MEDIA INFORMATION MEDIA INFORMATION DOCUMENT FINALERACES CIRCUIT ZANDVOORT

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Elisabeth Campbell
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DOCUMENT FINALERACES CIRCUIT ZANDVOORT This Media Information Document (MID) has been attached to the confirmation e-mail for media access to the FINALERACES at Circuit Zandvoort.

1 DOCUMENT FINALERACES CIRCUIT ZANDVOORT This Media Information Document (MID) has been attached to the confirmation for media access to the FINALERACES at Circuit Zandvoort. Please do not forget to print that e- mail and take it with you to the circuit (or show that on your mobile phone). Collect your media pass You can collect your media credentials at the. You will receive an with digital entrance pass and (when approved) an additional parking ticket. When you arrive at Zandvoort, please follow the signs Circuitgebied and near the circuit area, you should follow the signs with Parking A. In the event that parking assistance stops you, please show your Parking E-Ticket to get near the media parking. You can change your personal entrance e-ticket for a valid media pass in the media centre. PLEASE NOTE: Do not forget to print your e-ticket(s) Media Parking If you travel by car to Circuit Zandvoort, the Media Parking is located at Parking A. There is no specific reserved parking area. If a parking pass has been approved, this will be indicated with an A on the confirmation . When an A is displayed, you will receive a E-ticket Parking Pass via . Media Parking

2 Media Shuttles During this event, no media shuttles are available. From Parking A it s a short walk to the. The is located on the first floor of the pit complex, at VIP Lounge 0. There is a limited amount of working spaces. Please leave some working space for your fellow media representatives and only use the spaces if you really need them. Opening hours media facilities Friday Saturday Sunday Closed Closed reception desk NOTE: During the weekend, the is partly used as a Drivers Briefing room. You can not work in the back part these days. All other working spaces are available for press throughout the weekend (Saturday and Sunday) Internet At the you can use a free WIFI connection for internet. Please visit the reception desk for the password. It is also possible to use the DSL connections, which are available at some locations in the media centre. Please bring your own CAT-5 cable. Lockers In the, lockers are available. Keys can be requested at the reception desk for a deposit of 10,00. Please note that the amount of lockers is limited and a first come, first serve basis will be used. Instructions from officials Please obey all instructions from the marshals and officials; they are there for your safety. In case of problems, please do not attempt to solve problems yourself, but report them to the National Press Officer or the Media Delegate of Circuit Zandvoort. Motorsport is dangerous By the moment you access the premises of Circuit Zandvoort, always remember that motorsport is dangerous and that you access Circuit Zandvoort on your own risk. Although there are qualified and amateur racers on track, the risk of accidents is always present. Even if officials grant you access to specific zones, it s always your own responsibility to see if a zone is safe or not. If you do not have an insurance that covers the risks of a motorsport accident, you are only allowed to access the public visitors areas (no access to the pitlane and trackside). If you have entry to the pitlane, always be aware of your surroundings because of moving cars and remind that you access these location on your own risk. Access to pit-lane and starting grid All journalists with a valid pits- or guardrail pass, have access to the pit-lane. Please note that both locations can be dangerous due to moving cars. Always be aware of your surroundings. You access these locations on your own risk. Grid-access is only possible when a series has a pre-grid with sufficient time. If you have received accreditation as a photographer or camera crewmember, please carefully read the safety instructions on the next pages.

Photo Tabards All accredited photographers are obligated to wear a photo tabard. Tabards are available at the media centre ( 20 deposit cash). A deposit less then 20,00 will not be accepted.

3 Photo Tabards All accredited photographers are obligated to wear a photo tabard. Tabards are available at the media centre ( 20 deposit cash). A deposit less then 20,00 will not be accepted. Also a waiver of liability has to be signed here. Approval of a photo tabard is also shown at the top of your confirmation . Please note that tabard will NOT be handed to you when a photo jacket has not been confirmed, there is insufficient deposit paid or in the case a driver s license is given as deposit. There is no PIN or ATM available. You are advised to take sufficient cash money with you for the deposits. Additional information for photographers / videographers. If you have a photo tabard, please pay attention to the information below. Where this document mentions photographers, the same rules apply for videographers. Visibility Tabards must be worn. DO NOT tuck them in your belt. Tabard Numbers MUST be visible at all times. Photographers are not allowed wear camera backpacks or put their own photo vests on top of the event tabards. If you enter the track via a gate, please assure yourself that officials can identify you as a photographer. Make sure they can see the number on your tabard. Photo tabards are strictly personal. Therefore it is not allowed to hand a photo tabard over to another person, whether this person has been officially accredited or not. Media Red Zones There are several Red Zones, these are indicated on the map at the end of this document. You are required to check this map and be aware of these restricted areas. Anyone caught taking photographs in these areas will be required to report to the National Press Officer to explain their actions and their track side access passes will be withdrawn. Please note that there are specific Red Zones active during the races. The Red Zones only apply for the races. Even if an area is not classified as a Red Zone, you must make your own assessment whether it is safe to stand in that area or not. The Race Director can add a Red Zone at any time if he deems an area to be unsafe.. Working Trackside You must have a barrier between you and the track at all times when the track is live. It is forbidden to lean on, or over, the barriers. Always keep in mind that if a car crashes into the guardrail, that this barrier will come towards you. Therefore, always keep enough distance (min. 1 meter) between you and the guardrail. Further, you may not cross these barriers, or place your cameras on these barriers. Do not stand in breaks (f.e. recue car openings) in the barriers. If you want to cross over the track, you must ask permission of officials. Crossing is only allowed in between sessions and you must have a valid tabard for that specific part of the track. You should not stand in front of any debris fences unless authorized to do so. It s the photographers own responsibility to decide which locations are safe for photography, and which locations are not (besides the Media Red Zones). Additionally, make sure you are wearing correct shoes (no flip flops, sandals or shoes with high heels).

