Last Updated: Tuesday, January 5, 2016 Page 1

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1 Page 1 Table of Contents How to Paste Query to Custom Queries... 3 View Your Query Data in Excel... 3 Reuse Your Saved Query... 3 Query Name: 0$ThatHaveEnv... 4 Query Name: SumTaxDeductForDates... 4 Query Name: NoEnvDonatedMore$ Query Name: AllRegisteredFamiliesDSB Query Name: RegFamiliesDSB1001MemberCount... 6 Query Name: AnnualGiftAmountCheck... 6 Query Name: REFamiliesForYear... 7 Query Name: REFamiliesContributing... 7 Query Name: SumFundForDates... 8 Query Name: RegDSB1001NotDonatingToFund... 8 Query Name: DDFListingDonations... 9 Query Name: DDFListingDonationsDateRange... 9 Query Name: FindMemberDuid Query Name: SumTaxDeductForDatesRange Query Name: SumTaxDeductForDatesRange Query Name: DSB1001FamGivenInButNotIn Query Name: AllRegisteredFamiliesDSB1001WithAddress Query Name: 0$ThatHaveEnvRegB4Date Query Name: RegFamDSB1001ButNotPrimary Query Name: EthnicityCount Query Name: REListOfStudentsInClass Query Name: FamilyRecordsWithOutDUIDS Query Name: MemberRecordsWithOutDUIDS Query Name: MissionInsightListingRequirements Query Name: MissionInsightListingFinal Query Name: Count by FamGroup and Status Query Name: Families with all members Deceased Query Name: Families With Deceased Members Query Name: HouseHoldsBetweenAges Query Name: CountOfStudentsInClass Query Name: For_RPTDSB_teacherRoster Query Name: DSB1001DonatedToTaxDeductible Query Name: ConfirmationCard Query Name: SABabtismCounts Query Name: SAConfirmationCounts Query Name: SAReconciliationCounts Query Name: SARCIACounts Query Name: SAFuneralCounts Query Name: SAStudentCounts Query Name: SATeacherCounts Query Name: RegFamiliesDSB1001MembersValid Query Name: SABabtismCounts0-6Valid Last Updated: Tuesday, January 5, 2016 Page 1

2 Page 2 Query Name: SAConfirmationCountsValid Query Name: SADeathCount Query Name: SARCIACountsValid Query Name: RETuitionFamiliesForYear Query Name: ReFamiliesWithOutTuitionRecord Query Name: TaxDeductibleFunds Query Name: MemberDuidSearch Query Name: REStudentsForYear Query Name: REStudentEthnicityCount Query Name: MemberEnv Query Name: FirstCommunionRange Query Name: TaxDeductibleFamilies Last Updated: Tuesday, January 5, 2016 Page 2

3 Page 3 The queries in this document make use of the Build Custom Queries feature in the ParishSOFT reports under Utilities. Below are some instructions that you will need to follow to place these queries into that utility. Also ParishSOFT on their web site has a query library that can be used as well at: How to Paste Query to Custom Queries 1. Select the query you need from below. 2. Highlight the query text and press <Ctrl> + <C> or right click on the highlighted text and select Copy from the menu option. 3. Open any ParishSOFT module and select Reports > ParishSOFT Reports. 4. From the Main Reports Menu, select Utilities > Build Custom Queries. 5. Ensure the Query Name and the Query fields are blank. If they are not blank, select the blank query name from the drop-down list and then clear the contents of the Query window. 6. Paste the query (press <Ctrl> + <V>, or click Edit > Paste from your Access menu. 7. Type in the name as listed for the query in the Query Name field. Note: If the query has a dependency on another query, your query name must be identical to the name used otherwise it will not work. 8. Select Save Query. Note: Check to see if the query you want to run has a Required Query, if it does then those need to be added first before doing the next step. 9. Select Display Query. If prompted, enter the requested information to execute the query. 10. Your results will be displayed on the screen in query format. View Your Query Data in Excel Once you have displayed a query, you can analyze it in Excel using the following procedure: 1. Select Tools - Office Links - Analyze it with Microsoft Excel from the main Access menu. 2. The data collected from your query will open on an Excel spreadsheet. 3. Manipulate the query data in Excel as needed, or do Mail Merges with the query results by using this spreadsheet as your source for the Mail Merge. Reuse Your Saved Query Once you have run and saved a query from ParishSOFT's Query Library, you can use it again and again. Just click Utilities > Build Custom Queries in ParishSOFT Reports, choose the name of the query from the drop-down list, and click Display Query. Last Updated: Tuesday, January 5, 2016 Page 3

4 Page 4 Query Name: 0$ThatHaveEnv Purpose: To list all families that have the Send Contribution Envelope checked but has donated 0 or less to any of the tax deductible funds. Required Queries: SumTaxDeductForDates Date Created/Updated: SELECT MasterMemberIndex.[Mailing Name], MasterMemberIndex.Address_1, MasterMemberIndex.Address_2, Zip.City, Zip.State, Zip.Zip, MasterMemberIndex.HomePhone, MasterMemberIndex.envelopes, MasterMemberIndex.envelope_number, MasterMemberIndex.MembershipID, IIf(IsNull([SumOfAmount]),0,[sumofamount]) AS [Donated Amount] FROM (MasterMemberIndex LEFT JOIN Zip ON MasterMemberIndex.ZipID = Zip.ID) LEFT JOIN cq_sumtaxdeductfordates ON MasterMemberIndex.MembershipID = cq_sumtaxdeductfordates.membershipid WHERE (((MasterMemberIndex.envelopes)=True) AND ((IIf(IsNull([SumOfAmount]),0,[sumofamount]))<=0)); Query Name: SumTaxDeductForDates Purpose: To sum the tax deductible funds for families. Required Queries: No required Queries Date Created/Updated: SELECT Sum(Contributions.Amount) AS SumOfAmount, Contributions.MembershipID FROM Contributions INNER JOIN [Chart of Accounts] ON Contributions.AccountID = [Chart of Accounts].[COA ID] WHERE (((Contributions.Date) Between [Enter starting date] And [Enter Ending Date]) AND (([Chart of Accounts].TaxDeduct)=True)) GROUP BY Contributions.MembershipID; Last Updated: Tuesday, January 5, 2016 Page 4

