MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS STAFF MEETING Monday, August 19, 2002 Page 1 [Filed with County Clerk ]

Transcription

1 Page 1 [Filed with County Clerk ] COMMISSIONERS PRESENT: COMMISSIONER ABSENT: STAFF PRESENT: Charles J. Hurliman, Chairperson Paul A. Hanneman, Commissioner Tim Josi, Vice Chairperson (On Vacation) Paul Levesque, Management Analyst STAFF PRESENT FOR PORTIONS OF MEETING: Nancy Steiner, Building Official; Wes Greenwood, Environmental Program Manager; Lynne Krueger, Senior Planner; Craig Schwinck, Human Resources & Information Services Director; Aaron Suko, Public Works Director; Pat Oakes, Engineering Project Supervisor; Charles Anderson, Parks Department Superintendent; Mary Wujcik, Board Assistant GUEST: John Upton, Retirement Trust; Bob Reed, Road Advisory Committee; Tilda Jones; Jan Stewart-Wells; Sally Clay; Bob McPheeters; April Peterson; Suzan Greenwood CALL TO ORDER: By Chair Hurliman at 9:05 a.m. in the Commissioners Meeting Room. ITEM NO. 1: PUBLIC COMMENTS - NON-AGENDA ITEMS & REQUEST TO SIGN GUEST LIST: There was no comment. ITEM NO. 2: COMMUNITY DEVELOPMENT UPDATE: Ms. Steiner distributed copies of her report (attached). She said the Department was struggling with staff shortages due to vacant positions and vacations. She said all three inspectors were out on Friday. All stop work orders were minor, and she was continuing to work on the Wendell Johns abatement. She also discussed a dilapidated structure in Tillamook at 5th and Park Streets. Ms. Krueger said there was an 81-unit overlay planned development for the Spooner property in Pacific City. There were some problems with this proposed development. She said the Boy Scouts at Camps Clark and Merriweather were doing a 10-year master plan. Regarding the Spooner development, Commissioner Hanneman urged her to make sure everything was done properly. Ms. Krueger said she was documenting everything. He was concerned about loads on the Pacific City water and sewer systems. He appreciated her efforts. Chair Hurliman also asked for an update from time to time. Commissioner Hanneman mentioned a number of other developments. Ms. Krueger said that she would update the Board on Periodic Review at the first meeting in September. Mr. Greenwood submitted a copy of the State s report on the subsurface sewerage program. He distinguished two negative comments attributed to the Tillamook County program as actually referring to the program in Lincoln County. He stressed that this was not the DEQ audit of the

2 Page 2 [Filed with County Clerk ] Tillamook County program; that has still not been received. The Board discussed State fees and the hardship variance, which costs $1400. Mr. Greenwood said he waives fees on burned buildings and non-profit agencies. He referred low income persons to agencies that assist them with fees. He referred to the circumstances on Irish Road two years ago as an example. Mr. Greenwood updated the Board on the capacity of the Neskowin Regional Sanitary Authority s treatment plan and noted that DEQ was still not signing off on new connections. He started his vacation at 5:00 p.m. on Tuesday, August 20, running through September 3. He has authorized installers to do self-cover inspections on existing permits. ITEM NO. 3: PUBLIC WORKS UPDATE: Mr. Suko distributed a draft letter concerning the access denial of Manzanita Street in Oceanside. He again reviewed with the Board his unsuccessful efforts to find a workable solution. He outlined a proposed solution involving property owned by Rob Trost, but Mr. Trost was not interested in working on it at this time. The Board expressed their frustrations in this matter. Mr. Suko suggested the onus was on the property owners to find a solution. Mr. Reed gave a history of this intersection which was created when the Ocean Pine subdivision was being developed. Mr. Suko said Mr. Trost was the major property owner in the area, but he was not interested in working on it at this time. The Board viewed its role solely as trying to bring the owners together. They had no objection to the proposed letter. Ms. Krueger discussed access issues on the Marvis parcels. Mr. Suko said the crews were working on Burton-Fraser culvert replacement resulting in a road closure. Roadside mowers had ceased work due to the danger of fire. He announced that Ms. Schwinck had been hired as the Solid Waste Coordinator. Chair Hurliman recessed the meeting at 10:00 a.m. and reconvened at 10:12 a.m. ITEM NO. 4: DISCUSSION REGARDING AMENDING ORDER #99-54, REGARDING HANDICAPPED PARKING AT HAPPY CAMP: Mr. Anderson gave a background on the evolution of orders regarding parking and signage, particularly as it related to Happy Camp. He said a Park Advisory Committee member, who was handicapped, wanted the no parking restriction between 12:00 a.m. and 4:00 a.m. lifted for handicapped access. There was Board consensus to place the order on the agenda for August 21. ITEM NO. 5: CONSIDERATION OF ORDER APPOINTING A MEMBER (VAL LICHNER) TO THE TILLAMOOK COUNTY PARKS ADVISORY COMMITTEE: Mr. Anderson said the

