Tracking in Longitudinal Household Surveys. Firman Witoelar World Bank

Transcription

1 Tracking in Longitudinal Household Surveys Firman Witoelar World Bank

2 Why tracking? Attrition is an inherent in problem in longitudinal surveys, primary cause: respondent moving from original location Tracking: following respondents who move out of their original dwelling Why tracking? helps lower attrition: minimize reduction in statistical power by keeping sample size mitigate potential biases in the analysis if attrition is selective Example: a panel study on income mobility that only includes respondents who did not move will underestimate income mobility, if those who moved are younger, more highly educated people potentially valuable information from movers: information about long distance movers who were tracked and interviewed may be valuable those who were not found at all

3 Why tracking? surveys may have specific study aims that require tracking Example: survey that aims to study migration require tracking of respondents who move and migrate survey that aims to study marriages may require tracking of young respondents if, for example. marriages and migration decisions are closely linked

4 Recent experience suggest that tracking is important and valuable for longitudinal household surveys Ongoing and future longitudinal surveys should seriously consider tracking respondents who move, in particular not only track those who move from their old dwellings, or move within the same village, but also those who move outside the localities. However, Tracking is hard: population are mobile, infrastructure poor, address system/official records may not exist Tracking is costly: monetary, time, and also require high capacity of the organization that conduct the survey

5 Common approach in tracking Common approach in tracking in: to track households over time Some conceptual problems with following households households split, dissolve, and combine arbitrariness of original household panel household a vague concept

6 Wave 1 Wave 2 John (head of household) Mary (spouse of head) Adam (son 1) Bob (son 2) Cindy (daughter) John (head of household) Mary (spouse of head) Adam - left Bob (son 2) Cindy (daughter) Adam (head of household) Elizabeth (spouse of head), new respondent John (head of household) Mary (spouse of head) Adam (son 1) Bob (son 2) Cindy (daughter) John - left Mary (head of household) Adam - left Bob (son 2) Cindy (daughter) Adam (head of household) Elizabeth (spouse of head), new respondent John (head of household)

7 Wave 1 Wave 2 John (head of household) Mary (spouse of head) Adam (son 1) Bob (son 2) Cindy (daughter) John - left Mary - left Adam (head of household) Bob - left Cindy - left Village A Village A John (head of household) Mary (spouse of head) Bob (son 2) Cindy (daughter) Village B John (head of household) Mary (spouse of head) Adam (son 1) Bob (son 2)Cindy (daughter) John - left Mary (head of household) Adam - left Bob (son 2) Cindy (daughter) Adam (head of household) Elizabeth (spouse of head) John (head of household)

8 Conceptual difficulties in defining panel households Lead to practical problems: assigning household ID More useful to view tracking as following individuals: even though in many cases, entire household moves and the whole household is tracked

9 Who to track Baseline survey is representative of particular population Who to track: depends on the aims of the study Who to track: affects cost and length of the survey Difficult to set the rule before actually know the numbers Important to note that the rule on who to track may affect representativeness of the sample Methods exist to re-weight the sample to recover some of the representativeness Definitions: tracking targets and interview targets Tracking target: a respondent who, when he/she moves, has to be followed. Whether an individual is a tracking target has to be clearly identified in the household rosters. Interview target: a respondent that needs to be interviewed. Some interview target may not be tracking target. Example

10 Study aim: to focus on migration of youth. Tracking rule: track anyone age 10-29, interview anyone interviewed in wave 1, also spouse and children of tracking target Wave 1 Wave 2 John (head, 55 years) Mary (spouse, 51 year) Adam (son, 22 years) Bob (son 19 years) Cindy (daughter, 18 years) John - left (Not a tracking target) Mary (head) Adam - left (Tracking target) Bob (son 2) Cindy (daughter) Adam (head of household) Elizabeth (spouse) new respondent, interview target John (head) Not tracked

11 Some criteria used in existing survey Based on list of interview targets in the baseline survey Based on the relationship to the household head Based on certain demographic characteristics

12 Organizing tracking operation Fieldwork organization: fieldwork typically conducted by several teams each responsible for a number of sample EAs, with predetermined routes and time schedule (mobile teams) With tracking: more coordination is needed from the survey organizer teams may need to interact with each other routes and schedule more flexible: coordinated and decisions made by survey organizer

13 Organizing tracking operation Possible survey phases main survey phase : teams go to assigned sample EAs Possibly local tracking (movers who live near sample EAs) Respondents from other teams (especially in urban areas) tracking phase: smaller teams more places, longer distance outside sample EAs,

