GOING GREEN IN TECHNICAL SERVICES: A study on the Management of paperlessoffice. Ida F Priyanto Library Association of Singapore, 14 April 2011

Transcription

1 GOING GREEN IN TECHNICAL SERVICES: A study on the Management of paperlessoffice management Ida F Priyanto Library Association of Singapore, 14 April 2011

2 About me Ida Fajar Priyanto Gadjah Mada U Library, 2002-present Graduate School of Information and Library Management, Gadjah Mada U, 2003-present

3 Where I live and work? Singapore

4 Yogyakarta

5 Yogyakarta

6 Yogyakarta

7 Yogyakarta

8 Gadjah Mada U - First state university in Indonesia - Established in ,000 students - 18 schools s teaching staffs - 86 librarians

9 Greening the campus The green campus campaign: Less cars and motorbikes More bicycles More trees and plants Waste management, recycle programs Use less energy, less plastic, less paper Increasing use of ICT

10 Gadjah Mada U Library

11 Greening the Library The green library planning: Roof garden Energy efficiency: wider windows Waste management, recycle programs Use less energy, less plastic, less paper Increasing use of ICT

12 A Green library, also known as a sustainable library, is a library built with environmental concerns in mind. Green libraries are a part of the larger green building movement.

13 What Does Going Green Mean? So many people think that going green means. All you have to do is make a few small changes to go green. If you try to make huge changes, you will probably give up and return to your old ways, so it is best to make small changes to start. From :

14 PLO What is PLO? - PaperLess Office - an application Software designed by the Computer Center, Gadjah Mada University - Aimed at using less and less (hopefully no) paper in the office management - Consisting of memo, news, ideas, wiki, SMS, etc.

15 PLO - Home

16 Who created PLO PLO was formerly created by a faculty who is in charge of the Computer Center This application was approved to be implemented in the library Promotion to replace paper for internal management was done 2-3 months Training was held, especially for the older generation of librarians.

17 News

18 News

19 Memo

20 Profile

21 PLO vs. paper 3.03% 33.34% 18.18% 45.45% Paperless Less paper Equal paper/plo More paper

22 Survey on PLO Usage 66.60% 33.30

23 Survey on PLO Usage 30.77% 28.20%

24 What librarians do? 37.74% 39.62% read/write Memo read/post news express ideas check library agenda 5.66% 16.98%

25 Ease of Use Very easy Easy Rather difficult Difficult 69.45%

26 8.33% Usefulness 25% Very ueful Useful 66.67% Not so useful

27 PLO vs. Printed much better better same slightly less not at all

28 PLO and Green Library 25.81% 74.19% Know Do not know

29 Observation Younger librarians use PLO more often than the older ones Younger librarians use more applications than the older ones Younger librarians express their ideas and office problems more openly Younger librarians respond faster than the older librarians

30 Observation Younger librarians comment on PLO: Design is too formal and demand much better design/layout Expect mobile PLO Demand quicker responses Connect to facebook, twitter, instant messaging, etc. Upload music (MP3, P4) Hate religious and other irrelevant posting from the older librarians

31 Observation Older librarians: often neglect the difference between memo and news Give various general advices (including religious one) to all staff Never update their status Never express ideas Too late to respond memo Sometimes forget their passwords

32 Observation Lower levels of administration use PLO the least due to: Their capability to use computer Seldom use computer due to the nature of their work and minimum number of PC available for them Prefer one-way communication and media (TV)

33 Other results: At least.. - Reduce in use of paper up to 50% - Reduce printing - Increase the IT skills

34 Again, What Does Going Green Mean? So many people think that going green means. All you have to do is make a few small changes to go green. If you try to make huge changes, you will probably give up and return to your old ways, so it is best to make small changes to start. From :

35 Thank you