7:06 PM by Barbara Gulley, President, quorum present. Secretary absent. Minutes recorded by Mark Koss.

Transcription

1 SKI ISLAND LAKE CLUB, INC. Minutes of Monthly Board of Directors Meeting June 14, 2011 at the home of Austin & Stephanie Bollenbach CALL TO ORDER: 7:06 PM by Barbara Gulley, President, quorum present. Secretary absent. Minutes recorded by Mark Koss. ATTENDEES: Joyce Anderson (partial) Barbara Gulley Phil Anderson Frank Herriman Austin Bollenbach Lonnie Jarman David Bonham (partial) Nancy Jarman Terry Brennan (partial) Katie Koss Paul Caesar Mark Koss Linda Daxon (partial) Joe Rankin Ed Felz Jim Sutton Donna Felz PRIOR MINUTES: The May 10, 2011 Minutes were offered for consideration. MOTION: Frank Herriman moved to accept the May Minutes, Jim Sutton seconded the Motion. PASSED UNANIMOUSLY In Memoriam - Margaret Erwin, a 15 year resident of Commodore Lane, recently passed away. Her daughter, Deanna Allen, a 25 year Admiral Court resident, expressed her thanks to the Board for their expressions of sympathy, writing in part: COMMITTEE REPORTS: Ski Island will miss her. My mother was very fond of her neighbors and those she worked with... Finance Lonnie Jarman gave the Treasurer s Report, which included handouts of the Balance Sheet, as of June 14, 2011, the accounts receivable aging summary, a recapitulation of checks written during the month, the Profit -1-

2 and Loss Statement from July 1, 2010 through June 14, 2011, the Profit and Loss Budget vs Actual, and the Proposed Budget for The bank balance was noted as $10,543.00, but did not included monies coming from the Reserve Fund for Dam expenditures. Past due Dues were discussed, with note that the collection policy was changed 3-4 years ago, which included a $20 monthly late fee. Lonnie stated that this was too steep. MOTION: Frank Herriman moved to enforce the Rule for $20 monthly late fees. Motion failed for want of a second. MOTION: Phil Anderson moved to lower the penalty for late payment of Dues to $10.00 per month, Austin Bollenbach seconded the Motion. For Phil Anderson Austin Bollenbach Paul Caesar Ed Felz Lonnie Jarman Jim Sutton Against Frank Herriman PASSED Liens to be filed: Campbell, Parker, Poorbaugh & Mills Lonnie reviewed the dam expenditures ($116,821.26), along with the Profit and Loss year to date ($169, was spent), and the Profit and Loss budget vs. actual. SILC is currently $1, over budget for water sprinklers. The Board reviewed the Marcello bid for the entry ways/flowers/moving, and discussed the $5, grant from the [Oklahoma City Community Foundation-Margaret] Annis Boys Trust. Lonnie noted that we haven t been keeping up the area as good as we should have, and we need to perform weekly maintenance by removing flowers/plants and mowing the area. Austin Bollenbach noted that the Beautification Committee worked hard on the signs 2 years ago, that he would be opposed to the motion and suggested moving monies from security to maintain the signs. -2-

3 4 options were offered by Marcello Lino in the form of a written bid: 1 1st MOTION: Lonnie Jarman moved to remove the signs, flowers, bricks, etc. and flatten both signs. Frank Herriman seconded the Motion. For Frank Herriman Lonnie Jarman FAILED Against Phil Anderson Austin Bollenbach Paul Caesar Ed Felz Jim Sutton Discussed removing signs and moving one sign towards Southshore and Eastlake (ie. Murphy property). nd 2 MOTION: Lonnie Jarman moved for a one time clean-up of the flower beds. Austin Bollenbach seconded the Motion. For Phil Anderson Austin Bollenbach Frank Herriman Lonnie Jarman Ed Felz Against Paul Caesar Jim Sutton PASSED rd 3 MOTION: Lonnie Jarman moved to mow the front signs for $35.00 per mowing. Friendly amendment to mow every time Marcello Lino mows the Dam. Paul Caesar seconded the Motion. For Phil Anderson Austin Bollenbach Paul Caesar Frank Herriman Lonnie Jarman Ed Felz Against Jim Sutton PASSED 1 See, Attachment A -3-

4 th 4 MOTION: Lonnie Jarman moved to maintain the flower beds around the signs at a cost of $45.00 for 16 times during the year. Paul Caesar seconded the Motion. For Phil Anderson Austin Bollenbach Paul Caesar Lonnie Jarman Ed Felz Jim Sutton Against Frank Herriman PASSED f/u MOTION: Austin Bollenbach moved to rescind Option #3. Frank Herriman seconded the Motion. PASSED UNANIMOUSLY The 12/16/2009 Cimarron Surveying Company survey of the plates did not match the baseline numbers, nevertheless, a $1, bill was received from Cimarron Surveying. Austin stated that we should not pay the 1-1/2 year old bill. Mark Koss suggested that we consult with Cecil Bearden regarding paying the bill. Ed Felz said that Jon Blickenstaff gave Cimarron the wrong benchmark for making the survey and that they should return to re-survey the slabs, and that we should offer to pay half of the 1-1/2 year old bill. Discussed the long term contract with Marcello Lino and his maintenance of the common property south of the 4 homes off of the Lake. MOTION: Austin Bollenbach moved to stop mowing the common area behind the 4 homes off of the Lake. Ed Felz seconded the Motion. Break Reconvened at 8:23 PM. PASSED UNANIMOUSLY Security Phil Anderson gave the security report, stating that there was nothing to report. There were some questions concerning camera programming, which are being handled by the Committee. The wires on the side of Katie Koss home have not been fixed. Phil will call Sid John in this regard. -4-