14 Organizing tracking operation Important to have a group of people/someone responsible in managing tracking Tracking management team/ a tracking shop / a tracking manager Responsibilities: Combining information from Tracking Forms Solving conflicting information Evaluating quality of information (completeness and of Tracking Forms) Prioritizing tracking cases Evaluating trade-offs between cases: e.g. 2 households nearby or 5 far away? Assigning cases to teams Keep track of the extent of mobility/migration: may need to have a break after a few weeks to assess mobility

15 Organizing tracking operation One alternative to breaking the survey midway: conduct a pre-survey tracking pilot where interviewers use household rosters from previous round to see how many households/household members have moved can select several EAs instead of all EAs: the goal is to make rough assessment of the extent of mobility if there household listings are updated between rounds, this tracking pilot can be conducted in conjunction with the listing activities

16 Organizing tracking operation Possibility of dedicated tracking teams In specific areas known to be destination areas for migrant (e.g. urban, industrial centers) Tracking teams: Higher quality interviewers if no supervisors for small teams (e.g. 2 people) Mobile, persistent Have knowledge of the areas

17 How far should respondents be tracked? Establish the limits on how far targets should be tracked Administrative boundaries: to establish the administrative units outside which the track targets will not be followed by any team only district which is part of the study area? out of sample districts? out of country? implications: permissions from local government, etc. Geographical boundaries: within which all tracking targets will be followed e.g distance, terrains Allow some flexibility: suppose a cluster of households move just outside the district. Valuable information will be lost if these households are not tracked. Tracking Manager has to make decision whether to track these households even they are located outside the predetermined limits

18 Tracking protocols Verifying the dwellings For example, when interviewers go back to the village and look for John s family, the person who answers the door says that John s family don t live there. Interviewers have to verify that: they indeed come to the correct dwellings where John s family used to live verify that John s family do not live there Identifying movers: interviewers use household rosters to identify who have moved If those who live in the dwelling say that John s household have moved, interviewers still need to verify that each household members have really moved If only some of John s family have moved, identify the movers and check whether the movers are tracking targets

19 Tracking protocols Getting information about where the household/household members move to: Obtain multiple informants Collect information from informants (Tracking Forms)

20 Potential informants The entire household move: neighbors, village officials, relatives, places of work, schools, stores/markets, people from the same church/mosque, people in places the target usually spend time/hang out, etc. Only some household members move: household head, other household members. But also: neighbors, village officials, relatives, places of work, schools, stores/markets, people from the same church/mosque, people in places the target usually spend time/hang out, etc.

21 Collecting information Household Rosters/Forms with pre-printed/pre-loaded information Tracking Forms : to record information about households or individuals who move, may also have tracking forms for informant Send completed Tracking Forms to the headquarters immediately/as soon as possible Information collected About the informants: phone numbers, address/route, phone numbers, address, work place and work numbers, informants relationship to the tracking targets About the tracking targets: street address of the tracking targets, telephone numbers, route to reach the new address, maps/sketch of location new and old work places: names of the companies/employers/places of work, addresses and phone numbers. places where the tracking targets used to spend time/hang out, or new places the tracking targets are known to spend time

22 Example: tracking forms

23 CONFIDENTIAL INTERVIEWER: HHID : EDITOR: INDONESIAN FAMILY LIFE SURVEY 2007 BOOK T (TRACKING BOOK) SECTION: SC BOOK T OF INTERVIEW DATE: TIME STARTED: TIME FINISHED: INTERVIEW S RESULT / / DAY / MONTH / YEAR / Hour/Minute / Hour/Minute FROM FORM T1 ANSWER, IF FORM T1 IS COMPLETED / / DAY / MONTH / YEAR / Hour/Minute / Hour/Minute / / DAY / MONTH / YEAR / Hour/Minute / Hour/Minute D1. Is information on new address/location at Form T2 adequate? Yes... 1 No... 3 D2. Where is the new location? Same village Same sub-district Same district Same province Outside province 05 DK, information is not adequate D3. Number of Form T1 for this Book T? TB1. TB2. TB3. TB4. TB5. What is the final result of the interview? What is the HHID for this joined IFLS household? What s the name of the informant? Relationship of informant with the household. Where does the new address for tracking from? Interviewed... 1 INTERVIEWER CHECK Refused... 2 INTERVIEWER CHECK Died... 4 TB3 Household was not found... 5 TB5 Household not able to meet... 6 TB3 Joined with other IFLS household... 3 INTERVIEWER CHECK Neighbor... 1 Family... 2 Friend... 3 Head of RT/RW... 4 INTERVIEWER CHECK Address book... 1 Form T TB6. Is the (physical) building found? Yes... 1 No, information is not complete... 3 Other 5 INTERVIEWER CHECK CODE OF INTERVIEW S RESULT: 1. Interviewed 2. Refused 3. Joined with other IFLS household 4. Died 5. Household was not found 6. Household cannot be interviewed yet INTERVIEWER CHECK: IF TB1 = 1 BOOK K IF TB1 = 2 SECTION SC IF TB1 = 3 FINISHED IF TB1 = 4 FINISHED IF TB1 = 5 FORM T1 IF TB1 = 6 SECTION SC BT_COV BOOK T - 1 IFLS4