5 Page 5 Query Name: NoEnvDonatedMore$0 Purpose: To list all families that do not have the Send Contribution Envelope checked but have donated more than $0 to any of the tax deductible funds. Required Queries: SumTaxDeductForDates Date Created/Updated: SELECT MasterMemberIndex.[Mailing Name], MasterMemberIndex.Address_1, MasterMemberIndex.Address_2, Zip.City, Zip.State, Zip.Zip, MasterMemberIndex.HomePhone, MasterMemberIndex.envelopes, MasterMemberIndex.envelope_number, MasterMemberIndex.MembershipID, IIf(IsNull([SumOfAmount]),0,[sumofamount]) AS [Donated Amount] FROM (MasterMemberIndex LEFT JOIN Zip ON MasterMemberIndex.ZipID = Zip.ID) LEFT JOIN cq_sumtaxdeductfordates ON MasterMemberIndex.MembershipID = cq_sumtaxdeductfordates.membershipid WHERE (((MasterMemberIndex.envelopes)=False) AND ((IIf(IsNull([SumOfAmount]),0,[sumofamount]))>0)); Query Name: AllRegisteredFamiliesDSB1001 Purpose: To List all Registered Families According to the DSB 1001 Document Required Queries: No required Queries Date Created/Update: / SELECT mastermemberindex.lastname, mastermemberindex.[mailing Name], mastermemberindex.homephone, mastermemberindex.status, mastermemberindex.envelopes, mastermemberindex.envelope_number, mastermemberindex.diouniqueid, FamGroup_Lookup.FamGroup, mastermemberindex.membershipid FROM mastermemberindex INNER JOIN FamGroup_Lookup ON mastermemberindex.famgroupid = FamGroup_Lookup.FamGroupID WHERE (((mastermemberindex.status)=true)) OR (((mastermemberindex.status)=false) AND ((FamGroup_Lookup.FamGroup)="Active" Or (FamGroup_Lookup.FamGroup)="invalid Address" Or (FamGroup_Lookup.FamGroup)="Registered Inactive")); Last Updated: Tuesday, January 5, 2016 Page 5

6 Page 6 Query Name: RegFamiliesDSB1001MemberCount Purpose: To count members that are currently 18 or older, less than 18, and no birthdate listed, for the registered families according to the DSB1001 document. When run the query asks for an as of date which is entered in the format of mm-dd-yyyy. If member has a date of death, status is Deceased or Inactive they are not counted in this. Required Queries: AllRegisteredFamiliesDSB1001 Date Created/Update: SELECT Count(Members.MemberID) AS [Count], IIf(IsNull([Birthdate]), "No Birth Date",IIf(DateDiff("yyyy",[Birthdate],[As of Date])+Int(Format( [As of Date],"mmdd")<Format([Birthdate],"mmdd"))<18,"Less Than 18","18 or Older")) AS Age FROM Members INNER JOIN cq_allregisteredfamiliesdsb1001 ON Members.MembershipID = cq_allregisteredfamiliesdsb1001.membershipid WHERE (((Members.DateOfDeath) Is Null) AND ((Members.MemberStatus)<>"Deceased" And (Members.MemberStatus)<>"inactive")) GROUP BY IIf(IsNull([Birthdate]),"No Birth Date",IIf(DateDiff("yyyy",[Birthdate], [As of Date])+Int(Format([As of Date],"mmdd")<Format([Birthdate],"mmdd"))<18, "Less Than 18","18 or Older")); Query Name: AnnualGiftAmountCheck Purpose: To list the Annual Gift $ along with the family s name and id numbers. Date Created/Update: SELECT mastermemberindex.lastname, mastermemberindex.[mailing Name], mastermemberindex.tag_name, mastermemberindex.giftamt, mastermemberindex.envelope_number, mastermemberindex.diouniqueid, mastermemberindex.membershipid FROM mastermemberindex; Last Updated: Tuesday, January 5, 2016 Page 6

7 Page 7 Query Name: REFamiliesForYear Purpose: To list the Religious Ed Families (Those families that have children in the RE program) for a particular year. Date Created/Update: SELECT MasterMemberIndex.MembershipID, MasterMemberIndex.LastName, MasterMemberIndex.[Mailing Name], MasterMemberIndex.Tag_name, MasterMemberIndex.Address_1, Zip.City, Zip.State, Zip.Zip, tblsessions.schoolyear FROM tblsessions INNER JOIN (((RED_StudentRecords INNER JOIN MasterMemberIndex ON RED_StudentRecords.MembershipID = MasterMemberIndex.MembershipID) INNER JOIN Zip ON MasterMemberIndex.ZipID = Zip.ID) INNER JOIN tblclasslist ON RED_StudentRecords.ClassListID = tblclasslist.classlistid) ON tblsessions.tblsessionsid = tblclasslist.tblsessionid GROUP BY MasterMemberIndex.MembershipID, MasterMemberIndex.LastName, MasterMemberIndex.[Mailing Name], MasterMemberIndex.Tag_name, MasterMemberIndex.Address_1, Zip.City, Zip.State, Zip.Zip, tblsessions.schoolyear, MasterMemberIndex.Status HAVING (((tblsessions.schoolyear)=[year])) ORDER BY MasterMemberIndex.LastName; Query Name: REFamiliesContributing Purpose: To list the Religious Ed families for a particular year that contributed to one of the tax deductible funds during a particular date range. Required Queries: REFamiliesForYear, SumTaxDeductForDates Date Created/Update: SELECT cq_refamiliesforyear.membershipid, cq_refamiliesforyear.lastname, cq_refamiliesforyear.[mailing Name], cq_refamiliesforyear.tag_name, cq_refamiliesforyear.address_1, cq_refamiliesforyear.city, cq_refamiliesforyear.state, cq_refamiliesforyear.zip, cq_refamiliesforyear.schoolyear, cq_sumtaxdeductfordates.sumofamount FROM cq_sumtaxdeductfordates INNER JOIN cq_refamiliesforyear ON cq_sumtaxdeductfordates.membershipid = cq_refamiliesforyear.membershipid; Last Updated: Tuesday, January 5, 2016 Page 7

8 Page 8 Query Name: SumFundForDates Purpose: To sum a particular fund with a date range. Required Queries: No required Queries Date Created/Updated: SELECT Sum(Contributions.Amount) AS SumOfAmount, Contributions.MembershipID, [Chart of Accounts].[COA ID] FROM Contributions INNER JOIN [Chart of Accounts] ON Contributions.AccountID = [Chart of Accounts].[COA ID] WHERE (((Contributions.Date) Between [Enter starting date] And [Enter Ending Date])) GROUP BY Contributions.MembershipID, [Chart of Accounts].[COA ID] HAVING ((([Chart of Accounts].[COA ID])=[enter Fund number])); Query Name: RegDSB1001NotDonatingToFund Purpose: To list families that have not donated to a particular fund Required Queries: AllRegisteredFamiliesDSB1001, SumFundForDates Date Created/Update: SELECT cq_allregisteredfamiliesdsb1001.lastname, cq_allregisteredfamiliesdsb1001.[mailing Name], cq_allregisteredfamiliesdsb1001.homephone, cq_allregisteredfamiliesdsb1001.status, cq_allregisteredfamiliesdsb1001.envelope_number, cq_allregisteredfamiliesdsb1001.diouniqueid, cq_allregisteredfamiliesdsb1001.membershipid, cq_sumfundfordates.membershipid FROM cq_sumfundfordates RIGHT JOIN cq_allregisteredfamiliesdsb1001 ON cq_sumfundfordates.membershipid = cq_allregisteredfamiliesdsb1001.membershipid WHERE (((cq_sumfundfordates.membershipid) Is Null)); Last Updated: Tuesday, January 5, 2016 Page 8

