Board of County Commissioners BENTON COUNTY

Transcription

1 Jerome Delvin District 1 Shon Small District 2 James Beaver District 3 Board of County Commissioners BENTON COUNTY David Sparks County Administrator Loretta Smith Kelty Deputy County Administrator To view items in detail, please click on the highlighted area. AGENDA BOARD OF BENTON COUNTY COMMISSIONERS Regular Board Meeting Tuesday, April 1, 2014 Benton County Courthouse, Prosser, WA 9:00 AM Call to Order Approval of Minutes March 25, 2014 Review Agenda Consent Agenda Animal a. Amended Copier Lease Agreement w/ricoh USA Facilities b. Line Item Transfer, Fund No , Dept. 110 Parks c. Authorization to Proceed to Bid for Road Upgrades at Horn Rapids Park Public Works d. Renewing Franchise w/charter Communications, Inc. for Cable Television Delivery System e. Amendment of Resolution for Purchases of Herbicide Materials f. Purchase Authorization of Mini Cargo Van from Columbia Ford g. Purchase Authorization of Ford Escape from Columbia Ford h. Contract w/deatley Crushing Company for Crushing & Stockpiling Sheriff i. Amending Resolution Authorizing Purchase of Four Chevrolet Impalas j. Contract w/tower Plaza Cleaners & Laundromat, LLC for Dry Cleaning & Laundry Services k. Line Item Transfer, Fund No , Dept. 118 l. Line Item Transfer, Fund No , Dept. 120 m. Line Item Transfer, Fund No , Dept. 000 Superior Court n. Line Item Transfer, Fund No , Dept. 000 Scheduled Business Bid Opening for County Newspaper ~ B Chilton P.O. Box 190, Prosser, WA ; Phone (509) or (509) , Fax (509) commissioners@co.benton.wa.us

2 Agenda - Board of County Commissioners April 1, 2014 Page 2 Public Works Roads Update ~ D Ford Unscheduled Visitors Other Business Executive Session Discuss the Performance of a Public Employee ~ S Hallstrom P.O. Box 190, Prosser, WA ; Phone (509) or (509) , Fax (509) commissioners@co.benton.wa.us

3 MINUTES BOARD OF BENTON COUNTY COMMISSIONERS Regular Board Meeting Tuesday, March 25, 2014, 9:00 a.m. Commissioners Conference Room Benton County Courthouse, Prosser, WA Present: Chairman James Beaver Commissioner Jerome Delvin Commissioner Shon Small County Administrator David Sparks Clerk of the Board Cami McKenzie Benton County Employees Present During All or a Portion of the Meeting: Deputy Administrator Loretta Smith Kelty; Adam Fyall, Sustainable Development Manager; Finance Manager Keith Mercer; Personnel Manager Melina Wenner; Public Works Manager Steve Becken; Ed Thornbrugh, Human Services; Planning Manager Mike Shuttleworth; DPA Ryan Brown; Jacki Lahtinen, District Court; Clerk Josie Delvin; Auditor Brenda Chilton; Bob Woody, IT; County Engineer Daniel Ford; Treasurer Duane Davidson; DPA Steve Hallstrom; GIS Manager Mary Phillips. Approval of Minutes The Minutes of March 18, 2014 were approved. Consent Agenda MOTION: Commissioner Delvin moved to approve the consent agenda items a through y. Commissioner Small seconded and upon vote, the Board approved the following: Animal a. Authorizing Payment to Pilgeram Chad W & Denise L dba Pet Orthopedics Auditor b. Surplus of Personal Property ~ 1993 Chevrolet Caprice c. Surplus of Personal Property ~ IT Equipment Commissioners d. Quit Claim Deed & Real Estate Excise Tax Affidavit for Parcel # e. Port of Pasco Letter of Support f. Proposition for Increase In Sales & Use Tax; Rescinding Resolution District Court g. Purchase Authorization From Benton County Trial Court Improvement Fund GIS h. Intergovernmental Agreement w/city of West Richland for Digital Orthophotography - 1 -