24 SECTION SC (SAMPLING DESCRIPTION AND INTERVIEW NOTES) INTERVIEWER NOTES: ANSWER THE QUESTIONS FOR HOUSEHOLD WHO REFUSED INTERVIEW SAMPLING DESCRIPTION CODE SC01. PROVINCE: SC02. DISTRICT (KABUPATEN/KOTA): SC03. SUB-DISTRICT: SC04. VILLAGE (DESA/KELURAHAN/NAGARI): SC05. URBAN/RURAL: 1. URBAN 2. RURAL SC10. NAME OF FIELD COORDINATOR: SC12. NAME OF LOCAL SUPERVISOR: SC14. SC15. NAME OF INTERVIEWER 1: NAME OF INTERVIEWER 2: SC18a. Name of informant: SC18b. INTERVIEWER CHECK: Number of household member... 1 New household member... 3 SC19. Household address: SC19a. RW... SC19b. Telephone No.... A. Home. W. NA Y. DK B. Cell phone, belonging to SC20. Special notes on household address/location (distance, building on the same street): SC21. Estimate the distance of the new location from the old location of the household: SC21a. CLOSEST EA:. kilometer in the same village Move out of the village, same sub-district Move out of the village, same district Move out of the village, same province Move out of the village, different province DON T KNOW SAME LOCATION EA: Distance to EA:. km 2. Outside of EA Range : Province: Province Code: Kab/Kota: Kab/Kota Code: BT_SC BOOK T - 2 IFLS 4

25 SECTION SC (SAMPLING DESCRIPTION AND INTERVIEW NOTES) SC22. INTERVIEWER NOTES AND SKETCH OF LOCATION HHID VILLAGE: KECAMATAN: KABUPATEN: PROVI NCE: NORTH FINISH BT_SC BOOK T - 3 IFLS 4

26 CONFIDENTIAL HHID : BOOK T #: FORM T1 FORM FOR THE NEW LOCATION OF A PANEL HOUSEHOLD FORM T1 OF FT01. INTERVIEWER NAME FT02. DATE : / / HOUR :. FT03. NAME OF HOUSEHOLD HEAD TO BE TRACKED: FT07. Where does the family live now? FT04. FT05. HHID Name of Informant: Address Location Note: Address TIDAK TAHU Loc. Note: 1. 8 TIDAK TAHU Telephone No TIDAK TAHU A. Village B. Sub-district C. District D. Province E. Country Telephone No. - A. Village B. Sub-district C. District D. Province E. Country FT07a. What is the distance from this household to the new location where the household moved to? 1.., kilometer 8. DON T KNOW FT06. Relationship of Informant with Panel Household Informant from Informant from Informant from Informant from Neighbor...02 Family...03 Community Leader (Head of RT/RW)...04 Friend...07 Others, specify 05 FORM T1 1 of 4 IFLS 4

