GOVERNMENT OF PAKISTAN BENAZIR INCOME SUPPORT PROGRAM. Management Information System Targeting Process Terms of Reference - TOR

Transcription

1 GOVERNMENT OF PAKISTAN BENAZIR INCOME SUPPORT PROGRAM Management Information System Targeting Process Terms of Reference - TOR Social Protection Team World Bank February 18, 2009

2 Contents A. INTRODUCTION... 3 B. THE BISP MIS... 3 C. MIS PROCESSES AND USER GROUPS... 4 D. TARGETING MODULE... 5 E. TARGETING MODULE IMPLEMENTATION TERMS OF REFERENCE.. 6 Attachment 1 BISP MIS Process Flow Attachment 2 - Form-1: Cover Sheet and Scorecard Attachment 3 - Form-1 Data Validation Rules Attachment 4 - Form-1 Field Descriptions /18/2009 Page 2

3 BENAZIR INCOME SUPPORT PROGRAM Targeting Module Terms of Reference A. INTRODUCTION The Government of Pakistan has initiated the Benazir Income Support Program (BISP) as its new social safety net program. The Program provides for cash transfers of Rs.1000 per month to the eligible families. The program in the current fiscal year is intended to cover about 3.4 million families or 13.6 million people and GoP intends to expand it in the coming fiscal year to cover around 5 million families with the ultimate goal over the medium term to expand coverage to 7 million. BISP is a national program that covers all provinces of the country, AJK and Northern Areas. B. THE BISP MIS The BISP Management Information System (MIS) is a comprehensive information management system designed to support the BISP in all its program functions at the national level. The diagram below presents a functional view depicting the system main processes and data flows that accomplish the required BISP operations. A complementary physical distribution of this functionality is shown below in the system architecture view, which shows access to system functions from the central operations segment as well as from BISP Management and Operations and Provincial and Regional offices. BENAZIR INCOME SUPPORT PROGRAM - MANAGEMENT INFORMATION SYSTEM ELIGIBILITY COMPLAINTS PAYMENT COMPLAINTS 7.0 GRIEVANCE REDRESSAL NADRA DATABASE BISP DATABASE BISP MIS PBM DATABASE 10.0 MONITORING AND REPORTING BENEFICIARI ES BY ADMIN UNIT PAYMNTS BY BENEFICIARY ADDTL REPORTS BENEFICIARY STATUS GRIEVANCE RESULTS 1.0 FORM-1 SCANNING 2.0 DOUBLE DATA ENTRY 3.0 FORM-1 DATA VALIDATION 4.0 VALIDATE HH AND FAMILY MEMBERS 5.0 VERIFY OTHER SPPs 6.0 APPLY PMT TO DETERMINE ELIGIBILITY 8.0 GENERATE LIST OF PAYMENTS 9.0 UPDATE BISP DATABASE DATA ENTRY REPORTS FORM-1 WITH ERRORS INVALID CNICs APPLICANT IN OTHER SSPs LIST OF INELIGIBLE APPLICANTS BYMONTHLY PAYMENT SCHEDULE RECORD OF PAYMENT/ RECONCILIATI ON REPORT NOTIFY APPLICANTS PROVIDE LIST OF PAYMENTS TO PAKISTAN POST BISP MIS Functional View 2/18/2009 Page 3

4 Province A Form-1 Scanning and Data Entry District! BISP Program Management District 2 NADRA BISP Servers Province B BISP Program Operations NADRA Database BISP Database OTHER Databases BISP MIS Architecture View MIS and Database Servers - Hosting at NADRA headquarters in Islamabad during the initial year of operation. Hosting will be transferred to BISP headquarters office on the second year. Form-1 Data scanning and data entry Centralized operation at NADRA in Islamabad. This operation will continue to be performed at NADRA to utilize the installed data scanning infrastructure. BISP Management and Operations Departments - Online secure Web access to BISP MIS. Provincial and Regional BISP Offices Online secure Web access to BISP MIS C. MIS PROCESSES AND USER GROUPS With respect to the services provided by the MIS there are four main processes and user groups, namely: 1. Targeting and Eligibility Modules 1.0 through 6.0 support the data entry process, validation, verification and the application of the Proxi Means Test (PMT) to determine BISP eligibility. The data entry process performed at the central (headquarters) NADRA office, managed by the MIS Data Entry Team. 2/18/2009 Page 4

