The Minutes of the Regular Meeting of the Parkersburg Utility Board. January 13, 2016 CALL TO ORDER

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1 4983 The Minutes of the Regular Meeting of the Parkersburg Utility Board January 13, 2016 CALL TO ORDER Pursuant to the call of its Chairman, Jimmy Colombo, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at th Street on the 13 th day of January, Chairman Colombo called the meeting to order at 8:59 a.m. ROLL CALL Present: Jimmy Colombo, Chairman John Lutz, Vice Chairman Edward Glasser, Board Member Gregory Herrick, Board Member Paul Hoblitzell, Board Member George Zivkovich, Counsel Christopher Pauley, Assistant Comptroller Erin Hall, Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager Others in Attendance: Evan Bevins, Parkersburg News and Sentinel CONSIDERATION OF MINUTES Chairman Colombo requested the Board consider the minutes of the December 30, 2015 regular board meeting for acceptance into the record. Paul Hoblitzell moved the minutes of the December 30, 2015 regular meeting of the Parkersburg Utility Board be approved and filed as presented. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF FINANCIAL STATEMENTS FOR THE PERIOD ENDING 11/30/15 Erin Hall stated as of November 30, 2015 revenues are very close to budget and operation and maintenance expenses are below budget with the year to date combined debt service ratio of Hall requested questions or comments from the Board members concerning the financial statements.

2 4984 Glasser asked if the State had ever rejected the financial statements in the provided format. Hall responded the format submitted to the State is different and has never been rejected. John Lutz noted under Structures and Improvements the account is at 215% of budget. Bennett responded the new Customer Service Center accounted for the overrun. Lutz asked if the improvements were budgeted. Bennett stated the expenses were more than expected due to several issues encountered during the remodel. Edward Glasser moved to accept and file the financial statements for the period ending 11/30/15 as submitted to the Board. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF PAY ESTIMATE #6 FOR CONTRACT , WARD S RUN INTERCEPTOR IMPROVEMENTS Eric Bennett stated he provided a copy of the pay estimate. The estimate is to reduce the retainage from 10% to 5%. Bennett noted the 5% allows ample funds to complete any remaining issues that would need attention in the spring. Glasser asked if the contractor did a good job. Bennett confirmed he did. Paul Hoblitzell moved to approve payment on the estimate from James White Construction Co. for Contract , Ward s Run Interceptor Improvements in the amount of $40, as submitted to the Board. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. CONSIDERATION OF INVOICES IN EXCESS OF $ The following invoices totaling $189, were considered for approval: Atlas Towing 9.13 tons # 57, tons pit run, & 9.63 tons 8 limestone - sewer maint. 1, Atlas Towing tons # 57, tons pit run, & tons 1 1/2" limestone - sewer maint. 1, Atlas Towing 8.28 tons # 57, tons pit run, & tons 1 1/2" limestone - sewer maint Auto Plus Smoke Mac for testing leaks in engines - maint garage BFS Petroleum Products, Inc gallons unleaded, 901 gallons diesel - all depts. 3, Burgess & Niple Professional services thru November 28, Source Water Protection Plan 1, Burgess & Niple Professional services thru November 28, Wards Run - RPR Services 3, C.I. Thornburg Co., Inc MXU transceiver units - meter shop 13,200.00

