Complaints and feedback. Dear One Vision Housing... How to make your views known

Transcription

1 Dear One Vision Housing... How to make your views known Complaints and feedback If you need help understanding the information in this document, please contact us on

2 Complaints and feedback Our service to you As our customer, you deserve a commitment from us to provide a certain level of service. Our service standards tell you what you can expect from us, our engineers and contractors. If your experience does not match the standards that we have set, or you feel we could improve on the service we provide, please let us know by calling We monitor our performance against these standards and publish the results in our Annual Report and every three months on our website Every year, we will review the quality of our services with you and make any necessary changes. This may involve adding a new service standard or removing one. Why we need your suggestions, compliments and complaints One Vision Housing is committed to providing excellent services, which meet the needs of our customers. To do this, we need to know your views. Your views are important to us because they help us to improve our services and ensure we treat everyone fairly. We need to know when you are not happy with a service you have received. We also need to know when we have done something well or if you have a suggestion for something we could do better. This leaflet provides you with a guide to customer feedback. It explains how you can provide comments about our services and how we will respond to them and make changes. 2 Complaints and feedback - How to make your views known 3 Complaints and feedback - How to make your views known How can you make a suggestion, compliment or complaint? You can provide feedback on our services in the following ways: ycall us on y us at feedback@ovh.org.uk ywrite to us, our contact details are on the back page of this leaflet ycomplete an online form at yface to face - through a member of staff y Become a member of our customer panel and take part in surveys about our services

3 What can you expect from us? When you make a complaint, compliment or suggestion you can expect the following standards to apply. We will: yacknowledge any correspondence you send us within three working days yrespond to your complaints, letters or s within 10 working days What is a suggestion? This is a comment about how we can improve our services. There is a 30 gift voucher prize for any suggestion we take up and we will report the types of suggestions we receive and what we are doing as a result in our tenant newsletter and on our website. We value your feedback as an opportunity to improve the quality of our service. What is a compliment? If you feel you want to make a positive comment about an individual, team or service, we will treat this as a compliment. We welcome all compliments, as these help us to identify where we are performing well and share this good practice with other parts of our organisation. What is a complaint? If you are unhappy about a service you have received from us, for example if you are upset about the attitude of a member of staff, or you feel that a service standard, policy or procedure has not been met, or a contractor fails to attend an appointment, you can make a complaint. Complaints do not include the following: yneighbour disputes yneighbour nuisance or anti -social behaviour complaints - unless you feel that we have not dealt with a nuisance complaint properly ycomplaints about the actions of a party that is not working for, or supported by One Vision Housing How do we treat complaints? We welcome all complaints as we can learn from them and turn them into service improvements. How will we deal with your complaint? We have a three stage procedure for dealing with complaints. At all stages, we will send you an acknowledgement letter within three working days, unless the complaint can be dealt with on the same day. Tenant Complaint Champions Tenant Complaint Champions are a group of tenants who have volunteered to assist our customers who require a little help throughout the complaint process. This might include help with getting your complaint across, accompanying you at any meetings, or just to be someone to have a chat with. If you would like to speak to one of the Champions, you can contact us by calling , logging onto our website or writing to One Vision Housing, Atlantic House, Dunnings Bridge Road, Bootle, Merseyside L30 4TH. 4 Complaints and feedback - How to make your views known 5 Complaints and feedback - How to make your views known

