.- MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' MEETING Wednesday, April 5, 1989 Page 1

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1 .- Page 1 COMMISSIONERS PRESENT: STAFF PRESENT: Ida A. Lane, Chairperson Robert -B. Miles, Vice-Chairperson Kenneth M. Burdick, Commissioner Neal C. Lemery, County Counsel Mary Wujcik, Recording Secretary STAFF PRESENT FOR PORTIONS OF MEETING: Judy Keller, Bookkeeper; Gregg Hannon, Solid Waste Administrator; Jon Oshel, Public Works Director GUESTS PRESENT: Al Pappas, Brian Trusty, Envelope Bid; Lois Albright, Bob Pearce, Al Krampert, Netarts Water District; Don Averill, Transfer station ITEM NO.1: CALL TO ORDER: By Chairperson Lane at 10:00 a.m. in the Justice Courtroom. UNSCHEDULED: CONSIDERATION OF LETTER REGARDING SPECIAL TRANSPOR TATION FUNDS: Commissioner Burdick moved to sign and send the letter to the Community Action Team denying their application for funds, on the recommepdation of the Special Transportation Fund Advisory Board, because it would be a duplication of services, Commissioner Miles The Commissioners signed the letter to the Community Action Team. UNSCHEDULED: DISCUSSION CONCERNING TRANSFERRING EMERGENCY MANAGE MENT'S PHONE CALLS: Chairperson Lane said Mr. Levesque will be gone on April 20. She suggested transferring his calls to the Sheriff's office. Mr. Lemery said Emergency Management was now under the Board of Commissioners, and he felt the calls should be transferred there. Ms. Wujcik said Mr. Levesque had forwarded his calls to their office in the past, and it had not been a problem. ITEM NO.2: CONSIDERATION OF ORDER TRANSFERRING FUNDS BETWEEN BUDGETED LINE ITEMS FOR PARKS: Chairperson Lane said this transfer would repay the Road Department for the vehicles purchased for the Parks Department. Burdick The Commissioner signed Order # ITEM NO.3: CONSIDERATION OF ORDERS APPOINTING MEMBERS TO THE TILLAMOOK COUNTY SAFETY COMMITTEE: Commissioner Miles moved to approve the order appointing members to the County Court-

2 Wednesday, AprilS, 1989 Page 2 house/library/museum Safety Committee, Commissioner Burdick The Commissioners signed Order #89-71 appointing Sue Cameron, Lynda Willard, Clara Fairfield, Neal Lemery and Faye Gabriel. Commissioner Miles moved to approve the order appointing members to the Public Works/Parks Safety Committee, Commissioner Burdick The Commissioners signed Order #89-72 appointing Charles Anderson, Rick Kjemperud, Dave Patterson, Gregg Hannon and Bob Spittles. Commissioner Miles moved to approve the order appointing members to the Sheriff/Jail/Marine Safety Committee, Commissioner Burdick The Commissioners signed Order #89-73 appointing Don Watters, Todd Anderson, Roger Maker, Tom Dye and Bob Horton. ITEM NO.4: BID OPENING: PRINTED ENVELOPES: The Chairperson opened the following bids.. ~ 1. Westvaco Company 2. Coast Printing 3. Medallist Graphics $1, $1, $1, Ms. Keller said she would take the bids under advisement and return to the Commissioners for award of bid. Mr. Pappas said there had been no freight charge included in his bid, and all the envelopes would have side seams. ITEM NO.5: CONSIDERATION OF LIQUOR LICENSE APPLICATION FOR FOX GROCERY: Commissioner Miles moved to approve the application and authorize the Chairperson to sign, Commissioner Burdick seconded, passed with three aye votes. The Chairperson signed the liquor license application for Fox Grocery. ITEM NO.6: CONSIDERATION OF ORDER TRANSFERRING COUNTY OWNED PARCEL 1S TO THE NETARTS WATER DISTRICT: Mr. Lemery said he and Ms. Albright had gone through the document and made all the necessary changes. Burdick The Commissioners signed Order #89-74.