27 HHID : FT07b. Can you inform the address of the other household member? Name of Household Member: Name of Household Member: Name of Household Member: Address DON T KNOW 3. Same with HH head 6. NOT APPLICABLE Loc.Note: DON T KNOW 3. Same with HH head 6. NOT APPLICABLE Address DON T KNOW 3. Same with HH head 6. NOT APPLICABLE Loc.Note: DON T KNOW 3. Same with HH head 6. NOT APPLICABLE Address DON T KNOW 3. Same with HH head 6. NOT APPLICABLE Loc.Note: DON T KNOW 3. Same with HH head 6. NOT APPLICABLE Telephone No Telephone No Telephone No A. Village DON T KNOW 3. Same with HH head 6. NOT APPLICABLE B. Sub-district DON T KNOW 3. Same with HH head 6. NOT APPLICABLE C. District DON T KNOW 3. Same with HH head 6. NOT APPLICABLE D. Province DON T KNOW 3. Same with HH head 6. NOT APPLICABLE E. Country DON T KNOW 3. Same with HH head 6. NOT APPLICABLE A. Village DON T KNOW 3. Same with HH head 6. NOT APPLICABLE B. Sub-district DON T KNOW 3. Same with HH head 6. NOT APPLICABLE C. District DON T KNOW 3. Same with HH head 6. NOT APPLICABLE D. Province DON T KNOW 3. Same with HH head 6. NOT APPLICABLE E. Country DON T KNOW 3. Same with HH head 6. NOT APPLICABLE A. Village DON T KNOW 3. Same with HH head 6. NOT APPLICABLE B. Sub-district DON T KNOW 3. Same with HH head 6. NOT APPLICABLE C. District DON T KNOW 3. Same with HH head 6. NOT APPLICABLE D. Province DON T KNOW 3. Same with HH head 6. NOT APPLICABLE E. Country DON T KNOW 3. Same with HH head 6. NOT APPLICABLE FT08. Do you know another person in the new location who might have information on the location of this family? Name of Informant DON T KNOW FT08a. Do you know where [INFORMANT S NAME] work in the new location? Name of Workplace DON T KNOW Address DON T KNOW Address of Workplace DON T KNOW Loc. Note: 1. Loc. Note: DON T KNOW 8. DON T KNOW Telephone No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW Telephone No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW FORM T1 2 of 4 IFLS 4

28 HHID : FT09. Do you know the work place of the household head or of another household member? Name of Household Head: Name of the Spouse of the HH head: Name of HH member: Name of Workplace DON T KNOW Address of Workplace DON T KNOW Location Note: DON T KNOW Name of Workplace DON T KNOW Address of Workplace DON T KNOW Location Note: DON T KNOW Name of Workplace DON T KNOW Address of Workplace DON T KNOW Location Note: DON T KNOW Telephone No Telephone No Telephone No A. Village DON T KNOW A. Village DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW B. Sub-district DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW C. District DON T KNOW C. District DON T KNOW D. Province DON T KNOW D. Province DON T KNOW D. Province DON T KNOW E. Country DON T KNOW E. Country DON T KNOW E. Country DON T KNOW FT10. When did the family move? (Month/Year) / Month / Year FT11. Why did the family move? DON T KNOW FT12. Is there any one in this area who could give additional information? Name DON T KNOW Address DON T KNOW [NAME OF THE SECOND INFORMANT] Loc. Note: DON T KNOW Telephone No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW FORM T1 3 of 4 IFLS 4

29 HHID : FT14. NOTE : USE THIS SPACE TO SKETCH THE LOCATION OF THE NEW HH OR ROUTE TO NEW LOCATION OF THE PANEL HOUSEHOLD NORTH FT13. INTERVIEWER CHECK: ADDRESS IS CLEAR AND HH CAN BE CONTACTED ADDRESS IS CLEAR BUT HH CANNOT BE CONTACTED ADDRESS OF HH NOT CLEAR 1. CONTACT HH AND INTERVIEW 3. REFER TO LOCAL SUPERVISOR 5. CONTACT SUPPLEMENTARY INFORMANT (FORM T1) FORM T1 4 of 4 IFLS 4