3 Page 3 [Filed with County Clerk ] Parks Advisory Committee unanimously recommended Ms. Lichner s appointment. Chair Hurliman moved to sign the order, Commissioner Hanneman seconded, passed with two aye votes. The Commissioners signed Order # ITEM NO. 6: CONSIDERATION OF ORDER DESIGNATING A NEWSPAPER (HEADLIGHT HERALD) FOR THE PUBLICATION OF THE 2002 TILLAMOOK COUNTY PROPERTY TAX FORECLOSURE LIST: The Board deferred the matter until the August 21 meeting to determine if The Shopper was also qualified to be the publication. ITEM NO. 7: HUMAN RESOURCES UPDATE: a. Consideration of a Request from Stan White for an Extended Leave of Absence: Mr. Schwinck said Mr. White s position had been administratively terminated. He was age-eligible for retirement, but he would get 26% less in his annuity unless he waits until May 1, It would cost the County nothing. Commissioner Hanneman moved to approve the request, Chair Hurliman seconded, passed with two aye votes. Chair Hurliman said there was no downside to this. ITEM NO. 8: UPDATE ON RETIREMENT TRUST: Mr. Upton said the -4.1 drop was the worst 12-month period, but compared to employee-directed plans and 401Ks, the County s plan performed the best. It was one of the top performing plans in existence. PERS had lost almost 7% over the past 12-month period. He discussed the good growth of the plan over time in terms of raw performance. He discussed the recent cash investments and how those purchases had been made. It was too early to measure the outcomes from the changes made 90 days ago. Mr. Upton presented a document entitled Crock Market or Stock Market? He gave a longer-term perspective of the market. There were still several thousand points to the good. He stressed continued diversity. He described the conservative approach to the County s investments, explaining the relative lack of volatility in the earnings. He talked about the effect of inflation rates on markets, and the correlation matrix that showed the diversification in the County s plan. Chair Hurliman recessed the meeting at 11:30 a.m. and reconvened at 11:36 a.m. ITEM NO. 9: LIAISON Reports: a. Discussion Regarding Membership Composition of Bayocean Advisory Committee: Chair Hurliman reviewed the concerns of the newly-appointed facilitator, Ms. Skillman, regarding the appointment of two sisters to the Committee. Ms. Skillman thought they would represent duplicate interests. The Chair suggested they see if one of the sisters wanted to defer to the other so that only one would be on the Committee. Commissioner Hanneman

4 Page 4 [Filed with County Clerk ] agreed. ITEM NO. 10: MANAGEMENT ANALYST UPDATE: b. Discussion Regarding Use of County-owned Building by the Hoquarten Trail Committee: Mayor McPheeters described the National Endowment for the Arts (NEA) grant for artists to work on the Hoquarten Slough trail project. A high visibility place was needed for these artists. He described why the Carlich property would be ideal. Ms. Greenwood agreed. Mr. Levesque gave a history of the parcel and its limitations. There was Board consensus to have the group work with the County s Building Official to see what improvements were required. The group would then submit a proposal for use and improvement of the building and parcel. Ms. Stewart, City Planning Commission Chair, proposed its use as a long-term interpretive center. Chair Hurliman recessed the meeting at 12:00 noon and reconvened at 1:15 p.m. ITEM NO. 10: a. Consideration of an Offer to Purchase County-Owned Property 1N10 5CD 5000 & 5100 by Sami Alkhatib: After a review of the parcel conditions and the offer, the Commissioners authorized Mr. Levesque to prepare the deed. ITEM NO. 13: PUBLIC COMMENTS: Mr. Downing asked for assistance in the purchase of the 4-H & Extension Service District building. The Board suggested the seller prepare an initial draft for the Commissioners review. ITEM NO. 10 (Continued): Mr. Levesque updated the Board on his work with the mountaintop radio work; public contracting order and Mr. Kofoed s library concerns. ITEM NO. 11: STAFF UPDATE/CALENDAR REVIEW/AGENDA REVIEW/INTER- OFFICE MATTERS/SUGGESTION BOX: The Commissioners reviewed, amended and approved the agenda for August 21. Ms. Wujcik submitted a Jail Work Crew request from the Community College. They were requesting assistance in the move to Wilson School. The Board wanted Mr. Willhite s input before making a decision. Ms. Wujcik asked the Commissioners if they had conferred with Mr. Schwinck regarding the dress code suggestion from the Assessor s office employees. Chair Hurliman said he had not done that yet, but would do so in the coming week. ITEM NO. 12: BOARD CONCERNS - NON-AGENDA ITEMS: Commissioner Hanneman reported on the Forest Trust Land Advisory Committee (FTLAC), which was held on August 16. At the meeting the Committee s Chair informed the Oregon Department of Forestry that 175MM Board

5 Page 5 [Filed with County Clerk ] feet was unacceptable and that legal action might be possible if no increase was made. ITEM NO. 13: PUBLIC COMMENTS: There was none. Chair Hurliman adjourned the meeting at 1:57 p.m. RESPECTFULLY submitted this day of, County Clerk: Tassi O Neil Mary Wujcik, Recording Secretary & Special Deputy APPROVED BY: Chairperson Vice Chairperson Commissioner