5 Inherent to this activity is the handling of a very large volume (millions) of applicant forms, a continuous attention to quality, organization and performance to ensure an efficient operation. 2. Grievance Redressal Module 7.0 provides a system function to enable BISP Officers, located in provincial and/or regional/district offices, to obtain online applicant or beneficiary information and have the necessary elements to evaluate and resolve complaints. Complaints may be of different types, including those related to an applicant not being eligible (i.e., missing information, invalid CNIC, invalid name, etc.) or related to payments (i.e., not receiving it, wrong address, etc.). The MIS will provide a function for the Officer to interact with the database and update it as needed in solving the applicant s or beneficiary s issues. 3. Payment Process Modules 8.0 and 9.0 provide system functions to manage the payment process. The MIS may be prompted to generate a bi-monthly list of eligible beneficiaries who will receive a BISP payment. This list will be produced by BISP Central Operations Department, and once it is verified to be complete and correct, will be delivered to the Pakistan Post BISP Program Manager for payment production. After payments have been distributed to recipients and the respective reports and payment reconciliation process is completed, these will be provided to BISP Operations for updating and final reconciliation on the BISP database. 4. Monitoring and Reporting Module 10.0 consists of a business intelligence capability to provide BISP Management the facility to generate activity information on any program activity, from targeting to payment and monitoring. Reports can be produced by geographical levels or by any attributes with respect to demographics or other data available data descriptors. Additionally, statistics and even more sophisticated tools may be used, such as data mining and graphic tools to analyze program operations and performance. D. TARGETING MODULE The Targeting Module (TM) provides the software functions to capture incoming information on the data collection Form-1 (Attachment 2). The process involves several steps, which includes forms scanning, validating the data on the forms and applying the PMT to determine program eligibility. The outcome of this process is obtaining complete and correct information to create a beneficiary record on the BISP Database. Those forms containing incomplete or erroneous information are noted and a notification is issued to the applicant through the data collection Partner Organization, so that applicants can provide the missing/incorrect data for further processing. 2/18/2009 Page 5

6 BISP MIS TARGETING PROCESS Form-1 Data Capture Form-1 Data Validation Validation HH Identities Determine BISP Eligibility Grievance Redressal FORM-1 from POs Form-1 Scanning Data Validation Validation HH Identities Beneficiary in other social programmes Applicant Online Update Double data entry Info. Validation notification Assign ID Nos. Apply PMT to determine eligibility Generate BISP Beneficiary Lists Data Scanning Reports BISP Applicants Identity Info notification BISP Management BISP Beneficiary Database NADRA Servers Targeting Module Architecture E. TARGETING MODULE IMPLEMENTATION TERMS OF REFERENCE This Section defines the services to be provided by the Consultant (NADRA), the entity that will be responsible for development and implementation of the BISP Targeting Module, followed by implementation of the complete MIS system, on behalf of the Client (BISP). This Section can be taken in its entirety to be added to the Agreement document to be signed by NADRA. This Section only addresses the Targeting Module as needed to carry out the data entry and reporting processes for Phase 1 of the BISP. A second complete TOR will be issued by BISP for implementation of the full MIS to support the nationwide roll out of the program during Phase 2. 1 In lieu of the compensation to be paid by the Client and performance of its corresponding obligations as agreed herein after, the Consultant shall provide the following services to the Client: 1.1 Collection of Applicant Forms: Applicant Forms arranged by the Client (through a Partner Organization (PO) assigned by the Client) in the agreed format will be delivered to the Consultant from designated points specified by the Client. All POs Area Coordinators at Union Councils shall at their cost and arrangement send 2/18/2009 Page 6

