Lakewood, Ohio July 18, 2016

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1 Lakewood, Ohio July 18, 2016 The Board of Education of the City School District of the City of Lakewood, County of Cuyahoga, State of Ohio, met in regular session in the Harding Middle School Music Room, Madison Avenue, Lakewood, Ohio at 7:00 p.m. Mr. Favre said in the past week five police officers were assassinated in Dallas and three more were murdered in Baton Rouge. He asked that all observe a moment of silence for those officers and their families. Board President Einhouse said he is heavily involved in downtown Cleveland and Playhouse Square. It is really uplifting to see the presence of safety forces from all around the United States, to welcome them to our city, and to thank them for their service. ROLL CALL Members Present: Members Absent: Mr. Einhouse Mrs. Shaughnessy Mr. Favre Ms. Beebe Ms. Petrie Barcelona None #163/16 ADOPTION OF AGENDA Mr. Favre moved and Mrs. Shaughnessy seconded the motion that the Agenda for the Regular Board of Education Meeting held on July 18, 2016, be approved. Upon roll call on the motion, the vote was as follows: Mr. Einhouse Yea Mrs. Shaughnessy Yea Mr. Favre Yea Ms. Beebe Yea Ms. Petrie Barcelona Yea

2 DISPOSITION OF MINUTES Board President Einhouse asked if there were any corrections to the published minutes of the Regular Board of Education Meeting held on July 5, Ms. Beebe moved and Mr. Favre seconded the motion to approve the meeting minutes as published. REPORT OF THE SUPERINTENDENT OF SCHOOLS Superintendent Patterson announced that at the last Board meeting there had been a first reading of a resolution requesting the reappointment of a Library trustee. Tonight Mr. James Crawford, Director of the Lakewood Public Library, and Mr. Michael Artbauer, President of the Library s Board of Trustees, are here to present Ms. Tiffany Graham Charkosky as the successful trustee candidate and to ask that she be reappointed to the trustee position that will expire on September 2, She has been an outstanding member and has brought a new vigor and a new voice to the Board of Trustees. Ms. Graham Charkosky was unable to be in attendance due to a family obligation. Board President Einhouse said he knew Ms. Graham Charkosky personally and is sure she is a great addition to the Library s Board of Trustees. #164/16 Lakewood Public Library Board of Trustee Appointment Mrs. Shaughnessy moved and Ms. Petrie Barcelona seconded the motion to approve the reappointment of Tiffany Graham Charkosky to the Lakewood Public Library Board of Trustees. Board members thanked Mr. Crawford and Mr. Artbauer for their commitment to the community.

3 The Superintendent said it was an exciting time in the Lakewood City Schools as we would be opening three new elementary schools in about a month. Ms. Tari Rivera from Regency Construction Services delivered the July construction update. She spoke first about the high school building envelope and progress taking place on the interior mechanical, electrical and plumbing systems. Work has been ongoing in the both the Academic Wing and the East Campus, which includes the student dining area. The boiler and piping demolition is being completed at the boiler house. Lower level demolition is beginning in the Civic Auditorium. The entire electrical system is being redone for the high school. Roofing work will be completed in the Academic Wing over the next 30 days and drywall will begin in the interior. Work will continue on the interior mechanical, electrical and plumbing systems in all the areas. Ms. Rivera reviewed a long list of the items being finished as the crews move towards the completion of the three elementary building projects. Work is continuing on the wood gym floors. We are on track for all inspections and occupancy permits which are scheduled for July 30. The gym floors will require some extra time to ensure they are dried out, completed and finished. However, it is anticipated that they will be done in time for the dedications. Final site work, curbs, walks, etc. will be completed within the next 30 days. Testing of all the heating and air conditioning equipment will occur. Ms. Rivera reviewed the many items needed to be finalized, cleaned, tested, etc. before the buildings can be occupied. Ms. Petrie Barcelona had questions regarding the inspections required for the before- and after-school childcare programs. The Superintendent said we have been in contact with the Ohio Department of Education (ODE), and they are lining up the additional inspections in order to open the three buildings. He also mentioned that we are probably not going to allow people to walk on the gym floors during the grand openings so that the floors can continue to cure. Superintendent Patterson said that back in March during a Special Meeting the Board passed a resolution to request that the Ohio Facilities Construction Commission (OFCC) make an adjustment to the budget for our school construction projects. We were made aware last week that the Commission did pass the resolution, and we should receive official notification soon. The total budget amendment was for $4,665,000. The state s share is roughly $1.4 million, and Lakewood s portion is a little over $3.0 million. Our budget variance is beginning to dwindle. Treasurer Zeman indicated that the original budget that the OFCC put in place was not sufficient given current market conditions. District personnel had been in conversation with the OFCC for about a year on this topic. Mr. Zeman reported that the District already had the funds in place since last July to cover our portion of the overage. He said there were two important things to keep in mind: This does not bring more money to the project, it just covers the project budget already in place. The $3.1 million share is our maximum exposure that we would have to contribute. It is possible that our portion may end up being less as we move through the construction process.