4 Human Services i. Agreement (#2014-HHAA-CFCS-ERP) w/catholic Charities for Elderly Renters Program j. Agreement (#2014-HHAA-CFCS-YARP) w/catholic Charities for Young Adult Renters Program k. Line Item Transfer, Fund , Dept. Nos. 504, 506, 560 l. Amended Agreement (#2013/2014-CDBG-CAC) w/benton Franklin Community Action Committee m. Agreement (#2014-HHAA-CAC-ERP) w/benton Franklin Community Action Committee n. Termination of Contract w/epic Lawn Care, LLC Information Technology o. Purchase From One World Telecommunications for Fiber-Based Services p. Purchase From Insight Public Sector for APC Smart-UPS X3000 & APC Smart-UPS q. Purchase From Cerium Networks Inc for Equipment & Services r. Agreement w/xo Communications Services, LLC for Primary Rate Interface Juvenile s. Line Item Transfer, Fund No , Dept. 171 & 173 t. Contract w/apollo Sheet Metal Inc. for HVAC System Maintenance u. Amended Contract w/j Blanco to Provide Family Therapy Office of Public Defense v. Line Item Transfer, Fund No , Dept. 136 Public Works w. Certification of Expenditures for Traffic Law Enforcement, Fish Passage Barrier Removal & Annual Certification x. Rental from Arrow Construction Supply Inc for Sealing Machine & Hot Air Lance Attachment Sustainable Development y. Agreement w/tri-city Development Council for Economic Development Services Public Hearing - Community Development Block Grant Ed Thornbrugh said that Benton County was applying to the State Department of Commence for a Community Development Block Grant. He stated that $1.5 million was available to different counties and organizations for public service with Benton County s portion being $65,662 ($3,000 for County administrative costs). He said the State selected the contractor as Benton Franklin Community Action Committee and the County would give administration and oversight. He said this public hearing would give the public opportunity for input into the application process. The application was due April 7 and proposed $12,000 for staffing costs and $47,000 for goods and services and other outreach and grants. As there was no one present to give public testimony, the public hearing was closed

5 MOTION: Commissioner Small moved to approve the resolution authorizing the application for Community Development Block Grant Public Service Funds. Commissioner Delvin seconded and upon vote, the motion carried. GIS Department Update Mary Phillips gave a Powerpoint presentation on the GIS Department and briefly discussed the following: Breakdown of Services o Maps o Data o Training and Analysis Orthophotography and Property Information GIS Online Mapping Sustainable Development Department Update Adam Fyall gave a Powerpoint presentation and discussed the major areas of the department: Hanford o WIPP, Environmental Management Leadership, Procurement, Land Transfer Proposal, Manhattan Project Natural Resources o Energy, Water, Salmon Recovery Community Development o Economic Development Partnerships, Cycling Tri-Cities Map & Guide, Clore Wine & Culinary Center, Housing Emerging Issues o Twin Bridges River Access, Tri-City Rivershore Enhancement Committee, New Sheriff s Training Facility Unscheduled Visitors Badger Mountain Discussion Stan Arlt, Russ Treat, David Bartrand, and Larry Towner gave a Powerpoint presentation and discussed the following concerns on Badger Mountain trails: Stan Arlt said they had met with Commissioner Delvin in the field, however, Commissioners Beaver and Small indicated they would prefer a board meeting setting to discuss the concerns. Mr. Arlt said they appreciated the huge efforts by Friends of Badger Mountain (FOB) to obtain land and develop and preserve trails, however, they believed changes needed to be made in the trail design, construction, signage and maintenance. He said there were recognized standards for trail building design and they had been in discussions about this for years with Friends of - 3 -