7 forms to the Consultant after ensuring that all mandatory fields in the form are properly filled by the Client. The Consultant will not be responsible for any mistake or missing fields. A manual manifest of the accepted forms will be prepared by the Consultant at the time of receipt of forms and a counter-slip will be provided to the Client containing number of forms and other particulars. The collection will be effected on a weekly basis and the cost of transportation and logistics will be borne by the Client. The data will be processed at the Consultant Headquarters, Islamabad. 1.2 Estimated Number of Forms: BISP is intended to cover about 3.5 million families as beneficiaries of the program during the first fiscal year of operation. This number yields an average of approximately 27,000 beneficiaries per District. On the basis of selecting one beneficiary out of 3-5 applicants, as an example, the number of Forms to process could amount to as many as 17.5 million. However, the actual number of applicants will be determined once the operation begins implementation. The Consultant shall provide the computer processing and storage capability to process a number of applicants within the range above in an efficient and controlled manner. 1.3 Scanning & Data Acquisition: At the pre-scanning stage, forms will be manually checked for any discrepancies in the data. The data will be entered in the computers through double data entry method after scanning of forms. The data so entered will be examined and checked in three stages by different individuals before posting in the central database. The Consultant will generate an electronic manifest of scanned forms, entered forms, complete forms and incomplete forms. 1.4 Form-1 Data Validation: The Consultant will validate the data on Form-1 through a software function according to the rules on Attachment 3. The result of the validation will be posted on the applicant record on the BISP database as applicant status: E - There are errors on Form-1, including values outside of the valid codes as defined on the Targeting Manual. I There are missing data elements, which are deemed mandatory. C Form-1 is complete. 1.5 Generate and Maintain Household Member Identification: All members of the household will be individually identified for database processing. The ID number is normally the CNIC or NIC and for persons under 18 years of age, it is the Certificate number assigned by NADRA. In case the ID is missing, the Consultant will assign a temporary number for tracking purposes until a CNIC is permanently assigned. 1.6 Validation of all Household and Family Members: The Consultant will validate all members of the household based on the CNIC and the data in the Consultant s National Data Warehouse (NDWH), including names, date of birth and address. The validation process shall determine a complete family unit and in some cases 2/18/2009 Page 7

8 the existence of more than one family unit in the household, based on the biological or marriage properties maintained in the Consultant s database. Further, the Consultant will identify the individual assigned as the beneficiary in each family based on the characteristic of being the oldest female with a valid CNIC. If the Consultant finds inconsistencies while determining the family composition, the applicant record status will be posted as E for error, to be corrected through the Grievance Redressal process. 1.7 Verification of Other Social Safety Net Programs: The Consultant will access other safety net programs databases to verify whether the applicant to the BISP is already a beneficiary of those programs, such as Pakistan Bait ul Mal (PBM) Food Support Program (FSP) or the Punjab Food Support Scheme (PFSS). Following the policy designed by GOP, families that are beneficiaries of FSP and apply to BISP, will be eligible to become beneficiaries in the BISP with an intimation to PBM on the new status so that they are taken out of FSP. Likewise, families that are beneficiaries of the PFSS would be ineligible for the BISP. The Consultant will generate the necessary reports on a periodic basis to inform the Client of the events described above. 1.8 Application of Proxi Means Test (PMT) to Determine Eligibility: The Consultant will implement a software function to apply the PMT to applicant records deemed complete (i.e., correct and complete data, contain all required CNICs; and no members are beneficiaries of other social protection programs). The Consultant will assign a Beneficiary status to those records with a score below or equal to the designated cutoff mark. 1.9 Data Retrieval and Reporting: The Consultant will implement a software function to enable the Client to enquire the BISP Database with the option to select applicant and beneficiary records using different selection parameters, including applicant status, data errors, missing CNICs, etc. The Consultant will provide the Client the ability to select records based on geographical locations, by name, by form number, by CNIC number and other demographic variables. The Consultant will include the software function to generate printed reports with the above information. These functions will be made available for use by the Client through a Web interface which will be accessed by the Client from the headquarters office in Islamabad as well as regional offices throughout the country. The Consultant will provide the necessary secure and controlled access so that only authorized BISP personnel will be allowed access to these functions Notification of BISP Application Outcomes: The Consultant will provide a software function to generate online as well as printed reports to notify applicants of incomplete applications and the specific errors or missing items. Similarly, these reports will provide notification to applicants that have been designated as beneficiaries of BISP. Online and hardcopy reports will be provided by geographical breakdown by Village, Union Council, Patwar Circle, Tehsil, 2/18/2009 Page 8