3 4985 C.I. Thornburg Co., Inc. 1-3" water meter for Mariott - meter shop 1, C.I. Thornburg Co., Inc. 80-6" restraint kits & 180' of 3/4" copper pipe - water maint. 3, Casto Technical Services Replaced sensor & flow transducer HVAC - admin building 1, City of Parkersburg Workers Compensation - December 31, , Cole - Parmer 1 - drive, 1 - pump head, & 1-25' tubing - WWTP 1, Dearborn National Life Ins. Co. Employee life insurance - January Environmental Express, Inc. 8 - MFC fecal broth w/rosolic acid & 3 - disposable bottles - WWTP Ferguson 1-16" x 66" tapping sleeve & 1-6" tapping valve - water maint. 1, Ferguson 10 - repair clamps, 12' MJ valve, 12-6" plugs, & 100' roll of safety fence-wm 1, Frontier Phone services - December Grainger 2 - exhaust fans - 1st Ave & Agnes St. 1, Marietta Truck Sales & Service, Inc Parts & repairs for truck # sewer maint. 5, Mar-Zane, Inc tons cold mix - sewer maint Mar-Zane, Inc tons cold mix - water maint. 3, MonPower 6th St. Pump Station - December , MonPower 1st. Ave. Pump Station - December , MonPower Water Treatment Plant - December , MonPower Waste Water Treatment Plant - December , MonPower Kanawha St. Pump Station - January Parkersburg Utility Board Water bill th St. - December 31, Parkersburg Utility Board Sewer Bill - WTP - December 31, , Perma-Liner Industries, LLC 100' - 8" liner, 100' - 8" calibration tube, & 500' - pull tape - sewer maint. 2, Smith Concrete 6.5 yds. 9 bag 2% cold weather concrete - water maint Steptoe & Johnson Professional services thru November Employee training & handbook 1, Strand Associates, Inc. Professional services thru November 30, WWTP Phase II 52, Stuart Oil Co. 508 gals of dyed diesel - 1st Ave & WWTP United Refrigeration Inc. 3 - solenoid valves rebuild kits for filter wash valves - WTP 1, Univar USA Inc # of liquid fluorosilicic acid - WTP 7, Univar USA Inc gals of sodium hypochlorite - WWTP 3, US Postmaster Postage for billing - December 31, , Valtronics Sales, Inc. Level transmitter - WWTP 1, West Virginia Rural Water Assoc. Voting Membership - December , TOTAL APPROVED 189, Total amount of checks paid from sewer operating fund December 23, January 8, , Check # Herrick requested information on the invoice from Dearborn Life Insurance. Bennett responded the invoice is for the life insurance policy provided for employees. Hoblitzell asked if the cost was based on payroll. Bennett replied the cost is based on unit cost. Bennett pointed out the value is $20,000 for each employee and health insurance adds another $10,000.

4 4986 Chairman Colombo questioned if the Board has ever considered looking into insurance coverage for life flight or medevac to a hospital. He commented Pleasants County may have this coverage for every resident of the county. Colombo noted he had asked the City s HR Director to check into the option more, but he wondered if it has ever been considered. Bennett responded he would look into the possibility with the insurance providers. Paul Hoblitzell asked if the West Virginia Rural Water Association invoice was for a one year membership. Bennett confirmed it was and actually included an increase over the previous year. He noted he intends to maintain membership for one more year and determine if the benefit is worth the cost. Hoblitzell requested Bennett s opinion on benefit at this time. Bennett responded the legislative activity has been beneficial, but PUB has only been a member for one year. He noted a utility must be a member for one year before being eligible for a committee seat or Board position. Bennett noted Senator Ashley visited and met to discuss the issue with the limit on investing. Senator Ashley believed the reason for the legislation was back when interest was high and bankers made investment deals with the cities and counties that tied up the funds for a considerable period of time. Ashely stated he would look into getting the issue changed if he could. Edward Glasser moved the list of invoices over $750, dated December 30, 2015 in the amount of $189, be approved for payment as submitted to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. OTHER BUSINESS NEW CUSTOMER SERVICE CENTER OPERATION Gregory Herrick asked Bennett how the new facility was working out. Bennett responded there are pluses and minuses. Some have complimented the move and others have complained. Herrick spoke with a Councilman who reported senior citizens have complained they are having trouble pulling out into traffic. Herrick stated he pulled in and out on his way to the meeting and had no trouble. Bennett declared he is surprised by the number of customers who have not been able to find the building. Bennett noted the biggest complaint by customers is the need to go downtown to pay the City bill. Bennett stated he would like to put a City drop box next to PUB s so customers would not need to drive by City Hall. Colombo stated he was not in favor of installing a City drop box at this location due to the issue of sending two people to collect the payments.

5 4987 EMERGENCY GENERATORS Glasser asked if PUB continues to have a plan for delivery of emergency generators when needed. Bennett responded PUB has installed permanent backup generators at both plants and at the major sewer lift stations. PUB also has purchased portable generators that can be set at the necessary locations to maintain water supply when needed. NEXT MEETING DATE Erin Hall stated the next regular meeting is scheduled for January 27, Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on January 27, Gregory Herrick announced he will not be able to attend due to a previous commitment. John Lutz noted he may not be able to attend as well. ADJOURNMENT Edward Glasser moved the meeting be adjourned. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members. The meeting adjourned at 9:12 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager