Online Invoicing Manual

Transcription

1 Online Invoicing Manual Table of Contents: 1. Introduction 2. Invoicing Process: a. Home Page: Your Projects b. Your Fiscal and Payment Details c. Invoice Number and Preview 1. Introduction This application will allow you to validate and invoice your projects through the Celer Pawlowsky, s.l. (CPSL) website. You will no longer have to send us an invoice; you will instead create it through the application. IMPORTANT NOTE: In order to group together all your projects and send a single monthly invoice, invoices may be issued from the first day of each month, grouping together all projects from the previous month. Invoices will thus be dated the last day of the month on which projects were carried out. 1

2 To use the application, you must access your Meeting Point account on the CPSL website, using your usual username and password and choosing your desired invoicing language. NOTE: At present, only projects carried out for the CELER PAWLOWSKY S.L. (ESP) office may be invoiced through the application. 2

3 2. Invoicing Process: a. Home Page: Your Projects Select the office for which you wish to view and issue your invoice. When you have chosen the office and billing month, you will see a list of all the projects from the last three months which are available for invoicing. These projects are by default already selected for invoicing. Should you for any reason not wish to include a particular project in your invoice, you may exclude it by clicking on Exclude from invoice. The project status will change to Stand by and will remain available for invoicing at a later date. The number of projects and the amount invoiced will be shown in the box with the green outline. b. Your Fiscal and Payment Details When you click on Issue an invoice for these projects, your bank and tax details will appear. Assuming that these details are correct, you must then click OK, continue. If any details are incorrect, you may to facturas@cpsl.com indicating the correct detail. These details will be updated on our database. In principle, the application uses your tax details as configured. It will therefore draw up the invoice in accordance with the tax and other necessary information applicable in accordance with your tax domicile. When editing your tax details, please bear in mind that these are the details which will appear on your invoice and that they will be used when paying it. If it is the first time you login into Meeting Point the fields will be blank and you will need to fill all your fiscal and bank details in. 3

4 Afterwards the application will detect you have finished and a new window will open so that you can notify CPSL by clicking on Send e mail. When the e m ail has been sent, you will be sent back to the original window. You must then click "OK" to continue. NOTE: Non Spanish European contractors invoicing the Spanish office will be required to state whether or not they have a European VAT ID number. If you have a VAT ID number, you must include it in the appropriate box. Your invoice will automatically include the following wording in accordance with EU law: VAT exempt invoice in application of Article 196 of Directive 2006/112/EC. This service is subject to the VAT reverse charge. If you are not required to have a European VAT ID number, you must indicate in the blank box the name of the rule or law of your country according to which you are permitted to invoice for European services without a VAT ID number. Your invoice will automatically include the following wording in accordance with EU law: VAT exempt invoice in application of Article 196 of Directive 2006/112/EC. This service is subject to the VAT reverse charge. I do not have a VAT number according to Article and Article and letter d of Directive 2006/112/EC. 4

5 The invoice will also include the paragraph you have included in the blank box, according to which you are permitted to issue invoices without having a VAT ID number. If you do not need a VAT ID number for your invoices but you have not filled in the blank box indicating the rule or law of your country under which you are permitted to invoice for European services without a VAT ID number, the application will not allow you to continue. c. Invoice Number and Preview If everything is correct, click OK and the appropriate invoice number will appear in the blank field. This window shows the projects which are included in your invoice, the billing month and the total amount. Click on OK, continue. The next window will show your invoice with all your tax and banking details, the projects included in it and the scheduled payment date. If you agree with everything, click on the green Everything's fine, send invoice button. Once you have clicked this button, you will no longer be able to make any changes to your invoice. 5

6 You will see a message stating that the invoicing process is complete, and a PDF copy of your invoice will be sent to your e mail address. When you click OK, you will be sent back to the home page, where the status of your projects will be shown as Invoiced, whereas non invoiced projects will appear as Stand by. If you have any queries or comments, please contact us at facturas@cpsl.com and/or invoices@cpsl.com 6