9 District and Province, so that they may be distributed to Partner Organizations to notify applicants Software Development: the Consultant will develop the following software/ modules: Electronic Manifest Preparation Module Scanning Module Data Acquisition Module Form-1 Data Validation Module Household Member Identification Module Validation of Household and Family Members Module Verification of Other Social Safety Net Programs Module Application of Proxi Means Test Module Data Retrieval and Reporting Module Notification of BISP Application Outcomes Module 1.12 Implementation: The Consultant will implement the software solution with centralized database maintenance and distributed processing at Provincial and Regional BISP offices accessed through a Web interface with secure and controlled access, and ensuring that the system architecture will provide optimal performance to access data considering a very large database with up to 3.5 million records to be accessed from geographically dispersed access points including districts, NWFP and AJK The hardware will be procured by the Consultant and that its cost would be met from the Client budget as per provision. 2/18/2009 Page 9

10 1.14 The Consultant will assist the Client in order to procure software licenses, whereas their cost would be met from the Client budget as per provision. 2/18/2009 Page 10

11 Attachment 1 BISP MIS Process Flow BENAZIR INCOME SUPPORT PROGRAMME (BISP) MANAGEMENT INFORMATION SYSTEM (MIS) PROCESS FLOW Form-1 Data Capture Data Validation Eligibility Process Payment Process Monitoring/ Reporting BISP Form-1 submitted by POs NADRA Data Warehouse Other SSN Programs (PBuM, PFSS, other) DBs BISP Database Beneficiaries BISP Operations Management Reporting System Form-1 Data Scanning Double Data Entry from Form-1 Form-1 Data Image Form-1 Scanning Reports Form-1 Data Validation, Create Applicant DB record Form-1 Data Errors and missing data Form-1 Missing CNICs BISP Database Applicants Assign BISP Identification Number Validate HH members identities BISP Database Validated HH members identities Invalid HH member identities Notify Applicant of Action Taken Notify Applicant to obtain CNIC Determine beneficiarie in other SSPs HH members in other SSPs, Ineligible BISP Database HH members apt for applying PMT Apply PMT to determine Eligibility BISP Database Eligible HH Members BISP Ineligible HH Members Generate Bimonthly Payment Schedule Bimonthly Payment Schedule Generate Eligibility Lists for Payment Eligibility Lists for Payment Provide Lists for Payment to Pakistan Post PP Delivers Payments and Provides Record of Payment and Reconciliation Report Beneficiaries in each Administrative Unit: Union Council, Tehsil, District, Province Detailed information about each household and Beneficiary Status Detailed Records and Numbers of Financial Transactions by Unit and Beneficiary Reporting on Grievance Redressal, No. of compalints and No. resolved BISP Database Form-1 Complete Applicants/ POs -Data corrections Record of Payment and Reconciliation Report from PP Other Operations Reports requested by BISP Management New assigned CNICs Grievance Redressal Errors, new CNICs, Eligibility Status Update BISP DB with payment delivery data Applicants/ POs - Complaints BISP Database Beneficiaries 2/18/2009 Page 11

12 Attachment 2 - Form-1: Cover Sheet and Scorecard 2/18/2009 Page 12

13 Form-1: Scorecard (Side Two) 2/18/2009 Page 13

14 Attachment 3 - Form-1 Data Validation Rules Field No. Field Name Validation Rule M-mandatory U-unique N-numeric V-specified values Form Number M, U, N M,D,N Consecutive HH Number per Village N M,D,N Error Message M-Missing D-Duplicate N-Non-numeric I-Invalid,outside specified values Disposition Form-1 Status Blank=n/a, E-Error I-Incomplete C-Complete Date M, N M,N E-date error, nonnumeric I=missing date 1 Province M, List of Provinces M E-not on list I-missing 2 District M, List of Districts M E-not on list I-missing 3 Thesil M, List of Thesils M E-not on list I-missing 4 Patwar Circle n/a, not always known 5 Union Council M, List of Union Councils M E-not on list I-missing 6 Village n/a, not always known 7 Full Name of Household Head 8 Contact Address 9 Full Name of father/spouse of Household Head 10 Name of Household head 11 Gender M-Male; F-Female 12 Relationship to Household head M M I-missing M M I-missing n/a, may not exist M M I-missing M; V-(valid codes are 01-13) M, I E-outside valid codes M,N,I 13 Marital Status M; V-(valid codes are 1-5) M,N,I 14(a) Date of Birth M, if Age is missing M-if missing and also if Age is missing (i.e. DoB or Age are required); or N 14(b) Age M, if DoB is missing M-if missing and also if DoB E-outside valid codes E-outside valid codes E-non numeric I- missing E-non numeric I-missing 2/18/2009 Page 14