9 Page 9 Query Name: DDFListingDonations Purpose: This is used by the parish office s that post the entries directly to one of their funds to list the entries made for DDF, FCC or SCC so that the Development Office has a listing of the entries. It will ask you for the Fund name and the Date that you want the report for. It can also be used to list the entries for any fund for that date. Date Created/Update: : Check number from Parish Added SELECT mastermemberindex.diouniqueid, mastermemberindex.diocesanid, mastermemberindex.envelope_number, mastermemberindex.lastname, mastermemberindex.[mailing Name], mastermemberindex.address_1, Zip.City, Zip.State, Zip.Zip, Contributions.Date, Contributions.Amount, [Chart of Accounts].Description, Contributions.CheckNo AS ParishCheckNumber FROM [Chart of Accounts] RIGHT JOIN ((Zip RIGHT JOIN mastermemberindex ON Zip.ID = mastermemberindex.zipid) LEFT JOIN Contributions ON mastermemberindex.membershipid = Contributions.MembershipID) ON [Chart of Accounts].[COA ID] = Contributions.AccountID WHERE (((Contributions.Date)=[Limit to Date]) AND (([Chart of Accounts].Description)=[Fund to limit to])); Query Name: DDFListingDonationsDateRange Purpose: This is used by the parish office s that post the entries directly to one of their funds to list the entries made for DDF, FCC or SCC so that the Development Office has a listing of the entries. It will ask you for the Fund name and the Beginning and Ending Date that you want the report for. It can also be used to list the entries for any fund for that date range. Date Created/Update: : Check number from Parish Added SELECT mastermemberindex.diouniqueid, mastermemberindex.diocesanid, mastermemberindex.envelope_number, mastermemberindex.lastname, mastermemberindex.[mailing Name], mastermemberindex.address_1, Zip.City, Zip.State, Zip.Zip, Contributions.Date, Contributions.Amount, [Chart of Accounts].Description, Contributions.CheckNo AS ParishCheckNumber FROM [Chart of Accounts] RIGHT JOIN ((Zip RIGHT JOIN mastermemberindex ON Zip.ID = mastermemberindex.zipid) LEFT JOIN Contributions ON mastermemberindex.membershipid = Contributions.MembershipID) ON [Chart of Accounts].[COA ID] = Contributions.AccountID WHERE (((Contributions.Date) Between [Enter Begining Date] And [Enter Ending Date]) AND (([Chart of Accounts].Description)=[Fund to limit to])); Last Updated: Tuesday, January 5, 2016 Page 9

10 Page 10 Query Name: FindMemberDuid Purpose: this query is used to find the Member_Duid (member dio unique id) so that when adding that member to the staff list you know you have the correct person. Remember you will only be able to see the members of families that are in your database. If the member is part of a family that is part of a different parish you won t be able to see their information using this. The parish that they are part of would have to be contacted. Date Created(Updated): ( ) SELECT members.memberid, members.family_duid, members.firstname, members.middlename, members.nickname, members.lastname, members.diouniqueid AS member_duid FROM members; Query Name: SumTaxDeductForDatesRange1 Purpose: To list the tax-deductible funds for range 1 Date Created (Updated): ( ) SELECT Sum(Contributions.Amount) AS SumOfAmount, Contributions.MembershipID FROM Contributions INNER JOIN [Chart of Accounts] ON Contributions.AccountID = [Chart of Accounts].[COA ID] WHERE (((Contributions.Date) Between [Enter starting date Range 1] And [Enter Ending Date Range 1]) AND (([Chart of Accounts].TaxDeduct)=True)) GROUP BY Contributions.MembershipID; Last Updated: Tuesday, January 5, 2016 Page 10

11 Page 11 Query Name: SumTaxDeductForDatesRange2 Purpose: To list the tax-deductible funds for range 2. Date Created (Updated): ( ) SELECT Sum(Contributions.Amount) AS SumOfAmount, Contributions.MembershipID FROM Contributions INNER JOIN [Chart of Accounts] ON Contributions.AccountID = [Chart of Accounts].[COA ID] WHERE (((Contributions.Date) Between [Enter starting date Range 2] And [Enter Ending Date Range 2]) AND (([Chart of Accounts].TaxDeduct)=True)) GROUP BY Contributions.MembershipID; Query Name: DSB1001FamGivenInButNotIn Purpose: This query lists the registered families according to DSB1001 that gave to taxdeductible funds in date range 1 but not in date range 2. Required Queries: AllRegisteredFamiliesDSB1001, SumTaxDeductForDatesRange1, SumTaxDeductForDatesRange2 Date Created (Updated): ( ) SELECT cq_allregisteredfamiliesdsb1001.lastname, cq_allregisteredfamiliesdsb1001.[mailing Name], cq_allregisteredfamiliesdsb1001.homephone, cq_allregisteredfamiliesdsb1001.status, cq_allregisteredfamiliesdsb1001.envelopes, cq_allregisteredfamiliesdsb1001.envelope_number, cq_allregisteredfamiliesdsb1001.diouniqueid, cq_allregisteredfamiliesdsb1001.famgroup, cq_allregisteredfamiliesdsb1001.membershipid, cq_sumtaxdeductfordatesrange1.sumofamount AS SumRange1, cq_sumtaxdeductfordatesrange2.sumofamount AS SumRange2 FROM cq_sumtaxdeductfordatesrange2 RIGHT JOIN (cq_sumtaxdeductfordatesrange1 RIGHT JOIN cq_allregisteredfamiliesdsb1001 ON cq_sumtaxdeductfordatesrange1.membershipid = cq_allregisteredfamiliesdsb1001.membershipid) ON cq_sumtaxdeductfordatesrange2.membershipid = cq_allregisteredfamiliesdsb1001.membershipid WHERE (((cq_sumtaxdeductfordatesrange1.sumofamount)>0) AND ((cq_sumtaxdeductfordatesrange2.sumofamount)=0 Or (cq_sumtaxdeductfordatesrange2.sumofamount) Is Null)); Last Updated: Tuesday, January 5, 2016 Page 11

12 Page 12 Query Name: AllRegisteredFamiliesDSB1001WithAddress Purpose: To list all the families according to the DSB1001 with their address Date Created/Update: SELECT mastermemberindex.lastname, mastermemberindex.[mailing Name], mastermemberindex.homephone, mastermemberindex.status, mastermemberindex.envelopes, mastermemberindex.envelope_number, mastermemberindex.diouniqueid, FamGroup_Lookup.FamGroup, mastermemberindex.membershipid, mastermemberindex.address_1, mastermemberindex.address_2, Zip.City, Zip.State, Zip.Zip, mastermemberindex.zipplus, mastermemberindex.membership_date FROM Zip RIGHT JOIN (mastermemberindex LEFT JOIN FamGroup_Lookup ON mastermemberindex.famgroupid = FamGroup_Lookup.FamGroupID) ON Zip.ID = mastermemberindex.zipid WHERE (((mastermemberindex.status)=true)) OR (((mastermemberindex.status)=false) AND ((FamGroup_Lookup.FamGroup)="Active" Or (FamGroup_Lookup.FamGroup)="invalid Address" Or (FamGroup_Lookup.FamGroup)="registered inactive")); Query Name: 0$ThatHaveEnvRegB4Date Purpose: To list all families that have the Send Contribution Envelope checked but has donated 0 or less to any of the tax deductible funds. Required Queries: SumTaxDeductForDates Date Created/Updated: SELECT MasterMemberIndex.[Mailing Name], MasterMemberIndex.Address_1, MasterMemberIndex.Address_2, Zip.City, Zip.State, Zip.Zip, MasterMemberIndex.HomePhone, MasterMemberIndex.envelopes, MasterMemberIndex.envelope_number, MasterMemberIndex.MembershipID, IIf(IsNull([SumOfAmount]),0,[sumofamount]) AS [Donated Amount], MasterMemberIndex.membership_date FROM (MasterMemberIndex LEFT JOIN Zip ON MasterMemberIndex.ZipID = Zip.ID) LEFT JOIN cq_sumtaxdeductfordates ON MasterMemberIndex.MembershipID = cq_sumtaxdeductfordates.membershipid WHERE (((MasterMemberIndex.envelopes)=True) AND ((IIf(IsNull([SumOfAmount]),0,[sumofamount]))<=0) AND ((MasterMemberIndex.membership_date)<[Registered Before Date ex ])); Last Updated: Tuesday, January 5, 2016 Page 12

