by personal vehicles with Dena Clemons and Mike Banholzer as chaperones. 14. Buckhorn High 45 students to Austell, GA on May 12, Trip is a reward for JROTC Special Team cadets. Transportation will be by school bus with LTC (RET) Robert Hartley and SFC (RET) Keith Lewis as chaperones. 15. Sparkman High 45 students to Bayville, LA on March 16-18, Trip is to participate in the Veteran s Drill Meet. Transportation will be by chartered bus with Marcia Burns, Connie Baer, 1SG Jones, and SFC Spears as chaperones. 16. Madison Cross Roads 23 students to Washington, DC on March 23-27, Trip is to learn about our nation s capital and system of government. Transportation will be by chartered bus with Delisa Higgs, Kim Haynes and parents as chaperones. Ms. Stowe moved to approve the recommendation. Mr. Vess seconded the motion. Ms. Stowe, Mr. Vess and Mr. Johnson voted in favor. The motion carried. BID Mr. Kubik recommended approval of the following bid: 1. Bid 12-13, Paint (Renewal of Bid 11-06) - Bid 11-06, Paint was awarded to Sherwin Williams on January 20, 2011 and expires February 29, 2012, with two one-year options. The recommendation is to exercise the first one-year option for the current pricing. The monies to pay for the paint will come from Maintenance Funds. Ms. Stowe moved to approve the recommendation. Mr. Vess seconded the motion. Ms. Stowe, Mr. Vess and Mr. Johnson voted in favor. The motion carried. PERSONNEL ACTIONS Mr. Kubik recommended approval of personnel actions as follows: Mr. Vess moved to approve the recommendation. Ms. Stowe seconded the motion. Mr. Vess, Ms. Stowe and Mr. Johnson voted in favor. The motion carried. EXECUTIVE SESSION Mr. Vess moved that the Board convene into executive session for the purpose of conducting a disciplinary hearing on a student in the Madison County School System. Ms. Stowe moved to approve the recommendation. Mr. Vess seconded the motion. Ms. Stowe, Mr. Vess and Mr. Johnson voted in favor. The motion carried.

6 EXPULSION Mr. Kubik recommended approval of the following expulsion: Mr. Vess moved to approve the recommendation. Ms. Stowe seconded the motion. Mr. Vess, Ms. Stowe and Mr. Johnson voted in favor. The motion carried. ADJOURNMENT OF MEETING There being no further action taken and no further business to discuss, Mr. Vess moved to adjourn the meeting. Ms. Stowe seconded the motion. Mr. Vess, Ms. Stowe and Mr. Johnson voted in favor. The motion carried. Mr. Ken Kubik Acting Superintendent Kenny Johnson President