3 Wednesday, AprilS, 1989 Page 3 ITEM NO.7: CONSIDERATION OF DEED TRANSFERRING COUNTY OWNED PARCEL 1S TO THE NETARTS WATER DISTRICT: Commissioner Miles moved to approve the deed, Commissioner Burdick seconded, passed with three aye votes. The Commissioners signed the creed. Ms. Albright delivered a check for $7,500 to the Commissioners. Mr~ Krampert said it had taken a lot of work on the part of the citizens of Netarts, and he thanked the Commissioners for coming out to look at the property. Mr. Lemery notarized the deed and gave the Water District a receipt for the check. ITEM NO.4: BID OPENING (CONTINUED): Mr. Pappas said the former Boards had awarded him the bid if he was within 10% of the low bidder. Mr. Pappas and the Commissioners went over the bid sheet and verified the number of envelopes requested at 50,000. Ms. Keller returned with the total amount that had been faxed by Westvaco Company. Commissioner Miles moved to award the bid to Coast Printing, as they were within 10% of the low bidder, Commissioner Burdick SITTING AS THE BOARD OF THE HEBO SERVICE DISTRICT ITEM NO.8: MISCELLANEOUS SERVICE DISTRICT MATTERS: Discussion Concerning Proposed Fire Hydrant Agreement: Chairperson Lane said Mr. Clawson of the Nest~cca Rural Fire District had sent a draft agreement for use of Hebo's fire hydrants. There was a consensus to write to Mr. Clawson telling him the agreement was acceptable. SITTING AS THE BOARD OF THE SOLID WASTE SERVICE DISTRICT ITEM NO.9: DISCUSSION CONCERNING TRANSFER STATIONS IN PACIFIC CITY AND MANZANITA: Mr. Averill said he is proposing to buyout Mr. Stryffeler and all his equipment. He would take over the franchise, and he planned on purchasing the boxes today. Mr. Miles suggested Mr. Averill wait and purchase them later from the Road Department if he got the franchise. Chairperson Lane said the Commissioners should have a workshop with City Sanitary and Nestucda Valley Sanitary to listen to

4 Page 4 their proposal, as they had already afforded that opportunity to Mr. Averill. Mr. Hannon said Mr. Stryffeler had the option of bringing the transfer stations into compliance or selling his franchise. until the time limit is up, he was still the franchisee, and could assign the franchise if he chose to. Chairperson Lane asked Mr. Averill to submit his proposal in writing. She had not seen anything in writing as of yet. Mr. Averill said if Mr. Stryffeler complies with the order to clean up the transfer stations, then the franchise is still his. Mr. Averill planned to purchase the boxes for Mr. Stryffeler.He felt that, since City Sanitary and Nestucca Valley had not been approached by Mr. Stryffeler, they did not have the right to bid against Mr. Stryffeler's choice. Mr. Averill said he had already ordered the steel to repair the boxes. Mr. Lemery said if Mr. Stryffeler decided to sell the franchise to Mr. Averill, he had every right to do so under the Ordinance. Chairperson Lane said Mr. Stryffeler must submit the proper paperwork before any decision can be made on the franchise. <) ITEM NO. 10: MISCELLANEOUS SERVICE DISTRICT MATTERS: Mr. Hannon said the Commissioners had wanted to know what was going in and out of the transfer station. He distributed copies of the numbers from the tickets for the first three months of operation at the transfer station. Mr. Averill said he is burning the wood products, and has not received any demolition materials. He said the scales had been fixed, but he had been weighing the trucks on the State scales in the meantime to get an accurate weight. Mr. Oshel said the Solid Waste Advisory Committee had always wanted all Commissioners to be present at their meetings. He said one member of the former Board had usually attended, and he did not know how the present Board felt. SITTING AS THE BOARD OF COMMISSIONERS ITEM NO. 11: CONSIDERATION OF ORDER APPROVING THE REVISED KILCHIS RIVER BRIDGE PLANS: Commissioner Miles moved to approve the order, Commissioner Burdick seconded, passed with three aye votes. The Commissioners signed Order #89-75.