15 Field No. Field Name Validation Rule 15 Member has CNIC M-mandatory U-unique N-numeric V-specified values M, V: 1- has CNIC 2- has NIC, no CNIC 3- does not have CNIC or NIC Error Message M-Missing D-Duplicate N-Non-numeric I-Invalid,outside specified values Disposition Form-1 Status Blank=n/a, E-Error I-Incomplete C-Complete is missing M, I E-outside valid codes I-missing CNIC/NIC 16 CNIC/NIC M-for persons older than 18 years old M, I-incomplete, missing CNIC/NIC 17 Employment Category M-for persons older than 18 years old V-Valid codes are 1-4 M, I I-incomplete, missing value E-code error 18 (D1) No. of people M, N M, N I-incomplete in the HH 19 (D2) People in the HH less than 18 or over 65 M-must check one of the four possible answers V-non-blank character M I 20 (D3) Highest educational level of HH head 21 (D4) No. of children age 5-16 attending school 22 (D5) No. of rooms in HH 23 (D6) Type of toilet in HH 24 (D7) Does HH own appliances 25 (D8) Does HH own Air Conditioner, Cooler 26 (D9) Does HH own cooking stove 27 (D10) Does HH own engine vehicles 28 (D11) Does HH own TV 29 (D12) Does HH own livestock M-must check one of the four possible answers V-non-blank character M-must check one of the four possible answers V-non-blank character M M M, N M, N I-missing value E-non-numeric value M-must check one of the three M I possible answers V-non-blank character M-must check one of the two M I possible answers V-non-blank character M-must check one of the two M I possible answers V-non-blank character M-must check one of the two possible answers V-non-blank character M-must check one of the four possible answers V-non-blank character M-must check one of the two possible answers V-non-blank character M-must check one of the four possible answers M M M M I I I I I I 2/18/2009 Page 15

16 Field No. Field Name Validation Rule 30(a) (D13) Agricultural land area owned by HH M-mandatory U-unique N-numeric V-specified values Error Message M-Missing D-Duplicate N-Non-numeric I-Invalid,outside specified values V-non-blank character N N E 30(b) Unit of Area M, if value is provided for 30(a) M I 31 Enumerator M M I Full Name 32 Enumerator M M I CNIC/NIC 33 Supervisor Full M M I Name 34 Supervisor M M I CNIC/NIC 35 Date of N M, N I Interview 36 Results of M M, I I Interview V-valid codes are Applicant Declaration Date M, N M, N I Disposition Form-1 Status Blank=n/a, E-Error I-Incomplete C-Complete 2/18/2009 Page 16

17 Attachment 4 - Form-1 Field Descriptions (as defined on the Targeting Manual, Draft version) Form Number The Form Number corresponds to a serial and unique number; it must be printed along the boxes provided. Each box corresponds to one letter. Consecutive HH Number per Village The Household Number per village must be printed along the boxes provided. Date of Interview The date of the interview must be specified by day, month, and year as shown in the example: d d / m m / y y y y Form 1 is divided into the following 6 sections: A- GEOGRAPHICAL LOCATION 1. Province Enumerator must write down the name and the code of the province in the boxes provided. Each box corresponds to one letter. 2. District Enumerator must write down the name and the code of the district in the boxes provided. Each box corresponds to one letter. 3. Thesil Enumerator must write down the name and the code of the tehsil in the boxes provided. Each box corresponds to one letter. 4. Patwar Circle Enumerator must write down the name of the nearest Patwar Circle in the boxes provided. Each box corresponds to one letter. 5. Union Council Enumerator must write down the name of the Union Council in the boxes provided. Each box corresponds to one letter. 6. Village Name 2/18/2009 Page 17