13 Page 13 Query Name: RegFamDSB1001ButNotPrimary Purpose: To list all the families according to the DSB1001 that don t have this parish as their Parish Of Registration Date Created/Update: SELECT mastermemberindex.lastname, mastermemberindex.[mailing Name], mastermemberindex.homephone, mastermemberindex.status, mastermemberindex.envelopes, mastermemberindex.envelope_number, mastermemberindex.diouniqueid, FamGroup_Lookup.FamGroup, mastermemberindex.membershipid, mastermemberindex.address_1, Zip.City, Zip.State, Zip.Zip, mastermemberindex.zipplus, mastermemberindex.ownerorganizationid FROM Zip RIGHT JOIN (mastermemberindex LEFT JOIN FamGroup_Lookup ON mastermemberindex.famgroupid = FamGroup_Lookup.FamGroupID) ON Zip.ID = mastermemberindex.zipid WHERE (((mastermemberindex.status)=true) AND ((mastermemberindex.ownerorganizationid)<>dlookup("[entry]","inidata","section = ""orgdata"" and entry_name = ""parishid"""))) OR (((mastermemberindex.status)=false) AND ((FamGroup_Lookup.FamGroup)="Active" Or (FamGroup_Lookup.FamGroup)="invalid Address") AND ((mastermemberindex.ownerorganizationid)<>dlookup("[entry]","inidata","section = ""orgdata"" and entry_name = ""parishid"""))); Query Name: EthnicityCount Purpose: Purpose to count the Ethnicity of the members of Registered families according to the DSB1001. Excludes Deceased and Inactive members Required Queries: AllRegisteredFamiliesDSB1001 Date Created/Update: SELECT [Member EthnicBackground_Lookup].Description AS Ethnicity, Count(Members.MemberID) AS [Member Count] FROM cq_allregisteredfamiliesdsb1001 RIGHT JOIN (Members LEFT JOIN [Member EthnicBackground_Lookup] ON Members.EthnicID = [Member EthnicBackground_Lookup].EthnicID) ON cq_allregisteredfamiliesdsb1001.membershipid = Members.MembershipID WHERE (((cq_allregisteredfamiliesdsb1001.membershipid) Is Not Null) AND ((Members.MemberStatus)<>"Deceased" And (Members.MemberStatus)<>"inactive")) GROUP BY [Member EthnicBackground_Lookup].Description; Last Updated: Tuesday, January 5, 2016 Page 13

14 Page 14 Query Name: REListOfStudentsInClass Purpose: To list the First name, middle name, Last name and suffix of the members in a particular year, session, and class. Date Created/Update: SELECT tblsessions.schoolyear, tblsessions.session, tblclasslist.classdesc, Members.FirstName, Members.MiddleName, Members.LastName, Members.Suffix FROM (tblsessions RIGHT JOIN tblclasslist ON tblsessions.tblsessionsid = tblclasslist.tblsessionid) RIGHT JOIN (Members LEFT JOIN RED_StudentRecords ON Members.MemberID = RED_StudentRecords.MemberID) ON tblclasslist.classlistid = RED_StudentRecords.ClassListID WHERE (((tblsessions.schoolyear)=[enter School Year]) AND ((tblsessions.session)= [enter session name]) AND ((tblclasslist.classdesc)=[enter class name])); Query Name: FamilyRecordsWithOutDUIDS Purpose: To list the families that do not have a DUID. Date Created/Update: SELECT mastermemberindex.membershipid, mastermemberindex.tag_name, mastermemberindex.lastname, mastermemberindex.envelope_number, mastermemberindex.ownerorganizationid, mastermemberindex.sourceorganizationid, mastermemberindex.diouniqueid FROM mastermemberindex WHERE (((mastermemberindex.diouniqueid) Is Null)); Query Name: MemberRecordsWithOutDUIDS Purpose: To list the Members that do not have a DUID. Date Created/Update: SELECT members.memberid, members.membershipid, members.family_duid, members.firstname, members.lastname, members.diouniqueid FROM members WHERE (((members.diouniqueid) Is Null)); Last Updated: Tuesday, January 5, 2016 Page 14

15 Page 15 Query Name: MissionInsightListingRequirements Purpose: To list the Members for displaying on Mission Insight and set the limitation on who to show by default the members marked Deceased are not show. Required Queries: AllRegisteredFamiliesDSB1001WithAddress Date Created/Update: / SELECT Members.LastName, Members.FirstName, cq_allregisteredfamiliesdsb1001withaddress.address_1 AS Address1, cq_allregisteredfamiliesdsb1001withaddress.address_2 AS Address2, cq_allregisteredfamiliesdsb1001withaddress.city, cq_allregisteredfamiliesdsb1001withaddress.state, cq_allregisteredfamiliesdsb1001withaddress.zip, Members.HomePhone, Members. Address, "" AS CongregantStatus, "" AS MemberByMeans, cq_allregisteredfamiliesdsb1001withaddress.membership_date AS FirstAttendDate, "" AS BaptismDate, "" AS MemberDate, Members.birthdate AS BirthDate, "" AS YearEnteredKindergarten, cq_allregisteredfamiliesdsb1001withaddress.status, cq_allregisteredfamiliesdsb1001withaddress.famgroup, Members.MemberStatus FROM cq_allregisteredfamiliesdsb1001withaddress INNER JOIN Members ON cq_allregisteredfamiliesdsb1001withaddress.membershipid = Members.MembershipID WHERE (((Members.MemberStatus)<>"Deceased")); Query Name: MissionInsightListingFinal Purpose: To create the final list for use on Mission Insight. Required Queries: AllRegisteredFamiliesDSB1001WithAddress, MissionInsightListingRequirements Date Created/Update: / SELECT cq_missioninsightlistingrequirements.lastname, cq_missioninsightlistingrequirements.firstname, cq_missioninsightlistingrequirements.address1, cq_missioninsightlistingrequirements.address2, cq_missioninsightlistingrequirements.city, cq_missioninsightlistingrequirements.state, cq_missioninsightlistingrequirements.zip, cq_missioninsightlistingrequirements.homephone, cq_missioninsightlistingrequirements. address, cq_missioninsightlistingrequirements.congregantstatus, cq_missioninsightlistingrequirements.memberbymeans, cq_missioninsightlistingrequirements.firstattenddate, cq_missioninsightlistingrequirements.baptismdate, cq_missioninsightlistingrequirements.memberdate, cq_missioninsightlistingrequirements.birthdate, cq_missioninsightlistingrequirements.yearenteredkindergarten FROM cq_missioninsightlistingrequirements; Last Updated: Tuesday, January 5, 2016 Page 15

