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Digitization, The Boston Library Consortium, and the Open Content Alliance A New Approach to Resource Sharing Current information landscape» The Internets -Unnamed family member Evan Simpson

1 Digitization, The Boston Library Consortium, and the Open Content Alliance A New Approach to Resource Sharing Current information landscape» The Internets -Unnamed family member Evan Simpson Assistant Director for Public Services Brandeis University Library and Technology Services October 7, 2008 Thursday, October 9, 2008 NISO Resource Sharing Forum 2 Internets-inspired changes Print» Big containers of information: Google; WorldCat; Amazon; etc.» More information to discover» New user expectations 3 > Digital 4 But continuing use of print In History at least, we are still very much a book-based community of scholars and scholarship. We like our books. We seek them out. --Brandeis Faculty member 5 6 1

2 Our response Current Resource Sharing Landscape» Recognize the trend toward information seeking in big buckets rather than smaller ones» Work with vendors to develop new systems that address this trend and meet new expectations: Federated Search; direct consortial borrowing systems; systems like Ex Libris Primo; others» Users seeking information in big containers, not only local, smaller ones» Information more discoverable+more information resources discovered=more volume for resource sharing/ill 7 8 More volume, new questions We re still about delivering print» Can we lend the requested article from that ejournal?» Do we need to ship them that book, or is it available electronically?» Do we need to request that book, or is it available electronically?» People still want books!» We re really good at getting them and delivering them 9 10 Resource sharing technologies Systems» Toolbars, OpenURL apps, and others=resource sharing technologies» OpenURL: the ability for a user to submit a request for something without really typing anything fuels resource sharing» They facilitate discovery and present access options--access is sometimes via resource sharing services such as ILL. 11» ILL/resource sharing systems built around OCLC bibliographic data; access to OCLC allows for matching a request to potential lenders» Finding potential lenders is predicated on records present in OCLC, and accurate records at that, so that you aren t requesting the score, but the sound recording; not the article from the ejournal but from the print journal; not the ebook in NetLibrary but the physical book you know you can borrow/they can lend. 12 2

3 Ranganathan The BLC BLC=Boston Library Consortium» Save the time of the reader. --Ranganathan Founded in 1970 Goal is to advance the research and learning of its constituency Who is the BLC? ILL/RS developments Amherst College Boston College Boston Public Library Boston University Brandeis University Brown University MIT MBLWHOI Northeastern University State Library of MA Tufts University Wellesley College Williams College University of MA Amherst Boston Dartmouth Lowell Worcester University of Connecticut University of New Hampshire 15» Long history of sharing both human and information resources» Teams and Task Forces Increase member participation» Patron Initiated ILL SirsiDynix s URSA (only 13 can participate)» Rapid Delivery-books and journal content UPS RapidILL 16 Digitization? Questions, questions» Could digitization help us share materials?» Could it provide the access that was needed/wanted?» What to digitize? Co-ordinate collections or not» Where to digitize? Locally or outsource» The Money? Grant or self fund

4 Moving forward Funding» Discussions held with IA» BPL committed space» Business Plan Reviewed» Straw Poll at BLC Board 07 Retreat» IA Scanning Team meeting in August gave Collection Heads/IT staff opportunity to meet and discuss the project» BLC given $$ target» Initial proposal to dedicate 1% of collection budgets failed» Libraries would contribute what they wanted/could afford» Fund drive ran over summer 07» BLC members surpassed the goal by 2x Additional monies contributed since project s inception A note on funding IA/OCA to the rescue BLC made front page of NY Times: Libraries Shun Deals to Place Books on Web BLC s role as the first large scale consortium to self fund a digitization project 21» IA Mission: Universal Access to Human Knowledge» OCA Purpose: Book content and metadata (out-of-copyright & public domain) are scanned and made openly available for access and reuse by individuals and organizations» IA scanning experience: Production sites; 5 M pgs or 12-15K bks/mo sites; 10M pgs or 25K bks/mo 22 IA scanning centers Open Content Alliance» Scanning LA and San Francisco Univ. of Toronto Boston Public Library New York Public Library of Congress» Fiche Scanning Univ. of Alberta» Film Scanning Univ. of New Brunswick Satellite Scanning UNC NC State Johns Hopkins Getty (LA) Smithsonian UIUC Guatemala London Nat l Lib. of Scotland 23» Free to read, view, listen, download, share» Free to crawl, index, provide navigation services (metadata fully exposed)» Rehosting at discretion of contributor» Corpus open for research and computation 24 4

Scan on Demand Scan on demand Happening in two ways: via OpenLibrary or locally driven» Via OpenLibrary: Libraries contribute holdings to OpenLibrary; user discovers record for public domain work,

5 Scan on Demand Scan on demand Happening in two ways: via OpenLibrary or locally driven» Via OpenLibrary: Libraries contribute holdings to OpenLibrary; user discovers record for public domain work, requests access; request routed to holding library participating in OCA project (i.e. has access to scanning center); sends item for digitization; user receives notification of availability» Boston Public Library test site Other BLC members to follow? 25 Locally driven scan on demand:» Libraries add functionality to ILL system or workflows to filter/catch lending requests for items in the public domain» Items are retrieved and sent to BPL scanning center, digitized, and the requesting library supplied with a URL» No due dates, no renewals, no returns, no lost mail unlimited access for unlimited seats. 26 Direct impact on users The challenge of discovery» Circulating and non-circulating materials made available to the desk-top» Increased use of hidden collections Allows patrons to use materials whenever, wherever! Silos abandoned BLC silos 29» Digitized resources from BLC library collections are not discoverable in any single interface or system--archive.org does not provide an easy way to see BLC books (or others!) archive.org not compliant with federated search systems--cannot add to our federated search platform; no GoogleBook-like API either» BLC: No standards or best practices yet in place for creation of records for digitized items or contribution of said records in centralized discovery systems 30 5

6 Impact on resource sharing What to do?» Silos make it hard for users: they want to find stuff--but where to go for what? The result is requests for items that may already have been digitized» Silos make it hard for resource sharing: is this book available digitally? They want it--where do WE go to find it?» So what about digitized items? How are resource sharing shops in the BLC (and beyond) who rely on the systems that connect to OCLC finding digitized items?» Highlights why consistency is important: some BLC libs adding a URL to the 856 field of the marc record; others creating separate records Our value Save the time of the reader Develop new services Adjust priorities and workflows» Develop new services that seek to save the time of the reader Scan on demand Different delivery methods» Adjust priorities and workflows around the goal of saving the time of our readers--and in light of the amount of information/resources available digitally Borrowing: take the time to set up filters that help us identify requests for items that are potentially available digitally Lending: same!

Advocate for standards IA today» Advocate for best

other arenas that establish consistencies and

for each group--best for users and resource sharing

outs Top down scanner w/digital scanners merged

7 Advocate for standards IA today» Advocate for best practices/standards within our consortia and in other arenas that establish consistencies and define the best containers to contribute records to for each group--best for users and resource sharing practitioners» Advocate for technical standards that will glue the silos together!» Mass scanning M pgs or 25K bks/mo» Fold outs Top down scanner w/digital scanners merged back into book» Microforms? Brandeis University All Rights Reserved 39 7

The Library's approach to selection for digitisation

National Library of Scotland The Library's approach to selection for digitisation Background Strategic Priority 2 of the Library's 2015-2020 strategy, 'The Way Forward', states that by 2025 and will 'We