6 Badger, however, the reason they were here today was because they had not received positive responses from FOB. He indicated they saw these as safety issues and didn t feel they had been heard and wanted the Board to know of the safety issues. Russ Treat talked about liability issues and stated it was not appropriate to put sharp objects (boulder curbing) on the trail when there are alternatives; he reiterated the responses from FOB had not been positive and he didn t think it was appropriate for a government agency to put out that kind of message. Chairman Beaver stated that FOB was not a government agency and did not represent the Board; they were a voluntary agency. Melina Wenner (from the audience) said that her office had not received on behalf of Benton County any claims or notices of injuries received on Badger Mountain. Mr. Treat talked about incidents that had happened and indicated there was serious risk on the mountain. Commissioner Small said the Board did everything possible to serve the County and the safety of the citizens was very important. He said the FOB did a great job and were trying to expand resources in the County but he felt like they were trying to blame the County Commissioners. Mr. Treat said he tried to get the Commissioners to meet up on the trail but it was decided to have the presentation in the board meeting on the public record. He said he wanted to talk about the liabilities and felt there were safer alternatives. Chairman Beaver commented that recommendations came to the Board from the Park Board and Adam Fyall. Further, that Mr. Treat had talked to Mr. Fyall and he reported to the Board. David Bartrand, retired government contractor, said he built trails under contract for the Forest Service and that boulder curbing seemed to be an abomination and didn t know why it was used; he would hate for someone to hit those from a horse or bicycle instead of hiking. He commented that he had hiked numerous trails and had never seen sharp rocks used. He said it seemed the user group had changed and he felt they needed a set of specifications that could be used by different groups; also he would contend the FOB did not know how to apply these set of specs. He said he personally witnessed a person getting injured on Badger Mountain and heard about a bad horse accident. Larry Towner said he starting walking Badger seven years ago and he didn t walk the Shockley side because he considered it too dangerous and had fallen so he walked the Dallas side. He said he has also submitted recommendations to Adam Fyall. He said he loved walking Badger and noticed a huge number of people with a lack of understanding where they were walking. He said the attitude from FOB was they were more concerned with the ambience of the area and not safety. He also talked about his concern that mile markers were not seen. He said he believed it was an attitude problem that needed modification; if there was an accident, many didn t know what to do to get help. He said he had a strong concern about the mix of bikers, hikers and - 4 -

7 horses and he didn t want to see people get hurt; he was hurt twice by falling. He stated the bottom line was he felt they needed to do better, perhaps a standard of development, and if they could do that, they could enhance a fabulous County resource. Mr. Alrt said in summary, it was not their intent to criticize the County or Friends of Badger Mountain, but there were things that could be changed to make it safer and reduce maintenance; it was not my way or your way, but basic standards. He said they recommended removing the sharp boulder curbing that would improve safety and correct storm drainage and tripping on the trail. He said some signage had improved with the help of Adam but they needed appropriate trail standards and specifications and work to continue to enhance the oversight of the County on what the volunteer group was doing. Chairman Beaver said they would look at their recommendations. He stated that Mr. Fyall had been working with a group and it was his understanding some of the recommendations had already being implemented. He said it was indicated he did not care about public safety which was simply not true; he took public safety very seriously. He said he appreciated the comments but he didn t know if they would get 100% of their recommendations, but they would look at them. Commissioner Delvin said he would admit the County had turned over management of that mountain to FOB since they didn t have the resources but maybe the County needed to look at that. He said when they got the report hopefully those trail specifications would be there. He said he wanted to address the safety and maintenance issues and he understood their frustration and Mr. Fyall was trying to work both sides. He said maybe as a County they needed to have more oversight and have those specifications endorsed and monitored more closely and go back and fix the trails that needed to be fixed; he said they needed to do a better job on oversight but he didn t know how to divide Adam s time. He said he would work to make sure they got the trail specs and they took place and it might be to have a difficult conversation with FOB. He said he appreciated they took the time to come and felt they had been heard and he would move forward. The question was also asked by the group why the trail was being constructed before the report was complete. The Board recessed, reconvening at approximately 10:45 a.m. Other Business Commissioner Delvin said he attended the Long Term Care meeting and there was an advisor from Benton County present and he explained why Benton County hadn t agreed to the COG. It was his understanding none of the services would be affected; the money they used was based on population and services would continue to the residents. Additionally, the advisory board was fully staffed and they advised for Benton County residents. Commissioner Delvin said they received the application for the Benton-Franklin Fair parade and asked the Board if it wanted to walk together again and they agreed