16 Page 16 Query Name: Count by FamGroup and Status Purpose: To give a count of all the families that are in the various Status (Currently Registered Check Box) and Family Group combinations Required Queries: NONE Date Created/Update: SELECT IIf([status]=-1,"Currently Registered checked","currently Registered Not Checked") AS [Currently Registered], FamGroup_Lookup.FamGroup, Count(mastermemberindex.MembershipID) AS CountOfMembershipID FROM mastermemberindex INNER JOIN FamGroup_Lookup ON mastermemberindex.famgroupid = FamGroup_Lookup.FamGroupID GROUP BY IIf([status]=-1,"Currently Registered checked", "Currently Registered Not Checked"), FamGroup_Lookup.FamGroup; Query Name: Families with all members Deceased Purpose: To list all the families where all the members of that family are deceased so that you can see what the status and family groups of those families are. Date Created/Update: SELECT PossibleDesceasedFamilies.MembershipID, PossibleDesceasedFamilies.Family_DUID, PossibleDesceasedFamilies.[Count of Deceased Members], PossibleDesceasedFamilies.CountOfMembers, PossibleDesceasedFamilies.FamGroup, PossibleDesceasedFamilies.Status FROM (SELECT Members.MembershipID, Members.Family_DUID, Sum(IIf([DateOfDeath] Is Not Null Or [memberstatus]="deceased",1,0)) AS [Count of Deceased Members], Count(Members.MemberID) AS CountOfMembers, FamGroup_Lookup.FamGroup, MasterMemberIndex.Status FROM (Members INNER JOIN MasterMemberIndex ON Members.MembershipID = MasterMemberIndex.MembershipID) INNER JOIN FamGroup_Lookup ON MasterMemberIndex.FamGroupID = FamGroup_Lookup.FamGroupID GROUP BY Members.MembershipID, Members.Family_DUID, FamGroup_Lookup.FamGroup, MasterMemberIndex.Status) AS PossibleDesceasedFamilies WHERE (((PossibleDesceasedFamilies.[Count of Deceased Members])=[Countofmembers])); Last Updated: Tuesday, January 5, 2016 Page 16

17 Page 17 Last Updated: Tuesday, January 5, 2016 Page 17

18 Page 18 Query Name: Families With Deceased Members Purpose: To list the members that are marked deceased or have a date of death Required Queries: NONE Date Created/Update: SELECT Members.MembershipID, Members.Family_DUID, Members.DateOfDeath, Members.FirstName, Members.MiddleName, Members.LastName, Members.MemberType, Members.MemberStatus, MasterMemberIndex.Status, FamGroup_Lookup.FamGroup FROM (Members INNER JOIN MasterMemberIndex ON Members.MembershipID = MasterMemberIndex.MembershipID) INNER JOIN FamGroup_Lookup ON MasterMemberIndex.FamGroupID = FamGroup_Lookup.FamGroupID WHERE (((Members.DateOfDeath) Is Not Null)) OR (((Members.MemberStatus)="Deceased")); Query Name: HouseHoldsBetweenAges Purpose: To list the Registered households according to the DSB1001 that have members between the ages that are input at the time the query is run. Required Queries: AllRegisteredFamiliesDSB1001WithAddress Date Created/Update: SELECT Members.MembershipID, cq_allregisteredfamiliesdsb1001withaddress.lastname, cq_allregisteredfamiliesdsb1001withaddress.[mailing Name], cq_allregisteredfamiliesdsb1001withaddress.address_1, cq_allregisteredfamiliesdsb1001withaddress.address_2, cq_allregisteredfamiliesdsb1001withaddress.city, cq_allregisteredfamiliesdsb1001withaddress.state, cq_allregisteredfamiliesdsb1001withaddress.zip, cq_allregisteredfamiliesdsb1001withaddress.zipplus FROM cq_allregisteredfamiliesdsb1001withaddress INNER JOIN Members ON cq_allregisteredfamiliesdsb1001withaddress.membershipid = Members.MembershipID WHERE (((DateDiff("yyyy",[Birthdate],Now())+Int(Format(Now(),"mmdd")< Format([Birthdate],"mmdd"))+1-1)>=CInt([Lower Age Range]) And (DateDiff("yyyy",[Birthdate],Now())+Int(Format(Now(),"mmdd")< Format([Birthdate],"mmdd"))+1-1)<=CInt([higher Age Range])) AND ((Members.DateOfDeath) Is Null) AND ((Members.MemberStatus)<>"Deceased")) GROUP BY Members.MembershipID, cq_allregisteredfamiliesdsb1001withaddress.lastname, cq_allregisteredfamiliesdsb1001withaddress.[mailing Name], cq_allregisteredfamiliesdsb1001withaddress.address_1, cq_allregisteredfamiliesdsb1001withaddress.address_2, cq_allregisteredfamiliesdsb1001withaddress.city, cq_allregisteredfamiliesdsb1001withaddress.state, cq_allregisteredfamiliesdsb1001withaddress.zip, cq_allregisteredfamiliesdsb1001withaddress.zipplus; Last Updated: Tuesday, January 5, 2016 Page 18

19 Page 19 Query Name: CountOfStudentsInClass Purpose: Used for a modified report for Teacher roster that includes the room number and count of kids Date Created/Update: SELECT RED_StudentRecords.ClassListID, Count(RED_StudentRecords.MemberID) AS StudentCount FROM RED_StudentRecords GROUP BY RED_StudentRecords.ClassListID; Query Name: For_RPTDSB_teacherRoster Purpose: used for the custom report rptdsb_teacherroster so that the room number and count of kids in class are displayed. Required Queries: CountOfStudentsInClass Date Created/Update: SELECT qryred_teacherlist.schoolyear, qryred_teacherlist.memberid, qryred_teacherlist.membershipid, qryred_teacherlist.lastname, qryred_teacherlist.first_name, qryred_teacherlist.suffix, qryred_teacherlist.tblsessionid, qryred_teacherlist.session, qryred_teacherlist.classlistid, qryred_teacherlist.classdesc, qryred_teacherlist.grade_desc, qryred_teacherlist.teachertype, qryred_teacherlist.workphone, qryred_teacherlist.homephone, Members.CellPhone, tblclasslist.roomnumber, cq_countofstudentsinclass.studentcount FROM cq_countofstudentsinclass RIGHT JOIN ((qryred_teacherlist LEFT JOIN Members ON qryred_teacherlist.memberid = Members.MemberID) LEFT JOIN tblclasslist ON qryred_teacherlist.classlistid = tblclasslist.classlistid) ON cq_countofstudentsinclass.classlistid = qryred_teacherlist.classlistid; Last Updated: Tuesday, January 5, 2016 Page 19