5 Page 5 ITEM NO. 12: CONSIDERATION OF ORDER ESTABLISHING A PORTION OF WEBER ROAD AS A COUNTY ROAD: Mr. Oshel said this was for the first 350 feet of the road and included the bridge. The order would make only that portion a County Road; the remainder of the road would still be private. He said the County can fix the road for approximately $10,000, but the order did not obligate them to do so. The order also accepts the quit claim deed from Cavenham. Mr. Hannon and Mr. Urrey had checked the legal description. Burdick The Commissioners signed Order # Chairperson Lane suggested adding a map to these types of orders in order to clarify the area being discussed. Mr. Oshel said he would do that on the Commissioners' copies. ITEM NO. 13: CONSIDERATION OF ORDER ACCEPTING EASEMENT ON ALDER BROOK ROAD: Mr. Oshel said this was a slope easement for the Kilchis River Bridge project. Burdick seconded, pasj5ed with three aye votes. The Commissioners signed Order # ITEM NO. 14: CONSIDERATION OF REVOCABLE LICENSE AGREEMENT FOR COUNTY OWNED QUARRY LOCATED ON ECKLOFF ROAD: Chairperson Lane said she would like to keep all the paperwork in one place. There was discussion over whether it should be with Mr. Oshel in the Public Works Department, Ms. Wagner in the Tax Department, or Mr. Levesque. There was a consensus to have all the paperwork go to Ms. Wagner as she is the County Land Sales Agent. Chairperson Lane directed Ms. Wujcik to change the wording on the License Agreement to reflect this. Commissioner Miles moved to approve the License Agreement with the changes agreed upon, Commissioner Burdick seconded, passed with three aye votes. The Commissioners signed and Ms. License Agreement. Sheldon notarized the corrected ITEM NO. 15: MISCELLANEOUS PUBLIC WORKS: Consideration of Order Posting Reduced Speed Zone on Silver Sands Road: Mr. Oshel said this order would not be creating a speed zone, just posting one that already exists.

6 Page 6 commissioner Burdick moved to approve the order, Commissioner Miles The Commissioners signed Order # Discussion Concerning Speed Zone Request for Jenck Road: Mr. Oshel said he had received a complaint of speeding on Jenck Road. He recommended sending a request for a lower speed limit to the State Speed Control Board to see if they would lower it to 30 miles per hour. There was a consensus for Mr. Oshel to write the letter. Discussion Concerning Load Limit posting on Idaville Road: Mr. Oshel said he had received a request to post a load limit sign on Idaville Road. He talked to the resident and the problem was discovered to be the trucks belonging to S & C Paving. He said he would ask Dale Scott to tell his drivers to slow down. He recommended taking no action as the work on the bridge will be done in three months, rather than switching the traffic to Alderbrook Road. There was a consensus to agree with Mr. Oshel's recommendation. Discussion Concerninq~EvergreenDrive Near Hebo: Mr. Oshel said he had received requests to repair the chuckholes on Evergreen Drive. He said it was on his list of things to do, but he did not know when he would be able to do it. He said many of the roads in the south part of the County need repairing. Discussion Concerning Paving Schedule: Mr. Oshel discussed the amount of paving that could feasibly be done this summer. He said it would probably be only 8,000 tons of paving. He needed to get the paving list prepared. He will not pave where there is not good drainage. He knew ditching was the first priority. Chairperson Lane said the County roads should receive attention before local access roads. Commissioner Miles wanted to discuss Ray Street in Pacific City, but said he would bring it up at the workshop on April 11. Mr. Oshel said Ellen Road in Juno Heights was in very bad shape, and is also a local access road. Discussion Concerning Request for Lighting: Chairperson Lane said she had received a request for street lighting from Bay City. Mr. Oshel said he would prefer to say no, but he needed to have the Commissioners set a policy on lighting. He felt there were other intersections that needed lighting more than the one in Bay City. Chairperson Lane suggested using reflectors instead.

7 Page 7 Discussion Concerning Clear Creek: Commissioner Miles asked about rocking on Clear Creek. Mr. Oshel said he would have to seek permission from the Forest Service. Discussion Concerning Encroachment Ordinance: Mr. Oshel said he and Mr. Affolter are working on language for an Ordinance regarding road encroachments. Mr. Affolter had several serious encroachments that needed to be dealt with. Discussion Concerning Use of County Rock pits for Wheeler and the Fair: Chairperson Lane said she had a meeting with the citizens of Wheeler regarding a train station. There is an area they want to rock as a base for the station site. They would like the County to furnish the rock and they would haul it. Mr. Lemery did not think that would violate the law regarding the Road Fund. Mr. Oshel said if the rock came from the north County quarry it would be all right. That property came into County ownership through a tax foreclosure and they were County owned pits. If they wanted the rock crushed, they would have to pay, as the crusher belonged to the Road Department. Commissioner Burdick said Mr. Helwig did not want to spend any money on the Fair parxing lot until he knew about the grant. Mr. Oshel said past policy had been to fix up the west parking lot at Fair time. Doing anything else with Road Funds was difficult. Mr. Oshel will look at the east parking lot and report back to the Commissioners. Chairperson Lane adjourned the meeting at 11:50 a.m.. 7 t!:. RESPEC tins day of Aprll, Mary APPROVED JrtI?- IAL 1-~ Secretary