18 Enumerator must write down the name of the village in the boxes provided. Each box corresponds to one letter. B- HOUSEHOLD HEAD INFORMATION 7. Full Name of Household Head (first, middle, last) A complete name of the Household head must be written down in the space provided. It must include the First, Middle and Last Name. It must be written in capital letters. The name must be written in the original language (e.g.. Bilal Ali Khan). Example: First name Middle name Last Name Bilal Ali Khan 8. Contact Address Enumerator must write down the name and number of the address where the Household can be contacted. It should be written in capital letters. 9. Full Name of Father/ Spouse of Household Head A complete name of the father or spouse of the Household head must be written down in the space provided. It must include the first, middle and last name. C- HOUSEHOLD ROSTER 10. Full Name Enumerator must write down, in the space provided, the complete name of the Household head or family member of the Household head. It must include the first, middle and last name. 11. Gender Enumerator must specify the gender of the member of the Household following the code indicated. If the member of the Household is a male, Enumerator must write down the number 1. If the member of the Household is a female, Enumerator must write down number Relationship of members with the HH Head Enumerator must describe the relationship of each member of the Household with the Household head using the codes found at the end of table. If a person is: The Household head, number 1 The husband, number 2 The wife, number 3 2/18/2009 Page 18

19 The child or adopted child, number 4 The father or mother, number 5 The sister or brother, number 6 The grandchild, number 7 The son or daughter in law, number 8 The sister or brother in law, number 9 The father or mother in law, number 10 The uncle or aunt, number 11 The grandfather or grandmother, number 12 Another person who lives in the house, number Marital Status Enumerator must describe the marital status of each of the members of the Household using the codes found at the end of the table. If the person is: Married, number 1 Unmarried, number 2 Divorced, number 3 Widowed, number 4 Separated, number Date of Birth or Age The birth date of the Household must be specified by day, month, and year as shown in the example. The age must be written in completed years. Example: DD MM YYYY Age Does member have a CNIC/ NIC? Enumerator must specify whether the member of the Household has a Computerized National Identity Card (CNIC) or a National Identity Card (NIC) using the code given. If the person: Has a CNIC, number 1 Has a NIC (old), number 2 Has NO CNIC/ NIC, number CNIC/NIC number of adult member 18+ years of age if he/she has it. Enumerator must write down, in the space provided, the NIC/ CNIC number of the member of the Household if he/she is 18 years old or older. 17. Employment category over the past year (only for members aged 18 and over) Enumerator must indicate where the member of the Household, if he/she is 18 and older, has been employed over the past year using the code provided. 2/18/2009 Page 19

20 If he/she has been employed in: A government entity, number 1 A Semi government entity, number 2 A Private entity, number 3 Not currently employed, number 4 D- SCORECARD 1. How many people usually live and eat in the Household? Enumerator must write down, in the space provided, the number of people who live and eat in the Household. Guests and visitors shall NOT be included. 2. How many people in the Household are under the age of 18 or over the age of 65? Enumerator must specify how many people in the Household are under the age of 18 or over the age of 65. There are four different options; the Enumerator must mark an X in the appropriate box. 3. What is the highest educational level of the head of the Household (completed)? Enumerator must specify the highest educational level the head of the Household has completed. There are four different options; the Enumerator must mark an X in the appropriate box. 4. How many children in the Household between 5 and 16 years old are currently attending school? Enumerator must specify how many people in the Household between the ages 5 and 16 years old are currently attending school. There are four different options; the Enumerator must mark an X in the appropriate box. 5. How many rooms does the Household occupy, including bedrooms and living rooms? Enumerator must write down, in the space provided, the number of rooms that are occupied in the Household. This number must include bedrooms and living rooms but NOT storage rooms, bathrooms, toilets, kitchen or rooms for business 6. What kind of toilet is used by the Household? Enumerator must specify what kind of toilet does the Household use. There are three different options; the Enumerator must mark an X in the appropriate box. Flush connected to a public sewerage, to a pit or to an open drain Dry raised latrine or dry pit latrine X There is no toilet in the Household 2/18/2009 Page 20