20 Page 20 Query Name: DSB1001DonatedToTaxDeductible Purpose: To list the Registered families according to the DSB1001 document that have donated to the specified date range for the tax deductible funds. Required Queries: SumTaxDeductForDates, AllRegisteredFamiliesDSB1001WithAddress Date Created/Update: SELECT cq_allregisteredfamiliesdsb1001withaddress.lastname, cq_allregisteredfamiliesdsb1001withaddress.[mailing Name], cq_allregisteredfamiliesdsb1001withaddress.homephone, cq_allregisteredfamiliesdsb1001withaddress.status, cq_allregisteredfamiliesdsb1001withaddress.envelopes, cq_allregisteredfamiliesdsb1001withaddress.envelope_number, cq_allregisteredfamiliesdsb1001withaddress.diouniqueid, cq_allregisteredfamiliesdsb1001withaddress.famgroup, cq_allregisteredfamiliesdsb1001withaddress.membershipid, cq_allregisteredfamiliesdsb1001withaddress.address_1, cq_allregisteredfamiliesdsb1001withaddress.address_2, cq_allregisteredfamiliesdsb1001withaddress.city, cq_allregisteredfamiliesdsb1001withaddress.state, cq_allregisteredfamiliesdsb1001withaddress.zip, cq_allregisteredfamiliesdsb1001withaddress.zipplus, cq_allregisteredfamiliesdsb1001withaddress.membership_date, cq_sumtaxdeductfordates.sumofamount FROM cq_sumtaxdeductfordates INNER JOIN cq_allregisteredfamiliesdsb1001withaddress ON cq_sumtaxdeductfordates.membershipid = cq_allregisteredfamiliesdsb1001withaddress.membershipid; Last Updated: Tuesday, January 5, 2016 Page 20

21 Page 21 Query Name: ConfirmationCard Purpose: To list the students in a particular year, session, and Class with the information needed for the confirmation card. This was originally intended for the Confirmation Card but will also work as information needed by class of the other sacraments. This query will ask for the following: Enter RE year as xxxx: This is the year the students are in Enter RE session name: This is the name of the session that the students are in Enter RE Class Name: This is the name of the class the students are in Date Created/Update: / SELECT tblsessions.schoolyear, tblsessions.session, tblclasslist.classdesc, Members.FirstName, Members.MiddleName, Members.LastName, [FirstName] & " " & IIf(IsNull([middlename]) Or [middlename]="","",[middlename] & " ") & members.[lastname] AS FullName, Members.Suffix, Members.Salutation, MasterMemberIndex.Address_1, MasterMemberIndex.ZipPlus, MasterMemberIndex.Address_2, Zip.State, Zip.City, Zip.Zip, Members.Birthdate, Members.BirthPlaceText AS BirthPlace, SacBaptism.DateCompleted AS BaptismDate, USParishes.Parish AS ParishOfBaptism, USParishes.Add_1 AS ParishOfBaptismAddress, USParishes.Add_2 AS ParishOfBaptismAddress2, USParishes.City AS ParishOfBaptismCity, USParishes.State AS ParishOfBaptismState, USParishes.Zip AS ParishOfBaptismZip, Members.MotherMaidenName, Members.MotherMemberText, Members.FatherMemberText, DLookUp("[parish]","usparishes","parishid = " & DLookUp("[entry]","inidata","section = ""orgdata"" and entry_name = ""parishid""")) AS HomeParish, DLookUp("[city]","usparishes","parishid = " & DLookUp("[entry]","inidata","section = ""orgdata"" and entry_name = ""parishid""")) AS HomeParishCity, USParishes_1.Parish AS ConfirmationParish, USParishes_1.City AS ConfirmationParishCity, SacConfirmation.DateCompleted AS Confirmationdate, SacConfirmation.CelebrantText AS ConfirmationCelebrant, SacConfirmation.SponsorText AS ConfirmationSponsor, SacConfirmation.ConfirmationName FROM USParishes AS USParishes_1 RIGHT JOIN ((USParishes RIGHT JOIN ((Zip RIGHT JOIN (((tblsessions RIGHT JOIN tblclasslist ON tblsessions.tblsessionsid = tblclasslist.tblsessionid) RIGHT JOIN (Members RIGHT JOIN RED_StudentRecords ON Members.MemberID = RED_StudentRecords.MemberID) ON tblclasslist.classlistid = RED_StudentRecords.ClassListID) LEFT JOIN MasterMemberIndex ON Members.MembershipID = MasterMemberIndex.MembershipID) ON Zip.ID = MasterMemberIndex.ZipID) LEFT JOIN SacBaptism ON Members.MemberGUID = SacBaptism.MemberGUID) ON USParishes.ParishID = SacBaptism.ParishID) LEFT JOIN SacConfirmation ON Members.MemberGUID = SacConfirmation.MemberGUID) ON USParishes_1.ParishID = SacConfirmation.ParishID WHERE (((tblsessions.schoolyear)=[enter RE year as xxxx]) AND ((tblsessions.session)=[enter RE session name]) AND ((tblclasslist.classdesc)= [Enter RE Class name])); Last Updated: Tuesday, January 5, 2016 Page 21

22 Page 22 Query Name: SABabtismCounts0-6 Purpose: To list the counts of baptisms between the Start date and end date entered for those that don t have a birthday, less than 1, and between 1 and 6. This assumes that the parish selected for the baptism is the same parish that the query is being run from. Date Created/Update: SELECT cc.ranges, Count(cc.Ranges) AS CountOfRanges FROM (SELECT IIf([ageatbaptism] Is Null,"No Birthdate",IIf([ageatbaptism]>=0 And [ageatbaptism]<1,"less than 1",IIf([ageatbaptism]>=1 And [ageatbaptism]<7,"1-6", "No Birthdate"))) AS Ranges, DateDiff('yyyy',Members.Birthdate,SacBaptism.DateCompleted)+Int(Format( SacBaptism.DateCompleted,'mmdd')<Format(Members.Birthdate,'mmdd')) AS AgeAtBaptism FROM (Members INNER JOIN SacBaptism ON Members.MemberGUID = SacBaptism.MemberGUID) INNER JOIN IniData ON SacBaptism.ParishID = IniData.OwnerOrganizationID WHERE (((DateDiff('yyyy',Members.Birthdate,SacBaptism.DateCompleted)+Int(Format( SacBaptism.DateCompleted,'mmdd')<Format(Members.Birthdate,'mmdd')))>=0 And (DateDiff('yyyy',Members.Birthdate,SacBaptism.DateCompleted)+Int(Format( SacBaptism.DateCompleted,'mmdd')<Format(Members.Birthdate,'mmdd')))<7) AND ((SacBaptism.DateCompleted)>=[Enter starting date] And (SacBaptism.DateCompleted)<=[Enter ending date]) AND ((SacBaptism.IsComplete)=True) AND ((IniData.section)='OrgData') AND ((IniData.entry_name)='ParishID')) OR (((SacBaptism.DateCompleted)>=[Enter starting date] And (SacBaptism.DateCompleted)<=[Enter ending date]) AND ((SacBaptism.IsComplete)=True) AND ((IniData.section)='OrgData') AND ((IniData.entry_name)='ParishID') AND ((Members.Birthdate) Is Null))) AS cc GROUP BY cc.ranges; Last Updated: Tuesday, January 5, 2016 Page 22