8 Additionally, Commissioner Delvin said he wanted to attend the Western Interstate Region conference in Alaska. MOTION: Chairman Beaver moved to authorize Commissioner Delvin to attend the Western Interstate Region conference. Commissioner Small seconded and asked Commissioner Delvin to check on the balance of the travel money. Upon vote, the motion carried. Commissioner Delvin also asked the Board if it wanted to look at participating in the WA Wildlife and Recreation Coalition; he said they could talk about it at the next Board meeting. Commissioner Small asked about the progress of the Solid Waste Interlocal agreement. Mr. Becken said so far only one City had responded and they all had to take to their city councils. He mentioned the SWAC would be meeting tomorrow night and it would be brought up the County was not the one dragging its feet. Chairman Beaver said he attended the COG meeting and they were not sure what the expectation was with regard to the Solid Waste issue. He said he thought this was being driven by a certain group that wanted a new building. Ed Thornbrugh said he wanted to ask the Commissioners again about the recommendation for interim positions for Human Services Manager until it could be filled. He recommended Tracy Diaz take over the housing, development, and substance abuse, Gordon Bopp work with Commissioners and the RSN and Dina Horton work on the software conversion. Commissioner Small said he didn t have a problem with the first two recommendations but wanted to wait on Dina Horton. Commissioner Delvin said he agreed and would also agree to talk to Franklin County. David Sparks said he talked with Fred Bowen and they would both appreciate somebody being in charge instead of nobody until the position was filled. Chairman Beaver said he was ok with the recommendation. Mr. Sparks said he would move forward with that and it would be a 5% temporary raise for both positions per the Non-Barg policy. Executive Session Performance of Public Employee The Board went into executive session at 10:55 a.m. with DPA Steve Hallstrom for approximately 20 minutes to discuss the performance of a public employee. Also present were Ryan Brown, Melina Wenner, Loretta Smith Kelty, Daniel Ford, Steve Becken, David Sparks, and Cami McKenzie. The Board came out at 11:13 a.m. Mr. Hallstrom stated the Board took no action

9 Vouchers Check Date: 03/21/2014 Warrant #: Total all funds: $689, Check Date: 03/21/2014 Transfers #: Total all funds: $74, Total amounts approved by fund can be reviewed in the Benton County Auditor s Office. Resolutions : Authorizing Payment to Pilgeram Chad W & Denise L dba Pet Orthopedics : Surplus of Personal Property ~ 1993 Chevrolet Caprice : Surplus of Personal Property ~ IT Equipment : Quit Claim Deed & Real Estate Excise Tax Affidavit for Parcel # : Proposition for Increase In Sales & Use Tax; Rescinding Resolution : Purchase Authorization From Benton County Trial Court Improvement Fund : Intergovernmental Agreement w/city of West Richland for Digital Orthophotography : Agreement (#2014-HHAA-CFCS-ERP) w/catholic Charities for Elderly Renters Program : Agreement (#2014-HHAA-CFCS-YARP) w/catholic Charities for Young Adult Renters Program : Line Item Transfer, Fund , Dept. Nos. 504, 506, : Amended Agreement (#2013/2014-CDBG-CAC) w/benton Franklin Community Action Committee : Agreement (#2014-HHAA-CAC-ERP) w/benton Franklin Community Action Committee : Termination of Contract w/epic Lawn Care, LLC : Purchase From One World Telecommunications for Fiber-Based Services : Purchase From Insight Public Sector for APC Smart-UPS X3000 & APC Smart- UPS : Purchase From Cerium Networks Inc for Equipment & Services : Agreement w/xo Communications Services, LLC for Primary Rate Interface : Line Item Transfer, Fund No , Dept. 171 & : Contract w/apollo Sheet Metal Inc. for HVAC System Maintenance : Amended Contract w/j Blanco to Provide Family Therapy : Line Item Transfer, Fund No , Dept : Certification of Expenditures for Traffic Law Enforcement, Fish Passage Barrier Removal & Annual Certification - 7 -

10 : Rental from Arrow Construction Supply Inc for Sealing Machine & Hot Air Lance Attachment : Agreement w/tri-city Development Council for Economic Development Services : Application for Community Development Block Grant Public Service Funds There being no further business before the Board, the meeting adjourned at approximately 11:13 a.m. Clerk of the Board Chairman - 8 -

11 a. Amended Copier Lease Agreement w/ricoh USA

12

13

14 b. Line Item Transfer, Fund No , Dept. 110 RESOLUTION BEFORE THE BOARD OF COMMISSIONERS OF BENTON COUNTY, WASHINGTON: IN THE MATTER OF COUNTY FUNDS RE: TRANSFER OF FUNDS WITHIN CURRENT EXPENSE FUND NUMBER , DEPARTMENT NUMBER 110. BE IT RESOLVED, by the Board of Benton County Commissioners, that funds shall be transferred as outlined in Exhibit "A", attached hereto. Dated this day of, Chairman of the Board Member Member Constituting the Board of County Commissioners of Benton County, Washington. Attest: Clerk of the Board cc: Dept., Auditor, File, Prepared by: K. Mercer