4 Earplugs & Radio If you wear earplugs when working trackside you must ensure you are aware of your surroundings. When you are listening to the commentary on a radio, only use one ear piece, not two. The use of ipods and MP3 players when working trackside is strictly forbidden. Crashes & accidents All photographers should always stay behind the barriers. During an incident at Le Mans in 2011 several photographers were seen to have gone onto the gravel trap to take pictures of Allan McNish coming out of the wreckage of his car. The track was still live! If any photographer is seen doing this during this event, they will be instantly be removed from the circuit. If you witness a crash where medical assistance is being given, please respect the medical privacy of the driver (and the people involved) and keep distance of the incident. Pitlane The pit-lane is a place of work, and can be dangerous. Wear sensible clothing. Shorts, skirts and open-toed shoes are not advisable when working anywhere on the circuit. However the pitlane is a working area and a dangerous environment. Fire proof suits are not mandatory but you may wear them during the event. Remain alert at all times. If someone is waving a pit board in front of you, a car is almost certainly coming up behind you. Get out of the way! Remember that cars want to leave as soon as possible after their stops. Be aware of this, and move to the back of the car rapidly. Pitlane access during start of the Race Please note that all pitlane staff and media are not allowed to come near the guardrail (Pit wall) in the pitlane, when a race is starting. After the first lap, officials will give a signal when it is allowed to go towards the Pit wall. Parc Fermé & Podium Parc Fermé, if applicable, is out of bounds to the Media. For podium ceremonies, only the circuit official photographer and the race series photographer will have access to make pictures on the podium. All other photographers may use the concrete objects near the pit wall opposite of the podium (do not stand on the timekeeping unit!). Video recording A photographer s pass (and tabard) only grants you the right to take still pictures; you cannot take video images on a DSLR with an Video Function without permission from Circuit Zandvoort. The accreditation confirmation itself cannot be used as proof for recording moving images. Make sure you have additional video recording permission prior to the event. It is not allowed to fly with drones or organize live video-streaming, without written permission of Circuit Zandvoort. It is not allowed to use the recorded footage for commercial use. Footage may only be used for editorial purposes, unless you have additional permission. Service Roads All service roads must be kept clear at all times, because this is an emergency vehicle route. If you have a scooter, please do not park your scooter on the service road. TV Camera Tripods must not block the service road. Circuit Photographers Shuttle Due to the style and atmosphere of the event, no Circuit Photographers Shuttle will be available. PLEASE LOOK AT THE NEXT PAGES FOR THE PHOTO ZONES. IT S THE PHOTOGRAPHERS OWN RESPONSIBILITY TO KNOW WHICH LOCATIONS ARE ACCESSIBLE WITH A SPECIFIC PHOTO TABARD. PHOTOGRAPHERS TAKING PICTURES FROM LOCATION WHERE THEY ARE NOT ALLOWED TO BE, WILL BE BANNED FROM TRACKSIDE PERMANENTLY

5 Media Zones map Nobody is allowed in the RED ZONES on the map. If you have a BLACK or GREEN tabard, you have restricted photo access (also check the table below). You are only allowed to take pictures in the green zones on the map. Anyone caught taking pictures in the Red Zones or with the wrong tabard outside the green zones, will be removed from the circuit and their trackside access will be withdrawn. A copy of the map is available in the Scheivlak Masters 13 INT-A6 9 Tarzan 3 Rob Slotemaker outside Rob Slotemaker Outside black zones Please respect these signs ACCESS NO ACCESS 001 kameraexpress.nl 001 Gate open Gate locked with numlock: code 507 outside Tarzan 4 Area next to MP3 is only for grey and red tabards 2 14 Bocht 10 8 Access via small gate at post 5 end of pitlane (behind safety fence) Hunserug 5 7 Gerlach M Red Zone ends at concrete tower 1 Bocht 9 15 Club s Corner Hugenholtz M Hans Ernst Bocht post 6 17 Special route (near Red Zone - behind fence) Media Red Zone (nobody allowed) Media Red Zone (only during RACES) Black/green Tabard Zone Black/green Tabard Zone* Gate (please check w hich gates are open) Camera opening in FIA Fence *During pitstops & start grid procedure. Pitlane access depends on safety guidelines Photographers with a BLACK tabard, are only allowed to cross the track (after permission of officials) at marshal post post 17 Kumho 18 pre-start location Arie Luyendijk Access via gate at post 20 Photo access table Please look at the table to know what areas are accessible with your tabard Color tabard Access GRAY All areas, excluding Red Zones. Crossing track allowed with permission of marshals. RED All areas, excluding Red Zones. ONLY valid during specific sessions GREEN All black areas on the map +pitlane. Crossing track only allowed at post 18 (with permission). Tabard only valid for selected time moments. BLACK All black areas on the map +pitlane. Crossing track only allowed at post 18 (with permission) NO TABARD Paddock and other area s which are accessible for spectators.

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