23 Page 23 Query Name: SAConfirmationCounts Purpose: To list the counts of Confirmations between the Start date and end date entered for those that don t have a birthday, less than 18, and 18+. This assumes that the parish selected for the Confirmation is the same parish that the query is being run from. Date Created/Update: SELECT cc.ranges, Count(cc.Ranges) AS CountOfRanges FROM (SELECT IIf([ageatconfirmation] Is Null,"No Birthdate",IIf([ageatconfirmation]>=0 And [ageatconfirmation]<18,"less than 18",IIf([ageatconfirmation]>=18,"18+","No Birthdate"))) AS Ranges, DateDiff('yyyy',[Members].[Birthdate],[Sacconfirmation].[DateCompleted])+Int(Format( [Sacconfirmation].[DateCompleted],'mmdd')<Format([Members].[Birthdate],'mmdd')) AS AgeAtconfirmation, SacConfirmation.DateCompleted, SacConfirmation.IsComplete, IniData.section, IniData.entry_name, Members.Birthdate FROM IniData INNER JOIN (Members INNER JOIN SacConfirmation ON Members.MemberGUID = SacConfirmation.MemberGUID) ON IniData.OwnerOrganizationID = SacConfirmation.ParishID WHERE (((SacConfirmation.DateCompleted)>= [Enter Start date] And (SacConfirmation.DateCompleted)<= [Enter End date]) AND ((SacConfirmation.IsComplete)=True) AND ((IniData.section)='OrgData') AND ((IniData.entry_name)='ParishID')) OR (((SacConfirmation.DateCompleted)>= [Enter Start date] And (SacConfirmation.DateCompleted)<= [Enter End date]) AND ((SacConfirmation.IsComplete)=True) AND ((IniData.section)='OrgData') AND ((IniData.entry_name)='ParishID') AND ((Members.Birthdate) Is Null))) AS cc GROUP BY cc.ranges; Last Updated: Tuesday, January 5, 2016 Page 23

24 Page 24 Query Name: SAReconciliationCounts Purpose: To list the count of Reconciliations between the Start date and end date entered. This assumes that the parish selected for the Confirmation is the same parish that the query is being run from. Date Created/Update: SELECT cc.ranges, Count(cc.ranges) AS CountOfranges FROM (SELECT "Reconciliation" AS ranges, DateDiff('yyyy',[Members].[Birthdate],[SacReconciliationPrep].[DateCompleted])+Int(Format ([SacReconciliationPrep].[DateCompleted],'mmdd')<Format([Members].[Birthdate],'mmdd')) AS AgeAtrecon, SacReconciliationPrep.DateCompleted, SacReconciliationPrep.IsComplete, IniData.section, IniData.entry_name, Members.Birthdate FROM Members INNER JOIN (IniData INNER JOIN SacReconciliationPrep ON IniData.OwnerOrganizationID = SacReconciliationPrep.ParishID) ON Members.MemberGUID = SacReconciliationPrep.MemberGUID WHERE (((SacReconciliationPrep.DateCompleted)>=[Enter Start date] And (SacReconciliationPrep.DateCompleted)<=[Enter End Date]) AND ((SacReconciliationPrep.IsComplete)=True) AND ((IniData.section)='OrgData') AND ((IniData.entry_name)='ParishID')) OR (((SacReconciliationPrep.DateCompleted)>= [Enter Start date] And (SacReconciliationPrep.DateCompleted)<=[Enter End Date]) AND ((SacReconciliationPrep.IsComplete)=True) AND ((IniData.section)='OrgData') AND ((IniData.entry_name)='ParishID') AND ((Members.Birthdate) Is Null))) AS cc GROUP BY cc.ranges; Last Updated: Tuesday, January 5, 2016 Page 24

25 Page 25 Query Name: SARCIACounts Purpose: To list the count of Catechumens and Candidates between the Start date and end date entered. This assumes that the parish selected for the RCIA, Baptism, Eucharist and Confirmation is the same parish that the query is being run from. Date Created/Update: SELECT CRCIA.type, CRCIA.ranges, Count(CRCIA.ranges) AS counts FROM (SELECT CANCAT.MemberGUID, CANCAT.type, SacRCIA.IsComplete, SacRCIA.DateCompleted, SacRCIA.ParishID, IniData.section, IniData.entry_name, Members.MemberID, Members.MembershipID, Members.Birthdate, IIf([ageatrcia] Is Null, "No Birthdate",IIf([ageatrcia]>=0 And [ageatrcia]<18, "Less than 18",IIf([ageatrcia]>=18,"18+","No Birthdate"))) AS ranges, DateDiff('yyyy',[Members].[Birthdate],[SacRCIA].[DateCompleted])+Int(Format( [Sacrcia].[DateCompleted],'mmdd')<Format([Members].[Birthdate],'mmdd')) AS AgeAtRCIA FROM Members INNER JOIN (IniData INNER JOIN ((SELECT SacEucharist.MemberGUID, SacEucharist.DateCompleted, SacConfirmation.DateCompleted, SacBaptism.DateCompleted, SacEucharist.ParishID, SacConfirmation.ParishID, SacBaptism.ParishID, IniData.section, IniData.entry_name, IIf([SacConfirmation].[DateCompleted]=[sacbaptism].[DateCompleted] And [SacConfirmation].[ParishID]=[sacbaptism].[ParishID],"Catechumens","Candidates") AS type FROM IniData INNER JOIN ((SacEucharist INNER JOIN SacConfirmation ON (SacConfirmation.ParishID = SacEucharist.ParishID) AND (SacEucharist.MemberGUID = SacConfirmation.MemberGUID) AND (SacEucharist.DateCompleted = SacConfirmation.DateCompleted)) INNER JOIN SacBaptism ON SacConfirmation.MemberGUID = SacBaptism.MemberGUID) ON IniData.OwnerOrganizationID = SacConfirmation.ParishID WHERE (((IniData.section)="orgdata") AND ((IniData.entry_name)="parishid"))) AS CANCAT INNER JOIN SacRCIA ON CANCAT.MemberGUID = SacRCIA.MemberGUID) ON IniData.OwnerOrganizationID = SacRCIA.ParishID) ON Members.MemberGUID = CANCAT.MemberGUID WHERE (((SacRCIA.IsComplete)=True) AND ((SacRCIA.DateCompleted)>=[Enter Start date] And (SacRCIA.DateCompleted)<=[Enter End Date]) AND ((IniData.section)="orgdata") AND ((IniData.entry_name)="parishid"))) AS CRCIA GROUP BY CRCIA.type, CRCIA.ranges; Last Updated: Tuesday, January 5, 2016 Page 25

26 Page 26 Query Name: SAFuneralCounts Purpose: To list the count of Funerals between the Start date and end date entered that were performed at the parish. Date Created/Update: SELECT SAFuneral.Ranges, Count(SAFuneral.MemberID) AS [Count] FROM (SELECT "Funerals" AS Ranges, Members.MemberID, Members.MembershipID, SacDeath.DateCompleted, SacDeath.DateOfDeath, SacDeath.ParishID, IniData.section, IniData.entry_name FROM IniData INNER JOIN (Members INNER JOIN SacDeath ON Members.MemberGUID = SacDeath.MemberGUID) ON IniData.OwnerOrganizationID = SacDeath.ParishID WHERE (((SacDeath.DateCompleted)>=[Enter Start date] And (SacDeath.DateCompleted)<=[Enter End Date]) AND ((SacDeath.DateOfDeath) Is Not Null) AND ((IniData.section)="orgdata") AND ((IniData.entry_name)="parishid"))) AS SAFuneral GROUP BY SAFuneral.Ranges; Query Name: SAStudentCounts Purpose: To list the count of students in each grade level selected for the classes based on the year entered. Date Created/Update: SELECT tblsessions.schoolyear, RED_GradeLookup.Grade_Desc, Count(Members.MemberID) AS CountOfMemberID FROM ((tblsessions INNER JOIN tblclasslist ON tblsessions.tblsessionsid = tblclasslist.tblsessionid) INNER JOIN RED_GradeLookup ON tblclasslist.red_gradeid = RED_GradeLookup.RED_GradeID) INNER JOIN (Members INNER JOIN RED_StudentRecords ON Members.MemberID = RED_StudentRecords.MemberID) ON tblclasslist.classlistid = RED_StudentRecords.ClassListID GROUP BY tblsessions.schoolyear, RED_GradeLookup.Grade_Desc HAVING (((tblsessions.schoolyear)=[enter year])); Last Updated: Tuesday, January 5, 2016 Page 26