21 7. Does the Household own at least one refrigerator, a freezer or a washing machine? Enumerator must specify whether the Household owns at least one refrigerator, a freezer or a washing machine. The Enumerator must mark an X in the appropriate box. 8. Does the Household own at least one air conditioner, an air cooler, a geyser or a heater? Enumerator must specify whether the Household owns at least one air conditioner, an air cooler, a geyser or a heater. The Enumerator must mark an X in the appropriate box. 9. Does the Household own at least one cooking stove, a cooking range or a microwave oven? Enumerator must specify whether the Household owns at least one cooking stove, a cooking range or a microwave oven. The Enumerator must mark an X in the appropriate box. 10. Does the Household own the following engine driven vehicles...? Enumerator must specify what kind of engine driven vehicles does the Household own. There are four different options; the Enumerator must mark an X in the appropriate box. Example: Household has no car/ tractor but at least one motorcycle / scooter. At least one car / tractor and at least one motorcycle / scooter At least one car / tractor but no motorcy cle / scooter No car / tractor but at least one motorcy cle / scooter X Neither car / tractor NOR motorcycle / scooter 11. Does the Household own at least one TV? Enumerator must specify whether the Household owns at least one TV. The Enumerator must mark an X in the appropriate box. 12. Does the Household own the following livestock...? Enumerator must specify what kind of livestock does the Household own. There are four different options; the Enumerator must mark an X in the appropriate box. 13. How much agricultural land does the Household own? Enumerator must specify how much land does the Household own by filling in the appropriate box. E- INTERNAL PROCESS CONTROL Enumerator Full Name 2/18/2009 Page 21

22 In this part, the full name of the Enumerator in charge of filling out the Form must be written down in the space provided, including first, middle and last name. Enumerator NIC/CNIC In this part, the National Identity Card (NIC) or the Computerized National Identity Card of the Enumerator must be written down in the space provided. Supervisor Full Name In this part, the full name of the Supervisor in charge of filling out the Form must be written down in the space provided, including first, middle and last name. Supervisor NIC/CNIC In this part, the National Identity Card (NIC) or the Computerized National Identity Card of the Supervisor must be written down in the space provided. Date for the Interview / Results of Interview: Enumerator must write down the date in which the interview was made in the boxes provided. Next to the date, the result of the interview should be specified. The following options will be admitted: Complete: When all the questions have been answered in Form 1. Incomplete: When, for some reason, one or various questions have not been answered and have been left as pending. Declined: When the Household head has declined to answer and finish the interview. No one home: When the Enumerator could not find anyone of the Household at the time of the interview. Cannot find Household: When the Enumerator could not geographically locate the house. An extra box is provided to indicate that adults in this Household do not have a National Identity Card (NIC) or the Computerized National Identity Card (CNIC). If option is: incomplete, no one home or cannot find Household, the Enumerator should report to the Supervisor. The Supervisor will decide if a new interview is possible or not. In case the Supervisor authorizes a new visit to this house, the Enumerator should write down the second date of the visit and its result. For example: On December 1st of 2008, an Enumerator, when visiting a house could not find anyone at home, he/ she should write 4. When reported this fact to the Supervisor, he/she authorized a new visit after two days. On December 3, a new visit was made to the house; but this time, the Household head was at home and gave all the information required by Form 1. The Survey Control Section will be: 2/18/2009 Page 22

23 Date for the interview Results of Interview D D M M Y Y Y Y (1) Complete (2) Incomplete (3) Declined 3 (4) No one home (5) Cannot find Household Number of adults without CIN/CNIC Number of adults without NIC/ CNIC: the number of adults living in the Household and who did not have a NIC/ CNIC. F- DECLARATION Applicant Name: The full name of the applicant, including first, middle and last name, should be printed in the space provided. Date: The date of the interview must be specified by day, month, and year in the boxes provided. It is needed so as to have record that the Form was signed the same day the interview was made. Applicant Signature: The signature of the applicant should be printed in the line provided in the form. Applicant Thumb Impression: The impression of the Household applicant s thumb is needed in the box provided. This is also valid when the Household head has declined the interview. 2/18/2009 Page 23