15 BENTON COUNTY LINE ITEM TRANSFER EXHIBIT "A" Dept Name: Fund Name: TRANSFER FROM: Dept. County Facilities Current Expense Dept Nbr: Fund Nbr: TRANSFER TO: Dept. BASE SUB LINE ITEM LINE ITEM NAME AMOUNT BASE SUB LINE ITEM LINE ITEM NAME AMOUNT (6 digit) (4 digit) (6 digit) (4 digit) Custodian $27, Maintenance Worker $27, Explanation: TOTAL $27,496 TOTAL $27,496 The Board previously approved Resolution to implement a reduction in force of three (3) full-time custodians in the Facilities Department to effectuate a reorganization of operations and free up resources to add one (1) additional Maintenance Worker due in part to the increasing need to maintain and operate the County's aging buildings, HVAC, etc and expanding technological systems. The Facilities Manager desires to move forward with establishing the additional Maintenance Worker in the Facilities Department and requests the Board authorize the hiring of the additional Maintenance Worker by approving this line item transfer. Prepared by: Keith Mercer Date: 25-Mar-2014 Approved Denied Date: Chairman Member Member

16 c. Authorization to Proceed to Bid for Road Upgrades at Horn Rapids Park

17 RESOLUTION BEFORE THE BOARD OF COMMISSIONERS OF BENTON COUNTY, WASHINGTON IN THE MATTER OF THE ADVERTISEMENT AND BIDDING FOR ROAD UPGRADES AT HORN RAPIDS PARK WHEREAS, a series of road, trail, and parking areas at Benton County s Horn Rapids Park have been identified for specific maintenance, upgrades, and improvements; and, WHEREAS, regarding and resurfacing of the main gravel road through the park, known as Horn Rapids 1, has been identified by the Benton County Park Board as the leading priority for this improvement work; and, WHEREAS, the Benton County Parks Department and the Benton County Public Works Department are working collaboratively on this project, with Public Works functioning as the technical advisor and the project manager, including administration of the bidding process; and, WHEREAS, it is the intention of the Board of County Commissioners to procure services for this project at the lowest possible price; and, WHEREAS, a bid packet (Bid CB 14-06) was prepared by Public Works and submitted to the Prosecutor for review; and, WHEREAS, the assigned Civil Division deputy from the Prosecutor s office has reviewed and approved for form Bid CB 14-06; NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners that the Public Works Department is authorized to proceed with the advertisement and bidding process for Bid CB Horn Rapids Park HR1 Upgrades. BE IT FURTHER RESOLVED, bids are to be received by the Department of Public Works at their offices located at 620 Market Street, Prosser, Washington, no later than 1:30pm, Tuesday, May 6, No bids will be accepted after that date and time. Bids will be opened and read at the Department of Public Works office at 2:00pm, Tuesday, May 6, Dated this day of, Chairman of the Board Member Attest... Clerk of the Board Member Constituting the Board of Commissioners of Benton County, Washington. original: Fyall cc: Auditor, Park Board, Prosecutor (Ozuna), Public Works (Groom) Prepared by: A.J. Fyall

18

19

20 d. Renewing Franchise w/charter Communications, Inc. for Cable Television Delivery System