27 Page 27 Query Name: SATeacherCounts Purpose: To list the count of teachers by the grade chosen for the class for the year entered. Date Created/Update: SELECT cc.schoolyear, cc.grade_desc, Count(cc.Teacher1_MemberID) AS [count of Teachers] FROM (SELECT tblclasslist.teacher1_memberid, tblsessions.schoolyear, RED_GradeLookup.Grade_Desc FROM (Members INNER JOIN (tblsessions INNER JOIN tblclasslist ON tblsessions.tblsessionsid = tblclasslist.tblsessionid) ON Members.MemberID = tblclasslist.teacher1_memberid) INNER JOIN RED_GradeLookup ON tblclasslist.red_gradeid = RED_GradeLookup.RED_GradeID union all SELECT tblclasslist.teacher2_memberid, tblsessions.schoolyear, RED_GradeLookup.Grade_Desc FROM (Members INNER JOIN (tblsessions INNER JOIN tblclasslist ON tblsessions.tblsessionsid = tblclasslist.tblsessionid) ON Members.MemberID = tblclasslist.teacher2_memberid) INNER JOIN RED_GradeLookup ON tblclasslist.red_gradeid = RED_GradeLookup.RED_GradeID union all SELECT tblclasslist.teacher3_memberid, tblsessions.schoolyear, RED_GradeLookup.Grade_Desc FROM (Members INNER JOIN (tblsessions INNER JOIN tblclasslist ON tblsessions.tblsessionsid = tblclasslist.tblsessionid) ON Members.MemberID = tblclasslist.teacher3_memberid) INNER JOIN RED_GradeLookup ON tblclasslist.red_gradeid = RED_GradeLookup.RED_GradeID) AS cc GROUP BY cc.schoolyear, cc.grade_desc HAVING (((cc.schoolyear)=[enter year])); Last Updated: Tuesday, January 5, 2016 Page 27

28 Page 28 Query Name: RegFamiliesDSB1001MembersValid Purpose: To list the members of families. When run the query asks for an as of date which is entered in the format of mm-dd-yyyy. If member has a date of death, status is Deceased or Inactive they are not listed. Required Queries: AllRegisteredFamiliesDSB1001 Date Created/Update: 8/8/14 SELECT Members.MemberID, Members.FirstName, Members.MiddleName, Members.LastName, IIf(IsNull([Birthdate]),"No Birth Date",IIf(DateDiff("yyyy",[Birthdate], [As of Date])+Int(Format([As of Date],"mmdd")<Format([Birthdate],"mmdd"))<18, "Less Than 18","18 or Older")) AS Age, Members.birthdate, Members.Family_DUID, Members.MembershipID AS FamilyID FROM Members INNER JOIN cq_allregisteredfamiliesdsb1001 ON Members.MembershipID = cq_allregisteredfamiliesdsb1001.membershipid WHERE (((Members.DateOfDeath) Is Null) AND ((Members.MemberStatus)<>"Deceased" And (Members.MemberStatus)<>"inactive")); Query Name: SABabtismCounts0-6Valid Purpose: To list the members that have a baptism record that was completed between the dates entered or the completed date is blank. Date Created/Update: SELECT Members.MemberID, Members.MembershipID, Members.FirstName, Members.MiddleName, Members.LastName, IIf([ageatbaptism] Is Null,"Can't calculate age",iif([ageatbaptism]>=0 And [ageatbaptism]<1,"less than 1",IIf([ageatbaptism]>=1 And [ageatbaptism]<7, "1-6","7 or older"))) AS Ranges, DateDiff('yyyy',Members.Birthdate,SacBaptism.DateCompleted)+ Int(Format(SacBaptism.DateCompleted,'mmdd')<Format(Members.Birthdate,'mmdd')) AS AgeAtBaptism, SacBaptism.DateCompleted, SacBaptism.IsComplete, Members.Birthdate, SacBaptism.ParishID, SacBaptism.ParishText FROM Members INNER JOIN SacBaptism ON Members.MemberGUID = SacBaptism.MemberGUID WHERE (((SacBaptism.DateCompleted)>=[Enter starting date] And (SacBaptism.DateCompleted)<=[Enter ending date])) OR (((SacBaptism.DateCompleted) Is Null)); Last Updated: Tuesday, January 5, 2016 Page 28

29 Page 29 Query Name: SAConfirmationCountsValid Purpose: To list the members that have a confirmation record that was completed between the dates entered or the completed date is blank. Date Created/Update: SELECT Members.MemberID, Members.MembershipID, Members.FirstName, Members.MiddleName, Members.LastName, IIf([ageatconfirmation] Is Null, "Can't Calculate Age",IIf([ageatconfirmation]>=0 And [ageatconfirmation]<18, "Less than 18",IIf([ageatconfirmation]>=18,"18+","No Birthdate"))) AS Ranges, DateDiff('yyyy',[Members].[Birthdate],[Sacconfirmation].[DateCompleted])+ Int(Format([Sacconfirmation].[DateCompleted],'mmdd')<Format([Members].[Birthdate], 'mmdd')) AS AgeAtconfirmation, SacConfirmation.DateCompleted, SacConfirmation.IsComplete, Members.Birthdate, SacConfirmation.ParishID, SacConfirmation.ParishText FROM Members INNER JOIN SacConfirmation ON Members.MemberGUID = SacConfirmation.MemberGUID WHERE (((SacConfirmation.DateCompleted)>=[Enter Start date] And (SacConfirmation.DateCompleted)<=[Enter End date])) OR (((SacConfirmation.DateCompleted) Is Null)); Query Name: SADeathCount Purpose: To list the members that have a date of death between the dates entered that are registered to this parish. Date Created/Update: SELECT count.count, Count(count.MembershipID) AS CountOfMembershipID FROM (SELECT "Count" as Count, members.membershipid, members.memberid, members.firstname, members.lastname, members.dateofdeath, IniData.section, IniData.entry_name FROM IniData INNER JOIN (members INNER JOIN MasterMemberIndex ON members.membershipid = MasterMemberIndex.MembershipID) ON IniData.OwnerOrganizationID = MasterMemberIndex.OwnerOrganizationID WHERE (((members.dateofdeath)>=[enter Start Date] And (members.dateofdeath)<=[enter End Date]) AND ((IniData.section)="Orgdata") AND ((IniData.entry_name)="Parishid"))) AS [count] GROUP BY count.count; Last Updated: Tuesday, January 5, 2016 Page 29