"Booking Form" refers to the online Booking Form contained on our website or any signed and or printed version of this form.

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1 T E R M S : "You" means you the client and your guests. "X-Pose" means us the service provider. "Booking Form" refers to the online Booking Form contained on our website or any signed and or printed version of this form. W H A T I S R E Q U I R E D? : Within 10 meters of a power outlet. 2 x 3 meters of space to set up and operate without blocking foot traffic. A minimum ceiling height of 2 meters The renter is responsible for providing a solid level area large enough for the photo booth, protected from rain, wind and other elements, and within 10 meters of a standard electrical outlet. A table to lay the props out / two square tables A small table to set up scrapbook station if ordered A table cloth would also be preferable 1 P a g e Xpo s e P h o t o b o o t h

2 T E R M S O F B O O K I N G : B o o k i n g F o r m We require booking forms to be completed and returned by in order to place the booking. All details stated on the booking form will be taken as given unless X-Pose Photobooth are otherwise notified in or writing. P a y m e n t T e r m s Once you have sent in your booking form and your booking is confirmed, you are liable for a deposit and / or cancellation fee. A 50% deposit is required to reserve the event date within the first week of accepting the quote, the balance to be paid in full and cleared at least 7 working days prior to the event start date. Deposits are non-refundable and if the event is paid in full for an event less than 30 days away. An idle fee may apply for extensive waiting periods this will be pre-authorised with the company and invoiced accordingly. Advertised prices on the website are the prices charged. 2 P a g e Xpo s e P h o t o b o o t h

3 P a y m e n t D e t a i l s Payment to be made into the following account: Xpose Photobooth First National Bank Branch: Lansdowne Branch Code: Account Number: C a n c e l l a t i o n Your deposit is a non-refundable deposit however the date can be changed as long as we have been notified a minimum of 3 months from your existing booking date and as long as the new date requested is available. Once you have sent in your booking form your booking is confirmed and you are liable for a deposit and / or cancellation fee. 3 P a g e Xpo s e P h o t o b o o t h

4 D A Y O F E V E N T : S e t U p o f B o o t h X-Pose Photobooth is responsible for the delivery, setup, breakdown and maintenance of the photo booth during the scheduled rental period. We will arrive 1, 5 hour prior to the rental hours to setup the photo booth. Rental hours are counted as consecutive hours with no breaks in run-time. Breaks in the operational time of the photo booth are considered idle time and will be an additional charge at the idle hour rate. We can arrive earlier to setup the photo booth at the charge of "idle hours". The rate of idle hours is R350 per hour. The rental includes unlimited photo booth sessions and unlimited prints during the rental time period. V e n u e A c c e s s a n d L o c a t i o n X-Pose Photobooth will deliver the photo booth to your event venue. If the venue obstructs us from delivering the Photo booth we are not responsible for lost hours of service. Examples of obstructions are; Denied access/area allocated is not, or the venue does not allow photo booths. Please check with your venue that photo booths are allowed. It is your responsibility to ensure there will be suitable parking facilities for our staff at your chosen venue for the duration of your booking for reasonable access. It is your responsibility to supply the correct address and times for the chosen venue. 4 P a g e Xpo s e P h o t o b o o t h

5 H i r e P e r i o d The hire period must be stated on the booking form and agreed by both parties from the start. Use of the booth will start at the agreed time and will finish at the agreed time. If for any instance there is a delay in starting on time due to poor access or venue restrictions we will still keep to the agreed period for hire. If your event starts or runs late, our period of hire will still be for the agreed period and time, unless both parties agree to provide additional hours as per an addition charge or to delay our planned start. Extra hours are pro-rated at R1000 an hour and can be added anytime including at the event. Idle hours are only R350 per hour. To cover the cost of employee drive time and fuel, all events exceeding 30km roundtrip will be charged a travel fee of R5 or the current AA rate per kilometre. If the period falls over dinner or lunch period or exceeds 4 hour, please can you provide Halaal food for two staff members working. E v e n t s b e y o n d o u r C o n t r o l X-Pose Photobooth will endeavour to attend all events. Where circumstances make this impossible due to, but not limited to adverse weather conditions or an accident. X-Pose Photobooth will contact you as early as possible and a full refund will be made. X-Pose Photobooth reserves the right to cancel any booking. Load shedding In the event that there is load shedding X-Pose Photobooth is not responsible for the time lost. Should you be aware that there will be load shedding at a particular time we will gladly assist in organising a generator on your behalf. The cost of this will be to the client. 5 P a g e Xpo s e P h o t o b o o t h