21

22

23

24 e. Amendment of Resolution for Purchases of Herbicide Materials

25

26 f. Purchase Authorization of Mini Cargo Van from Columbia Ford

27

28

29 g. Purchase Authorization of Ford Escape from Columbia Ford

30

31

32 h. Contract w/deatley Crushing Company for Crushing & Stockpiling

33

34 i. Amending Resolution Authorizing Purchase of Four Chevrolet Impalas AGENDA ITEM Meeting Date: April 1, 2014 Subject: Vehicle Purchase Resolution Amendment Prepared by: L. Small Reviewed by: TYPE OF ACTION NEEDED Execute Contract Pass Resolution Pass Ordinance Pass Motion Other Consent Agenda Public Hearing 1st Discussion 2nd Discussion Other _X BACKGROUND INFORMATION/ SUMMARY Per Resolution dated November 26, 2013, the Board of Benton County Commissioners approved the purchase of four (4) 2013 Chevrolet Impalas utilizing State Contract No from Bud Clary Auto Dealership; three (3) 2014 Interceptor Sedans - State Contract No from Columbia Ford Lincoln; and seven (7) 2014 Interceptor Midsize Utility - State Contract No from Columbia Ford Lincoln. Bud Clary Auto Dealership shipped the 2014 model of all four (4) Chevrolet Impala vehicles with all the same options and price as what was originally ordered. The Benton County Auditor s Office recommends amending Resolution in order to correct the model year of the four (4) Chevrolet Impala vehicles for tracking and auditing purposes. RECOMMENDATION Approve the attached Resolution Amendment. FISCAL IMPACT No change in the original amount that was previously approved (an amount not to exceed $79, including options and WSST). MOTION Consent agenda

35 RESOLUTION BEFORE THE BOARD OF COMMISSIONERS OF BENTON COUNTY, WASHINGTON IN THE MATTER OF AMENDING RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) CHEVROLET IMPALAS FROM BUD CLARY AUTO DEALERSHIP UTILIZING WASHINGTON STATE CONTRACT NO FOR THE BENTON COUNTY SHERIFF S OFFICE, KENNEWICK, WA WHEREAS, per Resolution dated November 26, 2013, the Board of Benton County Commissioners approved the purchase of four (4) 2013 Chevrolet Impalas - from State Contract No from Bud Clary Auto Dealership; three (3) 2014 Interceptor Sedans - State Contract No from Columbia Ford Lincoln; and seven (7) 2014 Interceptor Midsize Utility - State Contract No from Columbia Ford Lincoln; and WHEREAS, Bud Clary Auto Dealership shipped the 2014 model of all four (4) Chevrolet Impala vehicles with all the same options and price as what was originally ordered; and WHEREAS, the Benton County Auditor s Office recommends amending Resolution and correcting the model year of the four (4) Chevrolet Impala vehicles purchased from Bud Clary Auto Dealership utilizing State Contract No for tracking and auditing purposes; NOW, THEREFORE BE IT RESOLVED, the Board of Benton County Commissioners, Benton County, Washington, hereby amends Resolution correcting the model year for the purchase of four (4) 2014 Chevrolet Impala from State Contract No purchased from Bud Clary Auto Dealership, Longview, WA for a total amount not to exceed $79, including options and WSST. Dated this day of, Chairman of the Board Member Member Attest... Clerk of the Board Constituting the Board of Commissioners of Benton County, Washington Original: File Sheriffs Office cc: Auditor; Purchase File L. Small

36 j. Contract w/tower Plaza Cleaners & Laundromat, LLC for Dry Cleaning & Laundry Services AGENDA ITEM Meeting Date: April 1, 2014 Subject: Service Contract w/ Tower Plaza Cleaners Prepared by: L. Small Reviewed by: Ryan Lukson TYPE OF ACTION NEEDED Execute Contract Pass Resolution Pass Ordinance Pass Motion Other X Consent Agenda Public Hearing 1st Discussion 2nd Discussion Other X BACKGROUND INFORMATION/ SUMMARY The Benton County Sheriff s Office currently has a contract with Tower Plaza Cleaners and Laundromat, LLC for as needed dry cleaning and laundry services for clothing and uniforms. Said contract expires March 31, The Benton County Sheriff s Office prepared a Request for Proposals for as needed dry cleaning and laundry services and solicited nine (9) cleaners within a 10 mile radius of the Sheriff s Office. Proposals were received by six (6) cleaners with Tower Plaza Cleaners coming in with the overall lowest prices relative to the services requested; to include free delivery and pickup from the Sheriff s Office twice a week. Tower Plaza Cleaners & Laundromat, LLC has agreed to perform all services provided for the Sheriff s Office at flat monthly rate of $1,900 including WSST for an overall contract amount not to exceed $39,900 including WSST. RECOMMENDATION Approve the attached Resolution and Service Contract authorizing the award of as needed dry cleaning and laundry services to Kim, LLC dba/tower Plaza Cleaners & Laundromat, LLC for a contract amount not to exceed $39,900 including WSST. Commencing April 1, 2014 and terminating December 31, FISCAL IMPACT Said funds will be paid from the BCSO s budget from the appropriate departments, with no supplement needed. MOTION Consent Agenda