30 CONFIDENTIAL FORM T2 FORM FOR TRACKING A HOUSEHOLD MEMBER HHID : PID FORM T2 OF FT01. NAME OF INTERVIEWER FT02. DATE : / / HOUR :. FT03. FT04. FT04a. FT04b. NAME OF HH MEMBER WHO MUST BE TRACKED: DOES HOUSEHOLD MEMBER NEED TO BE TRACKED? WRITE DOWN HHID OF HH TO BE JOINED? HHID PID PIDLINK YES... 1 FT05 NO... 3 FINISH FT05. SEX : (AR07) MALE... 1 FEMALE... 3 FT06. WHEN WAS HHM BORN: (AR08) FT06a. FT07. FT012. FT013. FT08. RANDOM OF CO/VG/DBS AGE NOW : (AR09) BOOK III STATUS 2000 (AR01g) BOOK IV STATUS 2000 (AR01h) WHEN DID HHM MOVE? (AR18e) / Month / Year CO (AR01d) VG (AR01c) DBS (AR01e) A B C D YEARS / Month / Year 1 3 A B C D E F 1 3 FT08a. BOOK EK1 STATUS 2000 (AR01l) FT08b. BOOK EK2 STATUS 2000 (AR01m) FT09. Why did HH member move? (AR18f) Look for work/work School Follow spouse/parents Marriage Separation/divorce Death Birth Help family Need a place to stay Don t know Other 10 FT10. Where does the HH member live now? (AR18i) FT15. Name of informant : Name Address Loc. Note: Telephone No. A - A. Village B. Sub-district C. District D. Prov. Code F Same Village 02. Same Sub-district 03. Same District 04. Same Province 10. Sumatra 11. Aceh 12. North Sumatra 13. West Sumatra 14. Riau 15. Jambi 16. South Sumatra 17. Bengkulu 18. Lampung 19. Bangka Belitung 20. Riau Islands 30. Java 31. Jakarta 32. West Java 33. Central Java 34. Yogyakarta 35. East Java 36. Banten 51. Bali 52. West Nusa Tenggara 53. East Nusa Tenggara 60. Kalimantan 61. West Kalimantan 62. Central Kalimantan 63. South Kalimantan 64. East Kalimantan 70. Sulawesi 71. North Sulawesi 72. Central Sulawesi 73. South Sulawesi 74. South East Sulawesi 75. Gorontalo 76. West Sulawesi 81. Maluku 82. North Maluku 90. Irian 91. West Irian Jaya 94. Papua 101. Malaysia 102. Singapore 103. Brunei Darussalam 104. Hong Kong 105. Japan 106. South Korea 107. Taiwan 121. Yemen 122. Saudi Arabia 123. Kuwait 124. United Arab Emirates 131. Argentina 132. USA 141. Australia 151. Netherlands 152. United Kingdom 995. Others 998. DON T KNOW FORM T2 1 of 3 IFLS 4

31 HHID : PID FT16. Relationship of Informant with HH member FT17. Where does HH member live now? Informant from Informant from Informant from Informant from Neighbor Family Community Leader (Head of RT/RW) Friend Others, specify 05 Address Loc.Note DON T KNOW DON T KNOW FT22. Can you tell us where (HHM) works Name of workplace: DON T KNOW 6. NOT APPLICABLE Address of workplace DON T KNOW Loc. Note DON T KNOW Tel. No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW Tel. No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW FT22a. Can you tell us the name and address of (HHM) school? Name of School: DON T KNOW 6. NOT APPLICABLE Address of School: DON T KNOW FT18. Do you know another person in the new location who might have information on the location of this HH member? FT19. When was the last time (HHM) was here? Name of Informant DON T KNOW Address DON T KNOW Loc. Note DON T KNOW Tel. No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW /... 1 Month / Year DON T KNOW... 8 Others 3 FT23. Is there any person in this area who could give us additional information? [NAME OF SECOND INFORMANT] FT23a. Where does [SECOND INFORMANT] work? Loc. Note DON T KNOW Name of Informant DON T KNOW Address DON T KNOW Loc. Note DON T KNOW Tel. No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW Name of workplace: DON T KNOW 6. NOT APPLICABLE Address of workplace 1. FT20. Is (HHM) going to return to this Household or Village in the near future? No... 3 FT22 Yes... 1 DON T KNOW DON T KNOW Loc.Note DON T KNOW FT21. When will (HHM) return again to this HH? /... 1 Month / Year DON T KNOW... 8 Others 3 Tel. No DON T KNOW A. Village DON T KNOW B. Sub-district DON T KNOW C. District DON T KNOW D. Province DON T KNOW E. Country DON T KNOW FORM T2 2 of 3 IFLS 4

32 HHID : PID FT25. NOTE : USE THIS SPACE TO SKETCH THE LOCATION OF OR ROUTE TO THE LOCATION OF THE HH MEMBER TO BE TRACKED NORTH FT26. COMPLETE THE INFORMATION OF HHM NOT LIVING (AR00) AT ORIGINAL HOUSEHOLD (AR01a=3) AR01g AR01h AR00 NAME Status Book III Status Book IV Year 2000 Year FT24. INTERVIEWER CHECK: FT17 ADDRESS IS CLEAR AND HHM CAN BE RECONTACTED... ADDRESS IS CLEAR BUT HHM CANNOT BE RECONTACTED... ADDRESS IS NOT CLEAR CONTACT AND INTERVIEW 3. REFER TO LOCAL SUPERVISOR 5. CONTACT ADDITIONAL INFORMANTS (SUPPLEMENT OF FORM T2) NEXT HHM FORM T2 3 of 3 IFLS 4

