How to do your Chapter Resume

Transcription

1 How to do your Chapter Resume Gather all information and materials All Weight Charts (TOPS, KOPS and Transfer) Black and Red fine-point felt tip, ink or gel pens Calculator and scratch paper L-010 Chapter Resume TOPS Rules Chapter Manual (Read Chapter 10 carefully.) 9 x 12 envelope Fill in top of both sides of resume Year (this is the year just completed) Coordinator name and Field Staff Identification Number Two letter ID of State, Province or Country Check each weight chart TOPS L-027T Current Year Member s TOPS number Division member is in, based on first weight of the year Female or Male box checked State or Province or Country Original starting date and date renewal was paid Highest Weight recorded at TOPS Club, Inc. Surgery for weight loss information Name, Address and all other information about member Member s Signature if still active with the chapter Fill in date for each week and weight or AB or EX or NM if no weight was recorded Leader s and Coordinator s names 4-digit Chapter Number (example: 0505) KOPS L-027K Current Year Member s TOPS number Female or Male box checked State or Province or Country Original starting date and date renewal was paid 1

2 Highest Weight recorded at TOPS Club, Inc. * Goal weight * Leeway weights * Surgery, Yes or No checked * If KOPS in previous year, must have December entries from previous year * Original KOPS date * Lost status, goal change, pregnancy, teen/preteen information if applicable Name, Address and all other information about member Member s Signature if still active with the chapter Fill in date for each week and weight or AB or EX or NM if no weight was recorded Leader s and Coordinator s names, transfer chapter Transfer L-027TR Current Year Member s TOPS number Division member is in, based on first weight of the year Female or Male box checked State or Province or Country Original starting date and date renewal was paid Highest Weight recorded at TOPS Club, Inc. Surgery for weight loss information Name, Address and all other information about member Member s Signature if still active with the chapter Fill in date for each week and weight or AB or EX or NM if no weight was recorded Leader s and Coordinator s names, transfer chapter Yearly losses/gains Do not convert weights to fractions. Enter exactly as recorded on the scales. Line A enter first weight of member Line B enter last weight of member Subtract B from A and enter amount on Line C Enter amount in black for loss or in red for gain 2

3 If member has only one weight, loss is 0 If member has no weight during the year, discard the chart. It is not counted or sent to Coordinator. Members who record a weight on both a TOPS and KOPS chart during the year are not KOPS all year. Clip charts together. If the first or last weigh-in of the year is on the KOPS chart, use that weight in Line A or B on TOPS chart. TRANSFERS - In the new chapter box, enter the first weight at your chapter, the last weight at your chapter and the total lost or gained during the time at your chapter. Chapter Weight Report and Average Loss/Gain Per Member Chapter Resume L-010 part 3 See page 66 A. Count ALL members who have a weight on a weight chart (TOPS and KOPS charts for the same member count as one ). Enter on resume. B. Count members who have 52 weeks (all year) on a KOPS chart. If KOPS passed away during the year, include in this group. Enter on resume. C. Subtract all year KOPS from total of ALL weight charts. Enter resume. Weight Loss/Gain: - Total losses on all TOPS/Transfer charts weights in boxed area - Total gains on all TOPS/Transfer charts weights in boxed area Subtract smaller number from larger to determine chapter net loss or net gain. D. Enter on resume in black, Net Loss or E. Enter on resume in red, Net Gain F. Divide D. Net Loss or E. Net Gain by C. Net Enrollment, carrying out three decimal places and do not round off. Enter on resume. This is the chapter s average loss per member. Sort into Two Stacks Stack 1: These are not eligible for Division Competition: KOPS all year Less than ten pounds lost No signature No December weight Four or more absences in a row Lapse in membership after first weigh-in Set Stack 1 aside. 3

4 Use Stack 2 for Division Awards Stack 2: All remaining charts are eligible. Use Stack 2 for Division Awards Sort into two groups by gender All Males All Females Sort all Females into Divisions 1-9. See Chapter Manual page 67 or TOPS Rules 32,d, 3) for Division List. Select top three biggest losses in each division. On Division Winner side of Chapter Resume (L-010), list these members in correct division, filling in all information and weights as requested. Repeat these steps for Males and list on separate L-010 Division Winner page. Chapter Division Winners Weight Charts Check that information for each Division Winner is completed as previously reviewed in slide 9: Full name as registered at TOPS Club, Inc. Membership number Phone number including area code First weight recorded of this year Last weight recorded in December of this year Total loss It is very helpful to use the Chapter TOPS and KOPS summary report for your chapter in the Leader s Report section of Chapter Division Winners continued Teen and Preteen winners must have birthdate listed on Weight Chart and Chapter Resume Division 9 see page 68 of Chapter Manual If there is no winner in a category, write NONE When listing, note members in the same division with identical weight loss as a tie. Eligible for Chapter Royalty Stack 1: Not eligible for Royalty competition TOPS who did not reach goal 4

5 Reinstated KOPS KOPS who reached goal prior to current year New KOPS this year who Lost less than ten pounds to goal No December weight Four or more absences in a row Lapse in membership after first weigh-in Are in Division 9 Lost KOPS Status No signature Last December weight on medical excuse Is not registered as KOPS at Headquarters by January 31 of upcoming year SET STACK 1 ASIDE Stack 2: All other new KOPS are eligible for Royalty competition. Use Stack 2 to Determine Chapter Royalty Sort into two groups by gender All Males All Females For QUEEN, sort all females by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is Queen; next, queen runner-up; next, alternate. For KING, sort all males by loss from highest weight recorded at TOPS Club, Inc. to Goal. Biggest loss to Goal is King; next, king runner-up; next, alternate. List these members in Royalty area on Chapter Resume (L-010), filling in all information and weights as requested. If there is no winner in a category, write NONE Chapter Royalty Fill in ALL information for each chapter Royalty KOPS date Full name as registered at TOPS Club, Inc. Membership number Phone number including area code Highest Weight recorded at TOPS Club, Inc. Last Goal Weight of the year 5

6 Amount lost to last goal weight (See Chapter Manual, page 55 for those who were in Division 9 BEFORE reaching goal.) When listing, note any Royalty with identical weight loss to goal as a tie. If none, write none. You have determined Chapter Royalty and have completed the chapter resume for the year! Assembling for Mailing Make three copies of completed Chapter Resume pages. Keep one copy of resume with chapter duplicate weight charts. Place in a 9 x 12 envelope all copies of Resume and all weight charts in the order listed below. TOPS and KOPS charts of all Royalty in order listed on resume All charts of Division Winners in order listed on resume Charts of KOPS all year Charts of other new KOPS Charts of KOPS who lost status Charts of all other TOPS and Transfers Address envelope to your Coordinator. Add first class postage. Mail on or before January 8. Please send a self-addressed stamped envelope with your resume. Double Check everything before sealing the envelope and mailing. Congratulations on a Wonderful Year! 6