37 RESOLUTION BEFORE THE BOARD OF COMMISSIONERS OF BENTON COUNTY, WASHINGTON IN THE MATTER OF AWARDING KIM, LLC DBA/TOWER PLAZA CLEANERS & LAUNDROMAT, LLC A PERSONAL SERVICE CONTRACT FOR AS NEEDED DRY CLEANING AND LAUNDRY SERVICES FOR THE BENTON COUNTY SHERIFF S OFFICE WHEREAS, per Resolution , Section 4.0 Services the County need not advertise or follow a formal competitive bidding procedure for service contracts, but rather the county may instead evaluate and utilize the procedures it deems best under the individual circumstances in order to obtain services of the highest quality at the lowest cost ; and WHEREAS, the Benton County Sheriff s Office prepared a Request for Proposals for as needed dry cleaning and laundry services and solicited nine (9) cleaners within a 10 mile radius of the Sheriff s Office from the following: Tower Plaza Cleaners & Laundromat, LLC, Pasco, WA (see attached quote) Columbia Cleaners, Kennewick, WA (see attached quote) 101 Cleaners, Richland, WA (see attached quote) Clearwater Cleaners, Kennewick, WA (see attached quote) New City Cleaners, Richland, WA (see attached quote) Tenth Avenue Cleaners, Kennewick, WA (see attached quote) Tri-City Cleaners & Laundromat, Kennewick, WA Did not respond Norma s Laundry, Pasco, WA Did not respond Neighborhood Drycleaners, Kennewick, WA Declined WHEREAS, Tower Plaza Cleaners & Laundromat, LLC was found to have the overall lowest prices relative to the services requested in addition to free delivery and pickup from the Sheriff s Office; and WHEREAS, the Sheriff s Office recommends entering into a contract with Kim, LLC dba/ Tower Plaza Cleaners & Laundromat, LLC for a period commencing April 1, 2014 and terminating December 31, 2015; and WHEREAS, Tower Plaza Cleaners & Laundromat, LLC has agreed to perform all services provided for the Sheriff s Office at flat monthly rate of $1,900 including WSST for an overall contract amount not to exceed $39,900 including WSST; NOW, THEREFORE BE IT RESOLVED, the Board of Benton County Commissioners, Benton County, Washington, concurs with the recommendation and hereby awards the personal service contract to Kim, LLC dba/ Tower Plaza Cleaners & Laundromat, LLC for a contract amount not to exceed $39,900 including WSST; and BE IT FURTHER RESOLVED, the Board hereby authorizes the Chairman of the Board to sign the attached personal service contract; and Orig: cc: Sheriff s Office Auditor, R. Ozuna, Tower Plaza Prepared by: L. Small

38 BE IT FURTHER RESOLVED, the term of the attached personal service contract shall commence April 1, 2014 and shall terminate December 31, Dated this day of, Chairman of the Board Member Member Attest... Clerk of the Board Constituting the Board of Commissioners of Benton County, Washington. Orig: cc: Sheriff s Office Auditor, R. Ozuna, Tower Plaza Prepared by: L. Small

39 BENTON COUNTY PERSONAL SERVICES CONTRACT TERMS AND CONDITIONS THIS CONTRACT is made and entered into by and between BENTON COUNTY, a political subdivision, with its principal offices at 620 Market Street, Prosser, WA (hereinafter "COUNTY"), and KIM, LLC dba/tower PLAZA CLEANERS & LAUNDROMAT, LLC, with its principal offices at th Ave., Pasco, WA (hereinafter "CONTRACTOR"). In consideration of the mutual benefits and covenants contained herein, the parties agree as follows: 1. CONTRACT DOCUMENTS This Contract consists of the following documents: a. Terms and Conditions (this document) 2. DURATION OF CONTRACT The term of this Contract shall begin April 1, 2014 and shall expire on December 31, The CONTRACTOR shall complete all work by the time(s) specified herein, or if no such time is otherwise specified, no later than the expiration date. Upon mutual agreement of both parties, the original terms and conditions of the Contact may be extended for up to two (2) 12- month periods. 3. SERVICES PROVIDED The CONTRACTOR shall perform the following services: a. Perform all necessary dry cleaning and laundry services, to include any necessary repairs, for all employees of the Benton County Sheriff s Office, including pickup and delivery from the Benton County Sheriff s Office twice a week. b. The CONTRACTOR agrees to provide its own labor and materials. Unless otherwise provided in this Contract, no material, labor, or facilities will be furnished by the COUNTY. c. The CONTRACTOR shall perform the work specified in this - 1 -