33 KHDS-2 Household Tracking Form Enumerator Code: Name of respondent: Is respondent a Previous Yes...1 (>Roster) Household Member? No...2 Date of completion: Contact details: Relative/Friend..1 Teacher...4 Neighbour...2 Community Leader...5 Employer...3 Other(Specify: )..6 PRE-FILLED INFORMATION FROM PREVIOUS HOUSEHOLD ROSTER six-digit ID no Where does [.] currently IF RESPONSE TO Are they NEW TEMPORARY FILL IN AN reside? QUESTION 6 IS: residing HH No. INDIVIDUAL Name Sex Current Previous with any TRACKING SAME VILLAGE...1 age relation to (>8).3 SPECIFY other GIVE ALL HHs FORM? head NEARBY VILLAGE...2 DISTRICT previous THAT SPLIT OFF (>8) KAGERA...3 HH FROM THE YES...1 TANZANIA SPECIFY members? ORIGINAL HH A NO...2 NEIGHBOURING COUNTRY...5 REGION NEW UNIQUE No. ANOTHER COUNTRY...6 [READ START WITH 01 DIED or 6 SPECIFY NAMES ON AND COUNT (NEXT PERSON) DON'T KNOW...8 COUNTRY ROSTER] UPWARDS (NEXT PERSON) CHOOSE LOWEST APPROPRIATE NUMBER YES...1 NO...2 DK...3 CN HH IND NAME CODE

34 KHDS-2 INDIVIDUAL TRACKING FORM version: 19 Sept 2003 Name of Enumerator: Enumerator Code: 3. Date of completion: Day Month Year OLD SIX-DIGIT ID NUMBER 1. PREVIOUS HH MEMBER BEING TRACKED CL No. HH No. IND No. name: 2. LIVING TOGETHER WITH CL No. HH No. IND No. age: sex: 4. Name and contact details of the person currently being interviewed Name: Address: Tel./Cell. No: Relationship with the person to be tracked: Relative/ Friend...1 Teacher...4 Neighbour...2 Community Leader...5 Employer...3 Other...6 (Specify: ) 5. Characteristics of the person to be tracked A. Where does ( ) currently live? B. Marital Status C. Name of Spouse Urban: Country: Region: District: Town: Street: SINGLE...1 (>D) MARRIED...2 Rural: Country: Region: District: Ward: Village: Kitongoji: 1

35 KHDS-2 INDIVIDUAL TRACKING FORM version: 19 Sept 2003 D. Why did ( ) move to current residence? F. In which year did (...) move out of this village? 1. Look for work / to work 2. Look for land 3. School 4. Follow spouse/ parents 5. Marriage 6. Separation/ divorce 7. Look for place to stay 8. Seek medical treatment 9. To utilise inheritance 10. Don t know 11. Other (Specify: ) G. In which year did ( ) move to current residence? H. Contact details Address: Tel/Fax: Mobile: Physical Address or description: I. Professional Details Current profession: Working place: Company/organization/institution Address: 2

36 KHDS-2 INDIVIDUAL TRACKING FORM version: 19 Sept 2003 J. Details of other places frequented (kijiweni, bars, restaurants, etc...) K. Other names used L. Other characteristics M. When for the last time did (.) visit this village/town? N. When is (.) expected to visit this village/town again? O. What are other places ( ) lived in before moving to the current residence? SPECIFY URBAN OR RURAL month month year year P. Is there any influential or well-known person who lives near (...) who can lead us to him/her. Name: Working place: Address: Tel/Cell/Fax: other means of contacting him: 3

37 KHDS-2 INDIVIDUAL TRACKING FORM version: 19 Sept DRAW MAPS TO LOCATIONS OR WRITE ANY OTHER COMMENTS 7. Assessment by the supervisor This information is sufficient to track (..)...1 [END of Q] More information is needed to track (...) Can anyone in this village or living nearby give us more information on (...) s whereabouts? YES...1 NAME: [END of Q] NO Can anyone else give us more information on (...) s whereabouts? YES...1 NO...2 [IF NECESSARY FILL IN INFORMANT S TRACKING FORM] 4

38 KHDS-2 INFORMANT TRACKING FORM version: 29 Sept 2003 Name of Enumerator: Enumerator s Code: Date of completion: Day Month Year 1. OLD SIX DIGIT ID NUMBER OF PREVIOUS HH MEMBER BEING TRACKED CL No. HH No. IND No. name: age: sex: 4. Name and contact details of the person currently being interviewed Name: Address: Tel./Cell. No: Relationship with the person to be tracked: Relative/ Friend...1 Teacher...4 Neighbour...2 Community Leader...5 Employer...3 Other...6 (Specify: ) 5. Characteristics of the INFORMANT to be tracked A. Urban: Where does ( ) currently live? Country: Region: District: Town: Street: Rural: Country: Region: District: Ward: Village: Kitongoji: B. Marital Status SINGLE...1 (>D) MARRIED...2 C. Name of Spouse 1