6 T r a f f i c D e l a y s o r V e h i c l e B r e a k d o w n s X-Pose Photobooth will always try to arrive at the venue for the agreed time. Where circumstances make this difficult due to severe traffic delays, road accidents or vehicle breakdowns, X-Pose Photobooth will extend the end time of the hire to make up for the late start. If this is not possible we will refund you accordingly the amount of time delayed by and in proportion to the amount paid. We will however try our utmost to get to your event as soon as we can and always be in contact with you. T e r m i n a t i o n o f H i r e X-Pose Photobooth will not tolerate any abuse or threatening behaviour to any of our staff, as well as not tolerating any abuse of the booth or booth equipment. If any behaviour of this nature does occur X-Pose Photobooth has the right to terminate the hire immediately. This applies equally to your guests. X-Pose Photobooth may also terminate the hire in the case where our staff feel that equipment belonging to X-Pose Photobooth or the booth itself is in danger of or is being damaged due to actions of unruly behaviour. The renter is responsible for ensuring that suitable security and crowd control measures are in place prior to start of event. Wherever possible we will speak to you and the venue to try and resolve the matter before any termination is progressed. If we do terminate the contract for any reason the full cost of hire will remain with X-Pose Photobooth and we will not issue any refunds for any period of the hire not carried out. You are fully responsible for any damages caused by you, guests or any other attendees of your event to the booth and the booth equipment. 6 P a g e Xpo s e P h o t o b o o t h

7 G u e s t b o o k Guestbook styles and designs may vary due to stock supplies. Users will be given two printouts and inform that one is for your guestbook and one for them to keep. It is not X-Pose Photobooth responsibility if those pictures are not placed in the book. Any damage to the guestbook during the event is not X-Pose Photobooth responsibility. Our professional attendant will be onsite to make sure the booth is fully operational and to help with guest book if required. P r o p s A prop box will be provided for guests to use during the rental any loss, damage or theft of props will be charged to the renter from the deposit after the event. There is a refundable deposit of R300 required when booking. Should any props be damaged the full amount will be kept to purchase new props. T e c h n i c a l P r o b l e m s If the photo booth is out of use due to technical difficulties, we shall refund you accordingly for the amount of time that the booth has been out of operation and in the proportion to the amount paid for. U p l o a d P h o t o s The option is available to uploaded all photos on a USB by our staff immediately after the event. The USB will be provided by you before the event. The USB will be received by your immediately after the event. If desired, you may upload the photos on , facebook and any other social media platform at your convenient time. 7 P a g e Xpo s e P h o t o b o o t h

8 P R I V A C Y P O L I C Y : E m a i l d a t a c a p t u r e X-Pose Photobooth assistant may collect guest s details for data capturing. U s e o f P h o t o s You agree that all images taken by X-Pose Photobooth can be uploaded to the public online web gallery unless otherwise requested and exempt us from responsibility of publishing the images. Images taken in X-Pose Photobooth during events may be used by us to assist with the promotion of X-Pose Photobooth unless stated otherwise. This may include printed publications as well as online images. We will not use any pictures that may cause offence or embarrassment to the people in the pictures. We will immediately remove any picture from our website if requested to. If you choose to have the Facebook upload option you take responsibility of allowing all users to upload any picture to their own Facebook page. L i a b i l i t y In all instances X-Pose Photobooth will act in what it considers to be the best interest of the client and take steps when required to act to protect the health and safety of people using the booth. Where such actions lead to an early closure of the booth, removal from the service of the booth or any actions likely to cause distress or dissatisfaction, X-Pose Photobooth will limit any refunds to the amount of the original booking. This applies to all cases. It in no way will this effect general public liabilities or employers liability insurance matters, which are covered separately. 8 P a g e Xpo s e P h o t o b o o t h

9 Logo X-Pose Photobooth details will be shown as a default at the bottom of each photo strip. We can enter a message or company logo at no cost. If you would like a logo/image personalised a once off design fee of R350 is payable. Please ensure a lead time of 7 days prior to your event for this. B r a n d i n g Our outer boards can be branded and replaced with your company branding at an additional cost. The measurements will be given to you and you can send the artwork. Or we can provide the art work at an additional cost once you have sent in your booking form your booking is confirmed and you are liable for a deposit and / or cancellation fee. Artwork needs to be approved via in writing by client before going to print. CLIENT REPRESENTATIVE CLIENT SIGNATURE DATE OF EVENT DATE OF SIGNATURE XPOSE PHOTOBOOTH REPRESENTATIVE XPOSE PHOTOBOOTH SIGNATURE DATE OF EVENT DATE OF SIGNATURE 9 P a g e Xpo s e P h o t o b o o t h

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