40 k. Line Item Transfer, Fund No , Dept. 118

41

42

43 l. Line Item Transfer, Fund No , Dept. 120

44

45

46 m. Line Item Transfer, Fund No , Dept. 000

47

48

49 n. Line Item Transfer, Fund No , Dept. 000

50

51

52 Bid Opening for County Newspaper ~ B Chilton

53

54

55 Public Works Roads Update ~ D Ford AGENDA ITEM Meeting Date: Subject: Prepared by: Reviewed by: TYPE OF ACTION NEEDED PW Update Dan Ford Execute Contract Pass Resolution Pass Ordinance Pass Motion Other X Consent Agenda Public Hearing 1st Discussion 2nd Discussion Other Public Works Update April 1, 2014 Miscellaneous Switch shop Superintendents today. Continue working on Feasibility/Operability of single shop facility in Kennewick Recently Completed Projects Run-Off Road Safety Projects: Projects completed on March 14. There were three projects which had Federal Funding from (HSIP) Highway safety Improvement Program. The projects included: Shoulder widening on a portion of Clodfelter Road between Locust Grove and Triple Vista (West side) including 1,600 l.f. of guardrail installation. Guardrail removal, embankment slope widening, drainage improvements, and installation of an arresting bed (loose pea gravel 2 foot depth) to promote vehicle stoppage on the West side of Plymouth Road at the intersection with Locust Grove Road. This work due to several accidents, vehicles running the stop signs on Locust Grove crashing into the guardrail on Plymouth Road. Improvements to the intersection of Hanks Road and Rothrock Road. Grade work to widened a portion of Hanks Road, a portion of Rothrock Road, and wider radius s at the intersection. The improvements increased site distance East and West on Hanks Road. Upcoming Construction Projects Crushing and Stockpiling of County Maintenance Rock: Drilling of hard basalt work began March 26. Prime Contractor, DeAtley Crushing, scheduled to begin work on April 14. County maintenance rock will be crushed/stockpiled at this time along with the crushed surfacing aggregate for the Nine Canyon Road project. Approximately 137,000 tons of rock will be produced. All crushing is taking place at the County leased Finley Quarry. Public Works personnel (2 scaleman, 1 quality control tester) will perform the quality control gradation testing and weighing of the crushed aggregate. DeAtley will operate 2 shifts daily. BST (Bituminous Surface Treatment): The pre-construction meeting is scheduled for April 29 with work beginning on May 5. All roads in County BST Area #5 will be seal coated this year. BST Area #5 includes the Reata area, roads South of I-82 to Locust Grove Road, East to Bofer Canyon, and South to Coffin Road. Work will take approximately 12 days to complete. There will be four Public Works employees performing inspection and quality control.

56 Horn Rapids Park Upgrades to HR1: This project includes upgrades to HR1, which is a main road through the Horn Rapids Park from South to North along the Yakima River. The road is approx. 4.0 miles in length and will be widened from 8 feet to 10 feet. Work to include widening of the road, and adding 4 inches of crushed surfacing. This project is being administered by Public Works through Adam Fyall, Commissioners office park development. This project will be advertised in April with bid opening in May. Work to begin the first part of June, and will take approx. 15 days to complete. Nine Canyon Road SR 397 to Mills: This project will be advertised in April with bid opening in May. Work will begin in June and proposed completion in November. This will be a total rebuild of this portion of Nine Canyon Road. Tyrell Road Improvements: Travis Road to Plymouth Road Miles Utilizing funds reassigned from the annual BST project. The scope will be to improve sight distance by reducing vertical grade differences and create a proper gravel road base that will allow the increases in freight traffic that Tyrell sees during harvest season without the high costs of maintenance currently expelled. Surveying and Right-of-way will begin this fall with improvements to the first 2 miles to begin in 2015 and the remainder in 2016.