39 KHDS-2 INFORMANT TRACKING FORM version: 29 Sept 2003 D. Contact details (Of informant) Name: Address: Tel/Fax: Mobile: Physical Address or description: E. Professional Details Current profession: Working place: Company/organization/institution Address: F. Details of other places frequented (kijiweni, bars, restaurants, etc...) G. Other names used H. Other characteristics 2

40 KHDS-2 INFORMANT TRACKING FORM version: 29 Sept 2003 I. Is there any influential or well-known person who lives near (...) who can lead us to him/her. Name: Working place: Address: Tel/Cell/Fax: other means of contacting him: 6. DRAW MAPS TO LOCATIONS OR WRITE ANY OTHER COMMENTS 3

41 MTM CORE RESPONDENT TRACKING FORM HHR a. ID Information: fill in only one ID Core Respondent ID Number (7 digit) [ ] [ ] [ ] Current Spouse ID (at least 8 digits) To be completed if spouse does not reside with Core. leave last digit blank If 1st spouse [ ] [ ] [ ] [ S] [ ] Former Spouse ID (at least 8 digits) To be completed for former spouses of core respondents. leave last digit blank If 1st spouse [ ] [ ] [ ] [ S] [ ] b. Name: c. Nickname/other name: d. Age: [ ] e. Sex: [ ] 1 = Male 2 = Female 2. Name and contact details of the person currently being interviewed a. Name b. EA (if not in MTM EA, nearest EA) [ ] c. Village d. Head of Compound e. Telephone/Mobile f. Relationship to the core respondent [ ] 1 = Mother/Father 4 = Neighbor 2 = Other relative 5 = Community leader 3 = Friend/peer 6 = Other, specify: 3. Characteristics of the Core Respondent, Spouse, or Former Spouse a. Has the respondent moved permanently or temporarily? 1 = Permanently Where does [ ] currently live? (no "b." response) 2 = Temporary move c. District (or country) d. TA: e. Village/town: f. Area type 1 = Major urban 2= Boma 3= Rural g. Name of Head of compound h. Name of household head: h2. What is the main activity/business/work of the household head h3. Phone number: h4. Who owns this phone: i. What is the nearest market or trading center? Page 1 of 3

42 j. Is there a landmark close by where [..] stays? (such as a school, church, junction)? k. Approximately how far is this location from here? (indicate the main means of transport as well as the approximate time and/or distance) k2. What religion is [ ] or what church/mosque does [ ] belong to? l. What is [ ]'s marital status? 1 = Married 2 = Single Q3n [ ] m. Name of spouse n. Why did [ ] move? [ ] 1 = To work or look for work 5 = Following new spouse 2 = To look for land 6 = Got divorced 3 = School 7 = Don't know 4 = Following parents 8 = Other, specify o. What was the approximate date of [.]'s move out? (note: should be after the last interview) MONTH [ ] YEAR [ ] p. Describe what type of activities [.] is now doing? (If working, describe where the core respondent works) q. Can you give details of other places that [ ] frequents where we might find him/her? q2. Can you tell us about any people (friends/family) [ ] hangs out with in their current location? r. When is [ ] expected to visit here (this village/town) again? Month: [ Year: [ ] Page 2 of 3

43 s. Is there any influential or well-known person who lives near [ ] who can lead us to him/her? Name Title/relationship to Core Resp Village and/or Compound head Telephone/Mobile Other notes 5. Can anyone in this village or living nearby give me more information on [ ]'s whereabouts? 1 = Yes [ ] Name: 2 = No Location in village: INTERVIEWER 4. Do you think the information here sufficient to track the Core 1 = Yes [ ] Responent or Spouse? 2 = No >> TRY TO COMPLETE ANOTHER TRACKING FORM TRACKING FORM STATUS A. B. C. D. E. 6. Initials 7. ID Code INTERVIEWER SUPERVISOR REVEIWED LOGGED BY CHECKED BY ENTERED BY [ ] [ ] [ ] [ ] [ ] 8. Date (DAY/MONTH) [ ]/[ ] [ ]/[ ] ]/[ [ ]/[ ] ]/[ INTERVIEWER OBSERVATIONS/NOTES Include any other information or notes from the interview which will assist in relocating the respondent SKETCH MAP OF LOCATION OF INFORMANT Location of person interviewed (person in Q2) Page 3 of 3