4 Mr. Zeman said that if there were any funds unused at the end of the project, the State would take back their portion of those funds. Ms. Beebe reiterated that we are not using operating funds from school levies to cover the District s portion of this overage. These are funds that were set aside for this purpose, and it does not interfere with our ability to run or maintain the operation of the District. Mr. Zeman provided a brief explanation as to why the budget was not sufficient, which led up to this situation. Superintendent Patterson reminded everyone that greater than expected soil remediation also contributed to the increased expense. This ended the Superintendent s Report. COMMUNICATIONS Board President Einhouse asked if there were any communications received by the members of the Board, Superintendent, or Treasurer. No one had anything to report at this time. Board President Einhouse asked if any members of the public would like to speak. No one wished to address the Board at this time. #165/16 - #179/16 CONSENT AGENDA Mrs. Shaughnessy moved and Ms. Beebe seconded the motion that the Consent Agenda items be approved. Upon roll call on the motion, the vote was as follows: Mr. Einhouse Yea Mrs. Shaughnessy Yea Mr. Favre Yea Ms. Beebe Yea Ms. Petrie Barcelona Yea

5 #180/16 A. Certified HUMAN RESOURCES AND COMMUNITY SERVICES REPORT Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Certified resolution.

6 #181/16 B. Classified Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Classified resolution.

7 #182/16 C. Community Recreation and Education Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Community Recreation and Education Department resolution.

8 #183/16 D. Administrative Team Benefit Package (Revised) Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Administrative Team Benefit Package (Revised).

9 #184/16 E. Twelve (12) Month Non-Represented Employees Benefit Package (Revised) Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Twelve (12) Month Non-Represented Employees Benefit Package (Revised).

10 #185/16 F. Resolution to Approve Amendment of Administrative Contracts Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Amendment of Administrative Contracts.

11 #186/16 G. Resolution to Approve Employment of Executive Director of Operations and Construction Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Employment of the Executive Director of Operations and Construction.

12 #187/16 A. Certified Resignations OTHER BOARD BUSINESS Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Certified resignations on one reading. Upon roll call on the motion, the vote was as follows: Mr. Einhouse Yea Mrs. Shaughnessy Yea Mr. Favre Yea Ms. Beebe Yea Ms. Petrie Barcelona Yea

13 #188/16 B. Community Recreation and Education Resignations Ms. Petrie Barcelona moved and Mr. Favre seconded the motion to approve the Community Recreation and Education resignations on one reading. Upon roll call on the motion, the vote was as follows: Mr. Einhouse Yea Mrs. Shaughnessy Yea Mr. Favre Yea Ms. Beebe Yea Ms. Petrie Barcelona Yea

14 #189/16 C. Appointment of Delegate and Alternate to the Annual Business Meeting of the Ohio School Boards Association at the Ohio School Boards Association Capital Conference Mr. Favre moved and Ms. Beebe seconded the motion to approve the Appointment of the Delegate and Alternate to the Annual Business Meeting of the Ohio School Boards Association at the Ohio School Boards Association Capital Conference.

15 D. Resolution to Approve Change Orders for Grant and Roosevelt Elementary Schools First Reading There being no other business Board President Einhouse called for a motion to recess to three Executive Sessions. EXECUTIVE SESSION Mrs. Shaughnessy moved and Mr. Favre seconded the motion to move to three (3) Executive Sessions (1) for the consideration of the employment of public employees, (2) for the consideration of the employment of public officials, and (3) for the purpose of reviewing complaints against a public employee. Upon roll call on the motion, the vote was as follows: Mr. Einhouse Yea Mrs. Shaughnessy Yea Mr. Favre Yea Ms. Beebe Yea Ms. Petrie Barcelona Yea The Board recessed to the first Executive Session at 7:30 p.m. The second Executive Session began at 7:40 p.m. The third Executive Session began at 7:55 p.m. The third Executive Session ended at 8:15 p.m. The Board returned to public session at 8:15 p.m. No action was taken. Board President Einhouse called for a motion to adjourn the meeting.

16 ADJOURNMENT Mrs. Shaughnessy moved and Ms. Petrie Barcelona seconded the motion to adjourn the meeting. The meeting was adjourned at 8:15 p.m. President Treasurer

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