The Minutes of the Regular Meeting of the Parkersburg Utility Board. September 6, 2017 CALL TO ORDER

Transcription

1 5216 The Minutes of the Regular Meeting of the Parkersburg Utility Board September 6, 2017 CALL TO ORDER Pursuant to the call of its Chairman, Tom Joyce, the Parkersburg Utility Board met in the Parkersburg Utility Board Administration Building, at th Street on the 6 th day of September, Chairman Joyce called the meeting to order at 9:00 a.m. ROLL CALL Present: Tom Joyce, Chairman John Lutz, Vice Chairman Gregory Herrick, Board Member Paul Hoblitzell, Board Member arrived at 9:02 am Robert Wright, Board Member Christopher Pauley, Assistant Comptroller Erin Hall, Comptroller Eric Bumgardner, Assistant Manager Eric Bennett, Manager Absent: George Zivkovich, Counsel Others Present: Evan Bevins, Parkersburg News and Sentinel CONSIDERATION OF MINUTES Chairman Joyce requested the Board consider the minutes of the August 23, 2017 regular board meeting for acceptance into the record. MOTION AND VOTE Gregory Herrick moved to approve the minutes of the August 23, 2017 meeting as submitted to the Board. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members present.

2 5217 CONSIDERTION OF VOTING DELEGATE FOR THE WV RURAL WATER ASSOCIATION (WVRWA) ANNUAL CONFERENCE Eric Bennett stated he provided a copy of the delegate form for the Board s consideration. Bennett explained this is an annual issue and he requests the Board authorize the Chairman and Comptroller to sign the form designating Eric Bennett as voting delegate and Eric Bumgardner as the alternate voting delegate for the Parkersburg Utility Board at the WVRWA Annual Conference. MOTION AND VOTE Robert Wright moved to authorize Eric Bennett, Manager as voting delegate and Eric Bumgardner as alternate voting delegate for the annual WV Rural Water Association Conference, as submitted to the Board. Gregory Herrick seconded the motion and it was approved by a unanimous vote of the Board members present. DISCUSSION CONCERNING TABLETS AND ELECTRONIC FILES FOR BOARD MEMEBERS Eric Bennett stated the issue of decreasing paper use is a concern. He explained the trend is to move toward the use of electronic devices for Board member communications. Bennett acknowledged some Board members may be more comfortable with the continued use of paper, but he wanted to get an opinion from the Board members. Hoblitzell stated he is currently using an ipad for a similar purpose from another institution. Lutz asked what the investment cost would be to move to electronic communications. Bennett responded the least expensive would be small tablets for $300 each, or larger tablets for between $800 and $1000 each. Bennett stated he has made inquiries to Verizon about applicable devices and the cost for service would be $10 per month per device. Lutz stated the cost of the tablet with monthly fees would buy a lot of paper. Bennett noted the greater cost is the manpower and time required to produce the documents and deliver them to the Board members. Chairman Joyce noted he has two tablets already and is totally in favor of moving to electronic communication. Joyce stated his packet could be delivered by beginning with the next meeting. He asked if PUB has in-house IT or if it is outsourced. Bennett stated he did not believe much IT work is needed, but PUB does outsource its IT needs. Joyce asked if there is a device use policy for employees. Bennett confirmed there is a section in the employee handbook to cover the issue. Bennett acknowledged Board members would need to sign a policy statement. Hoblitzell noted he is not comfortable with android devices. Bennett stated Verizon offers both Apple and Android devices. Joyce stated he understood Apple devices can be persnickety about sending information to a printer. Bennett asked members for their preference on screen sizes. Paul Hoblitzell responded a standard page size would be most comfortable.

3 5218 John Lutz asked about the ethics of using the tablets for other purposes. Bennett responded a tablet use policy would be developed to cover the issues. Chairman Joyce noted that generally the devices can be used within the limit of the data plan allotted for its use. He stated in his experience companies either white list web sites, meaning specific sites are preapproved or black list sites by denying access. Bennett stated if Board members are interested he would move forward with issue. Board members agreed to move forward. CONSIDERATION OF INVOICES IN EXCESS OF $ The following invoices totaling $240, were considered for approval: Architectural Interior Products Doors & hardware - back office Garfield Ave. 2, Atlas Towing tons # 57 & tons pit run - sewer maint. 1, BFS Petroleum Products, Inc gallons unleaded, 1250 gallons diesel - all depts. 5, Burgess & Niple Professional services thru July 22, Water System Evaluation 1, Burgess & Niple Professional services thru July 22, RPR - Worthington Creek Burgess & Niple Professional services thru July 22, Valve Replacement - WTP 2, Burgess & Niple Professional services thru July 22, Service During Constr - Interceptor Lining 3, C.I. Thornburg 1-2" meter - meter shop 1, C.I. Thornburg 100-5/8" meters - meter shop 12, Camden Materials tons blacktop - water maint. 1, City of Parkersburg Workers Compensation - August 31, , Cole-Parmer 4oz sample cups & 16oz replacement cups - WWTP lab 1, Crane Man, Inc. Service for crane - equipment maint. 1, Electric Motors & Pumps. LLC. Repairs to #4 pump motor - Bird Street Pump Station 1, EstaBrook Corp. 1 - mechanical seal & 2 - gauges - #3 RC pump - WWTP 1, Ferguson 2-6" line stop saddles - water maint. 2, Ferguson 5-4" 2-bolt couplings - water maint Ferguson 60' of 1" copper pipe, 180' of 3/4" copper pipe, & 2-4" MJ valves - water maint. 1, Frontier Phone services - August Golden Equipment Filter housing can - Trk # , Grainger Towels, latex gloves, & 2 - magnetic contactor - plant maint. 1, Harrington Industrial Pipe, couplings, tees, elbows, valves, adapters, & caps - rebuild of chemical off 1, load plumbing WTP IPA Systems Inc. 56 bags of octocrete - sewer maint. 1, J.C. Bosley Construction, Inc. Cleaning Pond Run 3, MonPower Sayre Ave. Pump Station - August , MonPower 1st. Ave. Pump Station - August , MonPower 6th St. Pump Station - August ,362.60