4 Stage one - Investigating your complaint Stage two - Escalating your complaint to a manager Stage three - Appealing to a Complaints Panel Contacting a designated person If you are making a complaint about a person or service area for the first time, we will acknowledge your complaint within three working days. Your acknowledgment letter will include details of the person who will be investigating your complaint. You will be provided with a full response letter within 10 working days. This letter will also include details of who to contact if you are still unhappy. If you remain unhappy with the outcome of your complaint or you are unhappy with the way it was dealt with you can escalate your complaint to stage two. This means your complaint will be escalated to a more senior member of staff and will be re-investigated. You can do this in the same way that you made your stage one complaint. Please tell us why you are not satisfied with our initial response. Again we will acknowledge your complaint within three working days and provide a full written response within 10 working days. Your response letter will also include an explanation of what you can do if you are still unhappy. If you are unhappy with the outcome of a stage two complaint, you have the opportunity to apply to have your complaint reviewed by a stage three panel. If approved, your appeal will be heard by a Director as well as a Tenant Board Member and a Tenant Inspector. You will have the opportunity to present your case to the panel face to face or in writing, telling them why you are not happy. You may bring another person with you, or have them speak for you. Following the panel hearing, the panel will write to you to explain their decision and inform you of the outcome to your complaint within 30 working days from when you initially raised your stage three complaint. If you are not satisfied with the outcome of the stage three panel you can contact a designated person (as defined by the Localism Act 2011) and they will attempt to resolve your complaint. You may contact your local councillor, any MP or the Tenant Mediation Panel. This is a group of One Vision Housing tenants who have been recognised by us to look independently at complaints after they have been through the complaints process, with a view to helping resolve issues. You can contact the Tenant Mediation Panel on their tenantmediationpanel@ outlook.com and details of your councillor or an MP are available on the internet or available at your local library. 6 Complaints and feedback - How to make your views known 7 Complaints and feedback - How to make your views known

5 Contacting the Independent Ombudsman If the designated person or the Tenant Mediation Panel feel they are unable to assist in resolving the complaint, then they will refer your complaint to the Housing Ombudsman. This is an independent and free national service, which investigates complaints against Registered Housing providers. If you do not wish to contact a designated person then you may contact the Housing Ombudsman directly, however, you must wait eight weeks from the end of the complaints process. You can contact the Independent Housing Ombudsman at: Housing Ombudsman Service 81 Aldwych, London WC2B 4HN Telephone: info@housingombudsman.org.uk Homes and Communities Agency As a Registered Provider of Social Housing, One Vision Housing is registered with, and regulated by a government body called the Homes and Communities Agency. In extreme cases (for example, if you feel that One Vision Housing is operating illegally) you can contact the Homes and Communities Agency. Get in touch One Vision Housing Head Office - Atlantic House, Dunnings Bridge Road, Bootle, Merseyside L30 4TH Telephone: Fax: with the Social Landlords Crime and Nuisance Group with the Housing Ombudsman Service Boaler Street Office - 212h Boaler Street, Liverpool L6 6AE Telephone: Fax: enquiries@ovh.org.uk Open: Mon to Fri - 9am to 5pm Customer Access Centre - Coral Drive, Bootle, Merseyside L20 3UG Telephone: enquiries@ovh.org.uk Open: Mon to Fri - 9am to 5pm Certificate Number 2771 ISO 9001, ISO 14001, ISO 27001, OHSAS Complaints and feedback - How to make your views known

6 If you need help understanding this information or you would find it easier to access it in an alternative format, please contact us on Cantonese - 如果您需要幫助來理解此資訊, 或認為採用其他格式會讓您更方便獲取此資訊, 請撥打電話 聯絡我們 Lithuanian - Jei Jums reikalinga pagalba norint suprasti šią informaciją ar jei norėtumėte ją gauti kitokioje formoje, prašome mums skambinti telefonu Polish - Jeśli potrzebują Państwo pomocy w zrozumieniu tych informacji lub jeśli byłyby one dla Państwa łatwiej dostępne, gdyby zostały przedstawione w innym formacie, prosimy o kontakt pod numerem Portuguese - Caso necessite de ajuda para compreender esta informação, ou se achar mais fácil aceder a ela num formato alternativo, deverá contactar-nos através do Russian - В случае если вам требуется помощь в понимании этой информации или вам будет легче получить ее в другом формате, свяжитесь с нами по телефону Turkish - Bu bilgiyi anlamak için yardıma ihtiyacınız varsa ya da alternatif bir formatta ona erişmek size daha kolay geliyorsa, lütfen bizimle irtibat kurun Complaints and feedback - How to make your views known Please use this form to give us your comments Name:... Address: Postcode:... Telephone number: Is your comment a: Suggestion Compliment Complaint What happened or did not happen, or what is your suggestion? Signature:... Date:...

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