5 Grounds Maintenance David Bonham gave the Ground Maintenance Committee s report in place of Tom Coleman. David discussed sprinklers, noted that the circuit breakers are becoming weak, and stated that the grass on the islands are current concerns of the Committee. David has been manually resetting the circuit breakers and watering the islands. David has been mowing the islands and wants to install another 6 beds of sod to the islands. Dam Barbara Gulley reported for the Dam Committee. She stated that the installation of the sand bags has been completed and the aluminum additions on the tops of the newly installed sluice gates has been fixed. Thanks go to David, Ryan and Terry for helping install the sand bags in the water. Barbara stated that she met with Mike Keefer and the attorneys, including Matt Winton, Esq., Phil Anderson, Lonnie Jarman, Cecil Bearden. (no date given) Keefer was reported to have said that he does not want the land belonging to SILC and didn t want to pay for taxes and upkeep. Keefer wants the grass/sod replaced where the rocks are put in. Barbara stated that Mr. Winton had not heard from Keefer s attorney. It was noted that in order to put the fence back, OWRB permission may be needed. OWRB did not show up to the meeting and did not return any phone calls. Keefer s attorney was noted as backing down as SILC s engineer (Cecil Bearden, PE) was talking. Lake Safety Paul Caesar reported that boats are operating at nighttime in a manner not consistent with the Rules. This is being addressed by the Committee. Linda Daxon reported that during Memorial Day Weekend she saw a kayak being operated on the Lake near Southshore Drive. The boat did not have a name or SILC sticker. In response the Linda s questioning, the operator stated that his grandfather lived here but wouldn t disclose his name. The boat was then rowed away, in a northerly direction, where after the operator passed Phil Edge s backyard and had a second contact with similar results. The operator was advised that he needed to have a sticker, rd to which he responded Why are you trying to ruin my day? A 3 contact was reported by Linda, regarding an unidentified neighbor with similar results. Linda called Mark Koss and advised his that a unauthorized boat th was proceeding in a northerly direction towards his home. A 4 contact was had with similar results. Mark Koss was advised by Joe Tate that the kayak was purchased by his grandson earlier the same day. Upon request, the kayak was promptly removed from the Lake and has not been noted to have returned since Memorial Day Weekend. -5-

6 MOTION: Lonnie Jarman moved to write a letter or verbal warning for the first offense of (1) failing to have a SILC sticker; (2) failing to have a name affixed to the side of the boat; and (3) failing to have insurance. Motion failed for want of a second. The matter is deferred to the Safety Committee for further action. Lonnie noted that any SILC member can call for the removal of a boat in violation of the Lake Rules. OLD BUSINESS Barbara Gulley noted that her neighbor s tree stump by the dock has been removed. The tree in the front of the home is still there. Letter to be written. Lonnie Jarman and Phil Anderson are examining Art IV, Section 3 of the By-Laws and the issue of whether a Board Member may seek election to the Board after successive terms and/or one year absence, etc. Serving a vacancy shall be considered as part of a 3 year term. Lonnie and Phil will continue working on the issue. See, Attachment B. Frank Herriman advised that he measured the Williams fence and that it was 52"-53" high. The original Application was for 48", which was amended to 42" and declined at the April Board of Director s Meeting. A 6' privacy fence was offered. See, Attachments C-D. Lonnie Jarman voiced his opinion against a 6' privacy fence and noted that plans should be offered pursuant to Rules 17(a) and 18(b), which should be more specific. Two trespassers were noted near the electric tower, with others fishing, and in the front yard. The plans were requested to be resubmitted with proper documentation and specificity, so that they may be considered by the Board. MOTION: Ed Felz moved to adjourn. Paul Caesar seconded. Withdrawn. Jim Sutton presented plans for a canopy installation about his boat dock. See, Attachment E. MOTION: Frank Herriman moved to approve the plans, as submitted. Lonnie Jarman seconded the Motion. PASSED UNANIMOUSLY -6-

7 MOTION: Austin Bollenbach moved to deny the Williams Application for a fence. Frank Herriman seconded the Motion. For Frank Herriman Austin Bollenbach Paul Caesar Lonnie Jarman Jim Sutton Against Phil Anderson Ed Felz PASSED NEW BUSINESS None heard. MOTION: Ed Felz moved to adjourn the meeting. Paul Caesar seconded the Motion. PASSED UNANIMOUSLY Adjourned 9:45 PM These minutes were approved by the Board of Directors on Tuesday, July 12, mtk

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