4 5219 MonPower Waste Water Treatment Plant - August , MonPower Water Treatment Plant - August , MonPower 32nd St. Pump Station - August Perma-Liner Industries, LLC 300' of 6" calibration tube - sewer maint. 2, Reagle & Padden, Inc. Additional premium due to payroll audit - 4/1/16 4, Sal Chemical 3500 # of sodium hypochlorite - WWTP 2, Seckman Pest Control Quarterly pest control - all depts Strand Associates, Inc. Professional services thru July 31, WWTP Phase II Strand Associates, Inc. Professional services thru July 31, I & I Evaluation 2, Strand Associates, Inc. Professional services thru July 31, SSO Abatement Report 62, Strand Associates, Inc. Professional services thru July 31, Misc. & Computer Support 1, US Postmaster Postage for billing - August 31, , Water Environmental Testing Sampling & analysis - local limits - domestic background - WWTP 3, WVPERS Pension expense - August , TOTAL APPROVED 240, Total amount of checks paid from sewer operating fund August 18, Sept 1, , Check # Tom Joyce requested more information on the invoice from Reagle and Padden for additional premium due to payroll audit. Bennett explained a payroll audit is performed for the liability insurance. He stated the former insurance provider only performed the audit every so many years, but the current provider performs a payroll audit annually. Gregory Herrick requested information on the invoice for 56 bags of octocrete. Bennett explained the octocrete is used for water stop. Lutz commented it is hydraulic cement. Bennett stated PUB purchases the product by the pallet load on an annual basis. Joyce asked if PUB s liability insurance has a hammer clause. The clause would allow PUB to have the last say in a claim being settled or going to a lawsuit. Bennett stated PUB does not have that option should the insurance company decide to settle a claim. MOTION AND VOTE Robert Wright moved the list of invoices over $750, dated September 6, 2017 in the amount of $240, be approved for payment as submitted to the Board. Paul Hoblitzell seconded the motion and it was approved by a unanimous vote of the Board members.

5 5220 OTHER BUSINESS MARRTOWN/STAR AVENUE SEWER SERVICE Eric Bennett requested the Board s opinion on investigating sanitary sewer service extension to serve the Marrtown and Star Avenue area, south of the Little Kanawha River and West of the new Route 50. Bennett explained he had been contacted by a City Council member and a resident about extending service into that area since the only current sewer treatment is by individual systems, which range from new to failing. Paul Hoblitzell asked if service would require a pumping station. Bennett confirmed the sewage would need to be pumped either direction to get to an existing collection system. Lutz asked if the area has potential for future development. Bennett confirmed there are areas for development. Hoblitzell asked if the residents would be required to connect to the collection system if it is installed. Bennett stated he believes the residents would be required to connect. Herrick asked if the area is outside the City limits and if so would it fall in the Lubeck Public Service District service area. Bennett confirmed the area is outside the City limits, but PUB already serves the area with water and would likely be the sewer provider by default. Hoblitzell asked if the Rivers Development is connected to PUB s collection system. Bennett declared the Rivers Complex has a package treatment system for their facility. Board member stated they would agree to investigate the options for sewer service to the area in question. Bennett stated he would proceed with cost estimates on the project. ADDITIONAL PAPER SAVING OPTIONS Herrick inquired in terms of paper reduction, if there would be a benefit for Board member checks to be direct deposited. Hall responded the paper cost is not great, but she could check to see if direct deposit is possible and would be a benefit. NEXT MEETING DATE Erin Hall stated the next regular meeting is scheduled for September 20, Board members agreed to meet in regular session, at the Parkersburg Utility Board Administration Building in the conference room, at 9:00 a.m. on September 20, 2017.

6 5221 ADJOURNMENT Gregory Herrick moved the meeting be adjourned. John Lutz seconded the motion and it was approved by a unanimous vote of the Board members. The meeting adjourned at 9:30 a.m. Respectfully Submitted: Eric Bumgardner, Assistant Manager