44 Tracking Other ways to improve tracking: - official/unofficial records: birth, marriage, death, church membership, schools, etc - use information from other modules in the survey collected in previous rounds - use mobile phones: to contact informants and tracking targets, verify addresses, make appointments - GPS backtracking: may depend on the feature of the GPS device - incentives to households - incentives to teams

45 Conducting interview with the tracked respondents Assigning household and individual ID Completing household rosters Conducting the interview Assigning household and individual ID: very critical but could be overlooked Household and individual ID have to uniquely identify household and individual within round IDs have to be designed so that the households and individuals from different rounds/waves can be linked correctly Examples

46 Assigning household and individual ID Household ID and individual ID must uniquely identify household and individual With tracking, need to assign new HHID to split off HH Several options on how to assign HHID in the next wave IFLS: original HH get same HHID, others get new ones KHDS: all HH get new ID by adding 01, 02, to the end of the old HHID MTM: all HH get new ID using old HHID and old roster number

47 Some different ways to assign HHID (1) Assign original HHID to one of the households, and assign new HHIDs to the split-off households.

48 Wave 1 Wave 2 HHID: John (head of household) 02 Mary (spouse of head) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) HHID: John (head of household) 02 Mary (spouse of head) 03 Adam - left 04 Bob (son 2) 05 Cindy (daughter) HHID: Adam (head ) 02 Elizabeth (spouse), new respondent HHID: John (head of household) 02 Mary (spouse of head) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) HHID: John - left 02 Mary (head) 03 Adam - left 04 Bob (son 2) 05 Cindy (daughter) HHID: Adam (head) Elizabeth (spouse, new respondent) HHID: John (head)

49 Wave 1 Wave 2 HHID: John (head of household) 02 Mary (spouse of head) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) Village A which one is original? HHID: John - left 02 Mary - left 03 Adam (head of household) 04 Bob - left 05 Cindy - left HHID: John (head of household) 02 Mary (spouse of head) 03 Bob (son 2) 04 Cindy (daughter) Village A Village B HHID: John (head) 02 Mary (spouse ) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) Watch out for duplicate HHIDs John - left Mary (head of household) Adam - left Bob (son 2) Cindy (daughter) Adam (head of household) Elizabeth (spouse of head) John (head of household)

50 Some different ways to assign HHID (2) Assign new HHIDs to all households in each round by simply adding two digits (01, 02, 03, ) at the end of the old HHID: for example HHID number was , then the 3 new households interviewed will be numbered:

51 Wave 1 Wave 2 HHID: John (head of household) 02 Mary (spouse of head) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) HHID: John (head of household) 02 Mary (spouse of head) 03 Adam - left 04 Bob (son 2) 05 Cindy (daughter) HHID: Adam (head ) 02 Elizabeth (spouse), new respondent HHID: John (head of household) 02 Mary (spouse of head) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) HHID: John - left 02 Mary (head) 03 Adam - left 04 Bob (son 2) 05 Cindy (daughter) HHID: Adam (head) Elizabeth (spouse, new respondent) HHID: John (head)

52 Some different ways to assign HHID (3) Assign new HHID to all households by using the old HHID and add to that the roster number of the tracked respondents in that households (could be 01, 02, up to how many members were in baseline).

53 Wave 1 Wave 2 HHID: John (head of household) 02 Mary (spouse of head) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) HHID: John (head of household) 02 Mary (spouse of head) 03 Adam - left 04 Bob (son 2) 05 Cindy (daughter) HHID: Adam (head ) 02 Elizabeth (spouse), new respondent HHID: John (head of household) 02 Mary (spouse of head) 03 Adam (son 1) 04 Bob (son 2) 05 Cindy (daughter) HHID: John - left 02 Mary (head) 03 Adam - left 04 Bob (son 2) 05 Cindy (daughter) HHID: Adam (head) 02 Elizabeth (spouse, new respondent) HHID: John (head)

54 Linking individuals between rounds/waves Need to be able to link individuals between rounds/waves Typically done after fieldwork Very important to get this right An example:

55 Wave 1 Wave 2 HHID: John Mary Adam Bob Cindy HHID: John Mary Adam Bob Cindy HHID: Adam Elizabeth

56 Completing household rosters Which information should be fed-forward to the new roster: age, sex, birth date, etc. What to do with conflicting information Identifying tracking targets (are there any tracking targets who still need to be tracked) Collect basic information about those who are still not found (very valuable): Birth date (can be preloaded and confirmed during the interview) Sex Date when they left Village/City/Region where they moved to Reason they left Highest education known by informant Working status, marriage status, and other key information Identifying interview targets Conduct interviews